CP059 (Council-Administration Communication)CITY OF JANESVILLE Policy No. 59
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CITY COUNCIL POLICY STATEMENT
Date Issued 9/21/87
Revised 1/14/19
11/13/2023
General Subject: Council-Administration Relations Effective Date 11/14/2023
Cancellation Date
Supersedes No.
Specific Subject: Council-Administration Communication Policy
Responsible Dept/Div: City Manager’s Office
PURPOSE
To set forth the policy on communications between the Council and the Administration.
STATEMENT OF POLICY
As a general policy, the Administration shall attempt to respond to all requests for information and
actions in a timely, uniform, accurate and responsive manner. More specifically, all
Councilmembers shall receive the same written information.
In order to ensure the above goal is attained and to be consistent with the City Charter, all requests
for written information and recommendations by Councilmembers shall be routed through the City
Manager, or when they are unavailable through the Deputy or Acting City Manager. Further,
members of the Administration shall refrain from initiating contact with individual Councilmembers
concerning issues before the Council in order to ensure that communication is consistent with the
City Manager’s policy and that all Councilmembers receive equal information.
Division/Department/Office Heads who have information that appropriately should be forwarded to
the Councilmembers shall do so through the City Manager’s Office.
Materials for Council meetings shall be distributed to each member on the previous Wednesday.
All materials for Council as “confidential” shall clearly be marked “confidential”. Questions from the
media or public concerning any confidential items shall be referred to the City Manager.