Bid Schedule A Award Memo1
ENGINEERING DIVISION MEMORANDUM
February 26, 2024 TO: City Council FROM: Brad Reents, City Engineer SUBJECT: Consideration and action to award contracts for Bid Schedule “A” – 2024: C2024-3 New and Replacement Sidewalk C2024-4 Curb & Gutter and Sidewalk Replacement C2024-5 Water & Sewer System Improvements II
Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and to provide municipal services. Executive Summary
The City opened bids for C2024-3 New and Replacement Sidewalk, C2024-4 Curb & Gutter and Sidewalk Replacement, and C2024-5 Water & Sewer System Improvements II on January 31, 2024. City Recommendation The City recommends awarding contracts C2024-3 New and Replacement Sidewalk, C2024-4
Curb & Gutter and Sidewalk Replacement, and C2024-5 Water & Sewer System Improvements II, as well as expressing the intent to borrow funds as outlined in the memo. Suggested Motion I move to award contracts C2024-3 New and Replacement Sidewalk, C2024-4 Curb & Gutter and Sidewalk Replacement, and C2024-5 Water & Sewer System Improvements II. Background
The following is a summary of the three (3) contracts: C2024-3 New and Replacement Sidewalk
This is an annual contract for new and replacement sidewalk at various locations throughout the City. More specifically, work under this contract includes the following:
• Installation of approximately 10,000 SF of new sidewalk
• Replacement of approximately 8,760 SF of existing sidewalk C2024-4 Curb & Gutter and Sidewalk Replacement This is an annual contract for curb & gutter and sidewalk replacement along streets identified in
the City’s street rehabilitation program. More specifically, work under this contract includes the following:
• Replacement of approximately 39,000 LF of curb & gutter
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• Replacement of approximately 79,300 SF of sidewalk, curb ramps, and driveway approaches
• Patching approximately 625 SY of full-depth concrete street pavement and grass terrace restoration C2024-5 Water & Sewer System Improvements II
This is an annual contract for water and sewer improvements along streets identified in the City’s street rehabilitation program. Needs for utility improvements are based on a condition assessment completed by the City. More specifically, work under this contract includes the following:
• Replacement of approximately 6,600 LF of water main and 70 LF of storm sewer.
• Replacement of 20 public side lead water services
• Replacement and/or rehabilitation of 95 sanitary structures, water valve structures, storm structures, and storm inlets. Options
• Approve City recommendation award contracts C2024-3, C2024-4, and C2024-5.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
Analysis C2024-3 New and Replacement Sidewalk – Staff received three (3) bid(s), with Next Generation Construction providing the lowest bid. The contract estimate was $174,000. The City recommends awarding this contract to Next Generation Construction, LLC, Beloit, WI, for a total bid amount of $159,371.56. Next Generation Construction successfully completed this annual contract in 2023. Next Generation Construction, LLC
430 E Grand Ave., Ste 103
Beloit WI 53511
Total Bid: $159,371.56
JB Johnson Bros., LLC 12 Maple Ct Edgerton WI 53534
Total Bid: $170,457.00
LaLonde Contractors, Inc. 1609 Lincoln Ave. Waukesha WI 53186
Total Bid: $319,731.78
Anticipated Project Costs:
Contract $159,371.56 Engineering & Contingency (10%) $16,128.44
Total $175,500.00
Project Funding:
2024 – Note – General Fund – Sidewalk (New & Replacement) $14,500.00 2024 – Note – General Fund – Assessable Walk (New & Replacement) $123,500.00 2024 – Operating – Storm Water Utility – Curb Ramp Replacement $12,000.00
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2022 – Note – Aquatics Facility Improvements Funded Sidewalk Account $7,000.00 $18,500.00
Total $ 175,500.00
C2024-4 Curb & Gutter and Sidewalk Replacement – Staff received two (2) bid(s), with Yeske Construction, Co. providing the lowest bid. The contract estimate was $2,230,000.
The City recommends awarding this contract to Yeske Construction Co. Inc., Edgerton, WI for a total bid amount of $2,133,171.90. Yeske Construction Co, Inc. has successfully completed this annual contract for the City since 2008. The 2024 Capital Improvement Plan designates a General Fund Note Issue of $126,500 to conduct concrete joint and panel repairs. A total of $91,500 will be allocated to concrete panel repairs as part of Contract C2024-4, and $35,000 will be allocated for joint sealing concrete streets
as part of the City’s concrete pavement maintenance program. Yeske Construction Co., Inc.
PO Box 71 Edgerton WI 53534
Total Bid: $2,133,171.90
LaLonde Contractors, Inc. 1609 Lincoln Ave. Waukesha WI 53186
Total Bid: $3,339,537.72
Anticipated Project Costs:
Contract $2,133,171.90 Concrete Pavement Maintenance – 2024 Joint Sealing Concrete Sheets $35,000.00 Engineering & Contingency for Contract & Conc. Maint. Contracts (10%) $216,828.10
Total $2,385,000.00
Project Funding:
2024 Operating – Storm Water Utility – Inlet Repairs C&G $81,000 2024 Operating – Storm Water Utility – C&G Replacement $1,771,000.00 2024 Operating – Storm Water Utility – Curb Ramp Replacement $171,000.00 2024 Operating – Water Utility – Main Replacement $5,000.00 2024 Note – Water Utility – Hydrant & Hydrant Lead Replacement $16,000.00 2024 Note – Water Utility – Lead Service Replacement $19,000.00 2024 Note – General Fund – Plumbers Ditch Repairs $1,500.00 2024 Note – General Fund – Street Rehabilitation $35,500.00 2024 Note – General Fund – Street Rehabilitation Concrete Repairs $126,500.00
2024 Note – General Fund – Sidewalk Replacement $500.00 2024 Note – General Fund – Assessable Sidewalk Replacement $158,000.00
Total $2,385,000.00
C2024-5 Water & Sewer System Improvements II – Staff received three (3) bid(s), with R.T. Fox Contractors, Inc. providing the lowest bid. The contract estimate was $2,265,840. The Engineering Division recommends awarding this contract to R.T. Fox Contractors, Inc., Edgerton,
WI for a total bid amount of $2,086,657.00.
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R.T. Fox Contractors, Inc. PO Box 331
Edgerton WI 53534
Total Bid: $2,086,657.00
Maddrell Excavating, LLC N3371 W 3rd Avenue Brodhead WI 53520
Total Bid: $2,098,990.61
Globe Contractors, Inc. N50 W23076 Betker Rd.
Pewaukee WI 53072
Total Bid: $2,350,152.00
Anticipated Project Costs:
Contract $2,086,657.00
Engineering & Contingency (8%) $165,343.00
Total $2,252,000.00
Project Funding:
2024 Operating – Water Utility – Water Main Replacement $1,529,000.00
2024 Note – Water Utility – Hydrant & Hydrant Lead Replacement $139,000.00 2024 Note – Water Utility – Lead Water Service Replacement $62,000.00 2024 Operating – WW Utility – Sanitary Structure Rehab/Replacement $193,000.00 2024 Operating – SW Utility – Structure & Inlet Rehab/Replacement $271,000.00 2024 Note – Water Utility – Structure & Valve Replacement $32,000.00 2024 Operating – SW Utility – Storm Sewer Replacement
$26,000.00
Total $ 2,252,000.00
Conclusions These contracts support tasks listed in the 2024-2028 Strategic Plan by supporting the City’s efforts to maintain existing infrastructure and continue to provide municipal services. All low-bid contractors have successfully completed projects for the City in the past. Restated City Recommendation The City recommends awarding contracts C2024-3 New and Replacement Sidewalk, C2024-4 Curb & Gutter and Sidewalk Replacement, and C2024-5 Water & Sewer System Improvements II as well as expressing the intent to borrow funds as outlined in the memo.
cc: Kevin M. Lahner, City Manager
Ryan McCue, Deputy City Manager Nicholas Faust, Assistant to the City Manager Mike Payne, Director of Public Works