Bid Schedule B-2023 Award Memo1
ENGINEERING DIVISION MEMORANDUM
March 27, 2023 TO: City Council FROM: Brad Reents, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “B” – 2023: C2023-7 Street Rehabilitation C2023-8 Ruger Avenue Reconstruction LRIP C2023-9 Oakhill Cemetery Road Improvements C2023-10 Landfill Phase 5 Gas System & Phase 6 Leachate Recirculation C2023-11 Defense & Arrest Training Addition
Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary Bids for C2023-7 Street Rehabilitation, C2023-8 Ruger Avenue Reconstruction LRIP, C2023-9 Oakhill Cemetery Road Improvements, C2023-10 Landfill Phase 5 Gas System & Phase 6 Leachate Recirculation, and C2023-11 Defense & Arrest Training Addition were opened on Wednesday, March 1, 2023. City Recommendation The City recommends awarding contracts C2023-7 Street Rehabilitation, C2023-8 Ruger Avenue Reconstruction LRIP, C2023-9 Oakhill Cemetery Road Improvements, C2023-10 Landfill Phase 5 Gas System & Phase 6 Leachate Recirculation, and C2023-11 Defense & Arrest Training Addition as well as expressing the intent to borrow funds as outlined in the memo. Suggested Motion
I move to award contracts C2023-7 Street Rehabilitation, C2023-8 Ruger Avenue Reconstruction LRIP, C2023-9 Oakhill Cemetery Road Improvements, C2023-10 Landfill Phase 5 Gas System & Phase 6 Leachate Recirculation, and C2023-11 Defense & Arrest Training Addition. Background The following is a summary of the five contracts: C2023-7 Street Rehabilitation This is an annual contract for the City’s street rehabilitation program. Street rehabilitation is
prioritized based on a condition assessment of roadways utilizing the Wisconsin Department of Transportation Pavement Surface Evaluation and Rating (PASER) system. More specifically, work under this contract includes 142,000 SY of milling, 54,000 SY of pavement removal, 31,000 CY of unclassified excavation, 68,500 Tons of aggregate base, 31,950 Tons of asphalt paving, 29,400 LF of pavement markings, associated turf restoration.
2
C2023-8 Ruger Avenue Reconstruction LRIP
This contract is for constructing a Local Road Improvement Program (LRIP) project on Ruger Avenue between E. Court Street and S. Randall Avenue. The reconstruction of Ruger Avenue will include total replacement of the base aggregate, curb and gutter, asphalt pavement,
pavement markings, and water main. The project also includes replacement of 300 LF of storm sewer, 35 utility structures, and 11,500 SF of sidewalk. C2023-9 Oakhill Cemetery Road Improvements This contract is for reconstructing approximately 350 LF of North Avenue within the Oak Hill Cemetery. The existing road is currently closed to traffic due to deteriorated pavement and severe settlement. The contract includes removal of the existing concrete pavement and installing new asphalt pavement surface and base aggregate. C2023-10 Landfill Phase 5 Gas System & Phase 6 Leachate Recirculation This contract is for constructing a landfill gas and leachate recirculation system to include gas well installation, gas header and laterals, gas wellheads, valve and control assemblies, leachate cleanout gas extraction connections, leachate recirculation manifold and valving, leachate force mains, and leachate distribution trenches.
This capital project is necessary to maintain the City’s compliance with the Wisconsin Department of Natural Resources and to ensure best practices associated with the operation of solid waste
disposal facilities. C2023-11 Defense & Arrest Training Addition
This contract is for improvements to the Janesville Police Department’s Defense and Arrest Training Facility at 1100 Read Road. The contract includes a 2,200 SF addition, minor renovations to the existing facilities, and ancillary site improvements (i.e., grading, parking lot improvements, drainage improvements, etc.). The addition will be used for defense and arrest training and will be outfitted with matted floors, padded walls, and a heavy-bag trolley system. Options
• Approve City recommendation to award contracts C2023-7, C2023-8, C2023-9, C2023-
10, and C2023-11.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
Analysis C2023-7 Street Rehabilitation – Staff received two (2) bids, with Rock Road Companies, Inc. providing the lowest bid. The contract estimate was $4,624,684.60. The Engineering Division recommends awarding this contract to Rock Road Companies, Inc., Janesville, WI, for a total contract amount of $4,350,314.50. Rock Road Companies, Inc.
PO Box 1818
Janesville WI 53547-1818
Total Bid: $4,350,314.50
Payne & Dolan Inc 6295 Lacy Road Fitchburg WI 53593
Total Bid: $4,943,595.97
3
Anticipated Project Costs:
Contract $4,350,314.50
Engineering & Contingency (8%) $384,025.50 Total $4,734,340.00
Project Funding:
2023 Operating (Wheel Tax) - Street Rehabilitation Program $1,938,000.00 2023 Note - General Fund - Street Rehabilitation Program $1,557,000.00
Prior Year Note - General Fund - Street Rehabilitation Program $636,390.00 2023 Operating – Water Utility – Water Main Replacement $255,000.00 2023 Note – Water Utility – Lead Service Replacement $56,950.00 2023 Note – Wastewater Utility – Lead Service Replacement $83,000.00 2023 Operating – Storm Water Utility - Curb & Gutter Replacement $141,000.00 2023 Operating – Storm Water Utility – Storm Sewer Replacement $35,000.00
2023 Operating – Water Utility - Main Break Pavement Repairs $18,000.00 2023 Public Works Reimbursable - Plumbers Ditch Patches $14,000.00 Total $4,734,340.00 C2023-8 Ruger Avenue Reconstruction LRIP – Staff received three (3) bids, with Rock Road Companies, Inc. providing the lowest bid. The contract estimate was $1,675,380.00. The Engineering Division recommends awarding this contract to Rock Road Companies, Inc.,
Janesville, WI, for a total contract amount of $1,488,999.98. Rock Road Companies, Inc.
PO Box 1818 Janesville WI 53547-1818
Total Bid: $1,488,999.98
R.T. Fox Contractors, Inc. 5328 W. County Road M Edgerton WI 53534
Total Bid: $1,498,893.00
Maddrell Excavating, LLC
N3371 W. 3rd Avenue Brodhead WI 53520
Total Bid: $1,548,561.90
Anticipated Project Costs:
Contract $1,488,999.98
Engineering & Contingency (8%) $119,000.02
Total $1,608,000.00
Project Funding:
2023 Operating – Water Utility – Main Replacement $546,000.00 2023 Note – Water Utility – Lead Service Replacement $25,000.00 2023 Note – Water Utility – Hydrant & Hydrant Lead Replacement $61,000.00 2023 Note – WW Utility – Structure Replacement / Rehabilitation $41,000.00 2023 Operating – Storm Water Utility – Structure & Inlet Rehabilitation $73,000.00 2023 Operating – Storm Water Utility – Storm Sewer Enhancements $23,540.00 2023 Operating – Storm Water Utility – Storm Sewer Replacement $56,460.00 2023 Operating – Storm Water Utility – C&G Replacement $262,000.00 2023 Note – Special Assessments – Sidewalk Replacement $23,000.00 Federal/State Aid - LRIP Funding $497,000.00 Total $1,608,000.00
4
C2023-9 Oakhill Cemetery Road Improvements – Staff received four (4) bids, with Bjoin Limestone Inc. providing the lowest bid. The contract estimate was $42,546.00. The Engineering Division recommends awarding this contract to Bjoin Limestone Inc., Janesville, WI, for a total
contract amount of $55,134.40. Bjoin Limestone Inc.
7308 W. State Road 11 Janesville WI 53548
Total Bid: $55,134.40
W.N. Yoss Construction, Inc. 6117 S. County Highway G Janesville WI 53546
Total Bid: $55,575.00
Rock Road Companies, Inc. PO Box 1818 Janesville WI 53547-1818
Total Bid: $59,328.86
Payne & Dolan Inc 6295 Lacy Road Fitchburg WI 53593
Total Bid: $61,869.00
Anticipated Project Costs:
Contract $55,134.40 Engineering & Contingency (10%) $5,865.60
Total $61,000.00
Project Funding:
2023 – General Fund Note $61,000.00
Total $61,000.00 C2023-10 Landfill Phase 5 Gas System & Phase 6 Leachate Recirculation – Staff received two (2) bids but only opened one (1) bid for this contract from Landfill Drilling & Piping, Inc. Staff rejected the bid from Terra Engineering & Construction Corporation because it was determined to be an incomplete submission per Wisconsin public bidding laws by omitting the bid signature page. The contract estimate was $539,965.00. The Engineering Division recommends awarding
this contract to Landfill Drilling & Piping, Inc., Sun Prairie, WI, for a total contract amount of $458,048.00.
Landfill Drilling & Piping, Inc.
772 Lois Drive Sun Prairie WI 53590
Total Bid: $458,048.00
Anticipated Project Costs:
Contract $458,048.00 Construction Contingency (10%) $45,805.00 Consulting Engineering (Design and Construction Phases) $96,147.00
Total $600,000.00
Project Funding:
2023 Operating – Sanitation Fund $600,000.00
5
Total $600,000.00
C2023-11 Defense & Arrest Training Addition – Staff received three (3) bids, with Gilbank Construction Inc. providing the lowest bid. The consultant’s contract estimate was $726,000.00. The Engineering Division recommends awarding the base bid for this contract to Gilbank Construction Inc., Clinton, WI, for the total contract amount of $644,635.00. The City does not recommend awarding Bid Alternate 1 to replace the existing ceiling and lighting in the multipurpose room.
Gilbank Construction, Inc.
301 Scot Drive Clinton WI 53525
Total Bid:
Base Bid:
Alternate 1:
$658,175.00
$644,635.00
$13,540.00
Glen Fern Construction
705 Madison St., #101 Lake Geneva WI 53147
Total Bid:
Base Bid: Alternate 1:
$694,700.00
$679,400.00 $15,300.00
Scandroli Construction Company 1321 Capital Drive Rockford IL 61109
Total Bid: Base Bid: Alternate 1:
$844,328.00 $824,428.00 $19,900.00
Anticipated Project Costs:
Contract Base Bid $644,635.00 Engineering and Construction Contingency $64,463.00 A/E Consultant Costs $79,745.00 Owner Soft Costs $1,284.00 Furnishings, Fixtures, and Equipment (FF&E) $4,873.00
Total $795,000.00
Project Funding:
2022 Note - General Fund – DAAT Project $450,000.00 2023 Note – General Fund – DAAT Project $345,000.00 Total $795,000.00 Conclusions These contracts support tasks listed in the 2023-2027 Strategic Plan. All low-bid contractors have completed projects for the City in the past. Restated City Recommendation The City recommends awarding contracts C2023-7 Street Rehabilitation, C2023-8 Ruger Avenue Reconstruction LRIP, C2023-9 Oakhill Cemetery Road Improvements, C2023-10 Landfill Phase 5 Gas System & Phase 6 Leachate Recirculation, and C2023-11 Defense & Arrest Training
Addition as well as expressing the intent to borrow funds as outlined in the memo.
cc: David J. Moore, Acting City Manager Ryan McCue, Deputy City Manager Erin Davis, Assistant to the City Manager
Mike Payne, Director of Public Works