Bid Schedule A-2023 C2023-6 Award Memo1
ENGINEERING DIVISION MEMORANDUM
February 13, 2023 TO: City Council FROM: Brad Reents, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “A” - 2023: C2023-6 Water & Sewer System Improvements II Relates to Strategic Plan
Strategic Goal - Infrastructure This contract supports the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary The City opened bids for C2023-6 Water & Sewer System Improvements II on January 25, 2023. City Recommendation The City recommends awarding contract C2023-6 Water & Sewer System Improvements II as well as expressing the intent to borrow funds as outlined in the memo. Suggested Motion
I move to award contract C2023-6 Water & Sewer System Improvements II with the intent to borrow funds as outlined in the memo. Background The following is a summary of the contract:
C2023-6 Water & Sewer System Improvements II This is an annual contract for water and sewer improvements along streets identified in the
City’s street rehabilitation program. Needs for utility improvements are based on a condition assessment completed by the City. More specifically, work under this contract includes the following:
• Replacement of approximately 7,600 LF of water main and 850 LF of storm sewer
• Replacement of 70 lead water services
• Replacement and/or rehabilitation of 80 sanitary structures, water valve structures, storm structures, and storm inlets. Options
• Approve City recommendation to award contract C2023-6.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
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Analysis
C2023-6 Water & Sewer System Improvements II Staff received four (4) bids with R.T. Fox Contractors, Inc. providing the lowest bid. The contract estimate was $2,495.800.00. The Engineering Division is recommending award of this contract
to R.T. Fox Contractors, Inc., Edgerton, WI for a total bid amount of $2,284,465.50. R.T. Fox Contractors, Inc.
PO Box 331 Edgerton WI 53534
Total Bid: $2,284,465.50
Maddrell Excavating, LLC N3371 W 3rd Avenue Brodhead WI 53520
Total Bid: $2,597,775.40
Rock Road Companies, Inc. PO Box 1818 Janesville WI 53547
Total Bid: $2,975,660.44
Fischer Excavating 1567 N. Heine Road Freeport IL 61032
Total Bid: $3,101,229.75
Anticipated Project Costs:
Contract 2,284,465.50 Engineering & Contingency (8%) 182,757.24
Total $2,467,222.74
Project Funding:
2023 Operating – Water Utility – Water Main Replacement 1,394,152.74 2023 Note – Water Utility – Lead Water Service Replacement 272,694.60 2023 Note – Water Utility – Hydrant & Hydrant Lead Replacement 126,900.00
2023 Note – Water Utility – Structure and Valve Replacement 62,424.00 2023 Operating – WW Utility – Structure Replacement / Rehabilitation 122,796.00 2023 Operating – SW Utility – Structure & Inlet Replacement/Rehab 261,738.00 2023 Operating – SW Utility – Storm Sewer Maintenance 214,817.40 2023 Note – Public Works Reimbursable 11,700.00
Total $ 2,467,222.74
Conclusions This contract supports tasks listed in the 2023-2026 Strategic Plan. Restated City Recommendation The City recommends awarding contract C2023-6 Water & Sewer System Improvements II as
well as expressing the intent to borrow funds as outlined in the memo. cc: David J. Moore, Acting City Manager Ryan McCue, Deputy City Manager Nick Faust, Communications Specialist Mike Payne, Director of Public Works