Bid Schedule D-2022 Reject Contract C2022-11 Memo1
ENGINEERING DIVISION MEMORANDUM
June 13, 2022 TO: City Council FROM: Brad Reents, City Engineer SUBJECT: Consideration and action to reject contract C2022-11 associated with 2022 Bid Schedule D Relates to Strategic Plan
Strategic Goal - Infrastructure This contract supports the City’s efforts to support development and to provide municipal services. Executive Summary The Developer for Arbor Ridge, Hendricks Land Development, LLC, initiated and funded the design of the Arbor Ridge Lift Station in the spring of 2022 to support the platting of additional lots
in Arbor Ridge (see attached location map). Bids for C2022-11 Arbor Ridge Lift Station were opened on May 4, 2022. Since opening the bids, the Developer has evaluated the project and decided not to move forward with the development at this time. City Recommendation The City recommends rejecting contract C2022-11 Arbor Ridge Lift Station since the Developer
has decided not to move forward with the development. Suggested Motion I move to reject contract C2022-11 Arbor Ridge Lift Station.
Background The Developer for Arbor Ridge, Hendricks Land Development, LLC, initiated and funded the design of the Arbor Ridge Lift Station in the spring of 2022 to support the platting of additional lots
in Arbor Ridge (see attached location map). The Developer is responsible for all costs associated with the development per Council Policy 63.
Since opening the bids, the Developer has evaluated the project and decided not to move forward with development at this time. The low bidder is aware of the Developer’s decision not to proceed at this time. Options
• Approve City recommendation to reject contract C2022-11.
• Refer back to staff with guidance on how the Council wishes to proceed. Analysis The following is a description of the project:
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C2022-11 Arbor Ridge Lift Station – For furnishing all the labor, materials, equipment, and doing all the work necessary for construction of a new precast concrete sanitary sewer wet well, new
precast bypass valve vault manhole, new piping and valves, new submersible pumps, hatches, new sanitary sewer force main, sanitary sewer connection, discharge structure modifications. Work includes all associated foundation excavation, concrete pad installation, electrical,
instrumentation, SCADA controls, erosion control, clearing and grubbing, tree removal, site grading, dewatering, asphalt pavement removal and replacement, concrete driveway installation, curb and gutter, sidewalk installation, turf restoration as specified herein. There were six (6) qualified plan holders. Staff received two (2) bids with R.T. Fox Contractors, Inc. providing the lowest bid. Since the Developer has decided against proceeding with this project at this time, the Engineering Division is recommending rejecting the bids for this project. R.T. Fox Contractors, Inc.
PO Box 331 Edgerton WI 53534
Total Bid: $728,277.00
August Winter & Sons, Inc. PO Box 1896
Appleton WI 54912-1896
Total Bid: $855.250.00
Conclusions Although this contract supports the City’s efforts to support development and to provide municipal services, the Developer has decided not to move forward with the project at this time. The City will re-issue this project for bid, in the future, when initiated by the developer. Restated City Recommendation The City recommends rejecting C2022-11 Arbor Ridge Lift Station since the Developer has decided not to move forward with the development. cc: Mark Freitag, City Manager Ryan McCue, Deputy City Manager Erin Davis, Assistant to the City Manager Mike Payne, Director of Public Works