Bid Schedule B-2022 Award Memo1
ENGINEERING DIVISION MEMORANDUM
March 14, 2022 TO: City Council FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule B - 2022: C2022-6 Water & Sewer System Improvements II C2022-7 Street Rehabilitation C2022-8 Black Bridge Reconstruction (MSID)
Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary
Bids for C2022-6 Water & Sewer System Improvements II, C2022-7 Street Rehabilitation, C2022-8 Black Bridge Reconstruction (MSID), and C2022-16 Fulton Street Improvements were opened on March 2, 2022. City Recommendation The City recommends awarding contracts C2022-6 Water & Sewer System Improvements II,
C2022-7 Street Rehabilitation, and C2022-8 Black Bridge Reconstruction (MSID) as well as expressing the intent to borrow funds as outlined in the memo. Contract C2022-16 Fulton Street Improvements will be considered for award at the April 11 Council meeting. Suggested Motion I move to award contracts C2022-6 Water & Sewer System Improvements II, C2022-7 Street Rehabilitation, and C2022-8 Black Bridge Reconstruction (MSID) as outlined in the memo. C2022-16 Fulton Street Improvements will be considered for award at the April 11 Council
Meeting. Background
C2022-6 Water & Sewer System Improvements II – For furnishing all the labor, materials, equipment, and performing all work necessary for the construction of the following approximate quantities: 9,500 LF of 6”-8” replacement water main; 380 LF of 4” replacement sanitary force
main; replacement of 40 lead water services; replacement or rehabilitation of 60 sanitary structures, water valve structures, storm structures, and storm inlets; and associated street and non-paved surface restoration.
There were four (4) qualified plan holders. The contract estimate was $2,225,340.00. Staff received three (3) bids with R.T. Fox Contractors, Inc. providing the lowest bid. The Engineering Division is recommending award of this contract to R.T. Fox Contractors Inc., Edgerton, WI, for a total bid amount of $2,036,245.00.
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R.T. Fox Contractors, Inc.
5628 Highway M Edgerton, WI 53534
Total Bid: $2,036,245.00
Fischer Excavating, Inc. 1567 Heine Road Freeport, IL 61032
Total Bid: $2,500,770.00
Maddrell Excavating, LLC. N3371 W 3rd Street Brodhead WI 53520
Total Bid: $2,586,123.00
Anticipated Project Costs:
Contract 2,036,245.00
Engineering & Contingency (8%) 162,755.00
Total $ 2,199,000.00
Project Funding:
2022 Operating – Water Utility – Water Main Replacement 1,657,000.00 2022 Note – Water Utility – Lead Service Replacement 107,000.00 2022 Note – Water Utility – Hydrant & Service Replacement 174,000.00 2022 Note Water Utility – Valve/Structure Replacement/Rehabilitation 25,000.00
2022 Operating – WW Utility – Structure Replacement / Rehabilitation 97,000.00 2022 Note – WW Utility – Sanitary Sewer Improvements / Repairs 12,000.00 2022 Operating – SW Utility – Structure & Inlet Replacement / Rehab 127,000.00
Total $ 2,199,000.00
C2022-7 Street Rehabilitation – For furnishing all the labor, materials, equipment, and doing all
the work necessary for the construction and completion of approximately 36,400 TONS asphalt paving on existing streets, including 200,000 S.Y. milling; 43,000 S.Y pavement removal; 29,000 C.Y. unclassified excavation; 63,000 TONS aggregate base; 50,000 L.F. epoxy pavement markings; 4,000 S.Y. grass terrace restoration and miscellaneous
construction items.
This contract includes favorable unit prices. Several streets included in the contract as proposed mill and overlay streets are known for undesirable soils. As a result, since the approved project budget supports addressing the less than desirable soils, staff will pursue street reconstruction as part of this project rather than a mill and overlay.
There were three (3) qualified plan holders. The contract estimate was $4,493,590.54. Staff received two (2) bids with Rock Road Companies, Inc. providing the lowest bid. The Engineering Division is recommending award of this contract to Rock Road Companies, Inc., Janesville, WI, for a total bid amount of $3,922,566.01. Rock Road Companies, Inc.
PO Box 1818 Janesville, WI 53547-1818
Total Bid: $3,922,566.01
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Payne & Dolan, Inc. 6295 Lacy Road
Fitchburg, WI 53593
Total Bid: $4,671,383.05
Anticipated Project Costs:
Contract 3,922,566.01 Pursue Reconstruction Street Candidates 465,000.00
Engineering & Contingency (10%) 439,433.99
Total $4,827,000.00
Project Funding:
Wheel Tax – Enhanced Street Program 1,938,000.00
2022 Note – General Fund – Street Rehabilitation 1,994,000.00
Prior Notes – General Fund – Street Rehabilitation (carryover) 275,000.00
2022 Operating – Storm Water Utility – C&G Replacement 93,000.00
2022 Note – Water Utility – Main Break Repairs 11,000.00
2022 Operating – Water Utility – Main Replacements 506,000.00
Public Works Reimbursable – Plumbers Ditches 10,000.00
Total $4,827,000.00
C2022-8 Black Bridge Reconstruction (MSID) – For furnishing all the labor, equipment, and
materials and doing all of the work necessary for the reconstruction of approximately 2,300 linear feet of public roadway under the Discretionary Municipal Street Improvement subprogram of the Wisconsin DOT Local Road Improvement Program (LRIP) including
the following approximate quantities: 10,000 square yards of pavement removal; 1,800 linear feet of new water main; reconnection of 20 water services; water main abandonment; various utility structure repair and replacement; 4,400 cubic yards of unclassified excavation; 11,000 ton of crushed limestone base; 530 linear feet of concrete curb and gutter replacement; 2,000 square feet of concrete sidewalk/driveway
replacement; 3,800 ton of asphaltic concrete pavement; 2,400 linear feet of epoxy pavement marking; and incidental construction. The MSID grant was approved for this project by DOT in July 2020 and will cover up to 50% of participating costs. The cap for state funding on this project is $450,000. Since
the bid came in less than anticipated, staff contacted DOT and requested to amend the terms of the grant to include a consultant construction manager and additional pavement structure improvements to maximize the state funding. Staff anticipates DOT will approve the request which is reflected in the tables below. There were four (4) qualified plan holders. The contract base estimate was $877,880.25. Staff received one (1) bid from Rock Road Companies, Inc. The Engineering Division is recommending award of this contract to Rock Road Companies, Inc., Janesville, WI, for the base bid plus alternate 2 in the amount of $938,473.84. Alternate bid item 1 includes
ductile iron pipe for the watermain replacement. Alternate bid item 2 includes C900 PVC pipe for the watermain replacement.
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Rock Road Companies, Inc. PO Box 1818
Janesville, WI 53547-1818
Total Bid: Alternate 1
Alternate 2
$773,348.64 $198,784.60
$165,125.20
Anticipated Project Costs:
Contract 938,473.84
Pending MSID grant approval 150,000.00 Consulting 85,000.00 Contingency (10%) 96,526.16
Total $1,270,000.00
Project Funding:
2022 Operating – Storm Water Utility – C&G Replacement 25,000.00 2022 Operating – Water Utility – Main Replacement 275,000.00 2022 Note – Water Utility – Hydrant & Hydrant Lead Replacement 31,500.00 2022 Operating – WW Utility – Structure Replacement / Rehabilitation 15,000.00 2022 Note – General Fund – Street Improvements 392,050.00
MSID Grant Funding 450,000.00 2022 Note – General Fund – Sidewalk Replacement 13,850.00 2022 Note – Special Assessments – Sidewalk Replacement 6,100.00 2022 Operating – Storm Water Utility – Storm Sewer Replacement 61,500.00
Total $1,270,000.00
Options
• Approve City recommendation award contracts C2022-6, C2022-7, and C2022-8.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
Analysis Included in the ‘Background’ section.
Conclusions This contract supports tasks listed in the 2022-2026 Strategic Plan. Restated City Recommendation The City recommends awarding contracts C2022-6 Water & Sewer System Improvements II,
C2022-7 Street Rehabilitation, and C2022-8 Black Bridge Reconstruction (MSID) as well as expressing the intent to borrow funds as outlined in the memo. Contract C2022-16 Fulton Street Improvements will be considered for award at the April 11 Council meeting. cc: Mark Freitag, City Manager Ryan McCue, Deputy City Manager Erin Davis, Assistant to the City Manager
Paul Woodard, Director of Public Works