Bid Schedule B-2022 Award Memo Fulton St1
ENGINEERING DIVISION MEMORANDUM
April 11, 2022 TO: City Council FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “B” - 2022: C2022-16 Fulton Street Improvements Relates to Strategic Plan Strategic Goal - Infrastructure
This contract extends infrastructure and continues to provide municipal services. Executive Summary Bids for C2022-16 Fulton Street Improvements were opened on March 2, 2022. This contract constructs Fulton Street in support of a request by Whalen Holdings LLC to relocate their business to property along Fulton Street. City Recommendation The City recommends awarding contract C2022-16 Fulton Street Improvements. Suggested Motion I move to award contract C2022-16 Fulton Street Improvements, as outlined in the memo. Background
C2022-16 Fulton Street Improvements – For furnishing all the labor, equipment, and materials and doing all of the work necessary for the construction of approximately 540’ of public roadway with cul-de-sac including the following approximate quantities: 2,400 square yards of clearing and grubbing; 990 square yards of topsoil strip, salvage, and re-spread;
short sanitary sewer and water service laterals; 1,000 cubic yards of unclassified excavation; 250 lineal feet of RCP storm sewer and related structures; 2,300 ton of crushed limestone base; 1,200 lineal feet of concrete curb and gutter; 1,100 ton of asphaltic concrete pavement; 990 square yards of lawn restoration; and incidental construction.
There were four (4) qualified plan holders. The contract estimate was $256,140.00. Staff received two (2) bids with Rock Road Companies, Inc. providing the lowest bid. The Engineering Division
is recommending award of this contract to Rock Road Companies, Inc., Janesville, WI, for a total bid amount of $216,115.96.
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Rock Road Companies, Inc. PO Box 1818
Janesville, WI 53547-1818
Total Bid: $216,115.96
Dane County Contracting, LLC. 7346 Darlin Ct. #6 Dane, WI 53529
Total Bid: $246,627.50
Anticipated Project Costs:
Contract 216,115.96 Contingency (6%) 12,755.24
Total $228,871.20
Project Funding:
2022 Note – Special Assessments 75,953.00 Payment from Whalen Holdings LLC 126,562.20 Storm Water Utility Land Division Assessment account 26,356.00
Total $228,871.20
Options
• Approve City recommendation award contract C2022-16.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contract as recommended by staff.
Analysis The Council approved an MOU with the Whalen Holdings LLC and adopted preliminary resolution no. 2022-1991 under separate actions at the March 14, 2022 meeting. The MOU outlines a
method and schedule for designing and constructing the proposed street improvements. Whalen Holdings LLC has requested the City design, bid and construct the improvements. The City opened bids for this work on March 2, 2022 and calculated special assessment rates for the
improvements. The Council approved the final assessment resolution at the March 28 Council meeting. In
accordance with Council Policy 95, Whalen Holdings LLC has prepaid their portion of the special assessments. There are no general fund monies necessary to support this contract. The storm water land division account will pay for the storm sewer required to address the storm water in the proposed street. Conclusions This contract supports tasks listed in the 2022-2026 Strategic Plan. Restated City Recommendation The City recommends awarding contract C2022-16 Fulton Street Improvements.
cc: Mark Freitag, City Manager Ryan McCue, Deputy City Manager Erin Davis, Assistant to the City Manager