Bid Schedule F Award Memo1
ENGINEERING DIVISION MEMORANDUM
January 10, 2022 TO: City Council FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “F” - 2021: C2021-15 Utility Structure Rehabilitation and Replacement C2021-16 Transit Transfer Center Rehabilitation C2021-17 LFG Treatment & Control System Improvements
Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary Bids for C2021-15 Utility Structure Rehabilitation and Replacement, C2021-16 Transit Transfer Center Rehabilitation, and C2021-17 LFG Treatment and Control System Improvements were opened on December 8, 2021. City Recommendation
The City recommends awarding contracts C2021-15 Utility Structure Rehabilitation and Replacement, C2021-16 Transit Transfer Center Rehabilitation, and C2021-17 LFG Treatment and Control System Improvements as well as expressing the intent to borrow funds as outlined in the memo. Suggested Motion I move to award contracts C2021-15 Utility Structure Rehabilitation and Replacement, C2021-16 Transit Transfer Center Rehabilitation, and C2021-17 LFG Treatment and Control System
Improvements, as outlined in the memo. Background
C2021-15 Utility Structure Rehabilitation and Replacement – For furnishing all the labor, materials, equipment, and doing all the work necessary for replacement and/or rehabilitation of sanitary, storm, and water structures. The work will include replacement of approximately of 1
sanitary structure, 32 storm structures, 111 storm inlets and 18 water structures and rehabilitation of approximately of 131 sanitary structures, 42 storm structures, 15 storm inlets and 31 water structures. The work under this contract is associated with the City’s 2022 Street
Rehabilitation Contract.
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There were five (5) qualified plan holders. The contract estimate was $1,335,890.00. Staff received two (2) bids with Bjoin Limestone Inc. providing the lowest bid. The Engineering
Division is recommending award of this contract to Bjoin Limestone Inc., Janesville, WI for a total bid amount of $1,382,628.00.
Bjoin Limestone Inc. 7308 W. State Highway 11 Janesville, WI 53548
Total Bid: $1,382,628.00
Globe Contractors, Inc. N50 W23076 Betker Road Pewaukee, WI 53072
Total Bid: $1,459,590.00
Anticipated Project Costs:
Contract 1,382,628.00 Contingency (15%) 202,372.00
Total $1,585,000.00
Project Funding:
2022 Note – Water Utility 155,000.00 2022 Operating – Wastewater Utility 515,000.00 2022 Operating – Storm Water Utility 915,000.00
Total $1,585,000.00
C2021-16 Transit Transfer Center Rehabilitation – For furnishing all the labor, materials,
equipment, and doing all the work necessary for the professional construction and completion of the City of Janesville, Transit Transfer Center Rehabilitation located at 123 South River Street, Janesville, WI 53545. The rehabilitation includes miscellaneous demolition; excavation, cast-in-place concrete, reinforced concrete, precast concrete planks, masonry, aluminum doors/ windows, finish carpentry, general construction, two new restrooms, painting, tile work, walk-off carpet tile, metals work; roof replacement (EPDM & Shingle), doors and frames, cabinetry/ countertops, curb and gutter, sidewalks, pavement, plumbing, mechanical, electrical/ technology and other trades. There were six (6) qualified plan holders. The contract base estimate from the consultant was $930,000.00. Staff received three (3) bids with Gilbank Construction Inc. providing the lowest
bid. The Engineering Division is recommending award of this contract to Gilbank Construction Inc., Clinton, WI for a total base bid plus alternate 2 in the amount of $1,278,500.00. Alternate bid item 1 adds perimeter site concrete pavement and C&G repair. Alternate bid item 2 replaces exterior lobby doors, frames and access controls. Alternate bid item 3 installs stone coated metal shingles in lieu of asphalt shingles.
Gilbank Construction Inc.
301 Scot Dr Clinton WI 53525
Total Base Bid:
Alternate 1 Alternate 2
Alternate 3
$1,262,000.00
$44,000.00 $16,500.00
$29,700.00 Harmony Construction Management
906 Jonathon Dr Madison WI 53713
Total Base Bid:
Alternate 1 Alternate 2 Alternate 3
$1,368,983.00
$78,440.00 $19,345.00 $60,135.00
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Rockford Structures Construction Co 10540 N. Second St.
Machesney Park, IL 61115
Total Base Bid: Alternate 1
Alternate 2 Alternate 3
$1,426,000.00 $82,500.00
$15,266.00 $31,102.00
Anticipated Project Costs:
Contract Base Bid + Alternate 2 1,278,500.00
Contingency (8%) 102,280.00 Consulting 130,212.00 Owner Furniture, Furnishings & Equipment 11,943.00
Total $1,522,935.00
Project Funding:
2021 Operating -- Janesville Transit System 122,511.00 2022 Operating – Janesville Transit System 19,644.00 JTS CARES Grant Funding 1,380,780.00
Total $1,522,935.00
C2021-17 Landfill Gas Treatment & Control System Improvements – For furnishing all the labor, materials, equipment, and doing all the work necessary for modification of the landfill gas treatment and control system to include: installation of gas valves, installation of landfill gas knockout pot, installation of straw drain, installation of associated piping and appurtenances for knockout pot, installation of new flow meter, and incidentals shown on the plans and specified herein for Landfill Gas Treatment and Control System construction. There were four (4) qualified plan holders. The contract estimate was $193,280.00. Staff opened one (1) bid from Landfill Drilling & Piping, Inc. The Engineering Division is recommending award of this contract to Landfill Drilling & Piping, Inc., Sun Prairie, WI, for a total bid amount of $155,110.00.
Landfill Drilling & Piping Inc 772 Lois Drive
Sun Prairie, WI 53590
Total Bid: $155,110.00
Cornerstone Environmental Group LLC 8413 Excelsior Drive Madison WI 53717
Did Not Open Bid – No Bid Bond Provided
Anticipated Project Costs:
Contract 155,110.00 Engineering & Contingency (14%) 21,090.00 Consulting 25,800.00
Total $202,000.00
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Project Funding:
2021 Note – Sanitation Fund 202,000.00
Total $202,000.00
Options
• Approve City recommendation award contracts C2021-15, C2021-16 and C2021-17.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
Analysis Included in the ‘Background’ section. Conclusions This contract supports tasks listed in the 2021-2025 Strategic Plan. Restated City Recommendation
The City recommends awarding contracts C2021-15 Utility Structure Rehabilitation and Replacement, C2021-16 Transit Transfer Center Rehabilitation, and C2021-17 LFG Treatment and Control System Improvements as well as expressing the intent to borrow funds as outlined in the memo.
cc: Mark Freitag, City Manager Ryan McCue, Deputy City Manager Erin Davis, Assistant to the City Manager Paul Woodard, Director of Public Works