Bid Schedule A-2021 Award Memo1
ENGINEERING DIVISION MEMORANDUM
March 8, 2021 TO: City Council FROM: Brad Reents, Assistant City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “A” - 2021: C2021-1 Curb & Gutter and Sidewalk Replacement C2021-2 Water and Sewer System Improvements I C2021-3 New and Replacement Sidewalk
Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary
Bids for C2021-1 Curb & Gutter and Sidewalk Replacement, C2021-2 Water and Sewer System Improvements I and C2021-3 New and Replacement Sidewalk were opened on January 27, 2021. City Recommendation The City recommends awarding contracts C2021-1 Curb & Gutter and Sidewalk Replacement, C2021-2 Water and Sewer System Improvements I and C2021-3 New and Replacement
Sidewalk as well as expressing the intent to borrow funds as outlined in the memo. Suggested Motion I move to award contracts C2021-1 Curb & Gutter and Sidewalk Replacement, C2021-2 Water and Sewer System Improvements I and C2021-3 New and Replacement Sidewalk, as outlined in the memo. Background
C2021-1 Curb & Gutter and Sidewalk Replacement – For furnishing all the labor, materials, equipment, and doing all the work necessary for the construction and completion of approximately 45,900 LF curb & gutter replacement; 78,400 SF sidewalk, curb ramp and
driveway approach replacement; 160 SY full depth concrete pavement patching and grass terrace restoration.
There were two (2) qualified plan holders. The contract estimate was $2,492,342.45. Staff received two (2) bids with Yeske Construction Co. providing the lowest bid. The Engineering Division is recommending award of this contract to Yeske Construction Co., Edgerton, WI for a
total bid amount of $2,300,092.75.
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Yeske Construction Co. PO Box 71
472 West High Street
Edgerton, WI 53534
Total Bid: $2,300,092.75
LaLonde Contractors, Inc.
1609 Lincoln Avenue Waukesha, WI 53186
Total Bid: $2,319,513.54
Anticipated Project Costs:
Contract 2,300,092.75 Concrete Pavement Maintenance – Joint Sealing Concrete Streets 25,000.00 Concrete Pavement Maintenance – Mastic Repairs Concrete Streets 20,000.00 Engineering and Contingency (10%) 234,907.25
Total $2,580,000.00
Project Funding:
2021 Operating – Storm Water Utility – Inlet Repairs C&G 99,000.00
2021 Operating – Storm Water Utility – C&G Replacement 831,000.00 2021 Operating – Water Utility – Main Replacement 5,000.00 2021 Note – Wastewater Utility – Sanitary Structure Rehabilitation 1,000.00
2021 Note – Water Utility – Hydrant & Hydrant Lead Replacement 10,000.00 2021 Note – Water Utility – Lead Service Replacement 3,000.00 2021 Note – General Fund – Parks Paving Projects 21,000.00
2021 Note – General Fund – Plumbers Ditch Repairs 3,000.00 2021 Note – General Fund – Street Rehab. Concrete Joint Repair 87,000.00 2021 Note – General Fund – Sidewalk Replacement 227,000.00 2021 Note – General Fund – Assessable Sidewalk Replacement 137,000.00 2021 Note – General Fund – C&G Replacement 831,000.00 Prior Note – General Fund – C&G Replacement 325,000.00
Total $2,580,000.00
C2021-2 Water and Sewer System Improvements I – For furnishing all the labor, materials,
equipment, and doing all the work necessary for the construction of the following approximate quantities: 7,700 LF of 6”-8” replacement water main; 100 LF of new 8” sanitary sewer; 400 LF of 12” replacement storm sewer; replacement of 25 lead/steel water services; replacement or
rehabilitation of 100 sanitary structures, water valve structures, storm structures, and storm inlets; and associated street and non-paved surface restoration. There were six (6) qualified plan holders. The contract estimate was $2,225,840.00. Staff received four (4) bids with Maddrell Excavating, LLC providing the lowest bid. The Engineering Division is recommending award of this contract to Maddrell Excavating, LLC, Brodhead, WI for a total bid amount of $1,911,037.05. Maddrell Excavating, LLC
N3371 W 3RD AVENUE Brodhead, WI 53520
Total Bid: $1,911,037.05
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R.T. Fox Contractors, Inc. PO Box 331
Edgerton, WI 53534
Total Bid: $1,953,622.00
Fischer Excavating, Inc. 1567 N Heine Rd Freeport, IL 61032
Total Bid: $2,261,439.50
N-TRAK Group 1523 Windsor Road
Loves Park, IL 61111
Total Bid: $2,729,683.00
Anticipated Project Costs:
Contract 1,911,037.05
Contingency (8%) 154,462.95
Total $2,065,500.00
Project Funding:
2021 Operating – Water Utility – Water Main Replacement 1,450,000.00
2021 Note – Water Utility -- Lead Service Replacement 59,000.00 2021 Note – Water Utility – Hydrant & Service Replacement 140,000.00 2021 Note – Water Utility – Structure Replacement / Rehabilitation 6,000.00 2021 Operating – WW Utility – Structure Replacement / Rehabilitation 130,000.00 2021 Note – WW Utility – Sanitary Sewer Improvements / Repairs 27,000.00 2021 Operating – SW Utility – Structure & Inlet Replacement / Rehab 200,000.00
2021 Note – SW Utility – Storm Sewer Improvements (S. High Street) 30,000.00 2021 Note – Water Utility – Water Service to 2807 W. Court Street 12,500.00 2021 Note – WW Utility – Sewer Lateral to 2807 W. Court Street 11,000.00
Total $2,065,500.00
C2021-3 New and Replacement Sidewalk – For furnishing all the labor, materials, equipment, and doing all the work necessary for the construction and completion of approximately 6,000 SF of new concrete sidewalk and 6,500 SF of replacement sidewalk in various locations throughout the City, including associated restoration. There were three (3) qualified plan holders. The contract estimate was $107,906.50. Staff received three (3) bids with JB Johnson Bros, LLC providing the lowest bid. The Engineering
Division is recommending award of this contract to JB Johnson Bros, LLC of Edgerton, WI for a total bid amount of $96,130.00.
JB Johnson Bros., LLC
12 Maple Ct Edgerton, WI 53534
Total Bid: $96,130.00
Concrete Service Company 780 U.S Highway 51 Stoughton, WI 53589
Total Bid: $107,191.00
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LaLonde Contractors, Inc. 1609 Lincoln Avenue
Waukesha, WI 53186
Total Bid: $126,613.01
Anticipated Project Costs:
Contract 96,130.00
Contingency (9%) 8,870.00
Total $105,000.00
Project Funding:
2021 Note – General Fund – Sidewalk (New & Replacement) 12,500.00
2021 Note – General Fund – Assessable Walk (New & Replacement) 68,500.00 Funded Sidewalk Account 24,000.00
Total $105,000.00
Options
• Approve City recommendation award contracts C2021-1, C2021-2 and C2021-3.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
Analysis Included in the ‘Background’ section. Conclusions This contract supports tasks listed in the 2021-2025 Strategic Plan. Restated City Recommendation The City recommends awarding contracts C2021-1 Curb & Gutter and Sidewalk Replacement, C2021-2 Water and Sewer System Improvements I and C2021-3 New and Replacement Sidewalk as well as expressing the intent to borrow funds as outlined in the memo.
cc: Mark Freitag, City Manager Ryan McCue, Deputy City Manager
Paul Woodard, Director of Public Works