Bid Schedule F Award Memo1
ENGINEERING MEMORANDUM
October 24, 2016 TO: City Council
FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “F” - 2016: C2016-18 Sewer Lining & Point Repairs C2016-19 City Hall Elevator Modernization C2016-20 Parking Plaza Demolition Relates to Strategic Plan Strategic Goal - Infrastructure
These contracts either support the City’s efforts to maintain existing infrastructure and/or implement the ARISE plan. Executive Summary Bids for C2016-18 Sewer Llining & Point Repairs, C2016-19 City Hall Elevator Modernization
and C2016-20 Parking Plaza Demolition - were opened on Wednesday, October 5, 2016. Each low bid was found to be responsive and acceptable. City Recommendation The City’s recommended course of action is to award contracts C2016-18 Sewer Llining & Point Repairs, C2016-19 City Hall Elevator Modernization and C2016-20 Parking Plaza Demolition to the low bidders and express the intent to borrow funds as outlined in the memo. Suggested Motion I move to award contract C2016-18 Sewer Llining & Point Repairs, C2016-19 City Hall Elevator Modernization and C2016-20 Parking Plaza Demolition to the low bidders as described in the
memo and to express the intent to include necessary funding in the 2017 Note Issue. Background
C2016-18 Sewer Lining & Point Repairs – Includes doing all the work necessary for the trenchless lining repair (cured-in-place lining method) and selective point joint grouting of approximately 24,000 L.F. of 8”-12” diameter sanitary and storm sewer, and approximately five
8”-21” diameter point repairs of varying lengths under existing paved streets. There were six (6) prequalified plan holders. The contract estimate was $1,100,000. We
opened 4 (four) bids for this project, with Visu-Sewer Clean & Seal providing the low bid. The Engineering Division is recommending award of this contract to Visu-Sewer Clean & Seal for a
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total bid amount of $1,114,468.90. Part A of the contract is for lining of sanitary sewers and storm sewers. Part B of the contract is for point repairs of sanitary sewers.
The bid received is shown below:
Visu-Sewer Clean & Seal Total Part A: $1,103,068.90 W230 N4855 Betker Rd. Total Part B: $11,400.00 Pewaukee, WI 53072 Total: $1,114,468.90 Insituform Technologies Inc. Total Part A: $1,704,237.30 17988 Edison Ave. Total Part B: $22,172.00 Chesterfield, MO 63005 Total: $1,726,409.30
Michels Pipe Services Total Part A: $1,751,968.00 PO Box 128, 817 W Main St. Total Part B: $21,520.00 Brownsville, WI 53006 Total: $1,773,409.30
Terra Engineering & Construction Total Part A: $2,307,186.35 2201 Vondron Rd Total Part B: $32,200.00
Madison, WI 53718 Total: $2,339.386.35 Anticipated Project Costs: Contract $1,114,468.90 Engineering and Contingency for Contract (10%) $112,031.10 Sub Total $1,226,500.00 Project Funding: 2017 Note – Wastewater Utility (lining) $825,000.00 2017 Note – Wastewater Utility (infiltration & inflow reduction) $97,000.00 2016 Operating budget – Wastewater Utility (structures & point repairs) $12,500.00 2016 & 2017 Operating budget – Storm Water Utility (lining) 292,000.00 Total $1,226,500.00 C2016-19 City Hall Elevator Modernization – Includes doing all the work for elevator modernization of the two (2) existing 5-stop electric passenger elevators. Work on the elevators
includes traction machines, operation and motion control, door operator equipment, hoistway door panels, signal fixtures, and car enclosure renovations. Work also includes, but is not limited to, replacement of the elevator pit sump pump; replacement of existing lighting at the
basement landing; electrical feeder run from the basement to penthouse for existing HVAC panel; installation of wall access panels on three (3) floor levels; power to elevator control panel; phone line connection to elevator control panel; power and lighting replacement in the elevator pit and elevator equipment room; partial fire alarm system solely serving the elevators; replacement of elevator equipment room and penthouse roof access doors, frames, hardware; metal stud framed, rubber membrane covered insulated access enclosure above the mechanical chase on the roof with interior floor; removal of existing HVAC exhaust fan and intake louver and split system A/C unit in the elevator equipment room; and coordination with Owner’s Access Control contractor for equipment installation. There were three (3) prequalified plan holders. The consultant contract estimate was $500,000.
We opened two (2) bids for this project, with Magill Construction providing the low bid. The
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Engineering Division is recommending award of this contract to Magill Construction, Elkhorn, WI for a total bid amount of $569,908.00.
The bids received are shown below:
Magill Construction Co., Inc. Total: $569,908.00
977 Koopman Lane Elkhorn, WI 53121 Gilbank Construction Co. Total: $696,000.00 PO Box 718, 301 Scot Drive
Clinton, WI 53525 Anticipated Project Costs: Contract $569,908.00 Contingency for Contract (5%) $30,244.00 Consultanting $47,848.00
Engineering & Force Account $12,000.00 Sub Total $660,000.00
Project Funding: 2017 Note – General Fund $660,000.00 Total $660,000.00
C2016-20 Parking Plaza Demolition – Includes doing all the work necessary and in compliance with specific terms and conditions set forth by federal and state agencies providing grant assistance for this project, and doing all the work necessary for demolition of the public parking
deck over the Rock River including removal of approximately 9,200 square yards of parking deck consisting of a post-tensioned concrete deck over precast double tee girders; 1,200 linear feet of reinforced concrete pile cap; sawing and removal of 160 reinforced concrete filled steel
pipe piles from the river bed; 50 linear feet of new concrete parapet rail; 900 linear feet of pavement marking removal; 2,150 linear feet of new pavement marking; 4,500 square feet of surface coating removal and resealing of existing parapet railing on the East Court Street Bridge
(B-53-191); and miscellaneous and incidental construction.. There were nine (9) prequalified plan holders. The consultant contract estimate was $2,000,000. We opened three (3) bids for this project, with Terra Engineering & Construction providing the low bid. The Engineering Division is recommending award of this contract to Terra Engineering & Construction, Madison, WI for a total bid plus “Alternate A” amount of $819,100.00. Alternate A consists of cleaning, stripping stain, cleaning, and sealing the parapets on the Racine Street bridge over the Rock River.
The bids received are shown below: Terra Engineering & Construction Total Base Bid: $755,100.00
2201 Vondron Rd Alternate A: $64,000.00 Madison, WI 53718
Zenith Tech Inc. Total Base Bid: $1,217,000.00 PO Box 1028, N6 W23633 Bluemound Rd Alternate A: $65,900.00
Waukesha, WI 53187
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Veit & Company Total Base Bid: $1,629,996.00
2445 S 179th St, Suite E Alternate A: $245,000.00 New Berlin, WI 53146M
Anticipated Project Costs: Contract - Base Bid Plus Alternate A $819,100.00 Contingency for Contract (10%) $81,900.00
Consultant $240,953.00 Engineering $6,047.00 Sub Total $1,148,000.00 Project Funding: CDBG Grant $494,000.00 DNR Flood Mitigation Grant $380,000.00 TID No. 36 $203,600.00 Prior GF Note Issue $70,400.00 Total $1,148,000.00 Options
• Approve City recommendation to award contracts C2016-18, C2016-19 and C2016-20.
• The Council could choose not to award one or any of contracts. Analysis Included in the ‘Background’ section. Conclusions This contract supports tasks listed in the 2016-2020 Strategic Plan. Restated City Recommendation The City’s recommended course of action is to award contracts C2016-18 Sewer Lining & Point
Repairs, C2016-19 City Hall Elevator Modernization and C2016-20 Parking Plaza Demolition to the low bidders and express the intent to borrow funds as outlined in the memo. cc: Mark Freitag, City Manager Maxwell Gagin, Assistant to the City Manager Paul Woodard, Director of Public Works