Bid Schedule C Award Memo1
ENGINEERING MEMORANDUM
April 25, 2016 TO: City Council
FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contracts for Bid Schedule “C” - 2016: C2016-12 Water Utility – Roof Replacement C2016-13 Landfill Phase 4 Construction Relates to Strategic Plan Strategic Goal - Infrastructure
This contract work continues to support the City Council’s efforts to maintain existing infrastructure. Executive Summary Bids for C2016-12 Water Utility – Roof Replacement and C2016-13 Landfill Phase 4 Construction - were opened on Wednesday, April 6, 2016. Each low bid was found to be
responsive and acceptable. City Recommendation The City’s recommended course of action is to award contracts C2016-12 Water Utility – Roof Replacement and C2016-13 Landfill Phase 4 Construction to the low bidder and for the City Council to express their intent to include necessary funding in the 2016 Note Issue. Suggested Motion
I move to award contracts C2016-12 Water Utility – Roof Replacement and C2016-13 Landfill Phase 4 Construction, to the low bidder as described in the memo and for the City Council to express the intent to include necessary funding in the 2016 Note Issue. Background Contract 2016-12 – Water Utility – Roof Replacement – Includes construction and all the work
necessary to remove an existing 26,250 square foot roof consisting of both a ballasted loose laid and mechanically fastened EPDM roof system. The new roof system will consist of a fully adhered EPDM membrane roof system, iso insulation board and edge metal. The project also
includes some demolition of an existing metal mansard; moving existing roof mounted air conditioning condensing units and refrigeration lines; changes to existing lighting, conduit and wiring; steel fabrication and erection of a steel condenser support and screen wall; a new roof
access ladder; and minor painting work.
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There were three (3) prequalified plan holders. The contract estimate was $400,000. We
opened two (2) bids for this project, with Nieman Central WI Roofing Co. providing the low bid. The Engineering Division is recommending award of this contract to Nieman Central WI Roofing Co., Lydon Station, WI for a total bid amount of $233,900.00. The bid received is shown below:
Nieman Central WI Roofing Co. Total Bid: $233,900.00 N2599 24th Avenue Lyndon Station, WI 53944 Paulson Kimball Construction Total Bid: $289,475.00
917 Todd Drive Janesville, WI 53546
Anticipated Project Costs: Bid $233,900.00 Contingency (6%) $14,500.00
Consultant Fees $16,600.00 Total $265,000.00 Project Funding: 2016 Note – Water Utility $265,000.00 Total $265,000.00
Contract 2016-13 – Landfill Phase 4 Construction – Includes all the work necessary for construction of landfill liner to include: subbase excavation and filling for cell and perimeter berms: gradient control layer with piping and geotextile; 4-foot thick compacted clay liner; 60-mil geomembrane liner with geotextile cushion; leachate drainage layer and sump; leachate collection piping, pump, manhole, fittings, and electrical controls; new access roads and existing access road improvements; storm water drainage; site restoration; and incidentals.
There were eleven (11) prequalified plan holders. The contract estimate was $2,089,642.50. We opened seven (7) bids for this project, with Frank Silha & Sons Excavating, Inc. providing the
low bid. The Engineering Division is recommending award of this contract to Frank Silha & Sons Excavating, Inc., Edgerton, WI for a total amount of $1,665,525.55.
The bids received are shown below: Silha, Frank & Sons Excavating, Inc. Total Bid: $1,665,525.55 348 Hwy 14 East Janesville, WI 53546 Buteyn-Peterson Construction Co, Inc. Total Bid: $1,728,250.20 N7337 Dairyland Drive Sheboygan, WI 53083 Iverson Construction LLC Total Bid: $1,927,261.25
3190 CTH N
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Cottage Grove, WI 53527
Veit &Company, Inc. Total Bid: $2,078,315.00 2445 S 179th Street New Berlin, WI 53146 Huston, R.G. Co., Inc. Total Bid: $2,079,290.91 2561 Coffeytown, Road Cottage Grove, WI 53527 Meise Construction, Inc. Total Bid: $2,113,726.06 PO Box 118 Sauk City, WI 53583
Oakes, A.W. & Son Total Bid: $2,493,999.00 2000 Oakes Road
Racine, WI 53406
Anticipated Project Costs: Bid $1,665,525.55 Contingency (6%) $100,474.45 Engineering $24,000.00 Consultant Fees $210,000.00 Total $2,000,000.00 Project Funding: 2016 Note – Sanitation Fund $2,000,000.00 Total $2,000,000.00 Options
• Approve City recommendation to award contracts C2016-12 and C2016-13.
• The City could choose not to award certain contracts. Analysis
2016 Note Issue – To be provided by Max Gagin Conclusions
These contracts support projects included in the 2016-2020 Strategic Plan. Restated City Recommendation
I move to award contracts C2016-12 Water Utility – Roof Replacement and C2016-13 Landfill Phase 4 Construction, to the low bidder as described in the memo and for the City Council to express the intent to include necessary funding in the 2016 Note Issue.
cc: Mark Freitag, City Manager
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Maxwell Gagin, Assistant to the City Manager Paul Woodard, Director of Public Works