Bid Schedule G Award Memo1
ENGINEERING MEMORANDUM
February 12, 2018 TO: City Council
FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “G” - 2017: C2017-23 Bike Trial Pavement Replacement C2017-24 Blackhawk Technical College Water Main Extension – Phase 2 Relates to Strategic Plan Strategic Goal - Infrastructure
These contracts support the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary Bids for C2017-23 Bike Trail Pavement Replacement and C2017-24 Blackhawk Technical College Water Main Extension – Phase 2 - were opened on Wednesday, December 13, 2017.
The low bids were found to be responsive and acceptable. City Recommendation The City’s recommended course of action is to award contracts C2017-23 Bike Trail Pavement Replacement and C2017-24 Blackhawk Technical College Water Main Extension – Phase 2 to the low bidder and express intent to borrow the necessary funding for contract 2017-23 in the 2018 Note Issue. Suggested Motion I move to award contracts C2017-23 Bike Trail Pavement Replacement and C2017-24 Blackhawk Technical College Water Main Extension – Phase 2 to the low bidder as described in
the memo. Background
C2017-23 Bike Trial Pavement Replacement – For furnishing all the labor, materials, equipment, and doing all the work necessary to pulverize and regrade approximately 4,500 square yards of asphaltic trail pavement; provide and place approximately 600 tons of new
asphaltic trail pavement; 50 linear feet concrete curb and gutter; 250 square feet concrete sidewalk ramps with 80 square feet of detectable warning panels; 1,000 linear feet of pavement marking, and incidental construction.
There were five (5) prequalified plan holders. The contract estimate was $90,000. We opened four (4) bids for this project, with Y.N. Yoss Construction, Inc. providing the lowest bid. The
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Engineering Division is recommending award of this contract to Y.N. Yoss Construction, Inc., Janesville, WI for a total bid amount of $76,869.89.
The bids received are shown below: Y.N. Yoss Construction Inc. Total: $76,869.89
6117 S CTH G Janesville, WI 53546 Rock Road Companies, Inc. Total: $95,817.75 PO Box 1818 Janesville, WI 53547 Poblocki Paving Corporation Total: $108,802.99
525 S 116th St West Allis, WI 53214
Frank Bros., Inc. Total: $125,448.98 2501 Morse St Janesville, WI 53545
Anticipated Project Costs: Contract $76,869.89 Engineering & Contingency (10%) 8,130.11 Sub Total $85,000.00 Project Funding: 2018 Note – General Fund $85,000.00 Total $85,000.00
C2017-24 Blackhawk Technical College Water Main Extension – Phase 2 – For furnishing all the labor, materials, equipment, and doing all the work necessary for the installation of approximately 12,650 LF of 6”- 16” water main and associated valves and hydrants,
replacement of approximately 180 SY of asphalt pavement and 1,000 SY of aggregate; restoration, traffic control, and miscellaneous construction.
There were fifteen (15) prequalified plan holders. The contract estimate was $1,400,000. We opened eleven (11) bids for this project, with Maddrell Excavating, LLC providing the lowest bid. The Engineering Division is recommending award of this contract to Maddrell Excavating, LLC,
Inc., Brodhead, WI for a total bid amount of $1,193,134.00.
Maddrell Excavating LLC Total: $1,193,134.00
N3371 West 3rd Avenue Brodhead, WI 53520 A-1 Excavating, LLC Total: $1,223,505.00 408 26th Ave
Bloomer, WI 54724 James Peterson Sons, Inc. Total: $1,292,685.68
N2551 Gibson Dr Medford, WI 54451
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Monona Plumbing and Fire Protection Inc. Total: $1.396,824.86 3126 Watford Way
Madison, WI 53713 R.T. Fox Contractors, Inc Total: $1,434,165.00 PO Box 331 Edgerton, WI 53534 Super Excavators, Inc. Total: $1,438,172.75 N59 W14601 Bobolink Ave Menomonee Falls, WI 53051 Globe Contractors, Inc. Total: $1,439,586.00
N50 W23076 Betker Rd Pewaukee, WI 53072
David Tenor Corporation Total: $1,466,449.50 2759 Dewey Decker Dr Green Bay, WI 54313
Townsend Construction Inc. Total: $1,504,797.48 PO Box 308 Darien, WI 53114 E&N Hughes Co. Inc. Total: $1,518,762.25 N2629 Coplien Rd Monroe, WI 53566 Woleske Construction Total: $1,827,544.00 2117 S Oneida St Green Bay, WI 54304
Anticipated Project Costs:
Contract $1,193,134.00 Contingency (5%) 59,657.00 Sub Total $1,252,791.00 Project Funding: Reimbursement from BTC outlined in 2015 Agreement $1,252,791.00 Total $1,252,791.00
Options
• Approve City recommendation to award contract C2017-23 and C2017-24.
• The Council could choose not to award the contract.
Analysis The City Council approved an agreement with BTC at their August 10, 2015 meeting which outlines a delivery method for construction the improvements and future annexation of the BTC campus. The terms of the agreement were reviewed and approved by the City Attorney and BTC legal staff. BTC also has approval for the project from their Board of Directors and the Wisconsin Technical College System Board. BTC funded the design of the project with City
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review and approval prior to bidding the projects. Upon completion of the work, the City will accept the installation as public improvements. Additionally, BTC has agreed to reimburse the
City for the costs incurred, thus there are no costs to the City for approving contract 2017-24. The project consists of two phases. In 2016, phase one was completed which consisted of extending a 12” water main along USH 51 and through the BTC campus to CTH G. This allowed the campus to connect to municipal services. Contract 2017-24 completes phase two which consists of extending 16” water main along CTH G from the BTC campus to the southern property line of the Dollar General site such that BTC will no longer be on a long dead end water main. BTC approved funding for phase two on January 24, 2018 to allow this project to proceed. Conclusions These contracts support tasks listed in the 2018-2022 Strategic Plan. Restated City Recommendation The City’s recommended course of action is to award contracts C2017-23 Bike Trail Pavement Replacement and C2017-24 Blackhawk Technical College Water Main Extension – Phase 2 to
the low bidder and express intent to borrow the necessary funding for contract 2017-23 in the 2018 Note Issue.
cc: Mark Freitag, City Manager Maxwell Gagin, Assistant to the City Manager Paul Woodard, Director of Public Works