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Bid Schedule A Award Memo1 ENGINEERING MEMORANDUM February 27, 2017 TO: City Council FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “A” - 2017: C2017-1 Commercial Building Demolition C2017-2 C&G / Sidewalk Replacement C2017-3 Water & Sewer System Improvements C2017-4 Bike Trail Repairs C2017-5 New and Replacement Sidewalk C2017-6 Metropolitan Area Network Fiber Installation Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure. Executive Summary Bids for C2017-1 Commercial Building Demolition, C2017-2 C&G / Sidewalk Replacement, C2017-3 Water & Sewer System Improvements I, C2017-4 Bike Trail Repairs, C2017-5 New and Replacement Sidewalk, C2017-6 Metropolitan Area Network Fiber Installation - were opened on Wednesday, February 1, 2017. Each low bid was found to be responsive and acceptable. City Recommendation The City’s recommended course of action is to award contracts C2017-1 Commercial Building Demolition, C2017-2 C&G / Sidewalk Replacement, C2017-3 Water & Sewer System Improvements I, C2017-4 Bike Trail Repairs, C2017-5 New and Replacement Sidewalk, C2017-6 Metropolitan Area Network Fiber Installation to the low bidders as outlined and express the intent to borrow funds as described in the memo. Suggested Motion I move to award contracts C2017-1 Commercial Building Demolition, C2017-2 C&G / Sidewalk Replacement, C2017-3 Water & Sewer System Improvements I, C2017-4 Bike Trail Repairs, C2017-5 New and Replacement Sidewalk, C2017-6 Metropolitan Area Network Fiber Installation to the low bidders as described in the memo and to express the intent to include necessary funding in the 2017 Note Issue. 2 Background C2017-1 Commercial Building Demolition – Includes doing all the work necessary for complete demolition of the commercial building structure located at 123 St. Mary’s Court on the north side of downtown Janesville. Base bid will include the removal and proper disposal of the existing structure and complete site restoration per the construction documents. The work includes, but is not limited to, demolition, excavation, grading, seeding, etc. There were seven (7) prequalified plan holders. The contract estimate was $80,000. We opened 5 (five) bids for this project, with Earth Construction LLC providing the low bid. The Engineering Division is recommending award of this contract to Earth Construction LLC for a total bid amount of $70,000.00. The bid received is shown below: Earth Construction LLC Total: $70,000.00 PO Box 402 Orfordville, WI 53576 Siegler Grading & Excavating LLC Total: $84,800.00 W4964 Dunbar Dr Elkhorn, WI 53121 Frank Silha & Sons Excavating, Inc. Total: $94,970.00 348 Hwy 14 East Janesville, WI 53546 C.W. Purpero, Inc. Total: $101,600.00 1190 W Rawson Ave Oak Creek, WI 53154 Dakota Intertek Corp. Total: $115,250.00 16600 W National Ave New Berlin, WI 53151 Anticipated Project Costs: Contract $70,000.00 Engineering and Contingency for Contract (15%) $10,500.00 Asbestos analysis $500.00 Sub Total $81,000.00 Project Funding: Riverfront Property Acquisition fund (revenue from building lease) $81,000.00 Total $81,000.00 C2017-2 C&G Sidewalk Replacement – Includes doing all the work necessary for the construction and completion of approximately 42,000 LF curb & gutter replacement; 83,000 SF sidewalk and driveway replacement; 580 SY full depth concrete pavement patching and grass terrace restoration. There were four (4) prequalified plan holders. The contract estimate was $2,150,000. We opened three (3) bids for this project, with Yeske Construction Co., Inc. providing the low bid. 3 The Engineering Division is recommending award of this contract to Yeske Construction Co.,Inc., Edgerton, WI for a total bid amount of $1,915,787.45. The bids received are shown below: Yeske Construction Co., Inc. Total: $1,915,787.45 PO Box 71 Edgerton WI 53534 Zenith Tech, Inc. Total: $2,297,448.55 N6 W23633 Bluemound Road Waukesha, WI 53187 LaLonde Contractors Inc. Total: $2,452,033.61 1609 Lincoln Ave Waukesh, WI 53186 Anticipated Project Costs: Contract $1,915,787.45 Engineering and Contingency for Contract (10%) $192,212.55 Sub Total $2,108,000.00 Project Funding: 2017 Operating – Storm Water Utility – Inlet Repairs C&G $129,000.00 2017 Note – Water Utility – Main Breaks / Concrete Street Repairs $10,000.00 2017 Note – Water Utility – Main Replacement $6,500.00 2017 Note – Water Utility – Lead Services $24,500.00 2017 Note – General Fund – Plumbers Ditch Repairs $5,000.00 2017 Note – General Fund – Street Rehab. Concrete Pavement Repairs $75,000.00 2017 Note – General Fund – Sidewalk Replacement $190,000.00 2017 Note – General Fund – Assessable Sidewalk Replacement $126,000.00 2017 Note – General Fund – Assessable C&G Replacement $22,000.00 2017 Note – General Fund – C&G Replacement $1,520,000.00 Total $2,108,000.00 C2017-3 Water & Sewer System Improvements I – Includes doing all the work necessary for construction of the following approximate quantities: 5,000 L.F. of existing 1 ½“-10” water main replacement and abandonment; 500 L.F. of storm and sanitary sewer replacement and abandonment; replacement of 185 lead/steel water services; and replacement or rehabilitation of 100 sanitary, water valve, storm structures, and storm inlets; and associated street and non-paved surface restoration. There were seven (7) prequalified plan holders. The contract estimate was $2,269,925. We opened four (4) bids for this project, with Globe Contractors Inc. providing the low bid. The Engineering Division is recommending award of this contract to Globe Contractors Inc., Pewaukee, WI for a total bid amount of $2,219,810.00. Part A of the contract include water main and service replacement. Part B of the contract includes new and replacement sanitary, storm, water and inlet structure work. The bids received are shown below: Globe Contractors Inc. Part A: $1,742,755.00 4 N50 W23076 Betker Rd Part B: $477,055.00 Pewaukee, WI 53072 Total: $2,219,810.00 R.T.Fox Contractors Part A: $1,830,985.25 PO Box 331 Part B: $404,895.00 Edgerton, WI 53534 Total: $2,235,880.25 Maddrell Excavating, LLC Part A: $1,971,870.00 W6886 State Hwy 11 Part B: $460,600.00 Monroe, WI 53566 Total: $2,432.470.00 Townsend Construction Inc. Part A: $2,591,620.00 PO Box 308 Part B: $907,860.00 Darien, WI 53114 Total: $3,499,480.00 Anticipated Project Costs: Contract $2,219,810.00 Contingency for Contract (7%) $154,190.00 Sub Total $2,374,000.00 Project Funding: 2017 Operating – Storm Water Utility – inlet/structure rehabilitation $235,000.00 2017 Note – WW Utility – Assessable Sanitary Sewer $7,000.00 2017 Operating – WW Utility – Structure Replacement $260,000.00 2017 Note – Water Utility – Assessable Water Main $7,000.00 2017 Note – Water Utility – Water Main Replacement $1,455,000.00 2017 Note – Water Utility – Lead Service Replacement $400,000.00 2017 Note – Water Utility – Valve Structure Replacement $10,000.00 Total $2,374,000.00 C2017-4 Bike Trail Repairs - Includes doing all the work necessary for removing and replacing approximately 3,170 square yards of asphaltic pavement trail, 600 linear feet of pavement marking, and incidental construction. There were three (3) prequalified plan holders. The contract estimate was $80,000. We opened three (3) bids for this project, with W.N. Yoss Construction Co. providing the low bid. The Engineering Division is recommending award of this contract to W.N. Yoss Construction Co., Janesville, WI for a total base bid amount of $52,244.20 plus Alternate 1 of $4,952.00, for a total contract amount of $57,196.20. Alternate 1 provides for paving an existing gravel path between the main multi-use path and an existing pedestrian bridge over Spring Brook in Palmer Park in the vicinity of the tennis courts. W.N. Yoss Construction, Inc. Total: $52,244.20 6117 S Cty G Alternate 1: $4,952.00 Janesville, WI 53546 Rock Road Companies, Inc. Total: $59,415.51 PO Box 1818 Alternate 1: $5,228.56 Janesville, WI 53547 5 Frank Bros., Inc. Total: $102,966.00 2501 Morse St Alternate 1: $6,215.00 Janesville, WI Anticipated Project Costs: Contract (Base Bid + Alternate 1) $57,196.20 Engineering & Contingency for Contract (22%) $12,803.80 Sub Total $70,000.00 Project Funding: 2017 Note – General Fund $70,000.00 Total $70,000.00 C2017-5 New and Replacement Sidewalk - Includes doing all the work necessary for the construction and completion of approximately 34,000 SF of new concrete sidewalk and approximately 10,000 SF of replacement sidewalk in various locations throughout the City. There were six (6) prequalified plan holders. The contract estimate was $350,000. We opened four (4) bids for this project, with JB Johnson Bros., LLC providing the low bid. The Engineering Division is recommending award of this contract to JB Johnson Bros., LLC, Edgerton, WI for a total bid amount of $334,072.50. The bids received are shown below: JB Johnson Bros., LLC Total: $334,072.50 12 Maple Ct Edgerton, WI 53534 Forward Contractors Total: $339,593.75 PO Box 396 Grafton, WI 53024 LaLonde Contractors Inc. Total: $446,503.66 1609 Lincoln Ave Waukesha, WI 53186 Marvin Gleason Contractor, Inc. Total: $472,253.75 2811 Twin Waters Lane Franksville, WI 53126 Anticipated Project Costs: Contract $334,072.50 Engineering and Contingency for Contract (10%) $33,927.50 Sub Total $368,000.00 Project Funding: 2017 Operating – Operations – Snow Removal – Plow Damage Repairs $1,300.00 Funded Sidewalk Account $137,700.00 2017 Note – General Fund – Sidewalk (New & Replacement) $126,000.00 2017 Note – General Fund – Assessable Sidewalk (New & Replacement) $103,000.00 Total $368,000.00 6 C2017-6 Metropolitan Area Network Fiber Installaton - Includes doing all the work necessary for For furnishing all the labor, materials, equipment, and doing all the work necessary for the installation of 16,000 LF of 2” duct, 17,000 LF of fiber optic cable, associated hand holes, splices, fiber testing, termination at seven buildings, and concrete removal & replacement. There were twelve (12) prequalified plan holders. The contract estimate was $385,000. We opened nine (9) bids for this project, with Underground Systems Inc. providing the low bid. The Engineering Division is recommending award of this contract to Underground Systems Inc., Eau Claire, WI for a total base bid amount of $329,665.25 plus Alternates 1 for $23,461.50 and Alternate 3 for $26,100.00 which equals a total contract amount of $379,226.75. Alternate 1 extends fiber optic from the Senior Center location to the Rock County Court House. Alternate 2 installs one 2” duct under the Rock River south of the Racine Street bridge without encountering rock boring conditions. Alternate 3 installs two 2” duct under the Rock River south of the Racine Street bridge without encountering rock boring conditions. Alternate 4 installs four 2” duct under the Rock River south of the Racine Street bridge without encountering rock boring conditions. Alternate 5 installs one 2” duct under the Rock River south of the Racine Street bridge with encountering rock boring conditions. Alternate 6 installs two 2” duct under the Rock River south of the Racine Street bridge with encountering rock boring conditions. Alternate 4 installs four 2” duct under the Rock River south of the Racine Street bridge with encountering rock boring conditions. The County has agreed to fund alternate number 1. The City is required to select one of the alternates between 2 and 7 to complete the project. The City recommends alternate 3 which provides two conduits under the river without anticipating rock excavation. One of the conduits would be used for this project and a second would be available as a spare for future use. If rock is encountered, the rock alternate prices will be used as a basis for negotiating a change order. The bids received are shown below: Underground Systems, Inc. Base Bid: $329,665.25 6000 Alter Rd. Alternate 1: $23,461.50 Eau Claire, WI 54703 Alternate 2: $21,750.00 Alternate 3: $26,100.00 Alternate 4: $34,800.00 Alternate 5: $65,250.00 Alternate 6: $69,600.00 Alternate 7: $85,260.00 J&R Underground Base Bid: $412,383.70 916 Blake St. Alternate 1: $30,200.30 Blanchardville, WI 53516 Alternate 2: $20,010.00 Alternate 3: $25,230.00 Alternate 4: $34,800.00 Alternate 5: $108,750.00 Alternate 6: $117,450.00 Alternate 7: $152,250.00 InterCon Construction Base Bid: $457,976.50 5512 State Road 19 & 113 Alternate 1: $28,947.00 Waunakee, WI 53597 Alternate 2: $108,750.00 Alternate 3: $130,500.00 7 Alternate 4: $174,000.00 Alternate 5: $195,750.00 Alternate 6: $217,500.00 Alternate 7: $261,000.00 Meyer Services Base Bid: $483,981.65 N1004 Tower View Dr. Alternate 1: $28,601.80 Greenville, WI 54942 Alternate 2: $66,990.00 Alternate 3: $75,690.00 Alternate 4: $84,390.00 Alternate 5: $119,190.00 Alternate 6: $127,890.00 Alternate 7: $136,590.00 MP NexLevel LLC Base Bid: $486,270.98 500 Cty Rd 37 Alternate 1: $31,870.92 Maple Lake, MN 55358 Alternate 2: $31,163.40 Alternate 3: $33,599.40 Alternate 4: $37,627.50 Alternate 5: $74,663.40 Alternate 6: $76,229.40 Alternate 7: $82,867.50 Michels Power (Michels Corp.) Base Bid: $489,592.60 817 W Main St. Alternate 1: $35,697.50 Brownsville, WI 53006 Alternate 2: $63,510.00 Alternate 3: $73,080.00 Alternate 4: $100,050.00 Alternate 5: $169,650.00 Alternate 6: $191,400.00 Alternate 7: $221,850.00 Holtger Bros. Inc. Base Bid: $534,834.08 950 W Main Ave. Alternate 1: $42,823.72 De Pere, WI 54115 Alternate 2: $129,195.00 Alternate 3: $146,160.00 Alternate 4: $163,560.00 Alternate 5: $302,760.00 Alternate 6: $320,160.00 Alternate 7: $337,560.00 Fiber Optic Management LLC dba- Base Bid: $535,241.72 Turnkey Network Solutions Alternate 1: $50,398.31 7020 Southbelt SE Alternate 2: $18,661.50 Caledonia, MI 49316 Alternate 3: $28,753.50 Alternate 4: $39,367.50 Alternate 5: $50,694.90 Alternate 6: $74,480.70 Alternate 7: $110,550.90 8 Koch’s Telecommunications Services Base Bid: $581,848.96 PO Box 365 Alternate 1: $42,441.76 Hustisford, WI 53059 Alternate 2: $77,430.00 Alternate 3: $82,650.00 Alternate 4: $84,390.00 Alternate 5: $164,430.00 Alternate 6: $173,130.00 Alternate 7: $200,100.00 Anticipated Project Costs: Contract (Base Bid + Alt 1 + Alt 3) $379,226.75 Engineering & Contingency for Contract (10%) $36,860.62 Consulting $23,236.20 Sub Total $439,323.57 Project Funding: 2017 Note – General Fund – Fiber Extension $282,000.00 2017 Note – Water Utility – Fiber Extension $65,000.00 2017 Note – Wastewater Utilitiy – Fiber Extension $65,000.00 County Funding (Alt 1 + Engineering) $27,323.57 Total $439,323.57 Options • Approve City recommendation to award contracts C2017-1, C2017-2, C2017-3, C2017-4, C2017-5 and C2017-6. • The Council could choose not to award one or more of the contracts. Analysis Included in the ‘Background’ section. Conclusions This contract supports tasks listed in the 2016-2020 Strategic Plan. Restated City Recommendation The City’s recommended course of action is to award contracts C2017-1 Commercial Building Demolition, C2017-2 C&G / Sidewalk Replacement, C2017-3 Water & Sewer System Improvements I, C2017-4 Bike Trail Repairs, C2017-5 New and Replacement Sidewalk, C2017-6 Metropolitan Area Network Fiber Installation to the low bidders as outlined and express the intent to borrow funds as described in the memo. cc: Mark Freitag, City Manager Maxwell Gagin, Assistant to the City Manager Paul Woodard, Director of Public Works