Bid Schedule D Award Memo1
ENGINEERING MEMORANDUM
May 29, 2018 TO: City Council
FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “D” - 2018: C2018-17 Metropolitan Area Network Fiber Installation Relates to Strategic Plan
Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to
provide municipal services. Executive Summary
Bids for C2018-16 Library Roof Replacement and C2018-17 Metropolitan Area Network Fiber Installation were opened May 2, 2018. Engineering is not prepared to make a recommendation for the Library Roof Replacement project at this time for the May 29, 2018 Council meeting. City Recommendation The City’s recommended course of action is to award contract C2018-17 Metropolitan Area Network Fiber Installation to the low bidder and express intent to borrow the necessary funding in the 2018 Note Issue. A recommendation for contract C2018-16 Library Roof Replacement will occur at a future date. Suggested Motion
I move to award contract C2018-17 Metropolitan Area Network Fiber Installation to the low bidder as described in the memo. Background C2018-17 Metropolitan Area Network Fiber Installation – For furnishing all the labor, materials, equipment, and doing all the work necessary for the extension of the City’s fiber optic network.
Project consisting of the following approximately quantities: 25,500 L.F. of 2” dia. SDR11 duct installation, 16 handholes, 235 L.F. of 2” diameter EMT install, indoor & outdoor splices and power meter & light source/OTDR bi-directional testing.
There were twelve (12) qualified plan holders. The contract estimate was $587,301.10. We opened four (4) bids for this project, with J&R Underground, LLC. providing the lowest bid. The
Engineering Division is recommending award of this contract to J&R Underground, LLC of Blanchardville, WI for a total bid amount of $539,267.38. Alternate 1 provides fiber optics between the City’s main backbone and the Rock County Job Center while Alternate 2 provides fiber optics between the City’s main backbone and the UW Rock County campus.
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J&R Underground, LLC Base Bid: $508,820.39 916 Blake Street Alternate 1: $24,407.12
P.O. Box 82 Alternate 2: $6,039.87 Blanchardville, WI 53516 Base Bid + Alternates: $539,267.38 Underground Systems, Inc. Base Bid: $537,746.90 6000 Alter Road Alternate 1: $29,560.70 Eau Claire, WI 54703 Alternate 2: $8,228.20
Base Bid + Alternates: $575,535.80 Holtger Bros., Inc. Base Bid: $640,042.60 950 W Main Ave Alternate 1: $40,301.00 De Pere, WI 54115 Alternate 2: $8,873.40
Base Bid + Alternates: $689,217.00
Arvig Base Bid: $764,683.57
150 2nd St SW Alternate 1: $33,481.80 Perham, MN 56573 Alternate 2: $10,002.95 Base Bid + Alternates: $808,168.32 Anticipated Project Costs: Contract Base Bid 508,820.39
Contract Alternate Bid #1 24,407.12 Contract Alternate Bid #2 6,039.87 Engineering & Construction Contingency (10%) 54,112.91
Consulting Design 38,163.92 Consulting Construction Management 35,455.79 Total $667,000.00
Project Funding: 2018 Note – General Fund 125,870.46 2018 Note – Wastewater Utility 386,000.00 2017 Note – General Fund (design) 38,163.92 Rock County Funding (Alt 1 + 10% Engineering & Contingency) 26,847.83 State Funding (10% of design) 3,816.39 State Funding (15% total construction+10% Engineering & Contingency) 86,301.40 Total $667,000.00
Options
• Approve City recommendation to award contract C2018-16 Library Roof Replacement, C2018-17 Metropolitan Area Network Fiber Installation.
• The Council could choose not to award a specific contract or contracts.
Analysis Included in the ‘background’ section. Conclusions These contracts support tasks listed in the 2018-2022 Strategic Plan. Restated City Recommendation The City’s recommended course of action is to award contract C2018-17 Metropolitan Area
Network Fiber Installation to the low bidder and express intent to borrow the necessary funding
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in the 2018 Note Issue. A recommendation for contract C2018-16 Library Roof Replacement will occur at a future date.
cc: Mark Freitag, City Manager Maggie Darr, Assistant to the City Manager Paul Woodard, Director of Public Works