Bid Schedule D Award Memo 0611181
ENGINEERING MEMORANDUM
June 11, 2018 TO: City Council
FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “D” - 2018: C2018-16 Library Roof Replacement Relates to Strategic Plan
Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to
provide municipal services. Executive Summary
Bids for C2018-16 Library Roof Replacement and C2018-17 Metropolitan Area Network Fiber Installation were opened May 2, 2018. Contract C2018-17 was awarded by Council on May 29, 2018. Engineering recommends awaring C2018-16, Library Roof Replacement to the second
low bidder. City Recommendation The City’s recommended course of action is to reject the low bid and award the contract C2018-16 Library Roof Replacement to the second low bidder. Suggested Motion I move to reject the low bid and award contract C2018-16 Library Roof Replacement to the second low bidder as described in the memo. Background
C2018-16 Library Roof Replacement – For furnishing all the labor, materials, equipment, and doing all the work necessary to replace the existing single ply EPDM roof on the library. The library roof is approximately 47,530 square feet in size and consists of an EPDM mechanically
fastened membrane on ISO insulation on a sloped deck. The existing ISO insulation is to remain. A new high density ISO board will be overlaid on the existing insulation and a new fully adhered EPDM membrane installed. Existing copper flashing will be removed and reinstalled
as part of the membrane replacement. There were nine (9) qualified plan holders. The contract estimate was $500,000.00. We opened
five (5) bids for this project, with Distinctive Roofing, Inc. providing the lowest bid of $319,000 and Northern Metal and Roofing Co., Inc. providing the second low bid of $323,430. The Engineering Division is recommending award of this contract to Northern Metal and Roofing Co., Inc. of Green Bay, WI for a total bid amount of $323,430.00.
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Distinctive Roofing, Inc. is a subcontractor replacing the roof on the City Hall Renovation
project. After library bids were opened, the City became aware of performance related concerns on the City Hall project so references were checked for the second low bidder. Those references provided confidence Northern Metal and Roofing Co., Inc. could successfully complete the work and they are interested in executing a contract. The bids received are shown below: Distinctive Roofing, Inc. 1555 New Milford School Road Rockford, IL 61109
Total: $319,000.00
Northern Metal and Roofing Co., Inc.
320 Packerland Drive Green Bay, WI 54303
Total: $323,430.00
Corporate Contractors, Inc 3800 Gateway Blvd.
Suite 200 Beloit, WI 53511
Total: $336,735.00
McDermaid Roofing & Insulating Co. 1229 Kishwaukee Street Rockford, IL 61104
Total: $423,816.00
Nieman Central Wisconsin Roofing Co., Inc. N2599 24th Avenue Lyndon Station, WI 53944
Total: $429,000.00
Anticipated Project Costs: Contract 323,430.00 Engineering & Contingency (8.5%) 27,670.00
Consulting 31,900.00 Total $383,000.00
Project Funding: 2018 Note -- Library 383,000.00 Total $383,000.00
Options
• Approve City recommendation to award contract C2018-16 Library Roof Replacement
• The Council could choose not to award the contract.
Analysis
Included in the ‘background’ section. Conclusions This contract supports tasks listed in the 2018-2022 Strategic Plan. Pursuing a contract with the second low bidder at an additional cost of $4,430 is in the City’s long term best interest. Restated City Recommendation
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The City’s recommended course of action is to reject the low bid and award the contract C2018-16 Library Roof Replacement to the second low bidder.
cc: Mark Freitag, City Manager Maggie Darr, Assistant to the City Manager Paul Woodard, Director of Public Works