Bid Schedule E Award Memo1
ENGINEERING MEMORANDUM
August 27, 2018 TO: City Council
FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “E” - 2018: C2018-18 Commercial Building Demolition C2018-19 Highway 26 Greenbelt Construction Relates to Strategic Plan Strategic Goal - Infrastructure
These contracts support the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary Bids for C2018-18 Commercial Building Demolition and C2018-19 Highway 26 Greenbelt Construction were opened August 8, 2018. City Recommendation The City’s recommended course of action is to award contract C2018-18 Commercial Building Demolition and C2018-19 Highway 26 Greenbelt Construction to the low bidder and express intent to borrow the necessary funding in the 2019 Note Issue. Suggested Motion I move to award contracts C2018-18 Commercial Building Demolition and C2018-19 Highway 26 Greenbelt Construction to the low bidder as described in the memo. Background
C2018-18 Commercial Building Demolition – For furnishing all the labor, materials, equipment and doing all the work necessary for the complete demolition and site restoration of the commercial building structure located at 20 E. Court Street in downtown Janesville. The lump
sum base bid shall include the demolition and proper disposal of the existing brick/block/stone masonry bi-level commercial structure with a structure footprint of approximately 10,800 square feet; supply, place, and compact approximately 3,000 cubic yards of sand fill; supply, place, and
fine grade approximately 1,700 square yards each of topsoil, seed, and erosion mat; and miscellaneous construction per the construction documents.
There were seven (7) qualified plan holders. The contract estimate was $150,000.00. We received four (4) bids, but only opened three (3) bids for this project as one bid was improperly submitted and not opened. Fischer Excavating, Inc. providing the lowest bid. The Engineering
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Division is recommending award of this contract to Fischer Excavating, Inc. of Freeport, IL for a total bid amount of $177,448.00.
Fischer Excavating, Inc. Total: $177,448.00 1567 Heine Rd
Freeport, IL 61032 Speedway Sand & Gravel Inc. 8500 Greenway Blvd Suite 202 Middleton, WI 53562
Total: $238,000.00
Terra Engineering & Construction Corp. 2409 Vondron Road
Madison, WI 53718
Total: $342,822.0
Corporate Contractors, Inc. Total: REJECTED*
3800 Gateway Blvd Beloit, WI 53511
*CCI did not include required signature page or Affidavit of Organization so the bid was not opened. Anticipated Project Costs: Contract Base Bid 177,448.00
Engineering & Construction Contingency (10%) 17,552.00 Total $195,000.00 Project Funding: 2019 Note – TID 36 195,000.00 Total $195,000.00
C2018-19 Highway 26 Greenbelt Construction – For furnishing all the labor, materials,
equipment, and doing all the work necessary for the excavation and grading of a stormwater channel and detention pond. This work will include clearing and grubbing; approximately 127,000 CY of excavation; 10,000 CY of topsoil strip, stockpile, and respread; 54,000 SY of
native seeding; and limited erosion control BMP’s. There were eight (8) qualified plan holders. The contract estimate was $588,250.00. We
opened four (4) bids for this project, with Frank Silha & Sons Excavating, Inc. providing the lowest bid. The Engineering Division is recommending award of this contract to Frank Silha & Sons Excavating, Inc. of Janesville, WI for a total bid amount of $559,340.00. Frank Silha & Sons Excavating, Inc 348 Hwy 14 East
Janesville, WI 53546
Total: $559,340.00
H James and Sons, Inc. PO Box 40 4624 Ideal Rd Fennimore, WI 53809
Total: $653,402.00
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Maddrell Excavating LLC N 3371 West 3rd Avenue Brodhead, WI 53520
Total: $711,080.00
Fischer Excavating, Inc. 1567 N Heine Rd Freeport, IL 61032
Total: $1,132,028.57
Anticipated Project Costs: Contract Base Bid 559,340.00 Engineering & Construction Contingency (10%) 55,660.00 Total $615,000.00
Project Funding: Storm Water Assessment Fund 615,000.00 Total $615,000.00
Options
• Approve City recommendation to award contract C2018-18 Commercial Building Demolition and C2018-19 Highway 26 Greenbelt Construction.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not award the contracts as recommended by staff.
Analysis Included in the ‘background’ section. Conclusions These contracts support tasks listed in the 2018-2022 Strategic Plan. Restated City Recommendation The City’s recommended course of action is to award contract C2018-18 Commercial Building
Demolition and C2018-19 Highway 26 Greenbelt Construction to the low bidder and express intent to borrow the necessary funding in the 2018 Note Issue. cc: Mark Freitag, City Manager Maggie Darr, Assistant to the City Manager
Paul Woodard, Director of Public Works