Bid Schedule C Award Memo1
ENGINEERING MEMORANDUM
April 9, 2018 TO: City Council
FROM: Mike Payne, City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “C” - 2018: C2018-12 Town Square Riverwalk & Dodge Street Parking Area C2018-13 Chip Sealing C2018-14 Landfill Phase 5 Construction C2018-15 Pickle Ball Court Construction Relates to Strategic Plan
Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to
provide municipal services. Executive Summary
Bids for C2018-12 Town Square Riverwalk & Dodge Street Parking Area, C2018-13 Chip Sealing, C2018-14 Landfill Phase 5 Construction, C2018-15 Pickle Ball Court Construction were opened March 21, 2018. The low bids were found to be responsive and acceptable. City Recommendation The City’s recommended course of action is to award contracts C2018-12 Town Square Riverwalk & Dodge Street Parking Area, C2018-13 Chip Sealing, C2018-14 Landfill Phase 5 Construction, C2018-15 Pickle Ball Court Construction to the low bidders and express intent to borrow the necessary funding in the 2018 Note Issue. The award of C2018-12 Town Square Riverwalk & Dodge Street Parking Area should be contingent on the DOT also approving the contract. Suggested Motion I move to award contracts C2018-12 Town Square Riverwalk & Dodge Street Parking Area,
C2018-13 Chip Sealing, C2018-14 Landfill Phase 5 Construction, C2018-15 Pickle Ball Court Construction to the low bidders as described in the memo with the award of C2018-12 being continent on the DOT also approving the contract. Background C2018-12 Town Square Riverwalk and Dodge Street Parking Area – For furnishing all labor,
materials, equipment, and executing all work in compliance with specific terms and conditions set forth by federal and state agencies providing grant assistance for this project, and doing all the work necessary to construct approximately 1,800 Square Yards of asphalt pavement removal; 1,200 Cubic Yards of common excavation; 500 Lineal Feet of reinforced concrete
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storm sewer pipe and various structures; 1,100 Ton of crushed stone base; 800 Lineal Feet of concrete curb and gutter; 7,000 Square Feet of standard and colored concrete flatwork; 400
Tons of asphaltic pavement; partial river wall sawing and removal; new concrete abutment with 500 Lineal Feet of concrete filled pipe piles for a pedestrian bridge; 6,600 Square Feet of precast concrete plank board walk with 2,000 Lineal Feet of concrete filled pipe piles; 500 Ton of heavy riprap; 700 Lineal Feet of cable railing; bio-retention basin; 800 Square Feet of large gravity block retaining wall; various reinforced concrete foundations and bases; pavement marking and signage; landscaping and incidental construction. There were nine (9) qualified plan holders. The consultant estimate was $ $1,813,725.00. We opened two (2) bids for this project, with Concrete Structures Inc. providing the lowest bid. The Engineering Division is recommending award of this contract to Concrete Structures, Inc., Janesville, WI for a total bid amount of $2,146,996.03.
The bids received are shown below:
Concrete Structures Inc.
3006 Bond Place Janesville, WI 53548
Total: $2,146,996.03
Parisi Construction Co. Inc. 508 S. Nine Mound Rd Verona, WI 53593
Total: $2,179,515.00
Anticipated Project Costs: Contract 2,146,996.03 Contingency (10%) 215,446.97 Consulting 562,557.00 Engineering 15,000.00 Sub Total $2,940,000.00 Project Funding:
2018 Note – TIF 36 2,022,646.00 Prior Note Proceeds (portion of design) 393,354.00 TAP grant funding 524,000.00 Total $2,940,000.00 C2018-13 Chip Sealing – For furnishing all the labor, materials, equipment, and completing all
work necessary for providing approximately 36,600 SY of crushed granite chip sealing, 25,000 LF of pavement markings, inlet protection, traffic control, and all other necessary incidental construction to complete the work as specified. There were three (3) qualified plan holders. The contract estimate was $87,887.70. We opened two (2) bids for this project with Scott Construction, Inc. providing the lowest bid. The Engineering Division is recommending award of this contract to Scott Construction Inc. of Lake Delton, WI for a total bid amount of $93,065.28.
Scott Construction, Inc PO Box 340
Lake Delton, WI 53940
Total: $93,065.28
Fahrner Asphalt Sealers, LLC
6615 US HWY 12 W
Total: $110,899.28
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EAU CLAIRE, WI 54703 Anticipated Project Costs: Contract 93,065.28
Engineering & Contingency (7.5%) 6,934.72 Sub Total $100,000.00
Project Funding: Prior Note Proceeds 100,000.00 Total $100,000.00
C2018-14 Landfill Phase 5 Construction - For furnishing all the labor, materials, equipment, and doing all the work necessary for construction of a landfill liner to include: subbase excavation and filling ; gradient control layer with piping and geotextile; 4-foot thick compacted clay liner; 60-mil geomembrane liner with geotextile cushion; leachate drainage layer and sump; leachate
collection piping, pump, manhole, fittings, and electrical controls; existing access road improvements; storm water drainage; site restoration; and incidentals shown on the plans and specified herein for Landfill Phase 5 Construction.
There were eleven (11) qualified plan holders. The contract estimate was $1,164,889.25. We opened three (3) bid for this project, with River View Construction, Inc. providing the low bid. The Engineering Division is recommending award of this contract to River View, Inc. of
Janesville, WI for a total bid amount of $1,267,762.00. River View Construction Inc.
4140 N 6th St Wausau, WI 54403
Total: $1,267,762.00
Frank Silha & Sons Excavating, Inc 348 HWY 14 EAST JANESVILLE, WI 53546
Total: $1,287,185.50
Meise Construction Inc
PO Box 118 Sauk City, WI 53583
Total: $1,334,957.30
Anticipated Project Costs: Contract 1,267,762.00
Contingency (8%) 100,738.00 Engineering 20,000.00 Consulting 150,000.00 DNR permit fees 1,500.00 Sub Total $1,540,000.00 Project Funding: Sanitation Fund Balance 1,455,000.00 Prior Note Proceeds – Sanitation Fund 85,000.00 Total $1,540,000.00
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C2018-15 Pickle Ball Court Construction - For furnishing all the labor, materials, equipment, and doing all the work necessary to complete the following approximate quantities: supply and
place 1,100 Ton of crushed limestone base; supply and place 1,600 Square Yards of geotextile fabric; supply and install 325 Ton of asphaltic concrete court pavement; 550 Lineal Feet of chain link fencing; 100 Lineal Feet of pvc electrical conduit; 600 Square Feet of concrete sidewalk;
supply and install 6 court nets, complete; and incidental construction.
There were six (6) qualified plan holders. The contract estimate was $84,780.00. We opened five (5) bids for this project, with W.N. Yoss Construction, Inc. providing the low bid. The Engineering Division is recommending award of this contract to W.N. Yoss Construction, Inc. of Janesville, WI for a total bid amount of $94,124.70.
W.N. Yoss Construction, Inc. 6117 S. Cty Hwy G
Janesville, WI 53546
Total: $94,124.70
Rock Road Companies, Inc.
P.O. Box 1818 Janesville, WI 53547
Total: $99,855.30
Poblocki Paving Corporation 525 S. 116th Street West Allis, WI 53214
Total: $106,807.64
Frank Bros, Inc 2501 Morse St Janesville, WI 53545
Total: $113,610.56
Johnson & Sons Paving 20275 W Good Hope Rd Lannon, WI 53046
Total: $116,355.00
Anticipated Project Costs: Contract 94,124.70 City Provided Nets 3,500.00 City Provided Surface Coating 13,000.00 Contingency (12%) 8,375.30 Engineering 1,000.00 Sub Total $120,000.00
Project Funding: 2018 Note – General Fund 85,000.00
Private Donations 35,000.00 Total $120,000.00
Options
• Approve City recommendation to award contract C2018-12, C2018-13, C2018-14 and C2018-15. Contract C2018-12 should be contingent on the DOT also approving the contract.
• The Council could choose not to award a specific contract or contracts.
Analysis
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Included in the ‘background’ section. Conclusions These contracts support tasks listed in the 2018-2022 Strategic Plan. Restated City Recommendation I move to award contracts C2018-12 Town Square Riverwalk & Dodge Street Parking Area, C2018-13 Chip Sealing, C2018-14 Landfill Phase 5 Construction, C2018-15 Pickle Ball Court Construction to the low bidders as described in the memo with the award of C2018-12 being continent on the DOT also approving the contract. cc: Mark Freitag, City Manager
Maggie Darr, Assistant to the City Manager Paul Woodard, Director of Public Works