Bid Schedule F Award Memo1
ENGINEERING DIVISION MEMORANDUM
January 11, 2021 TO: City Council FROM: Brad Reents, Assistant City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “F” - 2020: C2020-17 Ice Age Trail Bridge Replacement C2020-18 Utility Structure Rehabilitation and Replacement
C2020-19 Secondary Treatment Polymer Dosing System Relates to Strategic Plan Strategic Goal - Infrastructure These contracts support the City’s efforts to maintain existing infrastructure and continue to
provide municipal services.
Executive Summary Bids for C2020-17- Ice Age Trail Bridge Replacement, C2020-18 - Utility Structure Rehabilitation and Replacement, C2020-19 - Secondary Treatment Polymer Dosing System were opened on December 9 2020. City Recommendation
The City recommends awarding contracts C2020-17- Ice Age Trail Bridge Replacement, C2020-18 - Utility Structure Rehabilitation and Replacement, C2020-19 - Secondary Treatment Polymer Dosing System as well as expressing the intent to borrow funds as outlined in the
memo. Suggested Motion
I move to award contracts C2020-17- Ice Age Trail Bridge Replacement, C2020-18 - Utility Structure Rehabilitation and Replacement, C2020-19 - Secondary Treatment Polymer Dosing System, as outlined in the memo. Background
C2020-17 Ice Age Trail Bridge Replacement – For furnishing all the labor, materials, equipment, and doing all the work necessary for the installation of a city purchased 70’ x 12’ prefabricated single span bridge kit including steel girders, wood deck, and wood railing; removal and disposal of the existing 50’ x 10’ timber trail bridge structure with timber support piling; new cast in place reinforced concrete abutments; supply and placement of approximately 80 cubic yards of heavy rip rap, 135 linear feet of turbidity barrier, 20 cubic yards of topsoil; supply and construction of treated wood bridge approach wing walls and railing; approximately 110 square yards of reconstruction of asphalt bridge approaches and trail; and incidental construction.
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There were six (6) qualified plan holders. The contract estimate was $106,795.00. Staff received six (6) bids with Sonrise Construction, Inc. providing the lowest bid. The Engineering Division is
recommending award of this contract to Sonrise Construction, Inc. of Elkhorn, WI for a total bid amount of $65,475.00.
Sonrise Construction, Inc. W5172 Memorial Drive Elkhorn, WI 53121
Total Bid: $65,475.00
Concrete Structures Inc
3006 Bond Place Janesville, WI 53548
Total Bid: $82,070.00
Gilbank Construction Inc. 301 Scot Dr Clinton, WI 53525
Total Bid: $115,542.00
Janke General Contractors
1223 River View Lane Athens, WI 54411
Total Bid: $115,854.00
Highway Landscapers, Inc. 1900 Bohm Drive Little Chute, WI 54140
Total Bid: $122,195.00
Solutions 101 LLC
PO Box 298 Hortonville, WI 54944
Total Bid: $123,689.45
Anticipated Project Costs:
Contract 65,475.00 Contingency (20%) 13,095.00 Engineering & Force Account 8,030.00
Bridge Kit Purchased by City 61,400.00
Total $148,000.00
Project Funding:
2020 Note – General Fund 148,000.00
Total $148,000.00
C2020-18 Utility Structure Rehabilitation and Replacement – For furnishing all the labor, materials, equipment, and doing all the work necessary for replacement and/or rehabilitation of sanitary, storm, and water structures. The work will include replacement of approximately of 18 sanitary structures, 38 storm structures, 147 storm inlets and 23 water structures and rehabilitation of approximately of 111 sanitary structures, 20 storm structures, 6 storm inlets and 35 water structures. The work under this contract is associated with the City’s 2021 Street Rehabilitation Contract.
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There were nine (9) qualified plan holders. The contract estimate was $1,460,694.50. Staff received four (4) bids with Bjoin Limestone, Inc. providing the lowest bid. The Engineering
Division is recommending award of this contract to Bjoin Limestone, Inc. of Janesville, WI for a total bid amount of $1,458,940.00.
Bjoin Limestone Inc. 7308 W. State Road 11 Janesville, WI 53548
Total Bid: $1,458,940.00
Globe Contractors, Inc.
N50 W23076 Betker Road Pewaukee, WI 53072
Total Bid: $1,636,070.00
E & N Hughes Co. Inc. N2629 Coplien Rd Monroe, WI 53566
Total Bid: $1,639,412.00
Maddrell Excavating, LLC
N3371 W 3rd Avenue Brodhead, WI 53520
Total Bid: $1,648,250.00
Anticipated Project Costs:
Contract 1,458,940.00 Engineering & Contingency (15%) 216,060.00
Total $1,675,000.00
Project Funding:
2020 Note – Water Utility 934,000.00 2020 Operating – Wastewater Utility 623,000.00 2020 Operating – Storm Water Utility 118,000.00
Total $1,675,000.00
C2020-19 Secondary Treatment Polymer Dosing System – For furnishing all the labor, materials, equipment, and doing all the work necessary for installing polymer and RE300 chemical dosing systems, a RE300 storage system, and an aeration mixing system. The project includes site work, yard piping, structural, architectural, process piping and equipment, plumbing, heating, ventilation, air conditioning, electrical, and instrumentation and control. There were three (3) qualified plan holders. The contract estimate was $860,000. Staff received two (2) bids with Staab Construction Corporation providing the lowest bid. The Engineering Division is recommending award of this contract to Staab Construction Corporation of Marshfield, WI for a total bid amount of $867.000.00.
Staab Construction Corporation 1800 Laemle Avenue
Marshfield, WI 54449
Total Bid: $867.000.00
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August Winter & Sons, Inc 2323 N. Roemer Rd,
P.O. Box 1896 Appleton, WI 54911
Total Bid: $921,539.00
Anticipated Project Costs:
Contract 867,000.00 Contingency (5%) 43,000.00 Consulting 55,000.00
Total $965,000.00
Project Funding:
2020 Note – Wastewater Utility 50,000.00 2021 Note – Wastewater Utility 915,000.00
Total $965,000.00
Options
• Approve City recommendation award contracts C2020-17, C2020-18 and C2020-19.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
Analysis Included in the ‘Background’ section. Conclusions This contract supports tasks listed in the 2020-2024 Strategic Plan. Restated City Recommendation The City recommends awarding contracts C2020-17- Ice Age Trail Bridge Replacement, C2020-18 - Utility Structure Rehabilitation and Replacement, C2020-19 - Secondary Treatment
Polymer Dosing System as well as expressing the intent to borrow funds as outlined in the memo.
cc: Mark Freitag, City Manager Ryan McCue, Deputy City Manager Paul Woodard, Director of Public Works