Bid Schedule B Award Memo1
ENGINEERING DIVISION MEMORANDUM
March 23, 2020 TO: City Council FROM: Brad Reents, Assistant City Engineer SUBJECT: Consideration and action to award contract for Bid Schedule “B” - 2020: C2020-5 EDPM Roof Replacements C2020-6 Water & Sewer System Improvements II
C2020-7 Street Rehabilitation
Relates to Strategic Plan Strategic Goal - Infrastructure
These contracts support the City’s efforts to maintain existing infrastructure and continue to provide municipal services. Executive Summary Bids for C2020-5 EDPM Roof Replacements, C2020-6 Water & Sewer System Improvements II, C2020-7 and Street Rehabilitation were opened February 26, 2020. City Recommendation
The City recommends awarding contracts C2020-5 EDPM Roof Replacements, C2020-6 Water & Sewer System Improvements II, and C2020-7 Street Rehabilitation as well as expressing the intent to borrow funds as outlined in the memo. Suggested Motion I move to award contracts 2020-5 EDPM Roof Replacements, C2020-6 Water & Sewer
System Improvements II, and C2020-7 Street Rehabilitation as outlined in the memo. Background
C2020-5 EDPM Roof Replacements – For furnishing all labor, materials, and equipment and doing all the work necessary to replace the existing single ply EPDM roofs at each of two city owned facilities, the Police Services Building and Pumping Station #3. POLICE SERVICES BUILDING: This multi-level building has a total roof area of approximately 19,200 square feet. The existing roof is a ballasted EPDM membrane on polyisocyanurate insulation over a metal deck. A new high density polyisocyanurate board will be laid on top of the existing insulation, mechanical fastened to the deck and a new fully adhered EPDM membrane installed. PUMPING STATION #3: The existing pump station roof is approximately 700 square feet in size and consists of a mechanically fastened EPDM membrane on insulation on a sloped wood deck. This project is a complete tear-off down to the wood deck and installation of new polyisocyanurate insulation, a fully adhered EPDM membrane and prefabricated edge metal flashing. The project also includes masonry work to rebuild the top portion of an existing brick chimney and incidental construction.
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There were seven (7) qualified plan holders. The contract estimate was $250,000.00. Staff
received six (6) bids with Tilsen Roofing Company, Inc.. providing the lowest bid. The Engineering Division is recommending award of this contract to Tilsen Roofing Company, Inc.. of Madison, WI for a total bid amount of $144,800.00. The lump sum price for all work at Pump Station #3 was $19,960.00 and the lum sum price for all work at the Janesville Police Services Building was $124,840.00. The design cost for Pump Station #3 was $7,300.00 and the design cost for the Janesville Police Services Building was $18,300.00. Tilsen Roofing Company, Inc. PO Box 259338
Madison, WI 53725
Total Bid: $144,800.00
Corporate Contractors, Inc 3800 Gateway Blvd. Suite 200 Beloit, WI 53511
Total Bid: $160,352.00
Pioneer Roofing, LLC 151 Maple St PO Box 277 Johnson Creek, WI 53038
Total Bid: $169,257.00
Sterling Commercial Roofing, Inc. 2711 locust Sterling, IL 61081
Total Bid: $181,596.00
Custofoam Corporation N4929 State Rd 58 Mauston, WI 53948
Total Bid: $200,249.00
HIS Roofing Corporation 5700 Hwy K Hartford, WI 53027
Total Bid: $201,041.00
Anticipated Project Costs:
Contract 144,800.00 Engineering and Contingency (10%) 14,600.00 Consulting 25,600.00
Total $185,000.00
Project Funding:
Prior Note – Water Utility 8,000.00 2020 Note – Water Utility 22,000.00
2020 Note – General Fund 155,000.00
Total $185,000.00
C2020-6 Water & Sewer System Improvements II – For furnishing all the labor, materials, equipment, and doing all work necessary for the construction of the following approximate quantities: 7,200 L.F. of existing 1.5”-8” diameter water main replacement and abandonment;
470 L.F. of 12”-15” diameter storm sewer replacement; 3 spot repairs on existing sanitary
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sewer; replacement of 20 lead/steel water services; replacement or rehabilitation of 140 sanitary structures, water valve structures, storm structures, and storm inlets; and associated street and
non-paved surface restoration. There were eight (8) qualified plan holders. The contract estimate was $2,356,848.00. Staff received two (2) bids with Maddrell Excavation, LLC. providing the lowest bid. The Engineering Division is recommending award of this contract to Maddrell Excavating, LLC of Brodhead, WI for a total bid amount of $2,254,894.73. Maddrell Excavating, LLC
N3371 W 3RD Avenue Brodhead, WI 53520
Total Bid: $2,254,894.73
R.T. Fox Contractors, Inc. PO Box 331
Edgerton, WI 53534
Total Bid: $2,436,680.00
Anticipated Project Costs:
Contract Base Bid 2,254,894.73
Engineering & Construction Contingency (12%) 268,105.27
Total $2,523,000.00
Project Funding:
2020 Operating – Water Utility -- Water Main Replacement 1,540,000.00
2020 Note – Water Utility – Lead Service Replacement 6,000.00
Prior Note – Water Utility Lead Service Replacement 53,000.00
2020 Note – Water Utility – Hydrant and Service Replacement 93,000.00
2020 Note – Water Utility – Valve / Structure Replacement/Rehab 62,000.00
2020 Operating – SW Utility – Structure / Inlet Replacement 364,000.00
2020 Note – SW Utility – Storm Sewer Construction 39,000.00
2020 Note – WW Utility – Sanitary Sewer Spot Repairs 49,000.00
2020 Operating – WW Utility – Structure Replacement 317,000.00
Total $2,523,000.00
C2020-7 Street Rehabilitation – For furnishing all the labor, materials, equipment, and doing all the work necessary for the construction and completion of approximately 39,300 TONS asphalt paving on existing streets, including 235,000 S.Y. milling; 14,000 SY Pulverizing; 26,000 S.Y pavement removal; 18,000 C.Y. unclassified excavation; 30,000 TONS aggregate base; 50,000 L.F. epoxy pavement markings; and miscellaneous construction items. There were five (5) qualified plan holders. The contract estimate was $4,959,078.97. Staff received one (1) bid with Rock Road Companies, Inc. providing the sole bid. The Engineering Division is recommending award of this contract to Rock Road Companies of Janesville, WI for a total bid amount of $4,221,760.43.
Rock Road Companies, Inc. Total Bid: $4,221,760.43
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Anticipated Project Costs:
Contract Base Bid 4,221,760.43
Additional Work at Unit Prices For Rockport Road Reconstruction 312,459.09
Engineering & Construction Contingency (10.5%) 479,780.48
Total $5,014,000.00
Project Funding:
Wheel Tax 944,000.00
2020 Operating – Street Maintenance 65,000.00 2020 Operating – General Transportation Aid Increase Appropriation 80,000.00 2020 Note -- General Fund – Street Rehabilitation 2,619,000.00 2019 Note -- General Fund – Street Rehabilitation 450,000.00 2020 Note – C&G Replacement 40,000.00 2020 Operating – SW Utility – Storm Sewer Replacement 5,000.00 2020 Note – Water Utility – Main Break Repairs 11,000.00 2020 Operating – Water Utility – Main Replacements 555,000.00 2020 Note – Landfill Compost Site Pavement Rehabilitation 235,000.00 Public Works Reimbursable – Plumbers Ditches 10,000.00
Total $5,014,000.00
Options
• Approve City recommendation award contracts C2020-5, C2020-6, and C2020-7.
• Refer back to staff with guidance on how the Council wishes to proceed.
• Do not take action on the contracts as recommended by staff.
Analysis Included in the ‘Background’ section. Conclusions This contract supports tasks listed in the 2020-2024 Strategic Plan. Restated City Recommendation The City recommends awarding contracts 2020-5 EDPM Roof Replacements, C2020-6 Water & Sewer System Improvements II, and C2020-7 Street Rehabilitation as well as expressing the intent to borrow funds as outlined in the memo.
cc: Mark Freitag, City Manager Maggie Darr, Assistant to the City Manager Paul Woodard, Director of Public Works
P.O. Box 1818 301 W. B-R Townline Road
Janesville, WI 53547