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Full Agenda GOLF COURSE ADVISORY COMMITTEE MEETING TH WEDNESDAY, JUNE 20, 2012 6:00 PM MUNICIPAL BUILDING 18 N. JACKSON STREET FIRST FLOOR CONFERENCE ROOM (Enter Building on the Wall Street Entrance) A G E N D A 1. CALL TO ORDER/ROLL CALL TH 2. APPROVAL OF MAY 16, 2012 MEETING MINUTES 3. MANAGER’S REPORT 4. MATTERS NOT ON THE AGENDA 5. ADJOURN NEXT MEETING DATE: TH WEDNESDAY, JULY 18, 2012 AT 6:00 PM MUNICIPAL BUILDING FIRST FLOOR CONFERENCE ROOM IF UNABLE TO ATTEND, PLEASE CONTACT KARLA KING AT 755-3030 OR kingk@ci.janesville.wi.us GOLF COURSE ADVISORY COMMITTEE MEETING TH MINUTES OF MAY 16, 2012 MUNICIPAL BUILDING FIRST FLOOR CONFERENCE ROOM 6:00 PM MEMBERS PRESENT: Rick Berry, Mary Conway, Dave Langowski, Debi Doiel and Ed Stried KEMPERSPORTS: Steve Loomis, Joe Schneider and Jake Downing CITY ADMINISTRATION: Rebecca Smith The meeting was called to order at 6:01 PM by Rick Berry at the Municipal Building, First Floor Conference Room. APPROVAL OF MEETING MINUTES th The minutes of the April 18, 2012 were approved on a motion by Debi Doiel and seconded by Rick Berry. This motion passed unanimously. The Committee members introduced themselves to the new members. ELECTION OF OFFICERS A motion was made by Rick Berry and seconded by Debi Doiel to appoint Mary Conway as Chairperson. This motion passed unanimously. A motion was made by Mary Conway and seconded by Debi Doiel to appoint Rick Berry as Vice-Chairperson. This motion passed unanimously. MANAGER’S REPORT Steve Loomis gave an overview of the May monthly report. We are currently ahead of pass holders in projected revenue including increase in junior pass holders. The course has received equipment and beverage rebates which are helping the budget. The Blackhawk bridge renovation is almost complete. Bridge removal will likely take place in 2013. New Toro units for fairway mowing have been purchased and received. MATTERS NOT ON THE AGENDA Ed Stried had questions about the First Tee Program for youths and he expressed interest in volunteering. Golf staff will check the website to make sure the information is included on both course webpages. Mary Conway asked what the status of the sewer work was. Steve informed the Committee that the sewer work was completed and shouldn’t affect golf players any longer. The meeting adjourned at 6:35PM on a motion by Rick Berry and seconded by Debi Doiel. This motion passed unanimously. th The next meeting will be held on June 18, 2012 at 6:00 PM. Submitted by: Rebecca Smith, City Staff Representative July 13, 2012 Water Rate Questions Prepared by Katherine Allison, Intern Committee Member Berry requested additional information regarding golf course water usage rates. From a conversation with Dave Godek, Deputy Clerk-Treasurer with the City of Janesville, the rates charged for water usage depend on the customers’ classification and level of usage. There are four classification categories, including residential, public authority, commercial and industrial. The rate that an individual or business is charged is based on both usage and in which of these categories they fall into. For example, the residential water use is under a tiered conservation system, where the first 15 units are billed at the rate of $0.98 per unit, the next 25 units used are billed at the rate of $1.30 per unit and anything more than 40 units is billed at the rate of $1.70 per unit. A unit consists of 100 cubic feet of water, approximately 748 gallons. The purpose of the tiered system is to encourage residents to conserve water. In regards to the golf courses, the two locations (Riverside and Blackhawk) fall under the public authority classification of usage. The charges for usage under this classification are as follows: for the first 1000 units the cost is $1.29 per unit, the next 1900 units are billed at $1.30 per unit, and usage over 2900 units is billed at the rate of $0.95 per unit. For the billing quarter February 3-May 3, the average water usage was between 100-350 units for each of the two golf courses. This includes irrigation, building maintenance, club house and regular water usage, although does not include wastewater, storm water or other charges billed by the city. In addition, there was variation between the golf courses, but the amount of usage was similar to the same quarters in previous years for the respective course. In addition, there is a quarterly service charge for the usage of the water meter, a flat rate charged based on the size of the meter. There are 10 meter sizes, ranging from 5/8 inch (more residential) to 10 inches (used for a large facility such as a hospital). The costs of these meters range from $9.27 for the 5/8 inch to $475.86 for the 10 inch. Both Riverside and Blackhawk have 6 inch meters installed at the cost of $219.39 per quarter. Water bills can be obtained for each quarter of last year and this year through the reading date of May 5, 2012 for either of the golf courses. The next reading date is scheduled for August 3, 2012. Although rates have been consistent historically with rd comparable usage periods, the expected usage rates for the upcoming August 3 reading are estimated to spike due to the dry weather that has been experienced in the area. Lastly, although the final decision to change a water rate is approved by the Public Service Commission, all research and recommendations are completed by the city and forwarded to the Commission for review. No rate can be increased or changed without approval by the Public Service Commission. Reviews of current rates have been completed by the city no less than three times since 2008.