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Meeting Minutes 05-10-11 Apporved LEISURE SERVICES ADVISORY COMMITTEE MEETING MINUTES th May 10, 2011 7:00 PM MUNICIPAL BUILDING FOURTH FLOOR TRAINING ROOM #416 Members Present: Betty Schwarz, Steve Ellis, Sandra Hendricks, Ben Dobson Lorie Markus, Steve Knox, Dean Paynter, Lynn Jones and Council member Deb Dongarra-Adams Absent Members: Bill Jass and Frank Dmuchowksi Staff Present: Shelley Slapak The meeting was called to order by Vice-Chairperson Betty Schwarz at 7:00 PM in the Fourth Floor Training Room #416 of the Municipal Building. TH APPROVAL OF THE MARCH 8, 2011 MEETING MINUTES A motion was made by Steve Knox and seconded by Sandy Hendricks to approve the meeting minutes. Motion was approved unanimously. INTRODUCTION OF NEW MEMBERS All members of the Committee went around the room introducing themselves and explaining their particular interest for being on the Committee. ELECTION OF OFFICERS Vice-Chairperson Betty Schwarz made a motion to nominate Steve Ellis as Chairperson. This motion passed unanimously. Steve Knox made a motion to nominate himself as Vice- Chairperson and was seconded by Lorie Markus. This motion passed unanimously. RECREATION DIVISION UPDATE Spring/Summer Programming - Shelley Slapak distributed the 2011 Janesville Park and Recreation Spring/Summer Activity Guide to all the members. The history of the Guide was discussed in terms of utilization of the Park Place Newsletter, inserting the Guide into the Messenger and the Janesville Gazette, as well as direct mailing to residential households and businesses in the City. The Guide was explained in its entirety beginning with associated costs, sale of advertisements, and ease of use. The 2011 theme, “Play Well, Live Well” was discussed. The Committee also received information on the registration and cancellation processes as well as explanations on scholarship and partnership programs. All family special events were highlighted including the importance of volunteers and their past history. Every partnership was explained in detail. The Main Street Entertainment series was discussed regarding cost versus donations received and the need to increase sponsorships and donations to keep the program. Nature Camp and the concept of families getting outside along with the importance of involvement of Friends groups were discussed. The history of participation at the Summer Day Camps and their schedules were shared with the members. Steve Knox inquired if the camps had full cost recovery, which they currently do not. Shelley shared the different cuts that were being implemented into the 2011 Camp programs. A new Tween Camp and Counselor in Training program for teens is beginning this summer in an effort to get teens out of the house and involved. Youth sports, tennis lessons and tennis carnival information were discussed. Partnership programs and how partnerships work, which currently include, Youth Rembrandts art programs, Horse Camp, KidStage, Discovery World, Challenger Soccer, etc. were also discussed. Volunteer groups have assisted with offering pickle ball at Marshall Middle School tennis courts on Monday evenings and shuffleboard at Riverside Park on Tuesday’s and Wednesday’s. There was discussion regarding participation numbers and comparisons over the past years of the summer adult sports programs which include softball, volleyball and kickball. A review of the vast aquatic programs was presented. Further discussion took place regarding the new partnership fitness programs and the various park opportunities available to citizens. Marketing Plan – Marketing was discussed during the overview of programming and how the importance of publicity is to run successful programs. Committee members agreed that the public needs to get the information. A question was asked whether the Recreation Department had a Facebook page. The Committee was informed about the recently new Facebook page which had 32 members. However the day after the meeting the number of Facebook friends had increased to 50 members and is currently at approximately 90 members. Another question was asked regarding the use of the School District to send out flyers to children. Shelley spoke about the cost and the process of sending flyers through the School District. Additional discussion took place about other forms of advertising such as bus signage, billboards, etc. Dean Paynter suggested using Survey Monkey and Active Network for free online registration. Budget Reductions/Revenue Increases – This subject was given to the Committee members to think about and to share any ideas they have with the Recreation Department. Steve Knox requested that Committee members receive a copy of the budget through e-mail. ADJOURNMENT A motion was made by Steve Knox and seconded by Dean Paynter to adjourn. Motion was approved unanimously. The meeting ended at 8:20 PM. Submitted by: Shelley Slapak, Acting Recreation Director