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#2 Discussion/possible action on Council goals and priorities CITY MANAGER’S MEMORANDUM August 20, 2012 TO: Council President Voskuil & City Council FROM: Eric J. Levitt, City Manager SUBJECT: Discussion/possible action on Council Goals and Priorities. Request This is a request for the City Council to approve the 2012-2013 City Council priorities. Recommendation The City Manager recommends approval of the City Council priorities as established in the June 2012 Retreat. In addition, we have summarized areas being worked on in the various departments within each priority area. Motion I move to approve the 2012/2013 City Council Priorities as presented. Summary At the June 2012 City Council retreat, the City Council established seven short- term priorities for the 2012/2013 calendar years. The City Manager’s office along with Department Directors and Division Directors has put together work plans aligned with the City Council priorities. In addition, to the work priorities as outlined, there is a more detailed work plan as put together by staff. 2012/2013 City Council Priorities 1. Job Creation: Create an environment to bring jobs to Janesville. 2. Human Capital and Resource Allocation: Review human resources and resources available and allocate them to accomplish Council’s goals. 3. Infrastructure Maintenance and Capital Projects: Develop a fiscal strategy to maintain our infrastructure with a reasonable annual debt service cost. 4. Partnerships: Embrace public and private partnerships for the betterment of the City. 5. Service Levels: Establish and maintain quality service levels. 1 6. Benefit levels and union contracts: Review existing benefits and contracts and develop an acceptable level of benefits. 7. Neighborhood Restoration: Stabilize our neighborhoods that have deteriorated or are at risk of deteriorating. Strategic Plan: Work to develop a Strategic Plan for the City. Public Involvement -- Develop a public involvement procedure. City Council established goals at City Council Retreat 1. Job Creation: Create an environment to bring jobs to Janesville.  Implementation of multi-faceted Economic Development strategy (inclusive of below objectives) Marketing to site selectors and real estate professionals on o benefits of locating to Janesville. Recruitment for Janesville Innovation Center o International Direct investment o Partnerships regionally o Goal to Grow an additional 500 to 1000 jobs from July 2012 to o December 2013  Downtown Revitalization Strategy/Comprehensive Brownfields Strategy  Downtown Improvements (River St. / Main St. (2015)  I 39/90 project including interchange improvements  Continued implementation of CDBG-EAP Program  Update of Transit Development Plan  Working with Regional and local agencies on visitor marketing 2. Human Capital and Resource Allocation: Review human resources and resources available and allocate them to accomplish Council’s goals.  Implementation of press release distribution system  Automated Trash/Recycling Collection  Implementation of (ERP) computer software  Implementation of E-Commerce phase  Implementation of on-line HR tool  Complete comprehensive review of property based services through Assessor’s office  New Ambulance Billing Service  Reorganize inspection schedule  Evaluate operational plan for future fleet  ISO reclassification for rural contract fire service areas 2  Develop and train regional response team for crowd control  Research and evaluate implementation for field reporting for officers  Update Transit Development Plan  Implementation of computer software program for leisure services rentals and programs  Oakhill Cemetery Strategy  Evaluation of 2013 proposed budget 3. Infrastructure Maintenance and Capital Projects: Develop a fiscal strategy to maintain our infrastructure with a reasonable annual debt service cost.  5-Year Capital Program  Implement FCC-Mandated Narrow-Band Digital Communication Equip. Upgrade  ST/LT strategy on Parking Plaza  Replacement of Breathing Apparatus and Refilling Equipment  Locate site and initiate construction of Central Fire Station  Final design/construction of Transit Service Center  Landfill Improvements  Spring Brook Trail I39/90 wall replacement  Palmer Drive Bridge guardrail  STH 26 Kettering to Harmony Town Hall Rd.  Evaluate various City facility roof conditions  Surveillance System for parking garage  Replace portions of underground street light circuit  River Street reconstruction  Pearl Street reconstruction  Jackson Street Bridge Reconstruction 2016  I39/90 Interchange at Racine  Main Street Design  Phase II of facility energy improvements  Various other on-going Public Works Capital Projects  Long Range Capital improvement plan for Dawson  Playground renovations  Evaluate further Parking at Youth Sports Complex  Evaluate further Parking at Rotary Gardens 4. Partnerships: Embrace public and private partnerships for the betterment of the City.  Work on strategy to develop plan for county-wide high speed data backbone  Implement FCC-mandated Narrow-Band, Digital communications  Review/streamline inspection schedule 3  Review of ISO for rural fire protection  Evaluate feasibility of county wide record management in law- enforcement  NSP implementation  Section 8 programs  Evaluation of Transit Development Plan  Economic Development marketing  Innovation Center project  Comprehensive Brownfields Strategy  Future Tallman House Improvements  Continued effort on Downtown revitalization  Evaluate future opportunities for private/not-for-profit/public-public partnerships with goal of 2+ new partnerships 5. Service Levels: Establish and maintain quality service levels.  2013 Property revaluation – market update  Develop Plan for Animal Control  Convert property sketches to electronic format  Update internal controls  Update Fire Policy & SOG Manual  Import County CAD info. for reporting  Eval. Police Department response to crisis intervention  Evaluate Section 8 programs  Review energy performance of ice arena  Automated Waste Collection implementation  Utility infrastructure improvements  Stormwater management system improvements  Develop infrastructure maintenance plan  Evaluate leisure services concession contracts 6. Benefit levels and union contracts: Review existing benefits and contracts and develop an acceptable level of benefits.  Negotiation of contracts with four bargaining units.  Finalize and implement Health Insurance plan for 2013  Update scheduling software in Fire Dept. 7. Neighborhood Restoration: Stabilize our neighborhoods that have deteriorated or are at risk of deteriorating.  ST/LT strategy on Parking Plaza  Review and streamline Inspection Schedule th  Continued support of Look West and 4 Ward Revitalization Plan  Implement NSP  Implement Lead Hazard Reduction Demolition Grant Program 4  CDBG-EAP  Update of Transit Development Plan  Continuation of services in Library  Various Section 8 programs  Comprehensive Brownfields Strategy  Reconstruction of River St.  Design of Main Street  Reconstruction of Jackson Street Bridge  Playground renovations 5