Minutes 06-19-12
APPROVED 07-17-12
Hedberg Public Library
Board of Trustees Meeting
June 19, 2012
Minutes
Trustees present: Chuck Goldstein, Randy Golackson, Doug Derby, Lois Smith, Carole Bennett,
Kathryn Shebiel, Kathy Boguszewski, Margaret Bostwick.
HPL staff present: Bryan McCormick, Sharon Alfano, Sharon Grover, Mary Buelow, Emrick
Gunderson, Janet Morehart.
Call to Order
The meeting was called to order at 4:30 p.m. by President Goldstein.
Approval of Agenda
Bennett moved for approval of the agenda, seconded by Boguszewski and motion carried.
Approval of the Minutes
Smith moved for approval of the May 15, 2012 board meeting minutes, Boguszewski seconded
and motion carried.
Review of Operating Statement
The Board reviewed the statement. No action was required.
Expenditure Approval
Shebiel moved for approval of the June 2012 payables list, seconded by Bennett and motion
carried.
Reports
Library staff gave reports of recent activities. McCormick said that he would soon be attending
the ALA Conference in California and that he had attended a Drug Free Community Conference
in Wisconsin Dells.
ALS Report—Goldstein said the search for a new ALS Director is underway and they hope to
have someone hired by October 1.
Friends of HPL Report—Bennett reported that the Ground Floor finances are steady. She said
now that the $50,000 loan has been paid off, the Friends will be able to focus more on the park
project.
Old Business
Library Director Review process—Goldstein said he, Shebiel, and Golackson are on the
committee and that the process is underway to meet the June/July timeframe.
APPROVED 07-17-12
New Business
Capital Note Issue: 5-yr. Capital Projections—McCormick outlined the projects that he added to
the 5-yr Capital planning database. Among them were adding 4 additional bins on the RFID
sorter, application of a spray-on coating onto the roof to extend the life of the roof; and new
carpeting for some of the heavily used areas of the library.
McCormick distributed a handout that showed estimated projections of HPL debt retirement.
He proposed using funds in the Building Maintenance budget for the next few years, possibly
adding funds to cover bigger projects, in order to cover capital projects. The goal would be to
pay off our existing debt, pay for projects out of the normal operating budget, while at the
same time beginning to lay the foundation to start a capital fund balance. As previous note
issues will be retired soon this may be a great opportunity to pay off our debt and start up a
fund balance to pay for capital projects. McCormick will revisit the financial projections once
the 2012 Note issue is approved and the 2013 Budget is presented.
Strategic Plan: Review and revisit goals, strategies, tactics—McCormick said the three areas of
the plan are doing well and are continually being adjusted as time goes on. He commented
briefly on each of the areas of the plan.
Boguszewski suggested having an event and inviting other non-profit groups such as Rotary
Gardens, the School District, JPAC, and the Janesville Historical Society to meet and identify
common goals and ways to work together. Discussion followed.
Other Business
Goldstein mentioned that since the Library Board is now overseeing JATV that we should have a
report on a regular basis from JATV/JATV Sub-committee. McCormick said that he will add a
report from JATV and that the Sub-committee needs to meet again to discuss a plan of action.
Communications
McCormick shared two communications, one from Bertha Janis in appreciation of the use of
our meeting room for voting; and the other from the State Historical Society telling us that our
Records Retention Schedule was approved as amended.
McCormick told the board that Mark Moran, an appraiser, will be here in October for the
Friends fundraising event kickoff.
Bennett moved to adjourn, it was seconded and meeting adjourned at 5:45 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES
APPROVED 07-17-12