Loading...
#3 Authoize City Manager to execute a facility use agreement with Janesville School District (File Res. #2012-918) CITY MANAGER’S OFFICE MEMORANDUM June 1, 2012 TO: City Council FROM:Rebecca Smith, Management Assistant SUBJECT: Action on a Proposed Resolution Authorizing the City Manager to Execute a Facility Use Agreement with the Janesville School District (File Resolution No. 2012 – 918) Request Staff request the Council approve File Resolution No. 918 authorizing the City Manager to execute a Facility Use Agreement with the Janesville School District. Recommendation The City and Janesville School District have worked cooperatively to share facilities since 1979; this is an excellent example of governmental shared services. Staff recommends the Council approve File Resolution No. 918 authorizing the City Manager to execute a Facility Use Agreement with the Janesville School District. City Manager Recommendation The City Manager requests consideration of approval of the Joint Use Agreement. I believe the agreement has been structured to allow both the School and City to be able to easily see the costs associated with the shared uses. Background Since 1979 the school district and the City have shared facilities, such as the athletic fields, cafeterias, classroom/meeting space, ice skating center, gymnasiums, golf course, and swimming pools by allowing the other to make reservations free of charge. The last official agreement with the City was in place from 2006-2011. Since the summer of 2011, the City Manager, Acting Recreation Director and Management Assistant have been meeting with school district official to finalize the new agreement. Tru-Up Program One new component of this agreement is the implementation of a “Tru-Up” system. This system requires each entity to keep track of reservations made by the other entity and assign a dollar value to each reservation based upon the attached fee appendices. Every three months the entities will compare records to ensure accuracy. At the end of the 12 month period (September 1 – August 31), the entity with the higher total cost for use of the other party’s facilities shall pay the difference between the parties’ total costs for use of facilities. For example, if the school district uses reservations totaling $14,000 at city facilities during the 12 month period and the City uses $15,000 worth of reservations at school district facilities, the City would pay the school district $1,000. The purpose of the Tru-Up system is to recognize that each facility does have a monetary value and to recognize that each reservation made under the shared facilities agreement is one less full-price reservation that could be made to a private agency. We expect the usage of the city and school district to be comparable, thus having a small Tru Up expense each year. Certain items are excluded from the Tru-Up program, including equipment rental fees, weekend pavilion rentals, special event fees for public events held on city-owned property, or reservations made for WIAA tournaments. Agreement Terms The general terms of the agreement are as follows: 1. The agreement is for three (3) years commencing on September 1, 2011 and ending on August 31, 2014 and may be renewed for three years unless an entity states in writing otherwise. 2. The majority of city and school district facilities are included in this agreement; exceptions are made for areas leased to other parties, such as the American Legion baseball diamond or the Youth Sports Complex. 3. Highest priority for reservations shall go to the party owning the facility; the other party (school district or city) shall receive second highest priority, provided reservations are requested in a timely manner. Ice arena reservations are scheduled differently and are based upon prior year usage. 4. Each entity generally maintains their facilities. 5. Reservation fees are outlined in the attached appendices; reservation fees may be increased a maximum of 4% each 12 months of the agreement. 6. Because the golf course enterprise fund needs to be made whole for school district usage of the courses, the Recreation Department continues to budget funds to pay for the rounds used by the school district; in turn, the school district’s tee times at the golf courses are included in their balance of Tru Up expenses. Analysis The City and school district have shared facilities for several years. This agreement benefits both the city and school district because each entity has access to facilities they may not otherwise have available. CC: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager Attachments: Resolution No. 2012-918; Facility Use Agreement & Appendices A- C Resolution # 2012-918 A Resolution Authorizing the City Manager to Execute a Facility Use Agreement with the Janesville School District WHEREAS , the CITY is the owner of a variety of public facilities including, but not limited to, athletic fields, tennis courts, parks and park facilities, golf courses, an ice center, outdoor pools and an arboretum; and WHEREAS , the SCHOOL DISTRICT is the owner of a variety of school facilities including, but not limited to, indoor pools, gymnasiums, auditoriums, class rooms, weight rooms, cafeterias and exterior developed grounds including athletic fields and playground facilities; and WHEREAS , the CITY and the SCHOOL DISTRICT have an interest in using each other’s facilities for the purpose of conducting sports and recreational programs for youth and adults, community events and other leisure opportunities within the scope of services of the respective agencies; and WHEREAS , the SCHOOL’S Recreation Department left the jurisdiction of the SCHOOL DISTRICT in January 1979 and became a part of the CITY and correspondingly the SCHOOL DISTRICT became a unified school district within the State of Wisconsin; and WHEREAS , since January 1979 the CITY and the SCHOOL DISTRICT have been using each other’s facilities; and WHEREAS , it is in the best interest of the CITY, SCHOOL DISTRICT and community, and their residents and guests, to continue to use and mutually exchange use of public facilities; and WHEREAS , it is in the best interest of the CITY and SCHOOL DISTRICT to establish a written agreement that sets forth a framework for allocating use of facilities by and between the parties and the specific conditions, understandings and obligations of such use; WHEREAS , the Common Council hereby find that this Facility Use Agreement and its execution by the City is in the best interest of and of benefit to the City of Janesville, the community, its residents, businesses, as well as the surrounding area; and WHEREAS , such Agreement and its terms, conditions, obligations, and promises are permitted by law and the Common Council are empowered to enter into such Agreement, pursuant to Wis. Stats. §§ 66.0101, 62.11(5), 62.22, and 62.23(17) (b), and other pertinent Wisconsin Statutes. NOW THEREFORE BE IT RESOLVED by the Common Council of the City of Janesville that the Facility Use Agreement with the Janesville School District is approved and authorized upon the terms, conditions, obligations, provisions, and promises set forth above and therein as proposed by the City Administration; and further, the City Manager and/or his designee(s), on behalf of the City of Janesville, are authorized to execute and enter into the Agreement with the Janesville School District; and BE IT FURTHER RESOLVED by the Common Council that the City Manager and/or his designees are hereby authorized to negotiate, renew, amend, execute, and enter into such documents, papers, agreements, and forms, and to take whatever other actions, that the City Manager may, from time to time, find necessary, desirable, and/or beneficial to effectuate the Agreement and/or the intent of this Resolution. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Farrell Eric J. Levitt, City Manager Kealy Liebert ATTEST: Severson Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: City Manager’s Office, Recreation Prepared by: Mgt Asst CITY OF JANESVILLE AND SCHOOL DISTRICT OF JANESVILLE FACILITY USE AGREEMENT This Agreement is made by and between the City of Janesville, a Wisconsin Municipal Corporation located in the County of Rock conducting its principal business at 18 North Jackson Street (hereinafter the “CITY”); and The School District of Janesville, a unified school system located in the County of Rock conducting its principal business at 527 South Franklin Street, Janesville, WI, (hereinafter the “SCHOOL DISTRICT”). RECITALS WHEREAS , the CITY is the owner of a variety of public facilities including, but not limited to, athletic fields, tennis courts, parks and park facilities, golf courses, an ice center, outdoor pools and an arboretum; and WHEREAS , the SCHOOL DISTRICT is the owner of a variety of school facilities including, but not limited to, indoor pools, gymnasiums, auditoriums, class rooms, weight rooms, cafeterias and exterior developed grounds including athletic fields and playground facilities; and WHEREAS , the CITY and the SCHOOL DISTRICT have an interest in using each other’s facilities for the purpose of conducting sports and recreational programs for youth and adults, community events and other leisure opportunities within the scope of services of the respective agencies; and WHEREAS , the SCHOOL’S Recreation Department left the jurisdiction of the SCHOOL DISTRICT in January 1979 and became a part of the CITY and correspondingly the SCHOOL DISTRICT became a unified school district within the State of Wisconsin; and WHEREAS , since January 1979 the CITY and the SCHOOL DISTRICT have been using each other’s facilities; and WHEREAS , it is in the best interest of the CITY, SCHOOL DISTRICT and community, and their residents and guests, to continue to use and mutually exchange use of public facilities; and WHEREAS , it is in the best interest of the CITY and SCHOOL DISTRICT to establish a written agreement that sets forth a framework for allocating use of facilities by and between 1 the parties and the specific conditions, understandings and obligations of such use; NOW, THEREFORE , in consideration of the fulfillment of the obligations of each of the parties hereinafter set forth and for other good and valuable consideration, the receipt of which is hereby acknowledged, IT IS MUTUALLY AGREED AND PROMISED, by and between the CITY and SCHOOL DISTRICT as follows: I. TERM OF AGREEMENT 1. The initial term of this agreement shall be for three (3) years commencing on September 1, 2011 and ending on August 31, 2014. 2. This agreement shall renew for a three (3) year renewal term at the end of the initial term and/or the end of any renewal term unless a party delivers written notice to the other party terminating the renewal provisions of this agreement no less than sixty (60) days prior to the end of the initial term or renewal term then in effect. During any such renewal term, the agreement terms contained herein shall be the same. Prior to each renewal, however, the School District and the City of Janesville shall have a meeting to discuss generally how the agreement is working to keep communication open. II. PREMISES 1. Included. All current and future structures, buildings, facilities, and property used for athletic and educational programming of the parties shall be subject to the terms of this agreement, unless specifically excluded in whole or part herein. 2. Partially Included. The following facilities of the parties are subject to the terms of this agreement only to the extent stated below: a. CITY’s Veteran’s Memorial Baseball Field at Riverside Park. This facility is leased to the American Legion, but the CITY maintains the grass at competition-level standards. Coordination for use of this facility is not governed by the terms of this agreement and the SCHOOL DISTRICT must coordinate with the American Legion for use of the facility. Maintenance fees due to the CITY and associated with use of this facility may be assessed as described in Section VI., entitled “Financial Responsibilities”, below. b. CITY’s Baseball/Softball Fields. The SCHOOL DISTRICT’s high school and middle school softball teams will make maximum use of 2 the SCHOOL DISTRICT athletic fields. Except as provided below in Subsection III.6B, entitled “Scheduling Use of Facilities”, priority under this agreement to the SCHOOL DISTRICT for the use of CITY athletic fields for high school and middle school softball shall only be granted upon the SCHOOL DISTRICT’s showing that all of its own athletic fields suitable for such use are fully utilized for the period of the relevant Request for Facility Use (defined below). 3. Excluded: The following facilities of the parties are not subject to the terms of this agreement: a. CITY’s Youth Sports Complex. This facility is not a part of this Use Agreement because the CITY has leased this site to various youth sports organizations. However, the SCHOOL DISTRICT may request use of this facility without priority under the terms of this agreement, by making proper application to the Youth Sports Coalition. b. CITY’s Tennis Courts. High school tennis shall normally take place at the respective high school tennis courts on SCHOOL DISTRICT property. Except as provided below in Subsection III.6A, entitled “Scheduling Use of Facilities”, the SCHOOL DISTRICT shall not be given priority under the terms of this agreement for use of CITY tennis courts for high school tennis programs and activities. III. SCHEDULING USE OF FACILITIES 1. Priority of Requests for Facility Use. a. Each party may allocate the use of its own facilities first to its own programs and activities. b. Each party shall give first priority for the use of its facilities, aside from such a party’s own use, to the other party as to timely delivered Requests for Facility Use (defined below). c. Any request for the use of a facility made by a party outside of the deadlines established herein for Requests for Facility Use may be considered by the other party with or without priority, in the sole discretion of the facility owner party, among requests received from nonparties to this agreement. d. Exceptions to this allocation of priority between the parties with respect to certain programs and activities and/or facilities are stated in Subsection 3 below. 3 2. Annual Requests for Facility Use. Each year, on or before May 1st, the CITY and SCHOOL DISTRICT shall submit in writing their respective annual Requests for Facility Use (defined below) in the subsequent school year, being September 1st through August 31 (herein after “School Year”). (Example for the 2012-2013 School st Year: No later than May 1, 2012, the CITY and SCHOOL DISTRICT shall each submit a Request for Facility Use to the other). Each “Request for Facility Use” shall identify the following information associated with each requested use: program(s) or activity(ies), site location(s), rooms and facilities needed, dates, and times. Each such annual Request for Facility Use shall include all requested uses of the other party’s facilities during the subsequent School Year, except those specific Requests for Facility Use described below which shall be submitted according to the dates stated below. 3. Specific Requests for Facility Use. The parties recognize that the use of some facilities for certain programs and activities cannot be reasonably requested within an annual Request for Facility Use that shall be submitted on or before May 1st each year. Therefore, Requests for Facility Use associated with the following programs and activities and/or facilities shall be specifically made by the parties according to the following terms: a. CITY Golf Courses. The SCHOOL DISTRICT’s boys golf schedule (spring) Request for Use shall be submitted to the CITY no later than December 1 of each year. The SCHOOL DISTRICT’s girls golf schedule (fall) Request for Use shall be submitted to the CITY no later than April 1 of each year. The SCHOOL DISTRICT shall then negotiate golf course rounds directly with the Golf Course Manager, and without priority for use as stated above. b. CITY Ice Arena. Because of the complexity of scheduling ice time at the indoor ice arena, the SCHOOL DISTRICT shall submit its Request for Facility Use related to hockey season practice hours and games separately to the CITY, but still no later than May 1st each year for the subsequent School Year. The CITY shall consult with the Ice Arena Manager and consider such Request for Facility Use without priority for use as stated above. Prime Hours for the Ice Arena are between 4:00 p.m. and 10:00 p.m. on Mondays through Fridays and all hours the facility is open on weekends and city-designated holidays. Non- Prime Hours are all other hours the facility is open. 4. Notice of Scheduling Conflicts. The CITY and SCHOOL DISTRICT shall each notify the other in writing within ten (10) days of receipt of a Request for Facility Use if any conflicts or problems exist which prohibit acceptance of a Request for Facility Use in whole or in part. Such notice shall specifically state the nature and extent of the conflict or problem. If notice is not provided as stated above, the Request for Facility Use shall be deemed approved in full and as requested. When school is 4 not in regular session, the SCHOOL DISTRICT shall provide such notice as reasonably available but within at least forty five (45) days of receipt of a Request for Facility Use. a. Upon receipt of a notice of conflict, the party that submitted the Request for Facility Use may then within ten (10) days amend its Request for Facility Use. The other party shall reasonably disclose its facility schedules to the requesting party in order to facilitate amendment to the Request for Facility Use. Amended Requests for Facility Use that are received timely according to the provisions of this subsection shall be deemed timely Requests for Facility Use. b. If the party that submitted the Request for Facility Use does not amend its Request for Facility Use within ten (10) days of receiving a notice of conflict, then the noticed parts of the Request for Facility that are in conflict shall be deemed stricken from the original Request for Facility Use. A party’s original Request for Facility Use may not then be amended as stated above without the written consent of the other party; if the other party gives such written consent, then such amendment shall be considered timely. A party’s subsequent untimely Request for Facility Use or untimely amendment to a Request for Facility Use with regard to such stricken parts may be considered by the receiving party among nonparty requests, with or without priority in the facility owner party’s sole discretion. 5. Request for Scheduling Changes & Cancellations. Once a Request for Facility Use is approved, any request for change(s) and cancellations by the party that submitted the original Request for Facility Use shall be directed to the Recreation Director on behalf of the CITY, and the Chief Financial Officer or his designee on behalf of the SCHOOL DISTRICT. Such requests for scheduling changes and cancellations shall be treated as timely Requests for Facility Use, except that all then scheduled programs and activities of nonparties shall be deemed to be programs and activities of the party owning the facility with regard to priority under Subsection 1, above. Any request for change or cancellation submitted by the facility owner party may be considered by the other party in its sole discretion, unless the reason for the scheduling change is non-availability of the facility as provided for in Subsection 6, below. 6. Non-Availability of Facility. The CITY and SCHOOL DISTRICT shall each provide notice to the other not less than six (6) months in advance, or as soon as possible after knowing a situation arises within such six (6) months, in the event that a facility shall not be available for scheduled programs or activities because of unforeseen facility problems or renovation work which would prohibit use by participants and spectators. The party displaced as a result of such non-availability of facility notice 5 may then request a scheduling change which shall be considered a timely Request for Facility Use, except that all then scheduled programs and activities of nonparties shall be deemed to be programs and activities of the party owning the facility with regard to priority under Subsection 1, above. a. Craig High School may use up to six CITY tennis courts located west of Mohawk Drive in Palmer Park for practices and up to nine of such CITY courts for meets. Whenever possible, a portion of such CITY tennis courts shall remain available for public use. The specific court needs for tennis shall be scheduled by the Recreation Director in his/her sole discretion. b. The CITY shall make available to the SCHOOL DISTRICT the Dawson Softball Complex to coincide with the school’s annual conference schedule at the start of the season (currently beginning the first week in April). The SCHOOL DISTRICT will be billed by the CITY and shall pay for all costs arising from and/or incurred in field preparation on or before the start of the adult softball leagues (currently the first Sunday in May). Such bill and payment shall not be a part of the Tru Up Program (defined below). After adult softball leagues start (first Sunday in May) each year, a maximum of three diamonds will be available to the SCHOOL DISTRCT at the Dawson Softball Complex until the end of the SCHOOL DISTRICT’s softball season. With the exception of Varsity competition, all SCHOOL DISTRICT games must be completed by 5:30 PM. c. Leisure Services of the CITY is currently responsible for scheduling the use of SCHOOL DISTRICT athletic fields annually from the time SCHOOL DISTRICT programs terminate in the spring until SCHOOL DISTRICT programs commence in the fall. The CITY and SCHOOL DISTRICT acknowledge that at some time during the term of this agreement, the CITY may recommend a policy change with regard to this arrangement. While the CITY maintains responsibility for scheduling use of SCHOOL DISTRICT athletic fields during the summer months, the CITY shall have first priority to schedule the use of SCHOOL DISTICT athletic fields for Leisure Services programs during such summer months. SCHOOL DISTRICT athletic fields not used by Leisure Services will be available to the general public on a first-come, first-serve basis. The CITY shall provide at least one hundred and twenty (120) days notice to the SCHOOL DISTRICT before implementation of any policy change with regard to its current responsibility for scheduling use of SCHOOL DISTRICT athletic fields during the summer months. XI. ACCESS TO FACILITIES 1 When it is practical and within acceptable operating procedure, in the sole determination of the facility owner party, the CITY and SCHOOL DISTRICT shall 6 exchange building and facility keys to provide convenient access by coaches, program supervisors and scorekeepers. Certain facilities, such as the Ice Arena, Dawson Park and the golf courses shall be open and accessible during scheduled use hours and, therefore, no keys shall be exchanged. 2 Certain facilities such as the SCHOOL DISTRICT’S buildings shall be secured, but a School District custodian shall be on duty during all scheduled use times to provide ready and convenient access for participants, spectators and program staff to the facility or portion of a facility to be used. 3 The CITY and SCHOOL DISTRICT shall be responsible for timely providing each other with new keys, when keys have been exchanged and when keys or locks are changed for whatever reason. Keys may be kept from season to season but the keys shall not be reproduced without the consent of the facility owner party. Lost keys and all expenses arising from re-keying or installing new locks if keys are lost shall be the sole financial responsibility of and paid for by the party who lost the key(s). A party who loses a key must notify the other party within 24 hours of discovering such loss. 7. MAINTENANCE 1. The CITY and SCHOOL DISTRICT shall provide routine and customary maintenance to their respective facilities and at all times provide reasonably safe and usable facilities. Examples of maintenance activities include, but are not limited to, basic custodial and janitorial tasks, cleaning, washing, and sweeping of, and preparation to all buildings, facilities and grounds, replacing light bulbs, and undertaking repairs to facilities and equipment. a. Each party shall timely ready facilities for use by the other party. (As examples: the CITY shall line athletic fields for sports events and resurface the ice at the arena; the SCHOOL DISTRICT shall clean and prepare and set up each school facility following school games/meets held prior to CITY use). b. At the Robert O. Cook Memorial Arboretum the CITY will maintain, at its sole cost, the access road and gates and the SCHOOL DISTRICT will maintain, at its sole cost, the trails and facilities. The SCHOOL DISTRICT is also responsible for maintaining the log cabin at the Arboretum in accordance with the Letter of Agreement dated July 1, 1998 (see Appendix C). Such maintenance costs and expenses shall not be a part of the Tru Up Program under this agreement. 2. The CITY and SCHOOL DISTRICT shall also reasonably repair and renovate their respective facilities which have deteriorated or worn from normal wear and tear 7 solely at each party’s own respective cost and at no cost to the other party. Examples include, but are not limited to, replacing basketball or tennis nets. The CITY and SCHOOL DISTRICT shall take reasonably prudent steps to timely repair broken or damaged facilities which potentially create liability concerns or debilitating impact on the routine use of such facility. 3. The CITY and SCHOOL DISTRICT shall each provide snow removal at their respective facilities so as to provide safe and timely public access and use for scheduled activities. The access road to the Arboretum will not be plowed by the CITY, unless there is a special request by the SCHOOL DISTRICT to accommodate a program or activity. 4. In the event that any facility or equipment, or improvement to the same, is damaged or destroyed by a participant, employee or spectator, while a party is using the other party’s facility(ies), then the facility using party may be billed by the facility owner party and shall promptly pay for any and all costs arising from the repair of the damaged property to its original condition. Each party so billed may pursue recovery from the person causing such damage. 5. The CITY and SCHOOL DISTRICT understand that the joint purchase of recreational equipment (both new and replacement) is an acceptable practice and consistent with past practice between the parties; however, nothing in this agreement shall be construed as to obligate a party to pay for any portion of any standard facility equipment or specialized sports equipment that the other party purchases from time to time. X. FINANCIAL RESPONSIBILITIES 1. General Operation. The CITY and SCHOOL DISTRICT shall each pay for their own routine operating and maintenance expenses during the term of the agreement, and any and all renewals and extensions hereof, unless otherwise set forth herein. 2. Tru Up Program. Except as stated otherwise in this agreement, the parties shall not be liable to each other for payment of costs, fees, etc… associated with the use of each other’s facilities at the time of such use or as normally otherwise required. Instead the parties shall each make a record of total costs incurred over a twelve (12) month period by the other party. The party with the higher total cost for use of the other party’s facilities during such period shall be liable for immediate payment of the difference between the parties’ total costs for use of facilities. This payment for the difference in total cost for use of facilities shall be known as the “tru up payment”. Specifically, each party shall keep records of the hours used at each of 8 its own facilities by the other party and the total applicable fees that would but for this agreement be charged, from the period of September 1 to August 31. Following August 31, each party shall itemize the total cost of the other party’s use, based upon the agreed fee schedule(s), and provide the other party with updated, itemized records no less frequently than once per quarter (November 1; February 1; May 1; and August 1). The party with the higher total cost of its use shall make a “tru up payment” to the other party for the difference between total costs of use. The payment date for the “tru up payment” (the difference between total costs of use, to be paid by the party incurring the higher total cost of use) shall be October 1 of each year. a. Equipment Rental Fees. Equipment rental fees, weekend pavilion rentals and special event fees for public events held on city-owned property must be paid at the time of reservation and are not included in the Tru Up Program. b. Appendix A & B attached hereto detail the price, cost, and/or fees for the use of each facility available for reservation. If either party obtains an additional facility available for reservation or eliminates a facility, a revised price list shall be provided to the other party. Each party may increase its reservation fees by an inflation factor of up to four percent (4%) once per year, effective on September 1st of the subsequent year. A revised price list shall be provided when there is a change in any facility’s price, cost, and/or fees for use, and shall be effective upon receipt by the parties. Notice of any facility price change is required by August 1 of each year. Because CITY fees are not approved until the end of November for the following calendar year, the CITY will share the proposed annual fees with the SCHOOL DISTRICT by August 1 of each year. The finalized fee list for the upcoming calendar year will be provided to the SCHOOL DISTRICT following the approval of the fees. c. Ice arena use by Rock County Fury is not part of the Tru Up Program due to Rock County Fury being a joint endeavor with the School District of Beloit, which is not a party to this agreement. d. Any playoff games paid for by the WIAA are not included in the Tru Up Program. e. Any rental/use fees paid to the American Legion by the SCHOOL DISTRICT for use of the CITY’s Veteran’s Memorial Baseball Field at Riverside Park shall not be included in the Tru Up Program. Any maintenance fee assessed against the SCHOOL DISTRICT for use of this facility and payable to the CITY, however, shall be included in the Tru Up Program under the terms of 9 this agreement. f. The CITY’s scheduling activities undertaken for SCHOOL DISTRICT athletic fields during the summer months (when school is not in regular session) and the corresponding revenue received for use of the SCHOOL DISTRICT’s athletic fields during the summer months shall not be included in the Tru Up Program. g. The SCHOOL DISTRICT shall incur costs of not more than $16,000 annually for use of the CITY’s Golf Courses, as part of the Tru Up Program. If the SCHOOL DISTRICT requests use of CITY golf courses which result in costs/fees beyond a total of $16,000 annually, the CITY (or the Golf Course Manager, directly) may bill the SCHOOL DISTRICT directly for such costs within sixty (60) days of such costs being incurred and payment shall be immediately due. Any costs and/or fees associated with more than $16,000 worth of Golf Course use by the SCHOOL DISTRICT shall be negotiated directly between the SCHOOL DISTRICT and Golf Course Manger. The Golf Course shall submit monthly reports to the CITY and SCHOOL DISTRICT which identify the number of high school rounds played to date and the corresponding dollar amount expended. The number of rounds played and funds expended shall be confirmed to the Golf Course Manager and CITY by the SCHOOL DISTRICT Athletic Director within sixty (60) days of receipt of such reports from the Golf Course Manager. Food and beverage costs must be paid by the SCHOOL DISTRICT and are not included in the $16,000 allotment and are not part of the Tru Up Program. h. When major high school cross-country meets take place at a golf course on weekdays or during the weekend, the golf course shall be closed and the SCHOOL DISTRICT shall be responsible for reimbursing the CITY for the actual lost revenue for the period the golf course(s) are closed. Such reimbursement shall not be included in the Tru Up Program and shall be due immediately following the cross-country meet. This lost revenue shall be calculated for each cross-country meet based on the season and the number of hours the golf course(s) is/are closed. Such events on weekend days shall be limited to the hours of 5:00 am to noon on the day of the event; hours for events taking place on a weekday will need to be negotiated with the Golf Course Manager. The SCHOOL DISTRICT shall continue to pay for all utility expenses associated with the Nature Center at the Robert O. Cook Memorial Arboretum. 10 3. Off-Hours Expenses, Costs and/or Fees. At times a party may schedule activities at the other party’s facility(ies) outside of regular work hours when employees associated with use of the facility are normally present, or use by a party may necessitate the other party’s facility remaining open longer than its regular hours (hereinafter “Off-Hours”). The party incurring overtime expenses as a result of the other party’s Off-Hours use of a facility may bill the other party for the resulting actual labor costs including fringe benefits, or may bill a standard hourly rate, if one exists and was disclosed to the other party prior to the use resulting in overtime expenses. Additional overhead expenses associated with Off-Hours use, such as those associated with equipment and vehicle rentals, may also be billed to the using party. A facility owner party may elect in its sole discretion to bill such a using party for expenses, costs, and/or fees associated with Off-Hours use and demand immediate payment, by providing written notice to the using party within sixty (60) days of such use. Alternatively, a facility owner party may elect to include such expenses, costs, and/or fees associated with Off-Hours use of a facility by the other party in its records for the Tru Up Program; if the expenses, costs, and/or fees associated with Off-Hours use are not billed to the using party within sixty(60) days of such use, then such expenses, costs, and/or fees may not be billed for payment outside of the Tru Up Program. a. SCHOOL DISTRICT hockey games may require the CITY to schedule additional employees for supervision, cleaning bleachers, restroom maintenance, and/or post-event cleaning of the Ice Center. The CITY may invoice the SCHOOL DISTRICT for such additional labor within thirty (30) days of incurring such additional labor costs and payment shall then be immediately due. Alternatively, the CITY may elect to include such costs in its records for the Tru Up Program; if such costs are not billed to the SCHOOL DISTRICT within thirty (30) days of being incurred, then such costs may not be billed for payment outside of the Tru Up Program. b. Overtime expenses incurred by a facility owner party may be charged to the using party only to the extent that the using party is responsible for the activity running beyond its scheduled completion time. Programs running late, however, will not be terminated prematurely solely because such programs are running late or additional costs may be incurred by one of the parties. For example: the CITY is scheduled to use a SCHOOL DISTRICT gym for one hour commencing at 7:00 p.m. but cannot start until 8:00 p.m. because a SCHOOL DISTRICT activity is running late. The CITY’s use of the gym ultimately runs for two hours, ending at 10:00 p.m. As a result the SCHOOL DISTRICT incurred two hours of overtime costs. The CITY may only be billed for one hour of overtime costs, which are associated with the CITY event lasting longer than the scheduled duration. The CITY is not 11 liable for the overtime expenses arising as a result of the time (one hour) that the SCHOOL event ran late. XII. CANCELLATIONS 1. The facility owner party may unilaterally cancel a scheduled activity at its facility(ies). The CITY and SCHOOL DISTRICT shall take all reasonable and prudent steps to make their respective facilities available as scheduled. If a facility owner party must cancel or delay the start of an activity because of unforeseen circumstances (such as weather impacting on a field condition) the facility owner party shall notify the using party as soon as practical to enable the other to reschedule or delay the activity. 2. The party canceling a program or activity at its facility(ies) shall not be responsible for lost revenue such as gate receipts, or for any other inconveniences, (direct, indirect, consequential) or other damages to the other party or to any nonparty, caused when an activity is canceled, even upon very short or no prior notice. 3. Cancellations due to emergencies or inclement weather, made by the party scheduled to use a facility will not be charged to such cancelling party. Cancellations by such party less than five (5) days in advance of the scheduled activity for reasons other than emergencies or inclement weather may be charged by the facility owner party, in accordance with the provisions of this agreement related to the Tru Up Program as if the activity took place as scheduled and regardless of any mitigation of actual loss. XIII. COMPLIANCE WITH LAWS 1. The CITY and SCHOOL DISTRICT shall, at all times, fully comply with and obey each and every applicable rule, regulation, law, ordinance, code, statute and order of any governmental unit, body, and court lawfully exercising authority over the CITY and SCHOOL DISTRICT. XIV. INSURANCE 1. The CITY and SCHOOL DISTRICT shall obtain, and at all times maintain at their own expense, liability insurance for bodily injury, personal injury and property damage coverage with a limit of not less than Five Million Dollars ($5,000,000) per occurrence and Ten Million Dollars ($10,000,000) aggregate per occurrence. The use of an umbrella policy to provide this coverage amount shall be acceptable. The insurance required by this sub-section shall not have an athletic participant exclusion. Such policy(ies) shall each name the other party as an additional 12 insured or co-insured and shall cover each and every of the CITY’s and SCHOOL DISTRICT’s respective elected and/or appointed officials, officers, employees, and agents. 2. The CITY and SCHOOL DISTRICT shall, at all times, provide and at all times maintain solely at their own respective expenses, real and personal, property insurance on a replacement cost basis for their respective buildings and any and all equipment and supplies located on the premises. The property limits provided shall be at a minimum ninety percent (90%) of the replacement cost values of the buildings, equipment and supplies. 3. Nothing in the agreement shall be construed so as to authorize or permit any property insurer of the CITY or the SCHOOL DISTRICT to be subrogated to any right of the CITY or SCHOOL DISTRICT against the other arising under this agreement. 4. The CITY and SCHOOL DISTRICT each encourage the other party to have all program participants or parent/guardian(s) execute a waiver of liability statement or have the parent/guardian provide or purchase accident insurance for each child and each event, however, no such waiver is required under the terms of this agreement. 5. The provisions of this Section shall survive this agreement for not less than seven (7) years after the termination or expiration of their agreement and any and all renewals and extensions hereof. XV. MISCELLANEOUS 1. The CITY and SCHOOL DISTRICT shall each, subject to the reasonable availability of secure space, permit the other party to store recreation equipment and supplies at facilities where programs or activities taking place. The CITY and SCHOOL DISTRICT are not responsible for the lost, stolen, or damaged equipment and supplies of the other party. Such stored property shall be clearly marked with adequate identification of ownership. Such property shall not be relocated or used without the permission of the owner. 2. This agreement shall be binding upon the parties hereto, their respective successors, transferees and assigns. 3. This agreement shall not be assigned or conveyed, nor shall any CITY or SCHOOL DISTRICT obligations be transferred to any other person or nonparty, without the prior written consent of both parties. 13 4. This agreement shall be construed and enforced in accordance with the Laws of the State of Wisconsin. 5. This agreement may be modified or amended only upon the written agreement of the CITY and the SCHOOL DISTRICT. 6. This agreement shall not be varied or waived by any oral representations or promise of either party or its agents. Each and every modification and amendment hereto shall be in writing, agreed to, and executed by both parties. 7. This agreement may be terminated at any time upon the written agreement of both the CITY and the SCHOOL DISTRICT. 8. The CITY and SCHOOL DISTRICT shall be responsible for spectator and crowd control at their respective programs and activities. 9. The staff of the Leisure Services Department of the CITY and the staff of the SCHOOL DISTRICT Building and Grounds Department shall meet at the request of one of the parties to discuss any problems or concerns relative to use by the parties. 10. Delivery of Requests for Facility Use and Notices. Except as specifically modified herein, the CITY’s Requests for Facility Use, notices and all documents or correspondence related to this agreement shall be addressed and mailed to or sent electronically to the Business Services Office of the SCHOOL DISTRICT. Except as specifically modified herein, the SCHOOL DISTRICT’s Requests for Facility Use, notices and all documents or correspondence related to this agreement shall be addressed and mailed to or sent electronically to the Recreation Director of the CITY. DATED and executed in Janesville, Wisconsin, this ____ day of _______________, 2012. CITY OF JANESVILLE: JANESVILLE SCHOOL DISTRICT ______________________ ______________________ Eric Levitt Dr. Karen Schulte City Manager Superintendent of Schools ______________________ ______________________ Jean A. Wulf Keith Pennington City Clerk/Treasurer Chief Financial Officer Approved as to Form: Approved as to Form: ___________________ ______________________ Waldemar Klimczyk Nowlan & Mouat LLP City Attorney Attorneys for the School District of Janesville 14 TABLE OF CONTENTS SECTION PAGE INTRODUCTION 1 I. TERM OF AGREEMENT 2 II. PREMISES 2 III. SCHEDULING USE OF FACILITIES 3 IV. ACCESS TO FACILITIES 6 V. MAINTENANCE 7 VI. FINANCIAL RESPONSIBILITIES 8 VII. CANCELLATIONS 11 VIII. COMPLIANCE WITH LAWS 12 IX. INSURANCE 12 X. MISCELLANEOUS 13 APPENDIX A School District of Janesville Price List APPENDIX B City of Janesville Price List APPENDIX C Arboretum Log Cabin Agreement FACILITY USE 2011-2014 AGREEMENT BY AND BETWEEN: THE CITY OF JANESVILLE AND THE SCHOOL DISTRICT OF JANESVILLE APPENDIX A: SCHOOL DISTRICT PRICE LIST TO FACILITY USE AGREEMENT2011-2014 BY AND BETWEEN: THE CITY OF JANESVILLE AND THE SCHOOL DISTRICT OF JANESVILLE APPENDIX B: CITY PRICE LIST TO FACILITY USE AGREEMENT2011-2014 BY AND BETWEEN: THE CITY OF JANESVILLE AND THE SCHOOL DISTRICT OF JANESVILLE APPENDIX C: ARBORETUM LOG CABIN AGREEMENT TO FACILITY USE AGREEMENT2011-2014 BY AND BETWEEN: THE CITY OF JANESVILLE AND THE SCHOOL DISTRICT OF JANESVILLE Revised 10/11 ATTACHMENT A RECREATION DIVISION FEES AND CHARGES 2009201020112012 CTUALCTUALCTUALPROPOSED AAA ATHLETIC FACILITIES Softball/Baseball Softball (Monterey) No Field Preparation8.00/1.5 hrs.8.00/1.5 hrs.8.00/1.5 hrs.8.00/1.5 hrs. With Field Preparationaddtl. 40.00/hr.addtl. 40.00/hr.addtl. 40.00/hr.addtl. 40.00/hr Lights/diamond/day25.0025.0025.0025.00 Baseball (Riverside) Games only 18.0018.0040.0040 No Field Preparation (mowing and restroom clean up) With Field Preparationaddtl. 40.00/hr.addtl. 40.00/hr.addtl. 40.00/hr.n/a Lights/diamond/day25.0025.0025.00n/a Softball/Baseball-Dawson Facility charge/day360.00360.00360.00360.00 Facility charge/day/youth non-profit groups200.00200.00225.00225.00 Lights/diamond/day40.0040.0025.0025.00 Re-groom charge/diamondaddtl. 40.00/hr.10.00/field12.00/diamond12.00/diamond Supervisor cost over 8 hours/hour/per person20.0020.0020.0020.00 Deposit (non-refundable-credit to facility charge)100.00100.00100.00100.00 Dawson Maintenance Staff/per person12.00/hr.12.00/hr.12.00/hr.12.00/hr. School/Other Park Diamonds Youth Groups single use4.00/1.5 hrs.4.00/1.5 hrs.5.00/1.5 hrs.5.00/1.5 hrs. Adult Groups single use6.00/1/5 hrs.6.00/1/5 hrs.7.00/1.5 hrs.7.00/1.5 hrs. Group 50 or less uses (bulk)*75.0075.00100.00105.00 Group >50 uses (bulk)*100.00110.00125.00130.00 Football/Soccer Field Park site (No field preparation)6.00/1.5 hrs.6.00/1.5 hrs.6.00/1.5 hrs.6.00/1.5 hrs. Kiwanis and Bond Park6.00/1.5 hrs.6.00/1.5 hrs. Monterey/Rockport8.00/1.5 hrs.8.00/1.5hrs. Lights/day*25.0012.00* Group < 20 uses per season (no prep)60.0060.0060.0060.00 Group > 20 uses per season (no prep)80.0080.0080.0080.00 Palmer Park Tennis Courts2.00/hr.2.00/hr.2.00/hr.2.00/hr. *currently charging $10/day Page 1 2009201020112012 ACTUALACTUALACTUALPROPOSED ADULT PROGRAMS Basketball Team Fee (includes 10 resident players)405.00400.00400.00400.00 Player Fee-Non-resident13.0013.00n/an/a Kickball Recreational League Team Fee110.00125.00140.00140.00 Non-Resident Player Fee 13.0013.00n/an/a Dodgeball Recreational League Team Fee110.00120.00140.00140.00 Non-Resident Player Fee 13.0013.00n/an/a Softball Night League Team Fee: 12-wk. season495.00See Below550.00*550.00 14-Week Seasonn/a495.00n/an/a Late Fee75.0075.0075.0075.00 Non-Resident Player Addition Fee13.0013.00n/an/a Softball Day League Team Fee330.00330.00n/an/a (includes 20 Resident players) Softball-All Adult Leagues Forfeit Fee10.0010.00n/asee below** Protest Feen/an/an/an/a Tennis Lessons Resident Fee30.0030.0030.0030.00 Volleyball-Co-Rec, Men's & Women's Team Fee (includes 7 players)155.00155.00175.00175.00 Player Fee (over 7) 10.0010.0010.0010.00 Non-Resident Player Fee 13.0013.00n/an/a Volleyball-Sand Court Team Fee (includes 7 resident)140.00140.00160.00160.00 Player Fee (over 7)10.0010.0010.0010.00 Non-Resident Player Fee 13.0013.00n/an/a Volleyball-All Adult Leagues Substitute Player Fee6.006.006.006.00 All Adult Leagues** Forfeit Fee10.0010.0010.0010.00** *Softball cost per player w/10 players= $55 Softball cost per player w/11 players = $50 Softball cost per player w/12 players = $46 Softball cost per player w/13 players = $42 Softball cost per player w/14 players = $39 Softball cost per player w/15 players = $37 Softball cost per player w/16 players = $34 Softball cost per player w/17 players = $32 Softball cost per player w/18 players = $31 Softball cost per player w/19 players = $29 Softball cost per player w/20 players = $28 Page 2 2009201020112012 ACTUALACTUALACTUALPROPOSED YOUTH PROGRAMS Kids Count Camp-1 Child Full Days 2 wks.155.00160.00165.00165.00 Kids Count Camp-2nd Child Full Days 2 wks.145.00150.00155.00155.00 Kids Count Camp-3rd Child Full Days 2 wks.135.00140.00145.00145.00 Kids Count Camp-Full Days 1 week90.0090.0095.0095.00 Kids Count 1/2 Day Camp-2 wks.n/an/an/an/a Kids Count 1/2 Day Camp-1 week70.0070.0080.0080.00 Sports Camp-1 Child 2 wks.115.00125.00135.00140.00 Sports Camp - 2nd Child 2 wks.n/on/on/o130.00 Sports Camp - 3rd Child 2 wks.n/on/on/o120.00 Sports Camp-Non-Residentn/on/on/an/a Sports Camp One Week Fee75.0075.0085.0085.00 Swim Camp-AM or PM Session90.00100.00100.00100.00 Swim Camp-AM and PM Session105.00110.00110.00125.00 Tot Lot-Resident52.0052.0052.0052.00 Tot Lot-Non-Residentn/on/on/an/a School Rec Nites 6th -8th Grades6.00/night6.00/night7.00/night7.00/night School Rec Nites 5th Grade6.006.007.007.00 Parents Night Out5.0015.00/13.00n/on/a Track-Residentn/on/on/on/o Track-Non-Residentn/on/on/on/o ATHLETIC CAMPS/LESSONS Basketball Camp (Grades) Resident Fee-Boys (4-5-6)67.00n/on/on/o Non-Resident Fee-Boys (4-5-6)78.00n/on/on/o Resident Fee-Boys (7-8-9)67.00n/on/on/o Non-Resident Fee-Boys (7-8-9)78.00n/on/on/o Resident Fee Jr. Girls (4-5-6)67.00n/on/on/o Non-resident Fee Jr. Girls (4-5-6)78.00n/on/on/o Resident Fee Sr. Girls (7-8-9)67.00n/on/on/o Non-resident Fee Sr. Girls (7-8-9)78.00n/on/on/o Pom Camp-Resident62.00n/on/on/o Pom Camp-Non-Resident73.00n/on/on/o Soccer Camp-Resident77.00n/on/on/o Soccer Camp-Non-Resident88.00n/on/on/o Girls Fast Pitch League team fee (own equip.n/on/on/o and ASA sanctioned)n/an/an/on/o Girls Fast Pitch League single player feen/an/an/on/o Tennis Camp87.0087.0087.0087.00 Tennis Lessons: Resident Fee-Pee Wee19.0020.0021.0021.00 Resident Fee-Youth (age 7+)22.0023.0024.0024.00 Resident Fee-High School 25.0026.0027.0027.00 Resident Fee-Youth advanced (Jr. Comp.)31.0032.0033.0033.00 Volleyball Clinic-Resident 73.00n/on/on/o Volleyball Clinic-Non-Resident91.00n/on/on/o Start Smart Sports Development35.0035.0037.0037.00 Cancellation Fee-Camps/Leagues*15.0015.0015.0010.00 Cancellation Fee-Lessons/Classes*5.005.005.005.00 *Cancellation fee is deducted from all refunds. Page 3 2009201020112012 ACTUALACTUALACTUALPROPOSED FAMILY PROGRAMMING/EVENTS Noon/Main Street EntertainmentDonationDonationDonationDonation Enchanted Forest*3.00, 2.00, 1.003.00, 2.50, 1.503.00, 2.50, 1.503.00, 3.00, 2.00 Family Team Treasure Hunt23.00$25.00$25.0025.00 Father/Child Golf Outing12/per person12.00/per person12.00/per person12.00/per person Make My Mom & Me Over48.00/248.00/248.00/248.00/2 MISCELLANEOUS Paw Print Park Annual Dog Tag15.0015.0015.0015.00 Annual Dog Tag Sr. Citizen10.0010.0010.0010.00 Daily Permit Per Dog2.002.002.002.00 SPECIAL EVENTS Block Parties45.0045.0050.0050.00 Run/Walks65.0065.0075.0075.00 Park/Community/Athletic Event 1 or 2 day event, <500 in attendance110.00110.00120.00120.00 1 or 2 day event, >500 in attendance185.00185.00200.00200.00 3 or 4 day event, <1,000 in attendance235.00235.00250.00250.00 3 or 4 day event, 1,000-4,000 in attendance335.00335.00350.00350.00 3 or 4 day event, >4,000 in attendance435.00435.00450.00450.00 5+ day event530.00530.00550.00550.00 PAVILIONS Bond Park Pavilion Resident51.0055.0060.0060.00 Non-resident75.0075.0080.0080.00 Lustig Resident41.0045.0050.0050.00 Non-resident60.0060.0065.0065.00 Palmer - Resident West (Half of Bldg)72.0075.0080.0080.00 West (Entire Bldg)130.00135.00140.00140.00 East (Entire Bldg)90.0090.0095.0095.00 Hilltop40.0040.0045.0045.00 Picnic Groves20.0020.0025.0025.00 Palmer - Non-resident West (Half of Bldg)100.00100.00105.00105.00 West (Entire Bldg)180.00180.00185.00185.00 East (Entire Bldg)125.00125.00130.00130.00 Hilltop60.0060.0065.0065.00 Picnic Groves30.0030.0035.0035.00 Peace Park Pavilion Resident90.0090.00105.00105.00 Non-resident125.00125.00130.00130.00 Riverside - Resident South (Half of Bldg)62.0065.0070.0070.00 South (Entire Bldg)105.00110.00115.00115.00 North (Entire Bldg)47.0055.0060.0060.00 Riverside - Non-resident South (Half of Bldg)87.0087.0090.0090.00 South (Entire Bldg)142.00142.00145.00145.00 North (Entire Bldg)65.0068.0070.0070.00 Traxler - Resident Warming House80.0080.0085.0085.00 Lions Pavilion70.0070.0075.0075.00 Traxler - Non-resident Warming House112.00112.00115.00115.00 Lions Pavilion97.0097.00100.00100.00 Page 4 2009201020112012 ACTUALACTUALACTUALPROPOSED S AQUATIC Daily Admission Youth1.501.752.002.25 Adult2.002.252.502.75 Senior1.501.752.002.25 Season Pass Youth/Senior 22.0025.0028.0030.00 Adult33.0035.0038.0040.00 * Family (3-4 members)66.0070.0073.0075.00 * Each additional member over 410.0010.0010.0010.00 Swim Lessons Youth28.0029.0030.0035.00 Parent/Tot30.0030.0030.0030.00 Hydro Aerobics3.003.003.003.00 Rockport Pool Rentals Per Hour 0-100 People110.00115.00125.00125.00 101-200 People120.00125.00135.00135.00 201-300 People130.00135.00145.00145.00 301-400 People140.00145.00150.00150.00 Rockport Pool Lane Rental8.00/hour/lane8.00/hour/lane8.00/hour/lane8.00/hour/lane Cancellation Fee-Lessons*5.005.005.005.00 Rockport/Palmer Birthday Party Package****99.0099.00110.00110.00 * Palmer/Riverside Pool Rentals Per Hour**** 0-60 People55.0055.00 61-136 People65.0065.00 137-236 People75.0075.00 237-335 People85.0085.00 over 335 People100.00100.00 SCUBA DIVING Resident yearly permit15.0015.0015.0015.00 Non-Resident yearly permit25.0025.0025.0025.00 ****Up to 10 Participants. $5 for each additional participant *****Palmer max capacity 534, Riverside max capacity 280 Page 5 2009201020112012 ACTUALACTUALACTUALPROPOSED ICE CENTER Public Skating Sessions Youth/Senior4.005.005.505.50 Adult (18 and older)5.006.006.506.50 Friday Cheap Skate-Youth/Senior4.004.005.005.00 Friday Cheap Skate-Adult5.005.006.006.00 * Weekend Family18.0020.0022.0022.00 Season Pass Youth/Senior (Under 17/50+)125.00125.00125.00125.00 Adult (18 and older)175.00175.00175.00175.00 Skate Rental2.002.002.002.00 Skate Sharpening5.005.005.005.00 Learn to Skate Tots, Snowplow Sam, Basic 1-8, Adultn/an/an/an/a 45 min. Accelerated Freestylen/an/an/an/a Freestyle Contract per hour8.508.50n/an/a Contract per 1.5 hours12.0012.00n/an/a Walk-on per hour10.5010.50n/an/a Walk-on per 1.5 hours14.0014.00n/an/a Ice Rental** Prime time per hour163.00165.00175.00180.00 Non-Prime time per hour142.00145.00150.00154.00 Clean Up Charge per hour 24.0024.0027.0027.00 Open hockey per session-Adult7.007.008.008.00 Open hockey per session-Youth 7.006.007.007.00 Admissioned Hockey Game Rental (per game)400.00400.00400.00400.00 Group rates (includes skate rental) 15 or more Skaters5.005.005.005.00 Birthday parties (up to 12 people) Standard pkg.120.00125.00125.00135.00 Birthday Party Deluxe package200.00200.00200.00 Birthday parties Party to Remember250.00250.00250.00 Birthday Party - Over the Top300.00300.00300.00 Coach's Fee8.008.008.008.00 Locker Room Useage FeeNa NaNaTBD **Prime time includes Monday-Friday 4pm-10pm , in addition to all weekends and holidays. * Family consists of parent(s), and children ages 17 and living in same household n/o: Not Offered n/a: Not Applicable 2009201020112012 ACTUALACTUALACTUALPROPOSED SENIOR CENTER Mandatory Membership Fee25.0025.00 Beginning Dulcimer1.001.00 Bingo1.00/card1.00/card Blackjack2.002.00 Blue Velvetno chargeno charge Book Clubno chargeno charge Canastano chargeno charge Ceramics1.001.00 Choristersno chargeno charge Clogging M-W-Fno chargeno charge Computerno chargeno charge Dominosno chargeno charge Drawing & Painting1.001.00 Dulcimer Class1.001.00 Duplicate Bridgeno chargeno charge Euchreno chargeno charge Exerciseno chargeno charge Page 6 Expression In Art1.001.00 Friday Cards2.002.00 Friday Dance2.002.00 German Interestno chargeno charge Leather Toolingno chargeno charge Line Dance 11.001.00 Line Dance 21.001.00 Line Dance 31.001.00 Monday Kraftersno chargeno charge Monday Watercolorno chargeno charge Piano Lessonsno chargeno charge Ping Pong0.500.50 Poker2.002.00 Pool (Billiards)1.00/day1.00/day Porcelain Dolls1.001.00 Quiltingno chargeno charge Reminiscence Writingno chargeno charge Riverside Ramblersno chargeno charge Sheepshead2.002.00 Strong Women (Rental)no chargeno charge Tai Chi (Rental)no chargeno charge Tax Preparationby donationby donation Texas Holdemno chargeno charge Thursday Art Classno chargeno charge Troubadoursno chargeno charge Wellness Roomno chargeno charge Woodcarversno chargeno charge Yoga (Rental)no chargeno charge Zumba (Rental)no chargeno charge 2009201020112012 SENIOR CENTER - CONTINUEDACTUALACTUALACTUALPROPOSED Newsletter6.006.006.00**12.00 Room Rentals Senior Clubs* Large Rooms30.0030.0030.0030.00 Small Rooms25.0025.0025.0025.00 Kitchen17.0017.0017.0017.00 Community Meetings Large Rooms40.0040.0040.0040.00 Small Rooms35.0035.0035.0035.00 Kitchen25.0025.0025.0025.00 Special Event (Fri. or Sat. per 4 hours) Large Rooms135.00135.00135.00200.00 Fee for each additional hourn/on/on/o50.00 Small Rooms65.0065.0065.0075.00 Fee for each additional hourn/on/on/o20.00 Kitchen45.0045.0045.0050.00 Fee for each additional hourn/on/on/o15.00 *4 hour time limit **Senior Center went from bi monthly to monthly newsletters The Senior Center closes nightly at 12AM Special Events (non-senior) requires a $100 deposit Rentals include use of tables, chairs, stage, etc. Additional fee for PA system: $15.00 flat fee up to 8 hrs. $30.00 flat fee >8 hrs. Piano is not available for functions unless a professional (hired) pianist is contracted. Fee to be determined. Large rooms based on 40 or more capacity. Small rooms include “Hearth” (capacity 15) and Conference Room (capacity 40), Craft Room (capacity 30) and Library (capacity 10) Full kitchen would include use of all appliances, coffee pots, and kitchen space. Page 7 Partial kitchen usage is available and would cost $20.00. This would include the use of coffee pots, trays, punch bowls, and storage in the refrigerator. Page 8 Ó»³± To: Janesville Golf Advisory Committee From: Steve Loomis, GM CC: John Erickson, Directorof Regional Operations,KemperSports Date: September 7, 2011 Subject: 2012 Proposed Fees __________________________________________________________________________ Based upon operational goals and the results from our National Golf Foundation Golf Survey Programs we are proposing the following fees for 2012. ß²²«¿´ п­­ α«²¼­îðïïîðïî Ú±®»½¿­¬»¼ Þ«¼¹»¬»¼ Ú±®»½¿­¬»¼ ÜÐÎ못²«»­ÜÐΠα«²¼­Î±«²¼­ Ú¿½·´·¬§Î»ª 窻®­·¼»ïìôíìïüïîèôðéîüèòçíïìôêíêüïìîôéèíüçòéê Þ´¿½µ¸¿©µ ëôèééüìéôíëìüèòðêëôçèðüëíôïîçüèòèè ݱ³¾·²»¼îðôîïèüïéëôìîêüèòêèîðôêïêüïçëôçïîüçòëð