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Full Agenda Packet CITY OF JANESVILLE CITY COUNCIL MEETING AGENDA TUESDAY, May 29, 2012 7:00 P.M. 1. Call to Order and Pledge of Allegiance. 2. Roll Call. 3. Regular City Council meeting minutes of May 14, 2012. “C” 4. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) “C” 5. Financial statement for the month of April, 2012. “C” 6. Action on a financial gain request by Race Day Events and Southern Wisconsin Area Triathletes to host an aquathon (bike and swim race) on June 28, 2012 and July 17, 2012 at Lions Beach. “C” OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. NEW BUSINESS 1. Action on a proposed resolution acknowledging the review of the Wastewater Utility 2011 Compliance Maintenance Annual Report. (File Res. No. 2012-xxx) 2. Action on a proposed resolution authorizing the City of Janesville to enter into an agreement with the Wisconsin Department of Natural Resources to become a Green Tier Legacy Community. (File Res. No. 2012-917) 3. Report on status of property at 101 North Franklin Street (old gas station) and direction to staff. 4. Requests and comments from the public on matters which can be affected by Council action. ----------------------- “C” – This designation indicates an item that the City Council will take up under a Consent Agenda. City Council Agenda – May 29, 2012 Page 2 NEW BUSINESS (CONTINUED) 5. Matters not on the Agenda. 6. Motion to adjourn. The use of audible cell phone ringers and active use and response to cellular phone technology by the governing body, staff and members of the public is discouraged in the Council Chambers while the Council is in session. PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN REGULAR MEETING MAY 14, 2012 VOL. 63 NO. 4 Regular meeting of the City Council of the City of Janesville held in the Municipal Building on May 14, 2012. The meeting was called to order by City Council President Voskuil at 7:00 PM. Council President Voskuil led the Council in the Pledge of Allegiance. Present: Council President Voskuil and Councilmembers Dongarra-Adams, Farrell, Kealy, Severson and Steeber. Absent: Councilmember Liebert. CONSENT AGENDA City Council meeting minutes: Regular City Council meeting of April 23, 2012. Special City Council meeting of April 30, 2012. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) Authorization for the Administration to deny a liability claim from Gary L. and Mary A. Graves in the amount of $10,000.00. Authorization for the Administration to deny a liability claim from The Cincinnati Insurance Companies on behalf of Premier Oral & Maxillofacial Surgery, S.C. in the amount of $21,471.45. Action on a financial gain request by Rock Aqua Jays to host the World Water Ski Show Tournament from September 14-16, 2012 at Traxler Park. For the record, Councilmember Severson stated he had a conflict of interest on the two listed liability claims and would abstain from any comment or action on these matters. Council President Voskuil stated that all items on the consent agenda would be approved as recommended if there were no objections. There were none. th Action on a proposed resolution recognizing the week of May 13 as “National Police Week” th and the day of May 15 as “Peace Officers Memorial Day”. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Dongarra-Adams and passed unanimously. Councilmember Steeber invited the public to attend the local memorial ceremony on May 15, 2012 at Rotary Gardens and the State memorial ceremony on May 18, 2012 in Madison. Officer Wasemiller was presented the plaque. (File Res. No. 2012-914) th Action on a proposed resolution recognizing the week of May 20 as “Emergency Medical Services (EMS) Week”. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Kealy and passed unanimously. Lieutenant Tom Brunner received the plaque and invited the public to attend the open house celebrating EMS week on May 22, 2012 at Fire Station #1. (File Res. No. 2012-912) th Action on a proposed resolution recognizing the week of May 20 as “National Public Works (NPW) Week”. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Farrell and passed unanimously. Director of Public Works Weber received the plaque and invited the public to attend the open house celebrating NPW week on May 23, 2012 at the Wastewater Treatment Plant. (File Res. No. 2012-915) OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. Duane Snow, representing the Rock Aqua Jays, spoke in support of waiving the special event fees for this year (NB #1). Andreah Briarmoon, 339 S. Locust St., spoke in favor of requiring the residence at 627 Rockport Road be rehabilitated and not demolished (NB #2) and suggested a representative from Markein Builders be on the Sidewalk Committee (NB #5). Al Lembrich, 541 Miller Ave., spoke against forming a Sidewalk Advisory Committee and suggested that the Council has received sufficient information to make a decision (NB #5). Council President Voskuil combined Old Business Items 2, 3 and 4 for presentation and public hearing. 2. 3. & 4. Proposed ordinances detaching a portion of 3601 South River Road located between the Rock River and South River Road (2012-513); annexing property located east of the Southern Wisconsin Regional Airport (2012-514); and zoning said property to M1 upon annexation (2012-515) received their second reading and public hearing. Andreah Briarmoon, 339 S. Locust St., stated her concerns about the annexation and who would financially benefit from this action. The public hearing was closed. Councilmember Steeber moved to adopt ordinance 2012-513, seconded by Councilmember Severson and passed unanimously. Councilmember Steeber moved to adopt ordinances 2012-514 and 2012-515, seconded by Councilmember Kealy and passed unanimously. (File Ord. Nos. 2012-513; 2012-514; 2012- 515) NEW BUSINESS 1. Action on a request to waive special event fees for 2012 Rock Aqua Jays ski tournaments. Councilmember Dongarra-Adams moved to waive all fees for the 2012 Rock Aqua Jay’s season, seconded by Councilmember Severson. The motion failed by the following vote: Aye: Dongarra- Adams, Farrell, and Severson. Nay: Kealy, Steeber and Voskuil. Councilmember Kealy moved to waive the following special event fees ($1,450), seconded by Councilmember Steeber and passed by the following vote: Aye: Farrell, Kealy, Steeber and Voskuil. Nay: Dongarra-Adams and Severson. Mercury Open Special Event Fee $350 National Water Ski Show Tournament Special Event Fee 450 National Water Ski Show Tournament Tent Fee 100 World Water Ski Show Tournament Special Event Fee 450 World Water Ski Show Tournament Tent Fee 100 Total $1,450 2. Action on a proposed resolution authorizing the conveyance of property located at 627 Rockport Road to The Wisconsin Partnership for Housing Development, Inc. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Severson and passed unanimously. (File Res. No. 2012-911) 3. Motion to approve an affidavit to change the name of a portion of West Rotamer Road east of Whitney Way to West Rotamer Court. Councilmember Steeber moved to approve the name change, seconded by Councilmember Dongarra-Adams and passed unanimously. 4. Authorization for the Police Department to accept a Justice Assistance Grant in the amount of $69,874.00 from the Wisconsin Office of Justice Assistance. Councilmember Steeber moved to accept said grant, seconded by Councilmember Dongarra-Adams and passed unanimously. 5. Consideration of appointments to the Sidewalk Advisory Committee. Councilmember Steeber moved to approve the appointments of Scott Beaver, Tom McDonald, Chas Behm, Carol Tidwell, Robert Yeomans and David Hyde to the Sidewalk Advisory Committee. The motion was seconded by Council President Voskuil and passed unanimously. Two Councilmembers and two citizens will be appointed at a later date. 6. Requests and comments from the public on matters which can be affected by Council action. Andreah Briarmoon, 339 S. Locust St., stated that we need a committee to review ordinances and should consider renaming the Community Development and the Neighborhood Services Departments. 7. Matters not on the Agenda. No one spoke. 8. Councilmember Steeber moved to convene into closed session pursuant to Wisconsin Statute Section 19.85(1)(e), for the purpose of deliberating and setting the negotiating and bargaining terms and conditions for the potential acquisitions of real property located at 55 South River Street and/or 202 Riverside Street for public purposes, since competitive or bargaining reasons require a closed session. The motion was seconded by Councilmember Kealy and passed unanimously. There being no further business, Council convened into closed session at 8:30 p.m. These minutes are not official until approved by the City Council. Jean Ann Wulf City Clerk-Treasurer JANESVILLE CITY COUNCIL LICENSE AGENDA 5/29/2012 RECOMMENDED A. AMUSEMENT DEVICE–ORIGINAL National Entertainment Network, Inc. Hometown Buffet #299 2900 Deerfield Dr. B. ELECTRICIANS–ORIGINAL Bernard P. Esch 2928 County Rd. MN, Stoughton, WI Scott A. Feiner 118 S. Thompson Rd., Sun Prairie, WI Steven A. Jilk T7441 Steel Ln., Wausau, WI Mark W. Zoske 1825 Dunnwood Way, Oregon, WI C. SECONDHAND JEWELRY DEALER–ORIGINAL Mohammad S. Quattum d/b/a The Gold Spot 2522 E. Milwaukee St. D. CLASS A INTOXICATING LIQUOR AND FERMENTED MALT BEVERAGE LICENSE-RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) E. AMUSEMENT CENTER-RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) F. AMUSEMENT DEVICE-RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) G. BOWLING ALLEY-RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) H. ELECTRICIANS-RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) I. ICE RINK-RENEWAL FOR THE 2012-2013 LICENSE YEAR (See Attached List) J. MASSAGE TECHNICIAN-RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) K. MOTOR VEHICLE SALVAGE DEALER-RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) L. SECONDHAND JEWELRY/SECONDHAND ARTICLE/PAWNBROKER-RENEWALS FOR THE 2012- 2013 LICENSE YEAR (See Attached List) M. 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SULLIVAN620 N MAIN ST620 N MAIN STJANESVILLEWI53545 VITAL SIGNS LLCCHAMBERLIN, JUSTINNONE245 HORIZON DRVERONAWI53593 LEISURE SERVICES DEPARTMENT MEMORANDUM May 22, 2012 TO: City Council FROM: Shelley Slapak, Acting Recreation Director SUBJECT: Action on a Financial Gain Request from Southern Wisconsin Area Triathletes (S.W.A.T) & Race Day Events Introduction Race Day Events & the Southern Wisconsin Area Triathletes (S.W.A.T) have submitted an application requesting approval of an athletic activity consisting of a biking and swimming race on two separate dates. The event is to be conducted at Lions Beach. The planned bike route will utilize City streets and the bike trail, as well as the Lions Beach Swimming Area. The two events are scheduled to take place on Thursday, June 28th, 2012 and Tuesday, July 17th, and are titled “Aquathon”. According to Chapter 12.62, in section 12.62.02 of the Janesville Municipal Code, the City Council must approve all first time special event applications involving financial gain. Attached is a copy of the application and route map, and other supporting documents. Background Race Day Events and S.W.A.T have provided the Leisure Services Department with a completed application, a map of the bike and swim route, certificate of liability insurance, recycling plan and applicable event fees. Staff Recommendation Leisure Services has reviewed this application, and staff recommends that the City Council approve the request from Race Day Events and Southern Wisconsin Area Triathletes (S.W.A.T) to conduct an Aquathon at Lions Beach and surrounding area. City Manager Recommendation The City Manager concurs with the Interim Recreation Director’s recommendation. Suggested Motion I move to approve the financial gain request from Race Day Events and Southern Wisconsin Area Triathletes (S.W.A.T) to conduct the Aquathon event. Please contact me if you have questions or concerns regarding this event. Attachments Cc: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager/Director of Administrative Services 1 DIVISION OF PUBLIC WORKS MEMORANDUM May 11, 2012 TO: City Council FROM: David M. Botts, P.E., Utility Director SUBJECT: Action on a Proposed Resolution Acknowledging Review of the Wastewater Utility 2011 Compliance Maintenance Annual Report (File Res. 2012-916) Summary All cities, villages, and sanitary districts in the State of Wisconsin that operate wastewater treatment facilities must prepare and submit Compliance Maintenance Annual Reports (CMAR) to the Wisconsin Department of Natural Resources (WDNR). These reports evaluate the overall condition of a community’s treatment facility and may be used as a basis to recommend or require corrective actions to deficient facilities. Department Recommendation The Wastewater Utility staff prepared this report and recommends that the City Council adopt the proposed resolution. Manager’s Recommendation The City Manager concurs with the Utility staff’s recommendation. Suggest Motion Move to adopt Resolution Number 2012-916 acknowledging the Common Council’s review of the 2011 Compliance Maintenance Annual Report. Analysis The WDNR developed the CMAR Program to provide a uniform method to measure the overall condition of Wisconsin’s treatment facilities. The grading scale is similar to those used in many high schools and colleges. It is based on a 0.00 to 4.00 point scale with the final number converted to a letter grade (A through F). When communities receive low grades the WDNR can require those communities to improve their treatment facilities. Grade Corrective Actions Additional Actions A or B Voluntary None C Recommended Response to WNDR outlining community action to correct D or F Required deficiency. The City of Janesville received an A/B for the 2011 report. In September the treatment plant experienced an equipment malfunction which caused a clarifier to fill with sludge and started to release. Once identified, the problem was isolated and cleaned up, but this discharge caused us to get a B grade in that section of the report. The nine other categories used by the WDNR to evaluate the collection and treatment of wastewater within the City of Janesville all received a grade of A. A second part of this process requires the passage of a supporting resolution by the City Council. This resolution (No. 2012-916) indicates that the Council has reviewed the Compliance Maintenance Annual Report. The resolution is similar to those used in past years and has been reviewed by the City Attorney. cc: Eric Levitt, City Manager Jay Winzenz, Director of Administrative Services Wald Klimczyk, City Attorney RESOLUTION NO. 2012-916 A Resolution acknowledging the Common Council’s review of the Compliance Maintenance Annual Report of the Wastewater Treatment Plant. WHEREAS, the City of Janesville is required by State regulation to annually prepare a Compliance Maintenance Report that describes the physical conditions and performance of the City’s wastewater treatment and collection facilities; and, WHEREAS, as part of the report preparation process, the Department of Natural Resources of the State of Wisconsin (WDNR) requires the Common Council to adopt a resolution acknowledging that it has reviewed the Compliance Maintenance Report; and, WHEREAS, the Utility Director has submitted the Compliance Maintenance Annual Report of the City of Janesville Wastewater Treatment Plant, dated April 30, 2012, to the Common Council for their review. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Janesville that they have reviewed the aforementioned Compliance Maintenance Annual Report and find that no action by the Common Council is necessary at this time to maintain compliance with current effluent limitations. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Farrell Eric J. Levitt, City Manager Kealy Liebert ATTEST: Severson Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Proposed by: Utility Director Prepared by: Utility Director City Manager’s Office Memorandum May 29, 2012 TO: Janesville City Council FROM: Al Hulick, Management Analyst SUBJECT: Action on a Proposed Resolution authorizing the City of Janesville to enter into an Agreement with the Wisconsin Department of Natural Resources to become a Green Tier Legacy Community. (File Resolution 2012-917) Summary In June 2010, the City Council endorsed the Sustainable Janesville Committee’s (SJC) priority project of creating a Green Action Plan for the City of Janesville. In order to accomplish that goal, the City Administration and Sustainable Janesville Committee seek Council approval to join the Green Tier Legacy Program through the Wisconsin Department of Natural Resources to create a sustainably plan for the City. Staff Recommendation The Sustainable Janesville Committee recommends the City Council approve File Resolution 2012-917 authorizing the City Administration to join the Green Tier Legacy Program with the Wisconsin Department of Natural Resources. City Manager’s Recommendation In weighing the pros and cons of moving forward in becoming a Green Tier Legacy Community, I believe it would benefit the City long-term by creating a closer relationship with the DNR that would enable the City to gain enhanced resources in becoming a more sustainable City. Even though I believe the positives outweigh the negatives, one negative to be aware of is that the City would need to enter into an agreement committing to moving forward with some form of sustainable action plan. Background On June 14, 2010, the Sustainable Janesville Committee and City Council held a joint study session to discuss the role and goals of the SJC. At the conclusion of that meeting, the Council and the SJC agreed upon three priority projects that the Committee could complete within the next 12-18 months. One of the final priority projects yet to be completed was the creation of a Green Action Plan. This plan would then be used to guide future decisions to ensure the goals objectives of the City’s Eco-Municipality Resolution (2008-508) are met. The creation of this action plan was to be funded through a portion of the City’s 2009 EECBG Allocation ($25,000). These funds were obligated for this purpose in September 2011, and must be fully expended by September 2012. In May 2011, the SJC and City Council hosted a presentation by Mr. Steve Hinkier, Executive Director of 1000 Friends of Wisconsin, regarding the Green Tier Legacy Program. That presentation provided the SJC and the City Council an overview of the program. At the culmination of this presentation, the SJC agreed that the Green Tier Legacy Program would satisfy the committee goal of creating a Green Action Plan while receiving direct benefits and consultation from the Wisconsin Department of Natural Resources during the planning and implementation process. At that time, the Green Tier Legacy Program was not able to accept new communities to participate. However, in January 2012, the Executive Committee of the Legacy Program agreed to expand their program to serve additional communities and would consider Janesville’s inclusion in the program upon the City Council’s adoption of a resolution authorizing their commitment to the program. Program Background The Green Tier Legacy Program is a collaboration between the Wisconsin Department of Natural Resources (WDNR), the Wisconsin League of Municipalities, the Wisconsin Energy Conservation Corporation, the UW Center on Wisconsin Strategy (COWS), 1000 Friends of Wisconsin and five Wisconsin municipalities. The program is designed to foster and provide technical assistance for sustainable practices implemented in participating municipalities. In return for their participation, communities receive recognition, technical assistance and regulatory flexibility from the WDNR through their Green Tier program. The program was launched in December of 2010 with five communities participating: the cities of Appleton, Bayfield, Fitchburg and Middleton and the village of Weston. The cities have pledged to implement sustainable practices as outlined in the charter and its appendices. In January of 2012, the GTLC was opened to allow more communities to participate. Participating communities select the policies and strategies that fit within local priorities and needs. Progress is marked by change within the individual community, not by comparison with other Legacy communities. However, communities meet regularly to discuss policies and what barriers may exist that impede progress. Program participants meet quarterly to share strategies, learn new and developing sustainability practices, and develop strategies with the WDNR that reduce paperwork and streamline regulatory actions. By participating in the Green Tier Legacy Program, local governments commit to the goal of meeting the economic and infrastructure needs of today's residents while conserving resources so that future generations can enjoy the same community benefits. Actions within this program can address a broad range of “variables” that could include reducing municipal energy use, developing and implementing a transportation system that provides energy-efficient travel choices, supporting local business development such as increased access to local foods and other products and services, etc (See Attached Program Baseline Checklist). Communities establish a baseline of these “variables” and then create a Sustainability Implementation and Monitoring Plan. By agreeing to perform this baseline analysis and creating a Sustainability Implementation and Monitoring Plan, the City will be assigned a liaison from the Wisconsin Department of Natural Resources who will work directly with the City to help establish the baseline information and create the Implementation and Monitoring Plans. In order to continue to receive this hands on assistance from the WDNR, the City would have to agree to sign an agreement with the WDNR that they would indeed establish this baseline information, create the Implementation and Monitoring Plan, and continue to show those plans are being followed and implemented accordingly. The only costs associated with this program would be the additional staff time required to collect, analyze, and establish the baseline information. This additional staff time would be paid for through the City’s approved 2009 EECBG Work Plan. cc: Eric Levitt Jacob Winzenz RESOLUTION NO. 2012-917 A Resolution authorizing the City of Janesville to enter into an Agreement with the Wisconsin Department of Natural Resources to become a Green Tier Legacy Community WHEREAS, at their May 27, 2008 meeting, the City Council adopted File Resolution No. 2008-508 establishing the City of Janesville as an Eco-Municipality; and WHEREAS, the Eco-Municipality Resolution states that the City of Janesville endorses the principles of sustainability as outlined in the Eco-Municipality guidelines to: 1. Reduce dependence on fossil fuels, and extracted underground metals and minerals. 2. Reduce dependence on chemicals and other manufactured substances that can accumulate in Nature. 3. Reduce dependence on activities that harm life-sustaining ecosystems. 4. Meet the hierarchy of present and future human needs fairly and effectively. WHEREAS, the City Council endorsed the Sustainable Janesville Committees priority project to create a sustainability plan for the City of Janesville; and WHEREAS, the Center on Wisconsin Strategy, the Wisconsin Department of Natural Resources (DNR), and 1000 Friends of Wisconsin have created a Green Tier Legacy Program with the goals of: 1. Assisting municipalities in achieving superior environmental performance, 2. Improving the quality of life and economic vitality of communities, and 3. Helping municipalities and the DNR address water management issues in a holistic, watershed-based manner, and 4. Assisting municipalities in preparing, implementing and improving an overall watershed plan that integrates the municipality’s full range of water resources issues, and 5. Assisting municipalities in preparing, implementing and improving over time a sustainability plan that reduces a municipality’s impact on the environment, and 6. Facilitating access to state and federal funding for projects and activities related to this charter, and 7. Realizing taxpayer savings through reduced municipal expenditures on motor vehicle fuels and energy resulting from efficient development patterns, and 8. Helping municipalities comply with various water regulations in a more efficient, cost effective and flexible manner, and 9. Achieving other demonstrable and measureable environmental improvements beyond what is required by local, state, or federal law; and WHEREAS, the Green Tier Legacy Communities Program is seeking partnerships with local units of government in furtherance of the Green Tier Charter goals; and WHEREAS, the City of Janesville will benefit from such a partnership with the Green Tier Legacy Communities Program; and NOW THEREFOR BE IT HEREBY RESOLVED, that the Common Council of the City of Janesville hereby declare themselves a signatory to the Green Tier Charter for Legacy Communities and authorize the City Administration to sign the necessary documents on behalf of the Common Council; BE IT FURTHER RESOLVED, that City staff are directed to assist with meeting the Charter goals and to submit an annual report to the Organizational Signatories; and BE IT FURTHER RESOLVED, that upon adoption, the City Administration is hereby directed to send a copy of this resolution to the Wisconsin DNR and the Legacy Communities Green Tier Steering Committee. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Farrell Eric J. Levitt, City Manager Kealy Liebert ATTEST: Severson Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: City Manager’s Office Prepared by: City Manager’s Office (ACH) Community Development Department Memorandum Date: May 29, 2012 TO: Janesville City Council FROM: Gale Price, Building & Development Services Manager SUBJECT: Report on status of property located at 101 North Franklin Street (old gas station) and direction to staff. _____________________________________________________________________ I. RECOMMENDATION Following discussion on this matter by the City Council, the Administration requests the Council provide the staff with direction regarding proceeding with repairs and maintenance of the service station structure located at 101 North Franklin Street. II. CITY MANAGER RECOMMENDATION As the Council may be aware, the historic service station that is situated next to the Police Station is currently deteriorating. This building was initially purchased with the intent of demolition for future expansion of the Police Department. A group of citizens at the time brought forward concerns with demolishing the building with the hope of finding an alternative viable use for the structure. Due to the deterioration at this time, I believe that it will either be necessary to make certain repairs at a cost of between $50,000 and $95,000 or to move forward with demolition. If the City chooses to move forward with repairs, two possible viable future uses would be to tie it into future uses of a Police station expansion or to utilize it for Leisure Service activities and/or storage. Either of the above renovations would cost more financially than a demolition, but the tradeoff would be moving forward with a historical building and establishing a use in the future of benefit to the city. III. REQUEST The City of Janesville owns the former service station located at 101 N. Franklin Street. In March of this year Staff evaluated the north parapet, a portion of which is failing from the vacant building. The building was originally purchased with the intent to demolish the structure for future expansion of the Police Services Building located at 100 North Jackson Street, which is contiguous to the vacant service station. The building is in need of significant repairs and the Administration is requesting direction as to how to proceed with the structure. IV. ANALYSIS A. The former service station includes a 7230 square foot parcel with a 2815 square foot building. The site was purchased by the City in November, 2007 with the intent to demolish the building to provide for additional land area for future expansion of the Police Service Building, which is contiguous to the site. The Police Department has been utilizing the building for storage. B. The building was purchased for $92,000 and the Administration anticipated a cost of $25,000 for demolition of the building. All costs for acquisition and demolition were to come from TIF 9. C. In February, 2002 the Janesville Historic Commission reviewed the potential for adding this building to the National Register of Historic places and at that time determined that it was not eligible for recognition on the national register. There are opinions that the building is eligible, but at this time the building is not listed in any historic district or historic register (State or Federal). D. When the building was purchased in 2007 the City Council agreed to delay the demolition of the building for 6 months while a Leadership Development Academy class explored options to reuse the former station. Potential re-uses for private sector businesses were identified but no party to redevelop the building has come forward. In January 2009 the City Council authorized an application for a grant to develop an adaptive reuse plan. That grant was not awarded and development of a plan for the reuse of the building has not moved forward. E. With the assistance of a private contractor, Staff has identified major areas of work that would need to be done in the near term to preserve the building. Estimates were provided by contractors. The repairs include reconstruction of the parapet wall, tuckpointing, infilling of missing bricks, repair of the chimney and coping on the top of the wall. The roof membrane would also need to be replaced on the structure due to the collapsed parapet. The wall and chimney repairs are estimated to be $47,500 while the roof repair is estimated to be a minimum of $35,000 for a total of $82,500. If the exterior paint on the building is lead based, there will be an additional $15,000 expense to mitigate the paint for a total cost of $97,500. F. The near term expansion of the Police Services building would include expansion of the parking garage, but that will be to the north of the structure. When administrative areas of the building would need to be expanded, the service station site would be the most logical location given the configuration of the structure. th G. The building is an excellent example of an early 20 century service station. Unfortunately older buildings require maintenance and this structure is currently in a state that significant maintenance is required in order to preserve the structure. VI. SUMMARY At this time is appears there is not a viable private sector business willing to enter into an agreement for reuse of the building. Without any adaptive reuse of the structure it would be appropriate for the City to relocate some business activity within the building. With any reuse, there will be additional cost to prepare the building for the reuse. The costs for such a reuse are dependent upon what the specific use will be. The Administration requests direction on how to proceed with the building, either to repair the structure to continue its preservation or proceed with removal of the building. cc: Eric Levitt Jay Winzenz Failure of the roof membrane at parapet Failure of the north parapet wall, inside on the roof Failure of the north parapet wall, inside on the roof west of chimney North wall with holes and showing paint coming off North wall needing tuckpointing and showing paint and mortar deterioration