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Full Agenda Packet AGENDA Citizens Advisory Committee on Appointments June 4, 2012 1:30PM st Municipal Building 1 Floor Conference Room (18 N. Jackson Street, use Wall Street door entrance) 1. Roll Call 2. Approval of March 27, 2012 meeting minutes 3. Presentations regarding role and purpose of the Citizens Board of Review and Sustainable Janesville Committee 4. Selection of recommended nominees for the following Boards, Commissions and Committees: a. Citizens Board of Review 5. Matters Not on the Agenda 6. Adjournment CITY MANAGER’S OFFICE MEMORANDUM May 21, 2012 TO: Citizens Advisory Committee on Appointments FROM: Rebecca Smith, Management Assistant SUBJECT: June 4, 2012 Meeting Please find below a portion of the items comprising the meeting agenda with additional information provided. Approval of March 27, 2012 meeting minutes Please find attached the minutes of the last meeting for the committee’s review and approval. Presentations regarding role and purpose of the Citizens Board of Review and Sustainable Janesville Committee At the last meeting, the group shared interest in hearing presentations from the Board of Review and Sustainable Janesville staff to better understand the purpose of these committees. Richard Haviza, City Assessor, and Al Hulick, Management Analyst, will be present at the meeting to provide brief presentations regarding their respective committees. Following the presentations, you will have the opportunity to ask questions. Selection of recommended nominees for the following Boards, Commissions and Committees There are two vacancies on the Board of Review. Please find attached a fact sheet. Also attached are the application forms for the individuals interested in serving. Following any committee discussion, staff asks the committee recommend applicants for nomination for these vacancies. Members may make a motion to nominate an applicant; once a second is received, a vote will be taken. A simple majority is needed (3 of 5 votes). Attachments: 3/27/12 minutes Board of Review and Sustainable Janesville Info sheets Fact sheets Applications Record of Citizen Advisory Committee on Appointments March 27, 2012 Page 1 Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the Municipal Building first floor conference room on March 27, 2012 Committee Members Present: Ron Combs, Ed Pulliam (partial), David Riemer, Mary Willmer-Sheedy Committee Member Absent: Larry Squire, Judith Detert-Moriarty Staff Present: Rebecca Smith Agenda Items Roll Call The meeting began at 1:31PM with Combs, Riemer and Willmer-Sheedy present. Approval of 11/11/11 meeting minutes Combs motioned approval of the minutes. Riemer seconded the motion and the vote was 3-0-0 in favor. Selection of recommended nominees for the following Boards, Commissions and Committees: Alcohol License Advisory Committee Following committee discussion, Riemer motioned to recommend Carrie Kulinski fill the voting member vacancy. Combs seconded the motion and the vote was 3-0-0 in favor. Ed Pulliam arrived at approximately 1:37PM Citizens Board of Review Following committee discussion, Pulliam motioned to recommend Edward Chady for a five year voting member term; and Thomas Parsons for a four year voting member term. Combs seconded the motion and the vote was 4-0-0 in favor. Willmer-Sheedy noted for the record that the last time the Appointment Committee reviewed Mr. Parsons volunteer application she abstained from the vote because she supervised Mr. Parsons; she noted that Mr. Parson is no longer employed by their mutual employer, thus she felt it acceptable to vote regarding this vacancy. Citizen Advisory Committee on Appointments Following committee discussion, Reimer motioned to recommend Ronald Combs fill the voting member vacancy. Pulliam seconded the motion and the vote was 3-0-1 in favor. Combs abstained from this vote. Community Development Authority Following committee discussion, Combs motioned to recommend Jessica Schafer and Matthew Prestil fill the voting member vacancies. Reimer seconded the motion and the vote was 4-0-0 in favor. Golf Course Advisory Committee Following committee discussion, Pulliam motioned to recommend Rick Berry, Dave Langowski and Edward Stried fill the voting member vacancies and Josh Amundson fill the alternate member vacancy. Combs seconded the motion and the vote was 4-0-0 in favor. Record of Citizen Advisory Committee on Appointments March 27, 2012 Page 2 Historic Commission Following committee discussion, Combs motioned to recommend Bob Kimball, Stacie Thompson and Matt Honold fill the voting member vacancies. Pulliam seconded the motion and the vote was 4-0-0 in favor. Leisure Services Advisory Committee Following committee discussion, Reimer motioned to recommend Christine Courtney as the ice skating community representative; Robert Barry and Melody Shanahan for three year voting terms; and David Schollmeier for the one year voting term. Pulliam seconded the motion and the vote was 4- 0-0 in favor. Library Board Following committee discussion, Pulliam motioned to recommend Lois Smith, Margaret Bostwick and Michael Farrey fill the voting member vacancies. Combs seconded the motion and the vote was 4-0-0 in favor. Plan Commission Following committee discussion, Pulliam motioned to recommend Ed Madere and Judith Adler fill the voting member vacancies. Reimer seconded the motion and the vote was 4-0-0 in favor. The Committee suggested the City Manager speak to the Plan Commission Chair regarding the third vacancy. Police and Fire Commission Following committee discussion, Combs motioned to recommend Mark Kopp fill the voting member vacancy. Pulliam seconded the motion and the vote was 4-0-0 in favor. Sustainable Janesville Committee Following committee discussion, Pulliam motioned to recommend Christopher Koeppen, Jeffery Lind and Jerry Mekeel fill the voting member vacancies. Combs seconded the motion and the vote was 4- 0-0 in favor. Transportation Committee Following committee discussion, Pulliam motioned to recommend Allen Fugate fill the voting member vacancy. Combs seconded the motion and the vote was 4-0-0 in favor. Zoning Board of Appeals Following committee discussion, Riemer motioned to recommend Jody Roberts and Kathleen Schulz fill the voting member vacancies; Lonnie Coppernoll fill the Alternate #1 vacancy; and Tom Wolfe fill the Alternate #2 vacancy. Combs seconded the motion and the vote was 4-0-0 in favor. Citizens Board of Review The Committee suggested staff publicize again for the Board of Review alternate positions, as there were not enough volunteers. Discuss an option for learning more about the role and responsibilities of each committee Smith asked if there would be interest in hearing brief presentations to learn more about the role and purpose of each of the city’s boards, commissions and committees. Following discussion, the group decided that they would like to hear presentations from a few committees they are less familiar with. Record of Citizen Advisory Committee on Appointments March 27, 2012 Page 3 By consensus, the group indicated interest in hearing presentations regarding the Sustainable Janesville Committee and the Board of Review at their next meeting; at the following meeting, the committee would like to hear a presentation regarding the Police & Fire Commission. Matters Not on the Agenda Pulliam requested the electronic document file with the applications be searchable, as it is many pages in length. Smith said she would check into options for future meetings. The meeting finished at approximately 2:30PM. These minutes are not official until approved by the Citizen Advisory Committee on Appointments. 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The purpose of the SJC is to advise the City Administration and the City Council on issues of sustainability. The SJC collects public input on sustainability issues, examines potential sustainability initiatives, and provides sustainability related recommendations to the City Administration and the City Council. The committee is a centralized point of contact for all sustainability related items within the organization and the community. The SJC is comprised of seven citizen members appointed at large by the Citizen Advisory Committee on Appointments and one Councilmember who is appointed by the City Council President. The Council representative is a non- voting member, unless in the case of a tie vote. In June 2010, the SJC and City Council held a joint study session to discuss the role and goals of the SJC. At the conclusion of that meeting thee priority projects were established and to completed within the next 18 months. Those priorty projects include: 1. Solid Waste Alternatives – Councilmember Perrotto suggested that the SJC could play a role in the Solid Waste discussion. The Committee continues to work on a variety of Solid Waste issues, including assisting with the Automated Trash Collection initiative. 2. Green Action Plan – As part of the City’s 2009 Energy Efficiency and Conservation Block Grant (EECBG) allocation, the City Manager allocated a portion of those funds for the creation of a “Green Action Plan.” The purpose of this plan would be to create a framework to create a more sustainable community as a whole. A consultant would be hired to help develop this plan, with the SJC acting as the steering committee for the planning process. The City Council preliminarily approved this concept as part of the larger EECBG application in June 2009. 3. Complete Recycle Away From Home (RAH) Initiative – In December 2009, the SJC presented the RAH program to the City Council. The purpose of this program is to encourage recycling in all aspects of life when away from home. There are four main components of the RAH program as presented by the SJC: Public Facilities, Schools, Special Events, and Businesses. At that December meeting, the Council endorsed the first three components of the RAH program (Public Facilities, Schools, Special Events). Since that time the SJC has been very successful in implementing those three components. The SJC would now like to move forward with the fourth and final component of the RAH program: Businesses. In December 2009, the SJC indicated to the Council that it would take considerable more work to implement the Business component of the plan, and that they would be coming back with a proposal in the future. In addition to these three priority areas of focus the SJC has also successfully created/accomplished the following projects:  Created the Sustainable Janesville Awards Program in 2011  Green Building Resolution – File Resolution 2009-657  Hosted a Natural Step Study Circle in 2011  Provided City Council input on Chronic Wasting Disease carcass disposal  Provided City Council input on a Plastic Bags Ordinance  Provided City Council input on a Roofing Shingles Ban at the landfill  Supported the Container Garden Program  Upheld the Eco-Municipality Resolution – File Resolution 2008-508 Page 1 Fact Sheet for Citizens Board of Review Purpose This board annually holds a formal public hearing to review property owners' objections regarding property assessments. The board listens to testimony from the Assessor's Office and the property owner to determine if adjustments to property assessments are appropriate. Vacancies (5-year term)  2 vacancies (Alternate #1 and #2 positions) Eligibility to Serve To be eligible for an appointment to a committee, individuals must be a resident of the City of Janesville and have interest or knowledge in the committee’s subject matter. Volunteers should also be available to meet at the committee’s usual meeting time. Current Members Name Address Occupation Craig Gramke 4220 Ruger Avenue Owner of Gramke Monument Dean Health System – Edward Chady 4329 Fox Hills Drive Manager of Business Analysis Coldwell Banker Success – Nancy Kimball 510 Greendale Drive Realtor Joe LeBeau 2416 Riverview Drive Retired M & I Bank – Beloit Branch Thomas Parsons 4114 East Rotamer Road Manager Alternate #1 Alternate #2 Volunteers Name Address Occupation Duane Fay 306 Milton Avenue Retired Nancy Wait 408 South Main Apt. 201 Retired Teacher Phillip Yoss 1126 North Pontiac Drive Retired