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Full Agenda Packet CITY OF JANESVILLE CITY COUNCIL MEETING AGENDA MONDAY, May 14, 2012 7:00 P.M. 1. Call to Order and Pledge of Allegiance. 2. Roll Call. 3. City Council meeting minutes of: “C” A. Regular meeting of April 23, 2012. B. Special meeting of April 30, 2012. “C” 4. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) “C” 5. Authorization for the Administration to deny a liability claim from Gary L. and Mary A. Graves in the amount of $10,000.00. “C” 6. Authorization for the Administration to deny a liability claim from The Cincinnati Insurance Companies on behalf of Premier Oral & Maxillofacial Surgery, S.C. in the amount of $21,471.45. “C” 7. Action on a financial gain request by Rock Aqua Jays to host the World Water Ski Show Tournament from September 14-16, 2012 at Traxler Park. “C” th 8. Action on a proposed resolution recognizing the week of May 13 as “National th Police Week” and the day of May 15 as “Peace Officers Memorial Day”. (File Res. No. 2012-914) th 9. Action on a proposed resolution recognizing the week of May 20 as “Emergency Medical Services Week”. (File Res. No. 2012-912) th 10. Action on a proposed resolution recognizing the week of May 20 as “National Public Works Week”. (File Res. No. 2012-915) OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. ----------------------- “C” – This designation indicates an item that the City Council will take up under a Consent Agenda. City Council Agenda – May 14, 2012 Page 2 OLD BUSINESS (CONTINUED) 2. Second reading, public hearing and action on a proposed ordinance detaching a portion of 3601 South River Road located between the Rock River and South River Road. (File Ord. No. 2012-513) 3. Second reading, public hearing and action on a proposed ordinance annexing property located east of the Southern Wisconsin Regional Airport. (File Ord. No. 2012-514) 4. Second reading, public hearing and action on a proposed ordinance zoning annexing property located east of the Southern Wisconsin Regional Airport to M1 upon annexation. (File Ord. No. 2012-515) NEW BUSINESS 1. Action on a request to waive special event fees for 2012 Rock Aqua Jays ski tournaments. 2. Action on a proposed resolution authorizing the conveyance of property located at 627 Rockport Road to The Wisconsin Partnership for Housing Development, Inc. (File Res. No. 2012-911) 3. Motion to approve an affidavit to change the name of a portion of West Rotamer Road east of Whitney Way to West Rotamer Court. 4. Authorization for the Police Department to accept a Justice Assistance Grant in the amount of $69,874.00 from the Wisconsin Office of Justice Assistance. 5. Consideration of appointments to the Sidewalk Advisory Committee. 6. Requests and comments from the public on matters which can be affected by Council action. 7. Matters not on the Agenda. 8. Consideration of a motion to convene into closed session pursuant to Wisconsin Statute Section 19.85(1)(e), for the purpose of deliberating and setting the negotiating and bargaining terms and conditions for the potential acquisitions of real property located at 55 South River Street and/or 202 Riverside Street for public purposes, since competitive or bargaining reasons require a closed session. The use of audible cell phone ringers and active use and response to cellular phone technology by the governing body, staff and members of the public is discouraged in the Council Chambers while the Council is in session. PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN REGULAR MEETING APRIL 23, 2012 VOL. 63 NO. 2 Regular meeting of the City Council of the City of Janesville held in the Municipal Building on April 23, 2012. The meeting was called to order by City Council Vice President Dongarra-Adams at 7:00 PM. Council Vice President Dongarra-Adams led the Council in the Pledge of Allegiance. Present: Councilmembers Dongarra-Adams, Farrell, Kealy, Liebert, Severson and Steeber. Absent: Council President Voskuil. CONSENT AGENDA City Council meeting minutes: Regular City Council meeting of April 9, 2012. Special City Council meeting of April 17, 2012. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) Financial statement for the month of March, 2012. Council Vice President Dongarra-Adams stated that all items on the consent agenda would be approved as recommended if there were no objections. There were none. OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. David Welton, representing the Janesville Noon Lions, spoke in favor of the Janesville Noon Lions placing gumball machines at City facilities (NB #2). Billy McCoy, 1326 Putnam Ave., spoke against the TIF Development agreement with ANGI Energy Systems (NB #1). Andreah Briarmoon, 339 S. Locust St., asked the Council to mail a notice of the special meeting about sidewalks to each affected property owner (NB #8) and spoke against a Councilmember being a voting member of a City committee (NB #7). 2. A proposed ordinance revising the regular bus fare rates to establish fares for Janesville-Milton- Whitewater commuter bus service received its second reading and public hearing. Daniel Howard, 645 Main St., asked for reduced fare monthly passes and questioned why there were only three runs per day. The public hearing was closed. Councilmember Steeber moved to adopt said ordinance, seconded by Councilmember Severson and passed unanimously. (File Ord. No. 2012-516) NEW BUSINESS 1. Action on a proposed resolution authorizing the City Manager to enter into a TIF development agreement with ANGI Energy Systems. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Liebert and passed unanimiously. (File Res. No. 2012-906) 2. Action on a financial gain request for Janesville Noon Lions Club, Inc. to place gumball type vending machines in the lobby of the following facilities: Municipal Building, Police Services Building, Fire Stations, Senior Center, Ice Arena and City Services Center. Councilmember Liebert moved to approve the request and allow gumball type vending machines in any municipal facilities that are approved by the City Manager, seconded by Councilmember Steeber. Councilmember Liebert offered a friendly amendment to direct administration to bring a policy to Council for future contracts with service organizations which was accepted by the seconder. The motion, as amended, was passed unanimously. 3. Action on a proposed resolution authorizing the City Manager to enter into a golf facility use agreement with Madison Metro Youth Golf Initiative, Inc. d/b/a The First Tee of South Central Wisconsin. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Kealy and passed unanimously. (File Res. No. 2012-908) 4. Action on a proposed resolution authorizing the City Manager to convey the property located at 404 Johnson St. to The Wisconsin Partnership for Housing Development, Inc. Councilmember Liebert moved to adopt said resolution, seconded by Councilmember Steeber and passed unanimously. (File Res. No. 2012-905) 5. Motion to authorize the Police Department to apply for the 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Councilmember Steeber moved to authorize the application, seconded by Councilmember Severson and passed unanimously. 6. Motion to approve City Manager and Council President recommended citizen committee appointments. Councilmember Steeber moved to approve all recommended citizen committee appointments, seconded by Councilmember Liebert and passed unanimously. 7. Motion to approve Council President recommended councilmember committee appointments. Councilmember Steeber moved to approve all recommended councilmember appointments, seconded by Councilmember Kealy and passed unanimously. 8. Council Vice President Dongarra-Adams scheduled a Special Council meeting for April 30, 2012 at 7 p.m. and Council waived notice. 9. Requests and comments from the public on matters which can be affected by Council action. Jim Fowler, 4015 Wilshire Ln., thanked the council for having a special meeting on sidewalks on April 30, 2012 and asked the council to consider extending the three minute speaking time for that meeting. Andreah Briarmoon, 339 S. Locust St., asked the council to change ordinances to require the City Manager appointments be reviewed by the Citizen Advisory Committee on Appointments. Richard Frank, 1119 Elida St., asked the council to implement a sidewalk tax on people without sidewalks to pay for future sidewalks. th 10. Matters not on the Agenda. Councilmember Steeber reminded everyone that May 13 through th May 192012 is National Law Enforcement week and May 15, 2012 is National Law Enforcement Memorial Day. Councilmembers Liebert and Steeber requested a resolution to recognize both events at the next meeting. 11. Councilmember Liebert moved to convene into closed session, pursuant to Wisconsin Statute Section 19.85 (1) (e), for the purpose of deliberating and setting the negotiation terms, conditions, and parameters for the potential sale of NSP rehabilitated properties located at 808 Holmes Street and 416 S. Jackson St. since competitive and/or bargaining reasons require a closed session. The motion was seconded by Councilmember Steeber and passed unanimously. There being no further business, Council convened into closed session at 8:03 p.m. These minutes are not official until approved by the City Council. David T. Godek Deputy Clerk-Treasurer PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN SPECIAL MEETING APRIL 30, 2012 VOL. 63 NO. 3 Special meeting of the City Council of the City of Janesville held in the Municipal Building on April 30, 2012. The meeting was called to order by City Council President Voskuil at 7:00 PM. Council President Voskuil led the Council in the Pledge of Allegiance. Present: Council President Voskuil and Councilmembers Dongarra-Adams, Farrell, Kealy, Liebert, Severson and Steeber. Council President Voskuil stated that they would consider agenda item 2 next. 2. Discussion/possible action on City of Janesville sidewalk program including the 2012 Sidewalk Program, the Pedestrian Transportation Corridor Plan (PTCP) and proposed resolution number 2012-907 which would delay and reconsider the installation of certain sidewalks. Public Works Director Weber, Engineering Manager Payne and Manager of Planning Services Cherek presented information on the PTCP. Council President Voskuil stated that they would consider agenda item 1 next. 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. The following individuals spoke in support of resolution 2012-907 which would postpone the implementation of the PTCP: Jim Fowler 4015 Wilshire Ln. Kathy Woodworth 1139 Monterey Ln. Douglas Marklein 3919 Dorchester Dr. Susan Fowler 4015 Wilshire Ln. Richard Snow 621 Greendale Dr. Marilyn Johnson 1302 Myra Ave. Lon Hanel 4021 Wilshire Ln. Helen Kummer 3521 Woodhall Dr. Dave Brusky 741 Edison Ave. Dan Warden 3423 Woodhall Dr. K. Andreah Briarmoon 339 S. Locust St. George Mark 206 Shady Oak Ct. Don Marklein 3435 E. Milwaukee St. Peter Apted 324 S. Academy St. Charlie Getchell 1727 Cottonwood Dr. Dan Woodman 4005 Wilshire Ln. Elmer Krause 816 N. Marion Ave. Pete Tracey 3217 Canterbury Ln. Jeanice Fox 3903 Wilshire Ln. Randy Calkins 1254 S. Arch St. Santo Carfora 531 Greendale Dr Ken Osborn 2206 Garden Dr. Richard Frank 1119 Elida St. Lavern Witek 3218 Hemmingway Dr. Linda Osborn 2206 Garden Dr. Barb Moody 1915 W. Memorial Dr. Sarah Carter 450 N. Terrace St. Jack Grice 1534 S. River Rd. Norman C. Toso 786 S. Garfield Ave. Richard A. Reinke 1901 Rockport Rd. Faye Fugate 835 N. Osborne Ave. Roger Behm 1611 Clover Ln. Daniel Howard 681 S. Main St. Dorothy Jacobson 836 N. Marion Ave. Dick Wixom 1028 Morningside Scott Bever 3435 E. Milwaukee St. Jeff Zwifel 2318 S. Chatham St. Sharon Schuman 1036 Sentinel Dr. Terry Sheafor 921 Park Ridge Rd. Alfred Lembrich 541 Miller Ave.. Phil Pickering 2420 Woodruff Blvd. Stephen Peters 1255 S. River Rd. Maryann Warden 3423 Woodhall Ln. Jean Wickingson 442 Waveland Rd. Floyd Ackerman 3624 Birdsong Ln. Norma Doering 2717 Schaller St. Linda Churchill 2815 Bond Pl. Robert Kushner 633 Edison Ave. Annette Baker 509 N. Wuthering Hills Dr. Matt Meisberger 1002 Bouchard Ave. Norm Weitzel 616 Midland Rd.. Andy Owens 432 Waveland Rd. Jack Hendricks 723 N. Wuthering Hills Dr. Renee Grover 3604 Balmoral Dr. Timm Schroeder 1415 Gartland Ave. Ray Stuttgen 304 Waveland Rd. Jessie Davis 625 Edison Ave. Charles Culb 1409 Gartland Ave. Bev Bauer 311 N. Wuthering Hills Dr. Karen Kushner 633 Edison Ave. Bruce Seifried 509 N. Wuthering Hills Dr. Larry Schomber 833 Eisenhower Ave. Judith Rich 1721 Cottonwood Dr. Bruce Corner (Submitted Letter) 2869 Dartmouth Dr. The following individuals spoke in against of resolution 2012-907: Jennifer Wenzel 2502 Elizabeth St. Theresa Barrett 521 N. Ringold St. Dave Hyde 1315 Mineral Point Ave. Jennifer Thompson 1120 Terrace Ct. Richard Johnson 430 S. Randall Ave. Pat McDonald 435 Grove St. Councilmember Steeber moved to convene into closed session but did not receive a second. The Council debated the pros and cons of the PTCP. 3. Councilmember Steeber moved to convene into closed session, pursuant to Wisconsin Statute Section 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved concerning an awarded sidewalk public works contract. The motion was seconded by Councilmember Dongarra-Adams and passed unanimously. The Council went into closed session at 11:15 PM. The Council came out of closed session and reconvened into open session at 11:40 PM. Councilmember Liebert moved to adopt resolution 2012-907 with an amendment that an ad hoc committee be formed and they would return to the Council within 90 days with a recommendation for a new sidewalk plan or changes to the existing sidewalk plan, seconded by Councilmember Steeber. Councilmember Steeber offered a friendly amendment that the 2012 sidewalk plan be reevaluated in 45 days. The friendly amendment was not accepted. Councilmember Steeber moved to amend the motion by requiring the ad hoc committee study the 2012 sidewalk plan and provide a recommendation within 60 days, seconded by Council President Voskuil and passed by the following vote: Aye: Dongarra- Adams, Kealy, Steeber and Voskuil. Nay: Farrell, Liebert and Severson. Councilmember Steeber offered a friendly amendment to require the ad hoc committee to bring back a final recommendation by the last Council meeting in September. The friendly amendment was accepted. Councilmember Kealy offered a friendly amendment to require the ad hoc committee to bring back the 2013 sidewalk program back by the last meeting in September and the 2014-2017 sidewalk program back by the first meeting in March. The friendly amendment was accepted. The resolution, as amended, passed by the following vote: Aye: Dongarra-Adams, Farrell, Kealy, Liebert, Severson and Steeber. Nay: Voskuil. Councilmember Steeber moved to adjourn, seconded by Councilmember Kealy and passed unanimously. There being no further business, Council adjourned at 12:56 a.m. These minutes are not official until approved by the City Council. Jean Ann Wulf City Clerk-Treasurer JANESVILLE CITY COUNCIL LICENSE AGENDA 5/14/2012 RECOMMENDED A. ELECTRICIANS–ORIGINAL Michael McCracken PO BOX 7066, Madison, WI Randall R. Schnick 119 S. Main St., Delavan, WI th Curt J Zobeck 1310 19 St. S, LaCrosse, WI B. SIGN ERECTOR–ORIGINAL Alpha Neonx Sign & Lighting 11607 W. Dearbourn Ave., Wauwatosa, WI First AD-Comm 3744 W. Lawrence Ave., Chicago, WI Priority Electric 1015 N. Parker Dr. C. SECONDHAND JEWELRY DEALER–ORIGINAL FreeRoadShow LLC 843 Deerfield Rd., Chatham, IL D. ORIGINAL AND RENEWAL CLASS B INTOXICATING LIQUOR AND FERMENTED MALT BEVERAGE LICENSE Chinatown Gaos, Inc. d/b/a Chinatown Buffet 1405 Creston Park Dr. Fourth Ward Bar Partners, LLC d/b/a Game Day Sports Bar & Grill 966 S. Jackson St. Riley’s Sports Bar & Grill, LLC d/b/a Riley’s Sports Bar & Grill 209 W. Milwaukee St. E. ORIGINAL AND RENEWAL CLASS B INTOXICATING LIQUOR AND FERMENTED MALT BEVERAGE LICENSE Teresa M. Bailey d/b/a The Blue Chair 18-24 S. River St. F. CHANGE IN PREMISE OUTDOOR SEATING AMENDMENT TO ALLOW AUDIO UNTIL 10:00 PM Column 411, LLC d/b/a Down the Street 965 S. Jackson St. G. ALCOHOL LICENSE RENEWALS FOR THE 2012-2013 LICENSE YEAR (See Attached List) Notice is hereby given that the applicants listed below have applied for the following renewal licenses: CITY OF JANESVILLE TRADE NAMEOWNER NAME/CORPORATION NAMESTREET ADDRESSAGENT CLASS A INTOXICATING LIQUOR AND FERMENTED MALT BEVERAGE BADGER SPIRITSAJBLUE PROPERTIES LIMITED1507 CENTER AVEALICE J BLUE CITGO QUICK MARTMAAN ENTERPRISES INC404 N PARKER DRMAKHAN SINGH MAAN CORK & BOTTLE LIQUORSCORK & BOTTLE LIQUORS WEST COURT INC2807 W COURT STROBERT K RICHARDS CORK & BOTTLE LIQUORS WEST MEMORIAL CORK & BOTTLE LIQUORS1418 W MEMORIAL DRROBERT K RICHARDS INC GRAIN & GRAPE BEVERAGERISE PETROLEUM LLC1514 E RACINE STBALWANT SINGH J AND R LIQUORJ AND R LIQUOR INC1621 W COURT STRANDIP P SINGH JANESVILLE TRAVEL PLAZA LIQUORJANESVILLE TRAVEL CENTER INC3222 HUMES RDMELISSA VANTUYL LIONS BEVERAGE MARTLIONS QUICK MARTS INC2619 MILTON AVEJAMES L JOHNSON LOGLI SUPERMARKETSSCHNUCK MARKETS INC1501 CRESTON PARK DRHOLLIE D COOKSON MILTON AVENUE BEVERAGEJANESVILLE CIGARETTE DEPOT INC1527 MILTON AVEJOHN D LINDAAS II MULLIGAN'ST R MULLIGAN INC3961 MILTON AVETODD R MULLIGAN PICK N SAVE #6865MEGA MARTS LLC1717 S CENTER AVEKARL F WETZEL SUPER 66 LIQUORRISE PETROLEUM LLC108 CENTER AVEBHUPINDER S BOPARAI THE VINEYARDCASBA LTD3439 MT ZION AVEJOHN P CASPER WAL-MART SUPERCENTER #1305WAL-MART STORES EAST LP3800 DEERFIELD DRNOREEN D JOHNSON WOODMAN'S FOOD MARKET INCWOODMAN'S FOOD MARKET INC2819 N LEXINGTON DRSTEPHEN J SMITH CLASS A FERMENTED MALT BEVERAGE KWIK TRIP #326KWIK TRIP INC3123 S HIGHWAY 51TRACI L SPIKE CLASS A INTOXICATING LIQUOR AND FERMENTED MALT BEVERAGE FOR MOTEL/HOTEL AMERICAS BEST VALUE INN-JANESVILLE/ALFRESCO CAFÉSUNRISE LODGING LLC3900 MILTON AVEBETH A GREER CLASS B INTOXICATING LIQUOR AND FERMENTED MALT BEVERAGE 708 CLUBCLUB 708 LLC708 S JACKSON STCINDY LEA PELTON BAD BRAD'S WING & A PRAYERBRADLEY B VINCENT911 ROCKPORT RD BAZINGA CLASSIC PUB & GRILLEDEGAS DOGS LLC1110 KELLOGG AVEBRIAN HUGHES BLACK BRIDGE BOWL INCBLACK BRIDGE BOWL INC1141 BLACK BRIDGE RDKURT E BROSE BLACKHAWK GOLF COURSEKEMPER SPORTS MANAGEMENT INC2100 PALMER DRJACQULYN M LEE TRADE NAMEOWNER NAME/CORPORATION NAMESTREET ADDRESSAGENT BUFFALO WILD WINGS GRILL AND BARBLAZIN WINGS INC2929 MILTON AVEDAVID BABCOCK CHARLIE'S PLACECHARLIE'S PLACE INC2020 E RACINE STCHARLES S MEYER COZY INN RESTAURANTCAI YUN TAN214 W MILWAUKEE ST DEANO'S WEST SIDE PUB INCDEANO'S WEST SIDE PUB INC2523 W WALL STTIMOTHY D RICHARDS DIAMOND DAVE'S TACO COMPANYJ & J RESTAURANTS INC2500 MILTON AVEAMY S JOHNSON DOWN THE STREETCOLUMN 411 LLC967 S JACKSON STANDREW SIGWELL EL JARDINEL JARDIN INC2533 CENTER AVEJEWEL CASIQUE EL RA BOWLING LANES INCEL RA BOWLING LANES INC1942 CENTER AVECHRISTOPHER BROSE GAME DAY SPORTS BARFOURTH WARD BAR PARTNERS LLC966 S JACKSON STRICK W COLE GLEN ERIN GOLF CLUBGREEN FAIRWAYS LLC1417 W AIRPORT RDGILBERT T ELLIS GROUND ROUNDJAMIS LLC2753 MILTON AVETOM WIDNER HACIENDA REALHACIENDA REAL OF WI INC3001 N LEXINGTON DRSALVADOR A HERNANDEZ HAMMY'S ROADSIDE BARHAMMY'S INC2131 CENTER AVESUZANNE HAMILTON JANESVILLE ATHLETIC CLUBJANESVILLE ATHLETIC CLUB INC1301 BLACKBRIDGE RDMARK A GROSHAN JULI'S FRIENDLY TAPKAHL, JULI L1020 ROCKPORT RD KUD'S SLICK'S BAR AND GRILLKUD'S SLICKS BAR & GRILL INC309 ROCKPORT RDBILLY L KUDRNA LAVA LOUNGEVOODOO CREATIONS LLC121 E MILWAUKEE STRYAN SKINNER LEGENDSMIL MAN CORP11 N. 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JANESVILLE LLC22 N MAIN STDENISE CARPENTER RED ROBIN AMERICA'S GOURMET BURGERS & SPIRITSRED ROBIN INTERNATIONAL INC2430 HUMES RDAL BROOKS SNEAKERS SPORTS BAR & GRILLMCDJ LLC1221 WOODMAN RDCONNIE M DEWITT THE ARMORYTHE DEVELOPING EDGE LLC10 S HIGH STMICHAEL O GILBERTSON CLUB EAGLES LODGEFRATERNAL ORDER OF EAGLES 2140414 W MILWAUKEE STHARRY KUBIAK SR JANESVILLE B P O ELK'S #254JANESVILLE ELKS LODGE #2542100 N WASHINGTON STJAMES DEWITT LOCAL 95 UAWUNITED AUTO WORKERS UNION LOCAL 951795 LAFAYETTE STALICE WILSON TRADE NAMEOWNER NAME/CORPORATION NAMESTREET ADDRESSAGENT JANESVILLE LODGE NO 197 LOYAL ORDER OF LOYAL ORDER OF MOOSE #1972701 ROCKPORT RDWADE A HALLETT MOOSE INC KIENOW-HILT VETERANS OF FOREIGN WARS VFW POST 1621 / EX-SERVICEMENS CLUB1015 CENTER AVETHOMAS E HEATH POST 1621 PUBLISH ON MAY 1, 2, & 3, 2012 City of Janesville Jean Ann Wulf City Clerk-Treasurer ADMINISTRATIVE SERVICES MEMORANDUM May 2, 2012 TO: City Council FROM: Tim Wellnitz, Assistant City Attorney SUBJECT: Authorization for the Administration to Deny a Liability Claim from Gary L. and Mary A. Graves in the Amount of $10,000.00. On January 26, 2012, a sewer back-up occurred at 3235 Hemmingway Drive. The residence is owned by Gary L. and Mary A. Graves. On February 27, 2012, a claim was received from Attorney Scott L. Schroeder on behalf of Gary L. and Mary A. Graves for property damage in the amount of $10,000.00. After investigating this incident, and with the concurrence of the City’s Insurance Claims Representative at Cities & Villages Mutual Insurance Company (CVMIC), it has been determined that the City should deny this claim. Resolution 89-1175, establishing our claims administration procedure, states in section 4.3a: The City Claims Administrator shall review, investigate, verify and within ninety (90) days of receiving such claim, prepare and forward a written recommendation to the Common Council for its review, consideration, and action each and every claim in face amount greater than Five Thousand Dollars ($5,000). I recommend that the City Council deny by consent and authorize the Administration to deny the claim received on behalf of Gary L. and Mary A. Graves in the amount of $10,000.00. cc: Eric Levitt, City Manager ADMINISTRATIVE SERVICES MEMORANDUM May 2, 2012 TO: City Council FROM: Tim Wellnitz, Assistant City Attorney SUBJECT: Authorization for the Administration to Deny a Liability Claim from The Cincinnati Insurance Companies on behalf of Premier Oral & Maxillofacial Surgery, S.C. in the Amount of $21,471.45. On November 7, 2011, a sewer back-up occurred at 1602 N. Randall Avenue operating as Premier Oral & Maxillofacial Surgery, S.C. On March 15, 2012, a claim was received from The Cincinnati Insurance Companies for property damage in the amount of $21,471.45. After investigating this incident, and with the concurrence of the City’s Insurance Claims Representative at Cities & Villages Mutual Insurance Company (CVMIC), it has been determined that the City should deny this claim. Resolution 89-1175, establishing our claims administration procedure, states in section 4.3a: The City Claims Administrator shall review, investigate, verify and within ninety (90) days of receiving such claim, prepare and forward a written recommendation to the Common Council for its review, consideration, and action each and every claim in face amount greater than Five Thousand Dollars ($5,000). I recommend that the City Council deny by consent and authorize the Administration to deny the claim received from The Cincinnati Insurance Companies in the amount of $21,471.45. cc: Eric Levitt, City Manager LEISURE SERVICES DEPARTMENT MEMORANDUM May 1, 2012 TO: City Council FROM: Shelley Slapak, Acting Recreation Director SUBJECT: Action on a Financial Gain Request from Rock Aqua Jays Introduction The Rock Aqua Jays Water Ski Club, Inc., a non-profit organization, has submitted an application requesting approval of a first time-financial gain athletic activity. The Rock Aqua Jays Ski Club has been selected to host the World Water Ski Show Tournament. The event will utilize Traxler Park, including the ski area, pavilions, and grassy areas, and is estimated to have 5-10,000 spectators. The tournament is scheduled to take place September 14-16, 2012. According to Chapter 12.62, in section 12.62.02 of the Janesville Municipal Code, the City Council must approve all first time special event applications involving financial gain. Attached is a copy of the application and supporting documents. Background Rock Aqua Jays Water Ski Club, Inc. has provided the Leisure Services Department with a completed application, pavilion request, certificate of liability insurance and recycling plan. Special event fees have not been paid, as the club is requesting a fee waiver for this event. Staff Recommendation Leisure Services has reviewed this application, and staff recommends that the City Council approve the request from Rock Aqua Jays Water Ski Club to hold the World Water Ski Show Tournament at Traxler Park. Suggested Motion I move to approve the financial gain request from Rock Aqua Jays Water Ski Club, Inc. to host the World Water Ski Show Tournament on September 14-16, 2012 at Traxler Park. Please contact me if you have questions or concerns regarding this event. Attachments Cc: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager/Director of Administrative Services 1 May 5, 2012 TO: Eric J. Levitt, City Manager FROM: David J. Moore, Chief of Police th SUBJECT: Action on a proposed resolution recognizing the week of May 13as th “National Police Week” and the day of May 15as “Peace Officers Memorial Day” (File Res. No. 2012-914) Executive Summary Council Members Steeber and Liebert have requested staff to prepare a resolution recognizing the service and dedication of Janesville Police Officers by observing the week of May 13-19, 2012 as “National Police Week” and the day of May 15, 2011 as “Peace Officers Memorial Day”. In 1962, the Congress of the United States of America enacted a resolution that allowed th the President of the United States to proclaim May 15 of each year as “Peace Officers th Memorial Day” and the calendar week of each year which May 15 occurs as “National Police Week”. In 1994, the President of the United States signed public law directing that flags of the United States be flown at half-staff on all government buildings on May 15. During this week and on the day of May 15, citizens are encouraged to recognize the sacrifices and contributions of our police officers and to honor those men and women that have fallen in the line of duty. The Janesville Police Department includes 103 sworn officers. To honor these men and women, Resolution 2012-914 states the City Council’s intent to observe the week of May 13-19, 2012 as “Police Week” and the day of May 15 as “Peace Officers Memorial th Day”. Resolution 2012-914 also encourages flags to be flown at half-staff on May 15 in recognition of Peace Officers Memorial Day, honoring those men and women who have lost their lives in the performance of their duties. Officer Scott Wasemiller will be present and will represent the Janesville Professional Police Association, Local 32 at the City Council meeting in order to accept this recognition. Recommendation The Janesville Police Department recommends the City Council adopt Resolution 2012- th th 914 recognizing the week of May 13as “National Police Week” and the day of May 15 as “Peace Officers Memorial Day”. City Manager Recommendation The City Manager concurs with the recommendation. RESOLUTION NO.2012-914 th A Resolution Recognizing the Week of May 13 as “National Police Week” th And the day of May 15 as “Peace Officers Memorial Day” (File Resolution No. 2012-914) WHEREAS , The Congress of the United States of America has designated the week of May thth 13 to be dedicated as “National Police Week” and the day of May 15 each year to be “Peace Officers’ Memorial Day”; and WHEREAS , Law Enforcement Officers are our guardians of life and property, defenders of the individual right to be free, and dedicated to the preservation of life, liberty and justice; and WHEREAS , it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS , the Janesville City Council desires to honor the valor, service and dedication of the Police Officers that serve the City of Janesville. NOW, THEREFORE BE IT RESOLVEDby the Common Council of the City of Janesville ththst, on this 14 day of May, 2012 that the week of May 13 to May 19be observed as “Police Week”, and call upon all Janesville citizens to especially honor and show our appreciation for the Police Officers of the City of Janesville by deed, remark and attitude; and th BE IT FURTHER RESOLVEDby the Common Council that the day of May 15 be proclaimed to be “Peace Officers’ Memorial Day” and that flags be flown at half-staff on this day in honor of those men and women who have lost their lives in the performance of their duties, while protecting their fellow citizens and communities. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Farrell Eric J. Levitt, City Manager Kealy Liebert ATTEST: Severson Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Council Members Steeber and Dongarra-Adams Prepared by: Janesville Police Officers FIRE DEPARTMENT MEMORANDUM April 30, 2012 TO: City Council FROM: Gerry Luiting, Deputy Fire Chief SUBJECT: Action on a proposed resolution recognizing the week of May 20th as “Emergency Medical Services Week” (File Resolution No. 2012-912) The Fire Department has prepared a resolution recognizing the service and dedication of Janesville Fire Department Emergency Medical Technicians and Paramedics by observing the week of May 20-26, 2012 as “Emergency Medical Services Week”. The purpose of Emergency Medical Services Week is to bring local communities and medical personnel together to publicize safety and honor the dedication of those who provide the day-to-day lifesaving services of medicine's "front line." This year’s national theme is “EMS: More than a job. A calling”, and Wednesday, May 23 is Emergency Medical Services for Children Day. To celebrate this week, the Fire Department is bringing forward a resolution for Council Action declaring May 20-26, 2012 “Emergency Medical Services Week” in Janesville. The City of Janesville Fire Department includes 90 firefighters who are Emergency Medical Technicians or Paramedics. To honor these men and women, Resolution 2012- 912 states the City Council’s intent to observe the week of May 20-26, 2012 as “Emergency Medical Services Week”. Lieutenant Tom Brunner, Chairperson of the Janesville Fire Department EMS Committee, will be present and will represent the Janesville Fire Department at the City Council meeting in order to accept this recognition. Recommendation The Fire Department recommends that the City Council adopt Resolution 2012-912 recognizing the week of May 20-26, 2012 as “Emergency Medical Services Week”. City Manager Recommendation The City Manager concurs with the Fire Department recommendation. CC: Eric Levitt, City Manager Jacob J. Winzenz, Director of Administrative Services/ Assistant City Manager James P. Jensen, Fire Chief RESOLUTION NO. 2012-912 A Resolution Recognizing the Week of May 20-26, 2012, as Emergency Medical Services Week. WHEREAS , Emergency Medical Services is a vital public service; and WHEREAS , the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS , access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS , the emergency medical technicians and paramedics are the first responders of emergency medical services system; and WHEREAS , the members of emergency medical services teams engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS , it is appropriate to recognize the value and the accomplishments of emergency medical services providers in Janesville by designating Emergency Medical Services Week; NOW, THEREFORE BE IT RESOLVEDby the Common Council of the City of Janesville ththth on this 7 day of May 2012, that the week of May 20 to May 26be observed as “Emergency Medical Services Week”, and call upon all Janesville citizens to especially honor and show our appreciation for the City of Janesville Fire Department EMTs and Paramedics by deed, remark and attitude. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Farrell Eric J. Levitt, City Manager Kealy Liebert ATTEST: Severson Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Proposed by: Council President Voskuil Councilmember Steeber Prepared by: Gerry Luiting, Deputy Fire Chief OPERATIONS DIVISION MEMORANDUM May 7, 2012 TO: City Council FROM: Carl J. Weber Director of Public Works SUBJECT: Action on a Proposed Resolution Recognizing the Week of May 20-26, 2012 as “National Public Works Week” (File Res. No. 2012-915) Proposed Resolution No. 2012-915 recognizes the service and dedication of Janesville’s Public Works employees by observing the week of May 20 to 26 as “National Public Works Week.” National Public Works Week was instituted as a public education campaign by the American Public Works Association in 1960, and it celebrates the men and women in North America who provide, operate and maintain the infrastructure and services collectively known as public works. The City of Janesville Public Works Department is responsible for providing a wide variety of services including the design, construction and maintenance of the City’s streets including pavements, traffic control devices, signs and markings; storm and sanitary sewers; water lines and public buildings; curbside trash and recyclables collection; operation of the landfill; snow-plowing; treatment and delivery of water for homes and businesses throughout the city as well as for fire protection; and the collection and treatment of wastewater. These services are provided through the hard work of dedicated public works professionals. During National Public Works Week, the City’s Public Works Department will visit local elementary schools to display equipment and interact with students. This provides children the opportunity to learn about public works by seeing the equipment in operation and talking with our employees. This is the fourth year we have conducted school visits. We found this to be an extremely rewarding experience in past years for the kids as well as our employees. We will also be holding an open house for the public at the City’s newly expanded and improved Waste Water Treatment Plant on Wednesday, May 23rd. Staff Recommendation Staff recommends that the City Council approve Resolution 2012-915. City Manager Recommendation The City Manager concurs with the recommendation. Proposed Motion I move to approve File Resolution No. 2012-915. 14 MAY 2012 PAGE (1) OF (2) CITY OF JANESVILLE RESOLUTION NO. 2012-915 A resolution recognizing the week of May 20-26, 2012 as “National Public Works Week”. WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, construction, maintenance, and operation are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Janesville, that on this the 14th day of May, 2012, do hereby proclaim the week of May 20 to May 26 as “National Public Works Week”, and hereby call upon all citizens and civic organizations to join the City, in conjunction with the American Public Works Association, in activities and ceremonies designed to recognize the contributions which public works employees make every day to our health, safety, comfort, and quality of life. 14 MAY 2012 PAGE (2) OF (2) CITY OF JANESVILLE RESOLUTION NO. 2012-915 A resolution recognizing the week of May 20-26, 2012 as “National Public Works Week”. ADOPTED: MOTION BY: APPROVED: SECOND BY: COUNCILMEMBER AYE NAY PASS ABSENT Eric Levitt, City Manager DONGARRA-ADAMS ATTEST: FARRELL KEALY Jean Ann Wulf, City Clerk-Treasurer LIEBERT APPROVED AS TO FORM: SEVERSON STEEBER City Attorney, Wald Klimczyk VOSKUIL Proposed by: PUBLIC WORKS DIRECTOR Prepared by: PUBLIC WORKS DIRECTOR Community Development Department Memorandum Date: May 14, 2012 TO: Janesville City Council FROM: Duane Cherek, Manager of Planning Services SUBJECT: Second reading, public hearing and action on a proposed ordinance detaching a portion of 3601 South River Road located between the Rock River and South River Road (File Ordinance No. 2012-513). _____________________________________________________________________ SUMMARY Art Donaldson has submitted a petition to detach a portion of property that he owns at 3601 South River Road. The property consists of a small parcel of land situated between the Rock River and South River Road. The area proposed for detachment from the city includes the east half of the river and the right-of-way for South River Road immediately adjacent to the subject property (see Map 1). This area is being detached in conjunction with the annexation of land east of the Southern Wisconsin Regional Airport (Ordinance No. 2012-514) in order to maintain a connection or link to other properties in Rock Township generally located north of the airport. State Law has provisions for detachment of property which require that the City Council adopt a detachment ordinance by three-quarters vote following a public hearing. In addition, Rock Township will be required to adopt an ordinance annexing the property back into the Town. Plan Commission review is not necessary. DEPARTMENT RECOMMENDATION The Community Development Department recommends that City Council support a motion to adopt Ordinance No. 2012-513 detaching a portion of 3601 South River Road located between the Rock River and South River Road. CITY MANAGER RECOMMENDATION The City Manager concurs with the Community Development Department recommendation. SUGGESTED MOTION A motion to adopt Ordinance No. 2012-513 detaching a portion of 3601 South River Road located between the Rock River and South River Road. ANALYSIS A. Art Donaldson owns a small portion of riverfront property located at 3601 South River Road. This parcel was included in a 1994 annexation of land that extended the municipal limits to the Southern Wisconsin Regional Airport making it eligible for annexation to the City. The proposed detachment area includes the strip of land located at 3601 South River Road, the right-of-way for South River Road and the east half of the Rock River in this location (See Map 1). B. The request to detach land from the City to the Town of Rock corresponds with a request to annex property east of the Southern Wisconsin Regional Airport and adjacent to State Highway 51. The land proposed for annexation provides the sole connection to other territory located further to the north in the Town of Rock (See Map 2). The City of Janesville desires to annex the subject property in order to eliminate the atypical jurisdictional boundary in this area. In order to do so, the City of Janesville and Town of Rock are pursuing this detachment from the City to create a new connection to other lands within the Town of Rock. The detachment of land is being reviewed on this agenda in conjunction with the proposed annexation. C. State statutes prohibit cities from creating “town islands” which occur when city boundaries fully surround a portion of land within a town. Currently, a very narrow land gap exists on property east of the Southern Wisconsin Regional Airport along State Highway 51. It is the City’s desires to eliminate this gap in order to adjust and clarify municipal boundaries between the City of Janesville and Town on Rock in this south side area. FISCAL IMPACT The property included in the proposed detachment includes a portion of the Rock River, a narrow strip of land along the riverfront and right-of-way for S. River Road. The strip of land along the river contains less that 8,000 square feet in area and maintains very little, if any, future development potential because of its size and location within the floodplain. As a result, detachment of the property is expected to have a negligible fiscal impact on the City. cc: Eric Levitt Jay Winzenz ORDINANCE NO. 2012-513 An ordinance detaching territory in the NW ¼ of Section 22, T.2N., R.12E. of the th 4 P.M., City of Janesville, Rock County, Wisconsin. WHEREAS , a petition has been filed with the City Clerk, signed by all owners of the taxable land and such territory; and WHEREAS , the necessary notices have been given; and WHEREAS , not more than 60 days have passed since filing of the detachment petition with the City Clerk; and WHEREAS , the City Council has determined that the detachment is in the public interest. NOW, THEREFORE, BE IT RESOLVED , the Common Council of the City of Janesville do ordain as follows: SECTION I : The territory described as follows is hereby detached from the City of Janesville: TH PART OF THE NW 1/4 OF SECTION 22, T.2N., R.12E. OF THE 4 P.M., CITY OF JANESVILLE, ROCK COUNTY, WISCONSIN. DESCRIBED AS FOLLOWS: Beginning at the point of intersection with the North Line of the NW 1/4 of said Section and the Centerline of Rock River; thence Easterly along said North Line, 250 feet, more or less to the East Right-of-Way Line of S. River Road; thence Southerly along said East Line 400 feet, more or less to its intersection with a Line parallel to and 400 feet, measured at Right angles, Southerly of said North Line; thence Westerly along said parallel Line, 250 feet, more or less, to said Centerline of Rock River; thence Northerly along said Centerline, 400 feet, more or less to the place of beginning. SECTION II: After the detachment becomes effective, the above-described property shall be exempt from further taxation and assessments by the City of Janesville and henceforth be subject to taxation and assessments as part of the Town of Rock for any and all purposes provided by law. ORDINANCE NO. 2012-513 PAGE 2 ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Eric J. Levitt, City Manager Liebert McDonald ATTEST: Rashkin Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Applicant Prepared by: Community Development Department Ý·¬§ ±º Ö¿²»ª·´´» Ý·¬§ ±º Ö¿²»ª·´´» Í«¾¶»½¬ Ð®±°»®¬§ q Ô»¹»²¼ ÍËÞÖÛÝÌ Í×ÌÛÝ×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ Ü¿¬»æ ïïñîçñïï Í½¿´»æ ïþã ìððù Ó¿° Ý±±®¼·²¿¬»æ Øóé ÔÑÝßÌ×ÑÒ ÓßÐ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÓßÐ ï ÜÛÌßÝØÓÛÒÌ ÑÒ ÍÑËÌØ Î×ÊÛÎ ÎÑßÜ ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ ÍæÐ®±¶»½¬ÄÐ´¿²²·²¹Ä½¿»ÄîðïïÄØóéÁÜ»¬¿½¸³»²¬ Í±«¬¸ Î·ª»® Ý·¬§ ±º Ö¿²»ª·´´» Ì±©² ±º Î±½µ Ì×Ú íë Ð®±°±»¼ Ü»¬¿½¸³»²¬ Í±«¬¸»®² É·½±²·² Ð®±°±»¼ ß²²»¨¿¬·±² Î»¹·±²¿´ ß·®°±®¬ Ý·¬§ ±º Ö¿²»ª·´´» q Ô»¹»²¼ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÐÎÑÐÑÍÛÜ ßÒÒÛÈßÌ×ÑÒ ÐÎÑÐÑÍÛÜ ÜÛÌßÝØÓÛÒÌÌ×Ú íë ßÎÛß Ü¿¬»æ ìñïîñïî Í½¿´»æ ïþã ïëððù ÔÑÝßÌ×ÑÒ ÓßÐ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÓßÐ î ßÒÒÛÈßÌ×ÑÒ ÑÒ ÍÑËÌØ ËÍØ ëï ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ ÍæÐ®±¶»½¬ÄÐ´¿²²·²¹Ä½¿»ÄîðïïÄØóéÁÔóéÁß²²»¨¿¬·±²ß²¼Ü»¬¿½¸³»²¬ Community Development Department Memorandum Date: May 14, 2012 TO: Janesville City Council FROM: Duane Cherek, Manager of Planning Services SUBJECT: Second reading, public hearing and action on a proposed ordinance annexing property located east of the Southern Wisconsin Regional Airport (File Ordinance No. 2012-514); and Second reading, public hearing and action on a proposed ordinance zoning annexing property located east of the Southern Wisconsin Regional Airport to M1 upon annexation (File Ordinance No. 2012-515). SUMMARY The City of Janesville has submitted a unanimous petition to annex approximately 3.9 acres of land adjoining U.S. Highway 51 east of the Southern Wisconsin Regional Airport. The annexation area includes a strip of land that extends along the west perimeter of Industrial TIF District No. 35 on the City’s far south side. The subject property is currently in agricultural use. This property is being annexed in conjunction with a proposed detachment of land adjoining South River Road west of the airport for purposes of maintaining a physical connection to other properties located in Rock Township north of the airport. The annexation ordinance has been prepared to allow the annexation to become effective following approval of the detachment of property along South River Road by Rock Township. Map 2 illustrates the proposed location of land included in the detachment request. Detachments of land are not referred to Plan Commission for review as provided under applicable State Statutes. Coincident with the preparation of an ordinance to annex this property, the Community Development Department has prepared an ordinance to zone the property M1, Light Industrial District. Approval of the annexation requires a 2/3 vote of the Council, therefore five favorable votes are necessary. DEPARTMENT RECOMMENDATION The Plan Commission and Community Development Department recommend that following a public hearing, the City Council support a motion to adopt Ordinance Nos. 2012-514 and 2012-515 annexing and zoning to M1 property located east of the Southern Wisconsin Regional Airport. CITY MANAGER RECOMMENDATION The City Manager concurs with the Plan Commission recommendation. SUGGESTED MOTION A motion to adopt Ordinance Nos. 2012-514 and 2012-515 annexing and zoning to M1 property located east of the Southern Wisconsin Regional Airport. ANALYSIS A. The subject property includes two parcels of land approximately 3.9 acres in size located east of U.S. Highway 51 and of the Southern Wisconsin Regional Airport. Land included in this request was previously omitted from petitions for annexation submitted by the former landowner at the time property located immediately to the east was annexed to the City. The subject property is irregular in shape and provides the sole connection to other territory that exists in the Town of Rock located further to the north. This connection was maintained in order to avoid the creation of a town island which is prohibited by State law. B. The City of Janesville, current owner and petitioner, desires to annex the subject property for purposes of eliminating the atypical jurisdictional boundary in this area. In order to do so, the City of Janesville and Town of Rock intend to pursue a detachment of land from the City in an alternative location to maintain a physical connection to territory located in the Town of Rock situated north of the airport. Accordingly, the annexation request and petition are being reviewed in conjunction with a proposed detachment of land adjoining South River Road located west of the airport. The Town of Rock intends to review an ordinance accepting this land back into the Town on June 5, 2012. Upon adoption of the ordinance, the area would provide a new connection to other township properties and allow the proposed annexation to become effective. The Plan Commission reviewed the appropriateness of the proposed M1 zoning of the property included in the annexation at their meeting of April 16, 2012, and granted approval. C. The annexation area is currently zoned A1, Agriculture District, and B2, Large Scale Commercial District in the Town of Rock. The commercial zoning is located on the south portion of the annexation area along U.S. Highway 51. The Comprehensive Plan specifically identifies this area as appropriate for Light Industrial Development which is consistent with a M1 zoning designation. In addition, this area is adjacent to the City’s recently established TIF District No. 35 which is designed to accommodate and promote future industrial development in this area south of the City. These factors demonstrate the appropriateness of the M1, Light Industrial zoning designation for the property. PLAN COMMISSION ACTION – APRIL 16, 2012 Duane Cherek, Manager of Planning Services, presented the written staff report. Commissioner Marklein asked if the Town of Rock was aware of this annexation and detachment. Cherek stated that the Town was aware, that they concurred with the annexation and detachment and would need to approve an ordinance accepting the land back into the Town following Council’s approval of the proposed detachment, and further, that these actions were required per state law. Commissioner Siker asked if the property to the east of the subject property was currently zoned M1 and part of TIF 35. Cherek confirmed this. The public hearing was opened and no one appeared to speak regarding this item. The public hearing was closed. There was a motion by Commissioner Consigny with a second by Commissioner Siker to forward the zoning of property located east of the Southern Wisconsin Regional Airport to M1 upon annexation to the City Council with a favorable recommendation. The motion carried on a 7-0-0 vote. FISCAL IMPACT The proposed annexation is being pursued to establish an orderly boundary with the Town of Rock. The fiscal impact of this annexation is minimal. The area to be annexed will be zoned M1, Light Industrial District and combined with the larger industrial development sites adjoining the annexation area to the east. cc: Eric Levitt Jay Winzenz ORDINANCE NO. 2012-514 An ordinance annexing territory in Section 13 in T.2N., R.12E. of the 4th P.M., Town of Rock, Rock County, Wisconsin. WHEREAS , a petition signed by the owner of the land within such territory proposed to be annexed has been filed with the City Clerk; and WHEREAS , there are no electors residing in the territory; and WHEREAS , the necessary notices have been duly prepared, provided and served as required by law to all persons affected; and WHEREAS , this ordinance does not contain temporary zoning; and WHEREAS , the Department of Administration has not found the proposed annexation to be against the public interest; and WHEREAS , the Common Council has determined that this annexation is in the public interest. NOW THEREFORE THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. The territory described as follows is hereby attached to the City of Janesville. PART OF THE SE ¼ OF THE SW ¼ OF SECTION 13 AND PART OF THE NW 1/4 OF SECTION 24, TH T.2N., R.12E. OF THE 4 P.M., TOWN OF ROCK, ROCK COUNTY, WISCONSIN. DESCRIBED AS FOLLOWS: Commencing at an aluminum monument at the North 1/4 Corner of said Section 24; thence S.0°43’12”E. along the North-South Centerline of said Section, 400.30 feet to an iron pin monument on the South Line of a Parcel described in Document No. 1690897; thence S.0°43’12”E. continuing along said North-South Centerline, 1692.15 feet to an iron pin on the Easterly extension of the North Line of a tract described in Document No. 1401544; thence N.89°04’46”W. along said North Line and its extension, 2477.53 feet, also being at the place of beginning for the land to be herein described; thence N.6°58’46”E. 2.22 feet; thence N.15°55’12”E. 542.01 feet; thence N.21°33’01”E. 230.09 feet; thence N.18°14’52”E. 233.64 feet; thence N.47°44’21”E. 625.53 feet; thence N.44°27’40”E. 432.15 feet to said South Line of said Parcel (Document No. 1690897); thence S.88°30’01”E. along said South Line, 89.59 feet; thence N.0°5’48”W. 1704.64 feet to a point on the North Line of the SE ¼ of the SW ¼ of section 13; thence N.89°5’33”W. along said North Line 33.00 feet to a concrete monument at the NW Corner of the SE ¼ of the SW ¼ of said Section 13; thence S.0°5’48”E. 1318.61 feet to an iron pin at the SW Corner of the SE ¼ of the SW ¼ of said Section 13; thence S.0°38’53”E. along the East Line of a tract described in Document No. 704142 a distance of 252.96 feet to an iron pin; thence S.44°27’40”W. along the SE Line of said tract, 565.57 feet to an iron pin at the most Easterly Corner of Parcel 6A of Document No. 728606; thence S.47°44’21”W. along said SE Line, 637.26 feet to an iron pin along SE Line of said Parcel 6A and on the East Right of Way line South US Highway 51; thence S.18°14’52”W. continuing along said Right of Way Line, 245.36 feet; thence S.21°33’01”W. continuing along said Right of Way Line, 231.11 feet; thence S.15°55’12”W. continuing along said Right of Way ORDINANCE NO. 2012-514 PAGE 2 Line, 548.38 feet; thence S.6°58’46”W. continuing along said Right of Way Line, 11.44 feet; thence S.89°04’46”E. 50.28 feet to the place of beginning. Contains 3.9 acres. SECTION II. After this annexation becomes effective, the above described property shall be exempt from and not subject to further taxation and assessments in the Town of Rock and thence forth shall be subject to taxation and assessment as part of the City of Janesville for any and all purpose provided by law. SECTION III. All the territory attached by this ordinance is hereby made part of Ward 30 of the City of Janesville. SECTION IV. There are no residents in the area proposed for annexation. SECTION V. The annexation is within the Janesville School District. SECTION VI. This ordinance shall not take effect until the Rock Town Board adopts an ordinance accepting the terms of City of Janesville Ordinance No. 2012-513 detaching a portion of 3601 South River Road located between the Rock River and South River Road. Following said action by the Rock Town Board, this ordinance shall become effective immediately, the public health, welfare, peace, tranquility, good order, public benefit, and police power so requiring. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Eric J. Levitt, City Manager Liebert McDonald ATTEST: Rashkin Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Applicant Prepared by: Community Development Department ORDINANCE NO. 2012-515 An ordinance changing and establishing the zoning classification of property located east of the Southern Wisconsin Regional Airport to M1. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. The zoning classification of the following described property is established as M1, Light Industrial District: PART OF THE SE ¼ OF THE SW ¼ OF SECTION 13 AND PART OF THE NW 1/4 OF SECTION 24, TH T.2N., R.12E. OF THE 4 P.M., TOWN OF ROCK, ROCK COUNTY, WISCONSIN. DESCRIBED AS FOLLOWS: Commencing at an aluminum monument at the North 1/4 Corner of said Section 24; thence S.0°43’12”E. along the North-South Centerline of said Section, 400.30 feet to an iron pin monument on the South Line of a Parcel described in Document No. 1690897; thence S.0°43’12”E. continuing along said North-South Centerline, 1692.15 feet to an iron pin on the Easterly extension of the North Line of a tract described in Document No. 1401544; thence N.89°04’46”W. along said North Line and its extension, 2477.53 feet, also being at the place of beginning for the land to be herein described; thence N.6°58’46”E. 2.22 feet; thence N.15°55’12”E. 542.01 feet; thence N.21°33’01”E. 230.09 feet; thence N.18°14’52”E. 233.64 feet; thence N.47°44’21”E. 625.53 feet; thence N.44°27’40”E. 432.15 feet to said South Line of said Parcel (Document No. 1690897); thence S.88°30’01”E. along said South Line, 89.59 feet; thence N.0°5’48”W. 1704.64 feet to a point on the North Line of the SE ¼ of the SW ¼ of section 13; thence N.89°5’33”W. along said North Line 33.00 feet to a concrete monument at the NW Corner of the SE ¼ of the SW ¼ of said Section 13; thence S.0°5’48”E. 1318.61 feet to an iron pin at the SW Corner of the SE ¼ of the SW ¼ of said Section 13; thence S.0°38’53”E. along the East Line of a tract described in Document No. 704142 a distance of 252.96 feet to an iron pin; thence S.44°27’40”W. along the SE Line of said tract, 565.57 feet to an iron pin at the most Easterly Corner of Parcel 6A of Document No. 728606; thence S.47°44’21”W. along said SE Line, 637.26 feet to an iron pin along SE Line of said Parcel 6A and on the East Right of Way line South US Highway 51; thence S.18°14’52”W. continuing along said Right of Way Line, 245.36 feet; thence S.21°33’01”W. continuing along said Right of Way Line, 231.11 feet; thence S.15°55’12”W. continuing along said Right of Way Line, 548.38 feet; thence S.6°58’46”W. continuing along said Right of Way Line, 11.44 feet; thence S.89°04’46”E. 50.28 feet to the place of beginning. Contains 3.9 acres. SECTION II. This ordinance shall take effect immediately upon adoption by the Common Council, the public health, welfare, peace, tranquility, good order, public benefit, and police power so requiring. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Eric J. Levitt, City Manager Dongarra-Adams Liebert ATTEST: McDonald Rashkin Jean Ann Wulf, City Clerk-Treasurer Steeber Voskuil APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Community Development Department Prepared by: Community Development Department Ý·¬§ ±º Ö¿²»ª·´´» Ý·¬§ ±º Ö¿²»ª·´´» Í«¾¶»½¬ Ð®±°»®¬§ q Ô»¹»²¼ ÍËÞÖÛÝÌ Í×ÌÛÝ×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ Ü¿¬»æ íñèñïî Í½¿´»æ ïþã ëððù Ó¿° Ý±±®¼·²¿¬»æ Ôóé ÔÑÝßÌ×ÑÒ ÓßÐ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÓßÐ ï ßÒÒÛÈßÌ×ÑÒ ÑÒ ÍÑËÌØ ËÍØ ëï ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ ÍæÐ®±¶»½¬ÄÐ´¿²²·²¹Ä½¿»ÄîðïïÄÔóéÁß²²»¨¿¬·±² Í±«¬¸ ËÍØ ëï Í¬®·° Ý·¬§ ±º Ö¿²»ª·´´» Ì±©² ±º Î±½µ Ì×Ú íë Ð®±°±»¼ Ü»¬¿½¸³»²¬ Í±«¬¸»®² É·½±²·² Ð®±°±»¼ ß²²»¨¿¬·±² Î»¹·±²¿´ ß·®°±®¬ Ý·¬§ ±º Ö¿²»ª·´´» q Ô»¹»²¼ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÐÎÑÐÑÍÛÜ ßÒÒÛÈßÌ×ÑÒ ÐÎÑÐÑÍÛÜ ÜÛÌßÝØÓÛÒÌÌ×Ú íë ßÎÛß Ü¿¬»æ ìñïîñïî Í½¿´»æ ïþã ïëððù ÔÑÝßÌ×ÑÒ ÓßÐ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÓßÐ î ßÒÒÛÈßÌ×ÑÒ ÑÒ ÍÑËÌØ ËÍØ ëï ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ ÍæÐ®±¶»½¬ÄÐ´¿²²·²¹Ä½¿»ÄîðïïÄØóéÁÔóéÁß²²»¨¿¬·±²ß²¼Ü»¬¿½¸³»²¬ LEISURE SERVICES DEPARTMENT MEMORANDUM May 1, 2012 MEMO TO: City Council MEMO FROM: Shelley Slapak, Acting Recreation Director SUBJECT: Action on a Request to Waive Special Event Fees for 2012 Rock Aqua Jays Ski Tournaments ______________________________________________________________________ Summary Rock Aqua Jays Water Ski Club, Inc., a nonprofit organization, submitted three Special Event Applications for water ski tournaments to be held in Traxler Park on the Rock River in 2012. Two events, the Mercury Open Water Ski Show Tournament held in June and the National Water Ski Show Tournament held in August are recurring financial gain events. The World Water Ski Show Tournament to be held in September is a first time financial gain event. The Rock Aqua Jays are requesting that all special event fees associated with all three tournaments be waived. In past years, the Rock Aqua Jays have paid all special event fees for the Mercury Open and National Water Ski Show Tournament. The Rock Aqua Jays are requesting that the special event fees for all three tournaments be waived including, $1,250 in special event fees, $905 in pavilion rental fees and $384 in equipment rental and $200 in tent permits totaling $2,739. The Rock Aqua Jays feel these events have a significant financial impact on the City of Janesville, and the club puts significant funding into Traxler Park projects. However, there is significant staff time associated with preparing the park for these tournaments, as well as potential lost revenue in not being able to reserve the pavilions. These tournaments are financial gain activities. Recommendation Leisure Services is in receipt of all required documents to hold all three tournaments including, applications, certificate of insurance for each event, pavilion permits, and recycling plans. These tournaments meet the standards for event approval. Rock Aqua Jays Water Ski Club, Inc. does not meet Council Policy #87 for special event permit fee exemption. The exemption qualifications are as follows: 1. All events in which the City is in sole discretion or co-sponsors the events production and implementation, or 2. Events hosted by a “Friends Group” in which the event’s sole intent is to benefit a City Facility, or 3. All Veterans Group Events that honor Armed Forces Veterans. Based on Council Policy Statement #87, staff cannot recommend the waiving of fees, but staff recommends consideration of waiving fees associated with the special event application ($450) and equipment rental ($160) associated with the World Water Ski Show Tournament as a one-time waiver. Per Council Policy Statement #87 (Special Event Permits), the City Council reserves the authority to waive any portion of any Special Event Permit Fee. City Manager Recommendation both The City Manager recommends $610 of the $1040 in fees for the Nationals and World Water Ski event based on the fact that the estimated economic impacts for the community are $3.5 million associated with the World Water Ski event and $2 million for the Nationals event. Even though it does not meet Policy Statement #87, these are unique events that provide positive economic benefit to the community and are unique in nature. Suggested Motion I move to waive the following fees _______ for the following events _________. Background & Analysis The Leisure Services Department is now in receipt of the 2012 Special Event Applications for all three Rock Aqua Jays tournaments, including the Mercury Invitational Water Ski Show Tournament, National Water Ski Show Tournament and World Water Ski Show Tournament, in addition to letters from each Tournament Director requesting the City waive all associated special event fees for each tournament. Event fees for the Mercury Invitational Water Ski Show Tournament total $659. This includes a special event fee of $350, pavilion rental fees of $245, equipment rental fees of $64. Event fees for the National Water Ski Show Tournament total $1,040. This includes a special event fee of $450, pavilion rental fees of $330, equipment rental fees of $160, and a tent fee of $100. Event fees for the World Water Ski Show Tournament total $1,040. This includes a special event fee of $450, pavilion rental fees of $330, equipment rental fees of $160, and a tent fee of $100. This matter is being brought before the City Council because the Rock Aqua Jays Water Ski Club, Inc. does not meet Council Policy #87 for special event permit fee exemption for their tournaments. A letter from the each Tournament Director for their respective tournaments and their special event applications are attached and outline more details about the event. 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»²¶±§³»²¬ ²±¬ ±²´§ º±® ¬¸» ½·¬·¦»² ±º Ö¿²»ª·´´» ¾«¬ º±® °»½¬¿¬±® º®±³ ½±³³«²·¬·» ¿´´ ¿®±«²¼ ¬¸» ½±«²¬§ ¿²¼ ¬¸» ©±®´¼ò Ì¸» É±®´¼ É¿¬»® Íµ· Í¸±© Ì±«®²¿³»²¬ · ¿´®»¿¼§ ¾»¹·²²·²¹ ¬± ¸±© ·²¬»®»¬ ·² ®±±³ ®»»®ª¿¬·±² º±® ±«® ¸±¬»´ ¿²¼ ¬¸· · ¿ ª»®§ °±·¬·ª» ·²¼·½¿¬±® ±º ¬¸·²¹ ¬± ½±³» ©·¬¸ ¬¸· »ª»²¬ò ×² ½´±·²¹ô ¬¸· »ª»²¬ ¼·ºº»® º®±³ ¬¸» ½¿«¿´ «¿¹» ±º ¬¸» °¿®µ ¿ ·¬ ¹»²»®¿¬» ·²½±³» º±® ¾±¬¸ ³»®½¸¿²¬ ¿²¼ ¬¸» ½·¬§ ¹±ª»®²³»²¬ ¿ ¿ ®»«´¬ ±º ®»ª»²«» °»²¬ ¾§ ¿´´ ¿ ±°°±»¼ ¬± ¾»·²¹ ¿² »ª»²¬ ¬¸¿¬ ³»®»´§ «» ¬¸» °¿®µ º¿½·´·¬·» ©·¬¸±«¬ ¹»²»®¿¬·²¹ ¿²§ ®»ª»²«» º±® ¬¸» ½·¬§ò Ì¸¿²µ §±« ª»®§ ³«½¸ Ü«¿²» Í²±© Ì±«®²¿³»²¬ Ü·®»½¬±® É±®´¼ É¿¬»® Íµ· Í¸±© Ì±«®²¿³»²¬ò NEIGHBORHOOD SERVICES MEMORANDUM May 1, 2012 TO: City Council FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Action on a Proposed Resolution Authorizing the Conveyance of Property Located at 627 Rockport Road to The Wisconsin Partnership for Housing Development, Inc. (File Resolution # 2012- 911) Summary In September of 2011, the City Council approved the acquisition and demolition or rehabilitation of 627 Rockport Road for neighborhood improvement purposes under the Rock County Tax Foreclosure Program. In 2011, the City of Janesville entered into a Developers Agreement with The Wisconsin Partnership for Housing Development (the Partnership) for housing rehabilitation and redevelopment under the Neighborhood Stabilization Program III grant (NSP III). The Partnership has expressed a willingness to rehabilitate and convert the 2-unit property back to a single-family home. Staff believes that it is in the best interest to convey the property located at 627 Rockport to the Partnership for rehabilitation purposes under the NSP III Program. Department Recommendation The Neighborhood Services Department recommends that the Council approve File Resolution #2012-911, authorizing the City Manager to convey the property located at 627 Rockport Road to The Wisconsin Partnership for Housing Development, Inc. City Manager Recommendation The City Manager concurs with Neighborhood Services recommendation. Suggested Motion I move to approve File Resolution #2012-911 authorizing the City Manager to convey the property located at 627 Rockport Road to The Wisconsin Partnership for Housing Development, Inc. Background In September of 2011, the City Council approved the acquisition of 627 Rockport Road through the Rock County Tax Foreclosure Program. Under this program, Rock County forecloses on properties that are 5 years delinquent on their 1 property taxes, and the City has a first right to purchase the properties before public auction. Under State Statutes, the City may acquire tax foreclosed properties for a price equal to the delinquent taxes, special assessments and charges, interest, and closing costs. The property at 627 Rockport was acquired for $13,227, which included past due water bills of $2,957, for a net cost of $10,270. Funding to pay for the purchase was provided through note issue funding for neighborhood and downtown property acquisitions. The property located at 627 Rockport Road is a 2-unit residential property that was built in approximately 1929 and is zoned R2-Limited General Residence District. It is a contributing structure in the Old Fourth Ward Historic District. The 1,434 square foot home has a combined 4 bedrooms and 2 baths. In addition, there is a 400 sf detached garage. The property is located 2 blocks from Wilson School and Monterey Park and has rear views of the Rock River. The rehabilitation and conversion of 627 Rockport into a single family home is consistent with the City of Janesville Look West and Old Fourth Ward Neighborhood Revitalization Plans and the City of Janesville Comprehensive Plan, which call for the revitalization of neighborhoods that have experienced decline and for the City to acquire vacant, dilapidated, and tax-delinquent properties for rehabilitation and resale to increase owner-occupancy and promote continued investment in existing neighborhoods. The City of Janesville received $600,000 in housing funds and $37,250 in administrative funds for the Neighborhood Stabilization III Program. This program allows municipalities and qualified non-profit organizations to acquire foreclosed properties for the purpose of rehabilitation, redevelopment or demolition. In June of 2011, the City Council authorized staff to enter into an agreement with The Wisconsin Partnership for Housing Development, Inc. for utilization of Neighborhood Stabilization Program III funds. The Partnership is a private nonprofit corporation working to expand affordable housing opportunity through innovation in housing development, consulting, finance and advocacy. Since founding in 1985, they have formed numerous partnerships with the public, nonprofit and private sectors in efforts to build and sustain strong neighborhoods and communities. The Partnership will be responsible for the rehabilitation of five single family homes, the construction of one new home, and the provision of down payment and closing cost assistance. All activities assisted must benefit low to moderate income households, which include individuals at 80% of the adjusted median income or below. At least 30% of the total grant funding must benefit households with incomes ≤50% of median income. Fifty percent of all grant funds must be expended by 12/31/2012 and 100% of grant funds must be expended by 12/31/2013. 2 To date, the Partnership has purchased three properties for rehabilitation, all of which are nearing completion. They have prepared preliminary designs for a newly constructed home, which are currently being reviewed by the Historic Commission. City staff has been pleased with the progress The Partnership has been making under our current agreement and approached them regarding their interest in undertaking the rehabilitation of this home under the NSPIII Program, and they have indicated a willingness to do so. Under the proposal, the City would transfer ownership of the property to The Partnership at no cost to The Partnership. The Partnership would then assume full responsibility for converting the home back into a single family home, addressing all housing quality standards and reselling the home to an income eligible household. The added cost of conversion back to single-family is largely offset by the low acquisition cost. Sale proceeds would then be returned to the NSP III Program to finance additional projects. Analysis  Rehabilitation and conversion of 627 Rockport into a single family home is consistent with the City of Janesville Look West and Old Fourth Ward Neighborhood Revitalization Plans and the City of Janesville Comprehensive Plan, which call for the revitalization of neighborhoods that have experienced decline and for the City to acquire vacant, dilapidated, and tax-delinquent properties for rehabilitation and resale to increase owner-occupancy and promote continued investment in existing neighborhoods.  The Partnership has staff who are knowledgeable in the Neighborhood Stabilization programs and who have the experience necessary to ensure the NSP program is in compliance with the State and Federal Requirements. They will rehabilitate this property as one of the five properties they have committed to in our NSP III Agreement.  Current City staff is fully engaged in other housing and community development activities, and this collaboration will ensure that rehabilitation will occur in the most expeditious manner possible. In addition, if City staff were to undertake the rehabilitation project, detailed specifications would need to be developed and the entire project taken out to bid as a whole. Davis Bacon prevailing wage rates would be triggered. Both of these items may increase the overall cost of rehabilitation. cc: Eric J. Levitt, City Manager Jay Winzenz, Director of Administration / Assistant City Manager 3 RESOLUTION NO. 2012-911 A resolution authorizing the City Manager to proceed with the conveyance of property located at 627 Rockport Road to The Wisconsin Partnership for Housing Development, Inc. WHEREAS, the City of Janesville owns the following described parcel: Stone’s Add. Lot 5 & 80’ Strip Lying South & Adj. JC6107920. For informational purposes: 627 Rockport Road, Janesville, WI 53548; Tax Key No. 241-0401100106. WHEREAS , The City of Janesville acquired the property located at 627 Rockport Road in October 2011, through the Rock County Tax Foreclosure Program for the purpose of neighborhood improvement; and WHEREAS, The City of Janesville has entered into an agreement with The Wisconsin Partnership for Housing Development, Inc. for the rehabilitation of 5 residential homes and the development of 1 new home under the Neighborhood Stabilization Program III grant; and WHEREAS, The Wisconsin Partnership for Housing Development has expressed a willingness to rehabilitate the 2-unit residential property at 627 Rockport Road and convert this property into a single family home under the Neighborhood Stabilization Program III grant; and WHEREAS, The rehabilitation and conversion of the property into a single family home is consistent with the City of Janesville Look West and Old Fourth Ward Neighborhood Revitalization Plans and the City of Janesville Comprehensive Plan, which call for the revitalization of neighborhoods that have experienced decline and for the City to acquire vacant, dilapidated, and tax-delinquent properties for rehabilitation and resale to increase owner-occupancy and promote continued investment in existing neighborhoods; and WHEREAS, It is in the best interest of the City of Janesville to convey 627 Rockport Road to The Wisconsin Partnership for Housing Development for rehabilitation and conversion to a single-family home; and WHEREAS, the rehabilitated home will be sold to an income eligible party under the Neighborhood Stabilization III guidelines. NOW THEREFORE BE IT RESOLVED BY THE COMMON COUNCIL of the City of Janesville that it hereby authorizes and directs the City Manager and the City Clerk to execute on behalf of the City of Janesville, the conveyance of such property; and to negotiate and execute such documents, papers and forms as may from time to time be necessary and/or desirable to effectuate such transaction and the intent of this resolution as the City Manager may decide; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take whatever other actions or to make whatever other minor changes that may be necessary to effectuate this land transaction. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Farrell Eric J. Levitt, City Manager Kealy Liebert ATTEST: Severson Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Neighborhood Services Prepared by: Neighborhood Services Director 627 Rockport 627 Rockport Community Development Department Memorandum Date: May 14, 2012 TO: Janesville City Council FROM: Duane Cherek, Planning Services Manager SUBJECT: Motion to approve an affidavit to change the name of a portion of West Rotamer Road east of Whitney Way to West Rotamer Court. _____________________________________________________________________ SUMMARY The Community Development Department has received a request from the Janesville Fire Department to rename a portion of West Rotamer Road. The street segment in question is located between Whitney Street and the cul-de-sac that exists west of STH 26 along West Rotamer Road (See Exhibit A). Due to delays in emergency service response to the neighborhood, a change from West Rotamer “Road” to West Rotamer “Court” is proposed to distinguish those properties that have driveway access and addresses along this segment from the rest of West Rotamer Road (see Exhibit B). BACKGROUND Lt. Kent Shea contacted Community Development in early March and reported difficulties in providing Fire Department response to emergency situations in the 4200 and 4300 blocks of West Rotamer Road. Earlier this year, there was a life-threatening 911 call to the neighborhood and the responding ambulance was delayed approximately 4 to 5 minutes because the driver could not find the property. This was not the first occurrence of service delay to the subject neighborhood observed over the past few years. Prior to 1993, West Rotamer Road provided a direct connection to State Highway 26. This connection was eliminated with the State’s reconstruction of the highway in the early 90’s which left this section of West Rotamer Road as a dead-end street. Years later, homes were built on the street’s north side and a cul-de-sac bulb was constructed (2004). Community Development agrees with the Fire Department that action should be taken to change the street name suffix from “Road” to “Court” in this location. This measure would be consistent with street naming recognition typically applied to all other cul-de-sac streets in the city and provide clarity and efficiency for emergency services response. The process for street name changes requires a review by the City Council. As part of that process, residents directly affected are contacted in advance for input into the decision. Specific to this request, nine residential addresses would be impacted by the change. In March, Staff sent letters requesting response from all property owners and tenants located in the 4200 and 4300 blocks of the street. The letter outlined the emergency response situation and need for a street name change. Of the 13 letters mailed, 3 of the letters were returned due to the homes being vacant. Staff received 5 calls in response, all of whom recognized the need for a street name change. 4 of the 5 calls enthusiastically supported the suffix change to “court” and one neighbor stated, “It’s about time.” Staff attempted unsuccessfully to contact the remaining residents by phone. Although current policy does not require a public hearing for street name changes, a mailed notification was sent to all owners/tenants informing them of Council’s scheduled action this evening. If the request is approved, the suffix change would become official through the recording of the attached affidavit. DEPARTMENT RECOMMENDATION The Community Development Department recommends that Council support a motion to approve the attached affidavit renaming a portion of West Rotamer Road to West Rotamer Court, and direct the City Clerk to file that affidavit with the Rock County Register of Deeds. CITY MANAGER RECOMMENDATION Based on the neighborhood feedback, the City Manager concurs with the Community Development Department recommendation. SUGGESTION MOTION A motion to approve the attached affidavit renaming a portion of West Rotamer Road to West Rotamer Court, and direct the City Clerk to file that affidavit with the Rock County Register of Deeds. cc: Eric Levitt Jay Winzenz AFFIDAVIT TO CHANGE A STREET NAME Carl Weber, being first duly sworn, on oath deposes and says that he is employed by the City of Janesville as a City Engineer and Director of Public Works; he further provides the following information based on records of the City of Janesville and the Register of Deeds for Rock County. 1. The right-of-way for West Rotamer Road, located east of Whitney Street, was established upon the recording of various instruments described as follows: Certified Survey Map Document Number 1101404 as recorded in Volume 14, Pages 141 and 142, and Certified Survey Map Document Number 1403412, Volume 22, Pages 92-95 of Certified Survey Maps of Rock County, Wisconsin. 2. The aforementioned documents show a street dedication identified as West Rotamer Road; and 3. Due to public safety concerns, renaming the street portion of West Rotamer Road east of Whitney Street is necessary; and 4. It has been determined that the street portion identified as West Rotamer Road east of Whitney Street as provided in the above descriptions should be renamed to West Rotamer Court; and 5. The Common Council by motion on May 14, 2012, approved the street name change to West Rotamer Court. Your affiant has prepared this affidavit to change said street name; thenceforth the street shown on said certified survey or other City maps shall be identified as herein provided. __________________________ Carl Weber Director of Public Works Subscribed and sworn before me_________day of_____________________, 2012. __________________________ Notary Public My Commission expires: ________________________ Drafted by: Community Development Department ÎÛÒßÓÛ ÌÑ ÉÛÍÌ ÎÑÌßÓÛÎ ÝÑËÎÌ q Ü¿¬»æ ëñîñïî Í½¿´»æ ïþã îððù Ó¿° Ý±±®¼·²¿¬»æ Ðóîî ÔÑÝßÌ×ÑÒ ÓßÐ ÛÈØ×Þ×Ì Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ÍÌÎÛÛÌ ÒßÓÛ ÝØßÒÙÛ ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ ß É ÎÑÌßÓÛÎ þÎÑßÜþ ÌÑ É ÎÑÌßÓÛÎ þÝÑËÎÌþ ÍæÐ®±¶»½¬ÄÐ´¿²²·²¹ÄÝ¿»ÄÝ¿» îðïîÄÐóîîÁÍ¬®»»¬ Ý¸¿²¹»ÁÉ Î±¬¿³»® JANESVILLE POLICE DEPARTMENT May 3, 2012 TO: City Council FROM: David J. Moore, Chief of Police SUBJECT: Authorization for the Police Department to Accept a Justice Assistance Grant in the amount of $69,874.00 from the Wisconsin Office of Justice Assistance Executive Summary The Rock County Sheriff’s Office in coordination with the Janesville Police Department, Beloit Police Department, and Town of Beloit Police Department received a Justice Assistance Grant from the Wisconsin Office of Justice Assistance. The grant in the amount of $69,874.00 will be used to cover the costs of training officers in Crisis Intervention Team (CIT) Training. Crisis Intervention Team (CIT) training is a comprehensive five-day, 40–hour training designed to assist law enforcement in recognizing and understanding the signs and symptoms of mental illness including depression, bipolar disorder, schizophrenia and anxiety disorders, as well as other associated illnesses including development & cognitive disorders and dementia. The grant will allow the Janesville Police Department to train approximately 12 supervisors and officers in CIT. There is no cost to the City of Janesville for this training. The training is tentatively scheduled for the week of September 10, 2012. Staff Recommendation Staff recommends the acceptance of this Justice Assistance Grant. City Manager Recommendation The City Manager concurs with the recommendation. cc: Eric Levitt, City Manager Jay Winzenz, Director of Administrative Services 1 CITY MANAGER’S MEMORANDUM May 14, 2012 TO: City Council FROM: Eric J. Levitt SUBJECT: Appointments to Sidewalk Advisory Committee Request The City Manager has evaluated a variety of ways to provide a recommendation for a citizen committee with the constraints placed on the recommendation of having the recommendation before the City Council in 9 to 14 days. Summary On April 30, 2012 the City Council approved a motion to suspend the order on the placement of sidewalks in Zone 1 & 2 with additional direction to bring back a recommendation of a committee. The function of the committee will be to bring back a recommendation to the City Council at the first meeting in July for the placement of sidewalks in Zones 1 & 2. The Committee will be further tasked with bringing back a recommendation on the 2013 program within 120 days and bringing back a recommendation on the entire program by the beginning of March, 2013. In conjunction with the City Council’s direction, I am bringing back a proposed committee. The committee would be comprised of 8 to 10 individuals. Seven members would be recommended by each City Council member (1 member recommended by each City Council member), one individual recommended by the City Manager, and an additional two members would be City Council members, if the Council chooses to appoint two Council members to the committee. Not all of the individual City Council member th recommendations have been provided to my office as of May 9, so the names will be th distributed separately on May 11 . Based on the fact that I as City Manager believe that this committee should work more on a consensus based approach rather than a majority voting approach, I am providing an even number of committee members. City Manager Recommendation I am providing a recommended committee as directed by the City Council. However, I have several concerns with the timelines. 1. I am concerned with the amount of time to meet the first deadline. Even if it is met, there is potential that construction may not be able to fully occur this year due to noticing timelines creating a short window for construction to occur. 2. This approach takes the same plan and breaks it into elements without necessarily providing the opportunity to look at the plan comprehensively and determining whether another approach should be taken. 3. It has been suggested that I should try to get something in the paper the week of th May 7 so individuals could volunteer for the committee. I chose not to do this because I felt it was too short a response timeline and provided more a perception that we are reaching out for public involvement rather than providing more time for public involvement or ability to volunteer. Another approach that was offered is a concept of Interest Based Bargaining. This approach would take longer, but I believe may provide opportunity for a positive result at the end of the process. I am providing a brief overview of this concept: Interest-Based Bargaining Are you looking for an alternative to traditional collective bargaining? Interest-Based Bargaining (IBB) is a different way to negotiate. In the right situation, it is an alternative, replacing traditional positional bargaining with a process of joint problem-solving. A Different Way to Negotiate Known by many names and practiced in many variations and settings: Win-Win Bargaining, Mutual Gains, Principled or Interest-Based Negotiation, Interest-Based Problem Solving, Best Practice or Integrative Bargaining. No matter which variation is used, Interest-Based Bargaining (IBB) may offer parties more flexibility than traditional bargaining, not locking them into predetermined issues and bargaining positions. Instead, the process begins with understanding the problem and identifying the interests that underlie each side’s issues and positions. When everyone understands the interests and concerns that lead a person or group to take a position on an issue, they often find that some of those interests are mutual, that both sides at the table are trying to achieve the same goal, just taking different approaches. And they frequently discover that what at first appear to be competing interests are not really competing at all. Dealing with each other in this way makes it possible to generate and consider options to satisfy particular interests that may never have been considered before. The Principles of Interest-Based Bargaining Parties who participate in IBB have learned that agreements tend to address issues in more depth than those reached using traditional techniques because they are the result of a process aimed at satisfying mutual interests by consensus, not just one side’s interests at the expense of the other. And because negotiators are dealing with each other on a different level, the results usually go beyond immediate issues to address longer term interests and concerns. Interest-based bargaining is a process that enables traditional negotiators to become joint problem-solvers. It assumes that mutual gain is possible, that solutions which satisfy mutual interests are more durable, that the parties should help each other achieve a positive result.