Minutes 02-21-12
APPROVED 3/20/12
Hedberg Public Library
Board of Trustees Meeting
February 21, 2012
Minutes
Trustees present: Chuck Goldstein, Doug Derby, Dave Carlson, Kathryn Shebiel, Lois Smith,
Randy Golackson, Cathy Jennings, Carole Bennett, Kathy Boguszewski.
HPL staff present: Bryan McCormick, Sharon Grover, Mary Buelow, Sharon Alfano, Michelle
Dennis, Janet Morehart.
Approval of Agenda
Smith moved for approval of the agenda, Derby seconded and motion carried.
Approval of Minutes
Shebiel made a correction to the minutes on page one under “Approval of Minutes” to read
that Smith moved for approval of the December 20, 2011 board (add the word “minutes”.)
Carlson moved for approval of the January 17, 2012 board meeting minutes as amended.
Shebiel seconded and motion carried.
Review of Operating Statement
Board members reviewed the statement. No action was required by the board.
Expenditure Approval
Carlson moved for approval of the January 2012 expenditures that totaled $63,753.33,
seconded by Jennings and motion carried.
Reports
Activity Report—Library staff gave reports of recent activities.
Arrowhead Library System Report—Carlson said that ALS has received LSTA grants and that
2012 will be a good year financially. He said that the ALS Board meets bi-monthly.
FOL—Bennett gave a report on the Friends Board meeting held in January. She said that this
meeting was also their annual meeting and election of officers. She said that the new
president is Denise Rankin, the vice-president is Jack Malin and Karen Fuhrmann will serve as
treasurer.
McCormick said that the Friends will soon make their last loan payment to the library for the
Ground Floor. He mentioned to the Friends that next year the ALA Annual Conference will be in
Chicago, and that Friends members may want to join FOLUSA (Friends of Libraries USA) and
attend the conference.
Old Business
JATV Sub-committee report—The JATV Sub-committee reported that the city has dissolved the
JATV Advisory Committee, and the sub-committee met to discuss how the library should move
APPROVED 3/20/12
forward in regard to JATV, seeing as how the community access station is a Division of the
library.
Brewer gave a history of the JATV station. He said that they need a partner and someone to
provide advice and support. McCormick said that the Library Board could appoint people to
serve on a committee and that policies would need to be developed. Discussion followed.
Goldstein moved that the Board accept responsibility for JATV and to supervise the
development of procedures. Shebiel seconded and the motion carried. The JATV Sub-
committee will continue to meet and to create a permanent committee and a set of by-laws for
Board approval.
Board Policy A901 Public Code of Behavior—McCormick explained the need for a revision of the
public code of behavior as it relates to the expression of political free speech. The library staff
would like to amend the policy to allow for political free speech activities to take place in the
Public Meeting Room. He said that political free speech can be limited by time, place, or
manner.
Shebiel said she would like to see a change made in the second paragraph, last sentence to
read: “The Public Meeting Room has been designated as the only place inside the library
where political speech activities may take place, provided all rules for the use of the Public
Meeting Room are observed.”
Carlson moved that the board adopt the public code of behavior with the inclusion of Shebiel’s
change request. Bennett seconded and the motion carried.
New Business
Records Retention Schedule—McCormick said the library staff has gone through the state
recommended records retention schedule and has a few changes that they would like to
forward to the state. One reason for adopting this schedule is that the library can then record
from our video cameras. Once approved by the Library Board a library can record but has to
keep the video records for 120 days, a time period that is workable. He asked for the board’s
approval of the Records Retention Policy. Smith moved for approval of the Records Retention
Policy. Carlson seconded and motion carried.
2011 Library Statistics/Annual Report—McCormick shared with the Board some statistics that
he planned to send to the State for 2011. He distributed charts that showed the differences
from 2008-2011 in programs and attendance.
Other Business—None
Communications—None
Goldstein moved for adjournment, Derby seconded and motion carried. The meeting
adjourned at 6 p.m.
Submitted,
APPROVED 3/20/12
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE BOARD OF TRUSTEES