Minutes 12-20-11
APPROVED 1/17/12
December 2011 Board meeting:
HPL Board Trustees Present: Lois Smith, Randy Golackson, Doug Derby, Cathy Jennings, Dave
Carlson, Kathryn Shebiel, Chuck Goldstein, Kathy Boguszewski, Carole Bennett
HPL staff present: Bryan McCormick, Jean Yeomans, Sharon Grover, Emrick Gunderson, Mary
Buelow.
Goldstein called the meeting to order at 4:30 p.m.
Approval of Minutes
There were two changes to the November minutes. Under Old Business ‘personal’ was changed to
‘personnel’, and under Communications ‘teens’ was changed to ‘teams.’
Jennings moved for approval of minutes as amended, Derby seconded and motion carried.
Review of Operating Statement
Board members reviewed the statement. No action was required by the board.
Expenditure Approval
Bennett moved that the board approve the December 20th, 2011 expenditure list. Golackson seconded
and motion carried.
Reports
Activity Reports—Library staff gave reports of recent activities.
ALS Report—Carlson encouraged Board members to thank their County Supervisors for funding the
ALS budget as requested.
Carlson brought the Resource Library contract for approval. There is one additional item for the
contract. In the middle of page 2, there is a bullet point “pay the sum of $ in one payment by March 1,
2012”. This should read point “pay the sum of $108,261 in one payment by March 1, 2012”. Carlson
moved that the board approve the Resource Library contract. Shebiel seconded and the motion carried.
Friends of HPL Report—McCormick reported that the loan for the Ground Floor is almost paid off.
After the loan payments end, the Friends will have additional funds available to support library
programs.
Bennett thanked McCormick for attending the Friends meetings in her place.
APPROVED 1/17/12
Old Business
2012 Budget – Final Approval. There are no changes since the Board last reviewed the budget. Smith
moved that the board approve the 2012 Budget. Shebiel seconded and the motion carried.
New Business
Library Policy Sub-Committee Report. The sub-committee met last week to review and tighten
language in four policies.
1.Board Representatives and Liaisons. This is a working document for the Board. Goldstein
moved to approve as written. Carlson amended the motion to say this document will be
included in the Board Packet for new members. Jennings seconded the motion as amended.
The motion carried.
2.Public Code of Behavior. This is a revised policy. Shebiel put forward one amendment – on
page three under the “Games” heading, strike the word “board”. The board discussed whether
“heelies” warranted their own mention under the “Skateboards, skates, recreational scooters”
and determined “heelies” were covered by the word “skates”. Carlson moved to approve as
amended. Goldstein seconded and the motion carried.
3.Fundraising, Financial Gain and Alcoholic Beverages. This is a new policy. Smith moved to
approve as written. Carlson seconded and the motion carried.
4.Theft or Damage of Library Materials. This is a revised policy. Golackson moved to approve
as written. Jennings seconded and the motion carried.
Shebiel requested we add the Board approval date at the bottom of each policy.
2012 Fee card. Smith moved to approve as written. Bennett seconded and the motion carried.
Other Business
JATV is a division of the Hedberg Public Library. Currently there is a separate City of Janesville
committee that oversees JATV policies and budget. The City of Janesville is proposing to disband this
committee and have the Library Board take over the policy and budget oversight for JATV. Goldstein
moved to form a subcommittee to explore a further relationship between the Library Board and JATV.
Carlson seconded and the motion carried. Goldstein appointed Carlson and Boguszewski to work with
him on the sub-committee.
Next Meeting/Adjournment
Goldstein moved that the meeting be adjourned, Bennett seconded and meeting adjourned at 6:00 p.m.
Submitted,
Mary Buelow
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES