1. 2012 Budget: Final Approval
DEPARTMENT: HEDBERG PUBLIC LIBRARY
GOAL:
To provide efficient, high-quality, convenient library service to all residents.
OBJECTIVES:
To provide prompt and accurate information to individuals, groups, businesses and government.
To instill a love of reading and learning in all residents, especially children.
To provide materials for reading, listening and viewing, which educate, entertain and improve life skills.
To assist elementary and secondary students with information, materials and services that support their
formal education assignments and interests.
To inform people of what materials and services are offered, instruct people in how to use them and
encourage their use.
PROGRAM ACTIVITY STATEMENT:
The Library provides books, periodicals, audiovisual materials and other items to loan to the public on a wide
range of subjects. In addition to materials that circulate, the Library owns and has access to a great deal of
information that patrons utilize directly or with assistance from Library staff. Much of this information is
available in electronic format. The Hedberg Public Library Strategic Plan emphasizes our services, creating
partnerships, and communicating the mission and value of the library. We are meeting our strategic goals in the
following ways: Assisting individuals and local businesses by answering a wide variety of questions; Working
with local schools to provide resources, programming assistance, and computer training; Offering a wide variety
of children’s and adult programs that provide information and promote reading at all levels; Providing community
outreach services, such as cooperation with other agencies to meet their information needs, and the delivery of
materials to nursing homes and homebound individuals; Working with local businesses and non-profit groups to
provide programs and services that benefit the community; Committed to being a place where the public can stay
informed not only about library services but city/local services as well; Offering a range of computer training
classes for the public in a variety of skill levels, training that will help the patron find a job, research an issue,
write a word document, enroll or work on school activities, or even set up an email account.
The Hedberg Public Library is open seven days a week, 68 hours per week. The Library has an active friends’
organization and a foundation that provides enhancements to basic Library service. The Hedberg Public Library
is the resource library for the Arrowhead Library System and is frequently visited by people who live outside
Janesville. Revenue received from Rock County is formula-driven based on circulation from township residents
and in 2010, 14.5% of the circulation was to non-residents.
REGULAR POSITIONS:
Director1Librarians5
Department Heads4Librarians (part-time)4
Business Manager1Support Staff9
Operations Coordinator1Support Staff (part-time)40
Public Information Coordinator (part-time)1Custodians2
Computer Systems Manager1Total Positions69
Hedberg Public Library
2010201120112012
ActualBudgetEstimatedProposed
ACTIVITIES:
Total Circulation1,144,9191,200,0001,179,2661,200,000
Circulation (Per Hour)306300334340
Registered Patrons (New)3,3533,3003,3843,300
Registered Patrons (Total)66,54467,00067,00067,000
Programs, Group Visits, Classes, Etc.8941,000900900
Participants in All Group Contacts32,86632,00031,00032,000
Volunteers (Hours)7,5507,5007,7557,800
ELEMENT COST:
Administration$515,540$513,879$520,646$507,079
Circulation Services616,492625,911613,963557,097
Operations386,228415,372405,266443,912
Information Services669,599667,089671,188636,385
Computer Systems180,093219,613217,474224,077
Technical Services781,044813,539780,886802,436
Youth Services585,603604,299595,760590,365
Operations Subtotal3,734,5993,859,7023,805,1833,761,351
Debt Service233,152241,086241,086215,502
Total$3,967,751$4,100,788$4,046,269$3,976,853
SIGNIFICANT EXPENDITURE, STAFFING AND PROGRAM CHANGES:
The 2012 budget for the Hedberg Public Library reflects the need to continue to provide high levels of service and
programming to a community with growing and diverse needs
Personal Services has a net decrease of $80,358 primarily due to Retirement costs (those costs dropped $70,185)
Contractual Services has a net decrease of $15,535. This is due to a change in cataloging where Computer
Services dropped $19,015. An additional $5,000 was placed in the Building Maintenance budget due to the
ongoing maintenance needs of the library building.
Hedberg Public Library
REQUIRED RESOURCES
2010201120112012
ActualBudgetEstimatedProposed
PERSONAL SERVICES
Salaries & Benefits$1,678,356$1,713,066$1,671,369$1,623,227
Hourly Wages980,814965,659966,418946,167
Temporary Wages103,298102,583107,278100,863
Training3,3493,4504,0753,450
Subtotal2,765,8172,784,7582,749,1402,673,707
CONTRACTUAL SERVICES
Telephone12,52517,49714,28516,000
Postage10,84514,77014,00015,582
Conference4,1667,1507,5508,650
Auditing/Consulting5,0975,4005,2405,400
Electricity103,901102,08190,500104,123
Gas (Heat)18,82118,20017,00018,564
Equipment Maintenance11,26140,68540,18541,695
Building Maintenance47,44473,25875,000102,371
Memberships/Subscriptions8072,3452,3962,505
Insurance31,39233,86733,86732,396
Rental of Equipment22,54024,45021,45021,450
Computer Services126,703134,440132,110125,327
Other - Binding/Processing10,82213,50011,00012,500
Water/Wastewater/Stormwater5,8976,2106,2106,770
Other Contractual17,26920,20016,95020,200
Programming11,64413,30014,00012,300
Advertising/Promotions4,9995,0005,4505,000
Subtotal446,133532,353507,193550,833
SUPPLIES & MATERIALS59,45971,13077,59270,730
CAPITAL OUTLAY463,190471,461471,258466,081
DEBT SERVICE233,152241,086241,086215,502
GRAND TOTAL$3,967,751$4,100,788$4,046,269$3,976,853
Full-Time Equivalent47.5047.2847.0046.78
Hedberg Public Library
REVENUE COMMENT:
The Operating Tax Levy remains flat for 2012. Debt Service is estimated to be $221,500. Revenue from Rock
County and neighboring counties is proposed at $485,963. The contract with Arrowhead Library System for 2012
is proposed at $108,261.
2010201120112012
ActualBudgetEstimatedProposed
REVENUES:
Tax Levy:
Operations$2,908,660$2,966,833$2,966,833$2,986,419
Debt Service233,152241,086241,086215,502
Subtotal3,141,8123,207,9193,207,9193,201,921
Applied Funds50,00058,67058,6700
Rock County & Non-Resident621,800500,912489,953485,963
Arrowhead Library System2,693123,087123,087108,261
Fines & Fees106,077150,000130,000130,708
Miscellaneous84,02260,200110,00050,000
Total$4,006,404$4,100,788$4,119,629$3,976,853
201020112012
ActualEstimatedProposed
FUND BALANCE:
Undesignated Beginning Balance at January 1$386,491$366,474$381,164
Add: Revenue (Without Applied Fund Balance)3,956,4044,060,9593,976,853
Less: Expenses3,967,7514,046,2693,976,853
Change in Designated Fund Balance(8,670)058,670
Undesignated Fund Balance at December 31366,474381,164439,834
Designated For Next Years Budget58,67058,6700
Designated Fund Balance at December 3158,67058,6700
Total Fund Balance at December 31$425,144$439,834$439,834