Minutes 10-18-11
APPROVED 11/15/11
Hedberg Public Library
Board of Trustees Meeting
October 18, 2011
Minutes
Trustees present: Chuck Goldstein, Lois Smith, Dave Carlson, Randy Golackson, Doug Derby,
and Cathy Jennings.
Trustees absent: Kathryn Shebiel, Carole Bennett
HPL Staff present: Bryan McCormick, Sharon Alfano, Carol Kuntzelman, Sharon Grover,
Emrick Gunderson, and Mary Buelow. Our Open World guests were also present for the
meeting.
The meeting was called to order at 4:31 p.m. by President Goldstein.
Additions / Approval of Agenda
Agreement was made to approve the agenda, remove “Additions” from this heading, and add
“Other” as the last agenda heading. Golackson moved to approve, Jennings seconded, and the
motion passed.
Approval of Minutes
Carlson moved to approve the minutes, Jennings seconded, and the motion passed.
Review of Operating Statement
Board members reviewed the statement. No action was required by the board.
Expenditure Approval
Carlson moved for approval of the October 19, 2011 expenditure list, Smith seconded and
motion carried.
Reports
Activity reports—Library staff gave reports of recent activities.
ALS report—Carlson said the board voted to extend a $108,000 contract to HPL for resource
library services, down from last year’s $123,000 due to cuts in state funding.
Friends of HPL—McCormick said that the Friends are planning a membership drive kick off
program for Tuesday, November 8, 2011, called “The Mindset Lists of American History”,
presented by authors Tom McBride and Ron Nief.
Old Business
Budget Update – McCormick said he was planning to make a change to the original proposal,
from a 1.75% COLA increase in 2012, to a 2.5% merit bonus in 2011. This 2011 expense would
be covered by the savings gained from employee contributions to retirement, and funds saved in
the 2012 operating budget would go to building and equipment maintenance.
APPROVED 11/15/11
Strategic Plan – McCormick talked about plans for future capital projects including the roof and
carpeting.
th
Fundraiser- The success of September 24’s Night at the Library was discussed. Attendance and
funds raised were doubled from last year. McCormick stated this format was distinct to the
library from other local fundraisers, and plans were to continue the murder mystery format in the
future.
New Business
Policy Subcommittee – McCormick suggested the formation of a board subcommittee to save
time at regular board meetings. The subcommittee would discuss fine details of policy changes,
such as wording, grammar, etc., so that the regular board’s time could be focused on the
proposed concepts. Goldstein moved to create a subcommittee as discussed. Derby seconded,
motion passed.
Open World – the 6 delegates from Ukraine introduced themselves. A question and answer
period followed.
Communications
Mary Buelow shared a thank-you email from the GM Archives to reference librarian Susan
Braden, who was able to find the serial number of a particular car that had been locally restored.
Adjournment
Carlson moved to adjourn, Jennings seconded and motion carried. The meeting adjourned at 6:04
p.m.
Submitted,
Sharon Alfano
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES