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Full Agenda Packet CITY OF JANESVILLE CITY COUNCIL MEETING AGENDA MONDAY, November 28, 2011 7:00 P.M. 1.Call to Order and Pledge of Allegiance. 2.Roll Call. 3.Regular City Council meeting minutes of November 14, 2011. “C” 4.Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) “C” 5.Financial statement for the month of October, 2011. “C” th 6.Action on a proposed resolution commemorating the 70 anniversary of the Civil Air Patrol. (File Res. No. 2011-852) th 7.Action on a proposed resolution recognizing the 20 anniversary of the Jingle Bell Run & Walk for the Arthritis Foundation. (File Res. No. 2011-860) 8.Special recognition: Action on a proposed resolution recognizing George D. Brunner for his loyal and conscientious service to the City of Janesville as a City Councilmember. (File Res. No. 2011-862) 9.Special recognition: Action on a proposed resolution in commendation of Kurt Haase’s service to the City of Janesville. (File Res. No. 2011-857) OLD BUSINESS 1.Requests and comments from the public regarding items on the Agenda not requiring a public hearing. 2.Continuation of public hearing on the FY2012 proposed City and Library budgets. 3.Action on the proposed FY2012 City and Library budgets. 4.Discussion, direction and possible action on appointment of a City Councilmember; and election by Council of either a Council President or Council Vice President. ----------------------- “C” – This designation indicates an item that the City Council will take up under a Consent Agenda. City Council Agenda – November 28, 2011 Page 2 NEW BUSINESS 1.Recommendation of the Transportation Committee: Action on a proposed resolution authorizing the removal of adult crossing guard protection at: 1) Lapham Street and South Oakhill Avenue; 2) South Grant Avenue and Kellogg Avenue; 3) Center Avenue and Rockport Road; and 4) Randolph Road and North Wright Road. (File Res. No. 2011-858) 2.Action on a request from the Blackhawk Questers to authorize the submission of a grant application for restoration of five front window units for the Tallman House. 3.Action on a City Manager recommended citizen appointment to the Community Development Authority. 4.Action on a proposed resolution authorizing the City Manager to execute a Public Safety Radio Equipment Intergovernmental Cooperation Agreement (“Agreement”) between the City of Janesville, City of Beloit, and Rock County. (File Res. No. 2011-859) 5.Discussion and possible action on proposal to authorize one-time merit for administrative employees. 6.Introduce and schedule a public hearing on a proposed ordinance establishing a motor vehicle registration fee (wheel tax) in the amount of $10.00 per vehicle. (File Ord. No. 2011-503) 7.Introduce, refer to Plan Commission and schedule a public hearing on a proposed ordinance amending the City of Janesville Zoning Ordinance to add an exemption to the nonconforming discontinuance section for single and two-family historic residential structures. (File Ord. No. 2011-502) 8.Requests and comments from the public on matters which can be affected by Council action. 9.Matters not on the Agenda. 10.Motion to adjourn. The use of audible cell phone ringers and active use and response to cellular phone technology by the governing body, staff and members of the public is discouraged in the Council Chambers while the Council is in session. PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN REGULAR MEETING NOVEMBER 14, 2011 VOL. 62 NO. 22 Regular meeting of the City Council of the City of Janesville held in the Municipal Building on November 14, 2011. The meeting was called to order by City Clerk-Treasurer Jean Wulf at 7:00 PM. Councilmember McDonald led the Council in the Pledge of Allegiance. Present: Councilmembers Dongarra-Adams, Liebert, McDonald, Rashkin, and Voskuil. Councilmember Steeber was absent. Councilmember McDonald nominated Councilmember Rashkin to lead the Council meeting, seconded by Councilmember Liebert and passed unanimously. CONSENT AGENDA City Council meeting minutes of A. Special meeting of October 18, 2011. B. Special meeting of October 20, 2011. C. Regular meeting of October 24, 2011. D. Special meeting of October 25, 2011. E. Special meeting of November 3, 2011. Licenses; and Recommendations of the Alcohol License Advisory Committee including an appeal of the denial of an operator’s license for Joshua Passer. (Refer to separate agenda.) Motion to approve final Certified Survey Map #11010-C, Joseph Black, 2 lots along Newcastle Drive. Authorization for the Administration to deny a liability claim brought on behalf of Colin T. Cabelka in the amount of $53,000. Councilmember Rashkin removed Joshua Passer’s operator license appeal from the consent agenda. He stated that all other items on the consent agenda would be approved if there were no objections. There were none. Based on information provided to the Council, Councilmember Rashkin moved to deny Joshua Passer’s operator’s license application but didn’t receive a second. Councilmember Liebert moved to approve Joshua Passer’s operator’s license application, seconded by Councilmember Dongarra- Adams and passed by the following vote: Aye: Councilmembers Dongarra-Adams, Liebert and McDonald. Nay: Councilmembers Rashkin and Voskuil. Action on a proposed resolution recognizing the week of November 12-18 as Community Foundation Week. Councilmember McDonald moved to adopt said resolution, seconded by Councilmember Voskuil and passed unanimously. (File Res. No. 2011-850) OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. Paul Williams, 2426 N. Lexington Dr., Mike McCarthy, 4121 Bordeaux Dr. and Chris Ranum, 715 Grove St. spoke against the roundabout at the intersection of E. Milwaukee St. and Wuthering Hills Dr., (NB #4.) Andreah Briarmoon, 339 S. Locust St., suggested the open council seat be filled with the fifth vote getter from the last election (NB #5.) 2. The FY2012 proposed City and Library budgets received their public hearing. John Gorski, 402 E. Centerway, suggested cutting expenses and stated that the roundabout was unnecessary. Rick Leyes, 2317 N. County Rd. E, spoke against the 20% water rate increase and the continued escalating of taxes. Andreah Briarmoon, 339 S. Locust St., suggested there be a citizen’s budget committee and a homeless shelter. Jennifer Wietzel, 2502 Elizabeth St., and David Hyde, 1315 Mineral Point Ave., thanked the Council for keeping the transit service in place and expanding our sidewalk system. Sara Carter, 450 N. Terrace St. and Dawn Renee Penn, 1353 S. Pearl St., suggested the Council not increase the budget. The public hearing was continued until November 28, 2011. Councilmember Rashkin requested information on eliminating the utility director position and split the duties among current staff. He also asked if the golf course subsidy could be decreased. 3. A proposed ordinance amending Chapter 15 (Building Code) of the Code of General Ordinance of the City of Janesville to revise the height threshold and fence height requirements for swimming pools and hot tubs to include a security fence around the facility received its second reading and public hearing. Andreah Briarmoon, 339 S. Locust St., and John Gorski, 402 E. Centerway spoke against the ordinance. The public hearing was closed. Councilmember McDonald moved to adopted said ordinance with the fence height changed back to 30” and koi ponds exempted, seconded by Councilmember Liebert and passed unanimously. (File Ord. No. 2011-500) 4. A proposed ordinance amending the scheduling of regular common council meetings falling on certain holidays and other days, and affecting the order and conduct of business received its second reading and public hearing. Andreah Briarmoon, 339 S. Locust St., spoke against the ordinance. The public hearing was closed. Councilmember McDonald moved to adopt said ordinance, seconded by Councilmember Liebert and passed unanimously. (File Ord. No. 2011- 501) 5. Action on a proposed resolution awarding $13,920,000 in General Obligation Promissory Notes, Series 2011 of the City of Janesville. Wisconsin, establishing interest rates thereon and levying taxes therefor. Councilmember Liebert moved to adopt said resolution, seconded by Councilmember Voskuil and passed by the following vote: Aye: Councilmembers Dongarra-Adams, Liebert, Rashkin and Voskuil. Nay: McDonald. (File Res. No. 2011-843) NEW BUSINESS 1. Presentation on Senior Center accreditation. Cindy McGlynn, the 2010-2011 WASC President presented the Senior Center with their accreditation plaque. 2. Action on a proposed resolution reducing the interest rate for property owners who had sidewalk installed in 2011 and elect to have payments spread over five (5) years. Councilmember McDonald moved to adopt said resolution, seconded by Councilmember Voskuil and passed unanimously. (File Res. No. 2011-855) 3. Action on a proposed resolution supporting the establishment of a recreation water trail along the course of the Rock River and a scenic and historic road route through the City of Janesville. Councilmember McDonald moved to adopt said resolution, seconded by Councilmember Voskuil and passed unanimously. (File Res. No. 2011-840) 4. Action on a proposed resolution establishing the relocation order for the right-of-way of the East Milwaukee Street/Wuthering Hills Drive intersection improvement project. Councilmember McDonald moved to postpone adopting said resolution until such time that administration can provide a liability analysis and a comparative price for a traffic signal. The motion to postpone was seconded by Councilmember Dongarra-Adams and passed by the following vote: Aye: Dongarra- Adams, Liebert, McDonald and Rashkin. Nay: Voskuil. (File Res. No. 2011-851) 5. Discussion, direction and possible action on appointment of a City Councilmember; and election by Council of either a Council President or Council Vice President. Councilmember McDonald moved to postpone discussion on this matter until November 28, 2011 when there is a full council, seconded by Councilmember Dongarra-Adams and passed unanimously. Councilmember McDonald moved to reconsider the matter, seconded by Councilmember Voskuil and passed unanimously. Councilmember Liebert moved to authorize the Clerk-Treasurer Jean Wulf to add to the Type A Election Notice a one year vacancy that is required to be published on November 22, 2011. The motion was seconded by Councilmember Voskuil and passed unanimously. 6. Discussion and action on proposed amendments to City Council Policy Statement #68 regarding investments. Councilmember McDonald moved to adopt said Policy Statement, seconded by Councilmember Voskuil and passed unanimously. 7. Action on a proposed resolution authorizing the City Manager to make an application to the County for an exemption from the Library tax levy. Councilmember McDonald moved to adopt said resolution, seconded by Councilmember Liebert and passed unanimously. (File Res. No. 2011- 856) 8. Action on a motion to change the meeting at which Council President committee appointments take place. Councilmember McDonald moved to approve the change at which committee stnd appointments take place from the 1 to the 2 Council meeting in April, seconded by Councilmember Voskuil and passed unanimously. 9. Consideration and action on a proposed U.S. EPA compliance order concerning certain alleged Janesville sewerage system utility discharges and/or basement backups. Councilmember McDonald moved to execute a response of compliance to the EPA and to execute strategy 3 as discussed in closed session, seconded by Councilmember Voskuil and passed unanimously. 10. Requests and comments from the public on matters which can be affected by Council action. Andreah Briarmoon, 339 S. Locust St., stated that Councilmember Steeber should not be on the Council, foreclosures should be banned and the pool ordinance should be reviewed. 11. Matters not on the Agenda. Councilmember McDonald suggested that there should be a right turn lane on Milwaukee Street. Councilmember Voskuil stated that the State of the City event will be held on November 16, 2011 at 6 p.m. at Parker High School. Councilmember Liebert stated that there will be a Governmental Accountability Board presentation on the Voter ID law at the Job Center on Tuesday, November 15, 2011 from 6:30 to 8:30 p.m. 12. Councilmember Voskuil moved to adjourn, seconded by Councilmember McDonald and passed unanimously. There being no further business, Council adjourned at 9:27 p.m. These minutes are not official until approved by the City Council. Jean Ann Wulf City Clerk-Treasurer JANESVILLE CITY COUNCIL LICENSE AGENDA 11/28/2011 RECOMMENDED A. ELECTRICIAN–ORIGINAL Nathan J. Haydin 7436 Aurora Rd., West Bend, WI Michael A. Maier 8175 Co. Rd. 6, Verona, WI Keith School 1100 Orville Dr., New London, WI B. SECONDHAND ARTICLE DEALER–ORIGINAL Voigt Music Center, Inc. 1401 W. Court St. ACCOUNTING DIVISION MEMORANDUM November 21, 2011 TO: City Council FROM: Patty Lynch, Comptroller SUBJECT: Financial Statement for the Month of October 2011 The City prepares its Financial Statements in accordance with generally accepted accounting principles using the modified accrual method of accounting and is audited annually by Baker Tilly Virchow Krause, LLP. We prepare interim financial statements for the Council’s review on a monthly basis. Division and Department Heads are responsible for monetary expenditures to ensure budget compliance. Revenues and expenditures are projected to year-end in June and September. Key operating funds include the General Fund, Water and Wastewater Utilities, and Sanitation Fund. A summary of their performance to budget, as compared to a three- year average, are presented in the following graphs. EXPENDITURE SUMMARY The graph below indicates that expenditures are being made according to budget. Year-To-Date October ExpendituresCompared to Three-Year Average Current YTD 3 Yr. Avg. 90% 80% Percent of Total Budget 70% 60% 50% 40% 30% 20% 10% 0% Water -Wastewater - General OperatingOperatingSanitation Fund October 2011 Financial Statements November 21, 2011 Page 2 REVENUE SUMMARY The graph below indicates revenue for the General Fund, Water Utility, and Wastewater Utility has been earned as anticipated. Santiation revenue is below trend due to less tonnage received at the landfill. Year-To-Date September RevenuesCompared to Three-Year Average Current YTD 3 Yr. Avg. 90% 80% Percent of Total Budget 70% 60% 50% 40% 30% 20% 10% 0% General FundWaterWastewaterSanitation Other items of interest in the Financial Statement are as follows: Proprietary Funds (page 4)  The Water Utility has a deficit operating cash balance of $1,521,027 at October 31, 2011. Water sales are 14% below projections. The 3% increase in water rates effective May 11, 2011 was intended to partially address the cash deficit.  Transit reports a negative cash balance of $432,376 due to the timing of grant reimbursements after expenditures have been made. Special Revenue Fund Balance (page 5)  TIF 3 has a positive balance of $163,948. The positive balance will be used to repay the general fund advance plus accrued interest.  Many TIF funds have deficit cash balance, however TIF projections indicate that the districts will reach a positive fund balance before the districts expire.  Landfill long-term care of site #3023 ($38,520) will be reimbursed by an insurance policy we have in place for post closure care. Capital Projects Fund (page 6)  The City incurred expenditures in conjunction with road projects on Highway 11 from October 2011 Financial Statements November 21, 2011 Page 3 Wright Road to Highway 14 ($186,800). These costs will be funded with either future special assessments or General Obligation note issue.  Many Capital Project accounts have deficit cash balance. The note proceeds from the fall note sale will fund these projects. General Fund (page 7 & 8)  Sale of City Property is over budget due to sale of land $523,800.  Miscellaneous revenue is over budget due to the dissolution of TIF 14 $427,121. A representative of the Administrative Services Department will be available at the Council Meeting on November 28, 2011 to respond to any questions Council may have relative to these reports. Once Council is satisfied, acceptance of the Financial Statement by consent and placing them on file would be in order. /Attachments cc: Jacob J, Winzenz, Director of Administrative Services/Assistant City Manager Eric J. Levitt, City Manager CITY MANAGER’S OFFICE MEMORANDUM November 22, 2011 TO: City Council FROM:Tyler Burkart, City Manager Intern th SUBJECT: Action on a proposed resolution commemorating the 70 anniversary of the Civil Air Patrol (File Resolution No. 2011-852) Request th Former Council President George Brunner requested a resolution commemorating the 70 anniversary of the Civil Air Patrol. Recommendation Staff recommends the Council consider approval of File Resolution 2011-852 commemorating th the 70 anniversary of the Civil Air Patrol. Suggested Motion Text th I move to approve File Resolution 2011-852 commemorating the 70 anniversary of the Civil Air Patrol. Background The Civil Air Patrol began in 1941 when more than 150,000 aviation volunteers decided to assist with the war effort. The group of civilian pilots coordinated this effort one week prior to Pearl Harbor. During World War II, the Civil Air Patrol’s main task was to fly along the country’s coast, protecting U.S. cargo ships and oil tankers. Other important responsibilities included search and rescue, disaster relief, and emergency transportation for personnel and cargo. The Civil Air Patrol eventually logged over 500,000 hours flying during the war effort. It is also documented that the Patrol is responsible for sinking two enemy submarines and saving hundreds of crash victims’ lives. At the war’s end, 64 Civil Air Patrol volunteers lost their lives along with 150 aircraft. After the war, President Harry Truman acknowledged the Civil Air Patrol’s patriotism and service to this country. As a result, President Truman signed Public Law 476 on July 1, 1946, which incorporated the Civil Air Patrol as a benevolent, nonprofit organization. Congress then decided to pass Public Law 557 on May 26, 1948, which permanently made the Civil Air Patrol the auxiliary of the new U.S. Air Force. The three primary mission areas established that reflects the organization’s focal points include aerospace education, cadet programs, and emergency services. Today, the Civil Air Patrol demonstrates these mission areas by responding to several emergencies and natural disasters that leave numerous U.S. citizens needing assistance. Colonel Larry Ochowski (retired Janesville Police Officer) representing the Civil Air Patrol will be present to accept the resolution (and the copy for the State/Division Commander). Attachment: File Resolution 2011-852 CC: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager Resolution No. 2011-852 th A Resolution Commemorating the 70 Anniversary of the Civil Air Patrol WHEREAS , Civil Air Patrol was founded December 1, 1941 by a fledgling group of volunteers led by civilian pilots who flew their own planes at their own expense to support America’s efforts in World War II, primarily by flying reconnaissance missions near the country’s coasts to protect cargo ships, especially vital oil tankers, being sunk at an alarming rate that, according to U.S. Army Chief of Staff Gen. George Marshal, “now threaten our entire war effort;” and WHEREAS , the wartime effort, which included border patrol operations, search and rescue, disaster relief, forest fire patrol, emergency transportation of personnel and critical cargo and towing practice targets for the U.S. military, also resulted in the loss of 26 members and 90 aircraft in the war’s beginning stages and 64 deaths and 150 lost aircraft by war’s end; and WHEREAS , the Coastal Patrol was heralded as a great success, prompting President Harry Truman to sign Public Law 476 in 1946, which made CAP a benevolent, nonprofit organization and, nearly two years later, in 1948, the Congress of the United States passed Public Law 557, permanently establishing CAP as the auxiliary of the new U.S. Air Force with the three primary missions of Emergency Services, Cadet Programs and Aerospace Education; and WHEREAS , as a top resource for disaster relief, Civil Air Patrol is often first on the scene, providing aerial photography and damage assessment to help emergency officials pinpoint critical infrastructure needs in real time as well as ground team support, often provided door-to-door, which includes water, food and supply delivery and even laundry services for victims; and WHEREAS , recent high-visibility Civil Air Patrol missions have included responses to tornadoes that ravaged communities across America, forest fires in numerous states, Hawaiian Island and Pacific Coast tsunamis, Hurricanes Katrina and Ike, wildfires in the Southwest, Midwest flooding, 9/11 and counterdrug missions across the nation that have helped remove over $1 billion in illegal drugs from our communities; and WHEREAS , Civil Air Patrol is celebrating 70 years of performing these “Missions for America.” NOW, THEREFOREBE IT RESOLVED , that December 1, 2011 be recognized as Civil Air Patrol Day honoring the men and women who have served and those that continue to serve their fellow citizens through the Civil Air Patrol. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner Eric J. Levitt, City Manager Dongarra-Adams Liebert ATTEST: McDonald Rashkin Steeber Jean Ann Wulf, City Clerk-Treasurer Voskuil APPROVED AS TO FORM: ______________________________ City Attorney Proposed by: Former Council President Brunner Prepared by: City Manager Intern CITY MANAGER’S OFFICE MEMORANDUM November 22, 2011 TO: City Council FROM:Tyler Burkart, City Manager Intern th SUBJECT: Action on a proposed resolution recognizing the 20 anniversary of the Jingle Bell Run & Walk in Janesville for the Arthritis Foundation (File Resolution No. 2011-860) Request th Councilmember Kathleen Voskuil requested a resolution recognizing the 20 anniversary of the Jingle Bell Run & Walk for the Arthritis Foundation in the Janesville community. Recommendation Staff recommends the Council consider approval of File Resolution 2011-860 recognizing the th 20 anniversary of the Jingle Bell Run & Walk for the Arthritis Foundation in the Janesville community. Suggested Motion Text th I move to approve File Resolution 2011-860 recognizing the 20 anniversary of the Jingle Bell Run & Walk for the Arthritis Foundation in the Janesville community. Background The Arthritis Foundation was founded in 1948 to assist individuals with arthritis and similar health concerns. Over the years, the Arthritis Foundation has committed to their cause in several ways by funding approximately $380 million in research grants, providing public health education, initiating public policy and legislation, and coordinating effective programs for individuals with arthritis. As of today, the Arthritis Foundation is the largest not-for-profit organization that assists individuals diagnosed with arthritis. For 20 years, the Arthritis Foundation has organized the Jingle Bell Run & Walk in the Janesville community. People who run or walk can collect pledges and donations on behalf of their commitment to the event. Participants have the option of wearing holiday apparel and jingle bells on their shoes during the 5K. The event welcomes pet owners to bring their dogs to participate since they are also at risk of arthritis. Last year the event raised roughly $18,000 and had 535 participants along with 90 dogs present for the walk. This year the Arthritis Foundation has the goal of raising $20,000 in the Janesville area. The event will take place on Saturday, December 3 starting at 9:30AM at the Janesville Athletic Club. There will be no one present at the Council meeting from the Arthritis Foundation for this item. Attachment: File Resolution 2011-860 Jingle Bell Run & Walk Sponsorship Packet CC: Eric Levitt, City Manager Jacob J. Winzenz, Assistant City Manager Resolution No. 2011-860 th A Resolution Recognizing the 20 Anniversary of the Jingle Bell Run & Walk for the Arthritis Foundation WHEREAS , the Arthritis Foundation was established in 1948 and currently is the largest not-for-profit organization that supports patients with arthritis health concerns; and WHEREAS , the Arthritis Foundation assists numerous arthritis patients by funding more than $380 million in research grants, offering public health education, initiating public policy and legislation, and implementing effective programs to improve the quality of life for individuals with arthritis; and WHEREAS , the 100 or more different types of arthritis impact nearly one in four Americans in the Midwest, affect about 300,000 children under the age of 17 across the country, and cost the nation’s economy approximately $128 billion annually; and WHEREAS , the Jingle Bell Run & Walk for the Arthritis Foundation in Janesville has allowed families the opportunity to be active in the community, rally behind a good cause, raise funds to finance arthritis awareness and assistance, and bring their dogs out to support the cause; and WHEREAS , the 2010 Jingle Bell Run & Walk in Janesville raised approximately $18,000 thanks to the 535 individuals and 90 dogs that participated in the event; and WHEREAS , this year’s Jingle Bell Run & Walk event hopes to raise $20,000 for the Arthritis Foundation; and th WHEREAS , the Arthritis Foundation’s Jingle Bell Run & Walk is celebrating its 20 anniversary in the Janesville community. th NOW, THEREFOREBE IT RESOLVED , that the City Council recognizes the 20 anniversary of the Jingle Bell Run & Walk for the Arthritis Foundation in the Janesville community; and BE IT FURTHER RESOLVED , that the City Council encourages residents to attend or support the 2011 Jingle Bell Run & Walk for the Arthritis Foundation. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner Eric J. Levitt, City Manager Dongarra-Adams Liebert ATTEST: McDonald Rashkin Steeber Jean Ann Wulf, City Clerk-Treasurer Voskuil APPROVED AS TO FORM: ______________________________ City Attorney Proposed by: Councilmember Voskuil Prepared by: City Manager Intern Partnership Opportunities Janesville Jingle Bell Run/Walk December 3, 2011 Ö«¼§ Ó·§¿¹¿©¿ô Ü·­¬®·½¬ Ü·®»½¬±® ß®¬¸®·¬·­ Ú±«²¼¿¬·±² Ë°°»® Ó·¼©»­¬ λ¹·±² îððç Éò Þ»´¬´·²» Ø©§ Ó¿¼·­±²ô É× ëíéïí êðèóîîïóçèðð ̸» ³·­­·±² ±º ¬¸» ß®¬¸®·¬·­ Ú±«²¼¿¬·±² ·­ ¬± ÔÐÍËÎÇØÑÔÇØÊ ¬¸®±«¹¸ ÑØÜÙØËÊÕÔÍ ·² ¬¸» ÍËØÇØÏÉÔÎÏ ô ÚÎÏÉËÎÑ ¿²¼ ÚÈËرº ¿®¬¸®·¬·­ ¿²¼ ®»´¿¬»¼ ¼·­»¿­»­ò éÕÔÊùîúëÎÚÒÊ Meet Andrew M. Jasek, M.D. Dr. Jasek hails from Poland where he grew up and attended college and medical school. In 1992 he moved to Pennsylvania and Illinois before settling in Wisconsin with his wife and two children to continue his medical career. Dr. Jasek is certified in neurology, internal medicine and rheumatology and has now been a rheumatologist at Mercy Clinic in Janesville for six years. Join Dr. Jasek at the Jingle Bell Run/Walk on Saturday, December 3 to raise awareness and funds to support research and programs for the prevention, control, and cure of arthritis.  The Jingle Bell Run/Walk holiday event that raises funds and creates awareness to fight arthritis. The Janesville Jingle Bell Run/Walk will take place at the Janesville Athletic Club on December 3 and features a 5k run/walk and pet walk. Put on your reindeer antlers and your running shoes and come join us for some holiday cheer. Run, walk, pledge, or donate to support the 1.1 million Wisconsin residents living with arthritis. -legged participants are welcome because dogs get arthritis, too! Arthritis and chronic joint symptoms affect 50 million Americans and more than 300,000 children. Your participation is urgently needed to help find a cure. Join the team today and be a leader in the fight against arthritis. JBRJanesville2011.kintera.org Upper Midwest Region Arthritis Snapshot 2,143,000 adults (one in four) living with arthritis More than 12,000 children in Minnesota, North Dakota, South Dakota and Wisconsin Did you know? Arthritis is second only to heart disease as a cause of work disability Arthritis limits everyday activities such as walking, dressing, and bathing for more than seven million Americans Arthritis is the main cause of disability for 8.6 million Americans Arthritis results in 39 million physician visits and more than a half million hospitalizations The cost of arthritis to the U.S. economy totals $128 billion annually Baby boomers are now at prime risk Partnership Levels Partnership Benefits $2,000 $1,000 $500 $250 Presenting sponsor name in event title and on all marketing materials Named Scholarship for Camp M.A.S.H. titled as one child to attend camp summer of 2012. Logo on 500+ event T-shirts Recognition in the Arthritis Foundation Upper Midwest Region Annual Report Logo placement in packets, sent to all Jingle Bell Run/Walk participants Opportunity to use the Arthritis Foundation logo in event related marketing efforts (upon approval) Logo placement on event Web site site Opportunity to place promotional item in participant goodie bags Recognition on the SW Wisconsin Facebook page before and after the event Company name on sponsor thank you signs at the event Verbal recognition during opening and closing ceremonies Opportunity to display company banner at the event Company name recognized in press releases submitted to local media Opportunity to set up a table display at the event Opportunity for Arthritis Foundation staff to hold a wellness presentation at your office JBR2011.kintera.org Janesville Partnership Commitment 2011 Janesville Jingle Bell Run/Walk Yes, our company would like partner with the Jingle Bell Run/Walk! Please select the level you wish to sponsor. $2,000 Level $500 Level $1,000 Level $250 Level Sorry, our company is unable to partner this year, but would like to: Make a donation at another level Volunteer at the event Form a company team Be contacted for sponsorship next year Company Name: (As it will appear on signage and marketing) Contact Name: Title: Address: City: State: Zip: Phone: Email: Method of payment: _______Please invoice me_______ Check is enclosed Send check and form to: Arthritis Foundation Upper Midwest Region Attn: Janesville Jingle Bell Run/Walk 2009 W. Beltline Hwy Madison, WI 53713 Please make checks payable to the Arthritis Foundation If you have questions, please contact: Judy Miyagawa, District Director Email: jmiyagawa@arthritis.org Phone: 608-221-9800 Fax: 608-277-0631 CITY MANAGER’S MEMORANDUM November 21, 2011 TO: City Council FROM: Eric J. Levitt, City Manager SUBJECT: Action on a proposed resolution recognizing George D. Brunner for his loyal and conscientious service to the City of Janesville as a City Councilmember (File Resolution No. 2011-862) Request Councilmember George D. Brunner resigned from the City Council on November 9, 2011. Accordingly, File Resolution 2011-862 has been prepared in recognition of his loyal and conscientious service to the City of Janesville. City Manager Recommendation The City Manager recommends the adoption of File Resolution 2011- 862. Suggested Motions I move to approve file resolution 2011-862 to recognize George D. Brunner for his loyal and conscientious service to the City of Janesville as a City Councilmember. Background I want to thank Councilman Brunner for all of the energy and dedication he provided to the Council over the last six and one-half years. His service includes some of the following highlights:  He served twice as Council President and one year as Council Vice President.  He was one of the leaders of the Big Give Food Drive.  He continually focused during the budget on maintaining a low tax rate for citizens. RESOLUTION NO. 2011-862 A resolution recognizing George D. Brunner for his loyal and conscientious service to the City of Janesville as a City Councilmember. WHEREAS, George D. Brunner served the City of Janesville from 2005 to 2011 as a Member of the City Council; and WHEREAS, Mr. Brunner served as Council President in 2007 and 2011; and as Council Vice President in 2006; and WHEREAS, during his term of office, Councilman Brunner served as a member of various boards, committees, and commissions in the City; and WHEREAS, Mr. Brunner’s deep concern for the community, its citizens and their welfare has characterized his tenure in office throughout; and WHEREAS, Mr. Brunner has always performed the duties of a member of the City Council with an exemplary level of dedication, honesty, and integrity; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Janesville presents this commendation to George D. Brunner in sincere appreciation for his loyal and conscientious service to the City of Janesville. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Liebert Eric J. Levitt, City Manager McDonald Rashkin ATTEST: Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Proposed by: Prepared by: HUMAN RESOURCES DIVISION MEMORANDUM November 16, 2011 TO: City Council FROM: Susan Musick, Human Resources Director SUBJECT: Action on a Proposed Resolution in Commendation of Kurt Haase’s Service to the City of Janesville (File Res 2011-857) Executive Summary At the City Council meeting of November 28, 2011, the following retirement commendation will be considered under the consent agenda: 1. Kurt Haase for thirty-two years of service with the City of Janesville (File Resolution Number 2011-857).  Kurt will not be attending the November 28, 2011, Council meeting.  Kurt began working for the City of Janesville on October 15, 1979, as a Firefighter/Paramedic with the Janesville Fire Department. He served as a Firefighter, Driver-Operator, and Paramedic for 20 years. On January 9, 1999, he was promoted to the position of Lieutenant.  Kurt’s retirement date was November 12, 2011. Recommendation Staff recommends adoption of File Resolution 2011-857. 1 RESOLUTION NO. 2011-857 Whereas, Kurt Haase is retiring from City of Janesville employment after having diligently served the people of the City of Janesville and the community for thirty- two years; retiring as a Lieutenant with the City of Janesville Fire Department; and Whereas, during Kurt Haase’s employment with the City of Janesville, he served as a Firefighter, Driver-Operator, Paramedic for 20 years, and Lieutenant for 13 years; and Whereas, during Kurt Haase’s employment with the City of Janesville, he received numerous commendations, providing exemplary professional service and demonstrating conscientious devotion to the duties of his position, which he performed with skill and ability, sincerity, honesty, and dedication; and Whereas, it is desired that such commendable service to the City of Janesville be properly recognized; Now, Therefore, Be It Resolved that the people of the City of Janesville, through the City Council, do express their grateful appreciation to Kurt Haase for his thirty-two years of loyal public service. th Dated this 28 day of November, 2011. Motion by: ADOPTED: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Eric J. Levitt, City Manager Liebert McDonald ATTEST: Rashkin Steeber Jean Ann Wulf, City Clerk-Treasurer Voskuil APPROVED AS TO FORM: City Attorney Proposed by: Human Resources Prepared by: Human Resources ADMINISTRATIVE SERVICES MEMORANDUM November 22, 2011 TO: City Council FROM: Jacob J. Winzenz, Dir. of Admin. Services/Assistant City Manager SUBJECT: Continuation of Public Hearing and Action on 2012 Proposed City and Library Budgets Executive Summary The City Council has reviewed the 2012 budget at four (4) budget study sessions and will hold two public hearings. The proposed 2012 Municipal Budget (General Fund and Library), has a .46% increase in total expenditures, a 3.12% increase in the tax levy, and a 5.58% decrease in the gross tax rate. The decrease in the tax rate is primarily a result of the increase in assessed values resulting from the city-wide revaluation. Recommendation The Administrative Services department recommends the City Council approve the proposed 2012 City and Library budgets. Suggested Motion(s)  Move to approve the 2012 proposed City Budget as revised by the City Council thru November 14, 2011, with a General Fund Budget in the amount of $41,923,916 and a tax levy (without TIF) in the amount of $26,191,766, and direct the Comptroller to include these amounts in the 2012 appropriation and levy resolutions.  Move to approve the 2012 proposed Hedberg Public Library budget with a tax levy (without TIF) in the amount of $3,201,921 for Library purposes, and direct the Comptroller to include this amount in the 2012 levy resolution. City Manager Recommendation There was a Council member question at the last Council meeting regarding 3 budget items. Item #1 – Golf Course -- $100,000 subsidy We believe we could cut about $15,000 from expenses which would have minimal impact on services. There would be an impact but it would not have a major impact. The Council could also increase fees at Blackhawk by 50 cents per area and increase revenues by about $4,000. Item #2 – $10 Vehicle Registration Fee – Eliminate proposed fee If this fee is not approved, the City Manager recommends that half of the fee $275,000 is made up through budget cuts over the next 60 days and that the other half $275,000 Public Hearing on 2012 Proposed Budgets November 22, 2011 Page 2 be made up through budget cuts or use of the Fund Balance. Item #3 – Eliminate Director of Utility – The City Manager has concerns with elimination due to this position overseeing directly a $26 Million operation of the City. If the Council wants to eliminate the position, I would recommend filling in over the next year by contracting due to having several Utility specific issues coming up in the next year. In conclusion, the City Manager recommends approval of the budget as amended during the Study Sessions. Background The City General Fund budget incorporating the $0 of levy reductions made by the City Council during budget study sessions and council meetings and the Hedberg Public Library budget follows: 2012 Proposed General Fund Budget $ Amount$ Change% Change Operating Expenditures$36,737,312$132,1520.36% Debt Service$5,186,604$203,5204.08% Total Expenditures$41,923,916$335,6720.81% Less: Non-Property Tax Revenue$14,907,150($353,450)-2.32% Less: Applied Fund Balance$825,000($65,000)-7.30% Tax Levy without TIF$26,191,766$754,1222.96% Tax Levy with TIF$27,109,015$909,9083.47% Tax Rate with TIF$7.0453($0.3907)-5.25% 2012 Proposed Hedberg Public Library Budget $ Amount $ Change % Change Basic Operations $3,761,351 ($98,351) -2.55% Debt Service $215,502 ($25,584) -10.61% Subtotal $3,976,853 ($123,935) -3.02% Less: Non-Property Tax Revenue $774,932 ($59,267) -7.10% Less: Applied Fund Balance $0 ($58,670) -100.00% Tax Levy without TIF $3,201,921 ($5,998) -0.19% Tax Levy with TIF $3,314,054 $10,107 0.31% Tax Rate with TIF $0.8613 ($0.0766) -8.17% Public Hearing on 2012 Proposed Budgets November 22, 2011 Page 3 If the City Council accepts the proposed amended budget, the typical Janesville home assessed at $120,100 will pay $949.59 for Municipal (City and Library) services, or a decrease of $5.32, or .6%. Based upon a projected all jurisdiction tax rate, the typical Janesville home assessed at $120,100 would pay $3,001.34, or a decrease of $2.92, or 0.1% (without First Credit or Lottery Credit). The proposed General Fund Budget for 2012 is $1,149,029 under the Expenditure Restraint Program limits and $36,874 under state levy limits. Additional Information The following supporting documents are attached:  City Council Budget Adjustments (Attachment #1)  Assessment Value of Taxable Property (Attachment #2)  Ten-Month 2010 Revenue Summary (Attachment #3)  Estimated Distribution of Total Tax Rate Comparison (Attachment #4)  Estimated Comparison of Gross Taxes Paid (Attachment #5)  Municipal Levy Assessed Tax Rate Analysis (Attachment #6)  Ten-Month 2010 Expenditure Summary (Attachment #7) The formal adoption of the appropriation/tax levy ordinance will occur at a special meeting to be scheduled by the Council President when we have the final school, lottery, and first credits. Staff suggests that this meeting be scheduled for Monday, December 5 at 7:00 A.M. or Tuesday, December 6 at 7:00 A.M. If the Council would like any additional information, please let me know. Cc: Eric J. Levitt, City Manager CITY MANAGER’S OFFICE MEMORANDUM November 28, 2011 TO: City Council FROM:Eric Levitt, City Manager SUBJECT: Discussion, direction and possible action on appointment of a City Councilmember; and election by Council of either a Council President or Council Vice President. Request: The City Council needs to determine if and how to fill the vacant seat due to the resignation of the City Council President. The Council also needs to determine whether to have the Council Vice President move into the Council President position and then elect a new Council Vice President, or to elect a new Council President. . Recommendation On the issue of filling the vacant seat, the City Council has the following options based on staff analysis. th On November 14, the City Council has determined that the vacant position will be filled for the remaining one year at the April Election. The Council has not determined whether to fill the position for the interim period. st  Since the opening occurred prior to December 1, the Council may appoint a Council member to fill the vacancy until the April election where the remaining 1 year will be filled by an election.  The Council can leave the position vacant until the April election, where the remaining 1 year will be filled by an election.  If the Council chooses to fill the seat until the April election the Council may: Have an application process similar to Committee appointments and then o appoint an individual. Appoint the fifth vote getter. o The City Manager recommends leaving the position vacant and filling the 1 year term at the April election with the fourth highest vote total in the April election if individuals can vote for four individuals. CC: Jacob J. Winzenz, Assistant City Manager ENGINEERING DIVISION MEMORANDUM 10 November 2011 TO: City Council FROM: Dennis Ryan, Assistant Engineering Manager RECOMMENDATION OF THE TRANSPORTATION COMMITTEE SUBJECT: PUBLIC HEARING AND ACTION ON A RESOLUTION AUTHORIZING REMOVAL OF ADULT CROSSING GUARD PROTECTION AT: 1.) LAPHAM STREET & S. OAKHILL AVENUE 2.) S. GRANT AVENUE & KELLOGG AVENUE 3.) CENTER AVENUE & ROCKPORT ROAD 4.) RANDOLPH ROAD & N. WRIGHT ROAD (FILE RESOLUTION NO. 2011-858) At its regular meeting of November 9, 2011, the Transportation Committee recommended to approve removal of adult crossing guard protection at the following four locations beginning with the start of the 2012/2013 school year: 1.) Lapham Street & S. Oakhill Avenue (5-0 Vote) 2.) S. Grant Avenue & Kellogg Avenue (5-0 Vote) 3.) Center Avenue & Rockport Road (5-0 Vote) 4.) Randolph Road & N. Wright Road (Motion to Maintain Failed on 2-3 Vote) The staff reports and draft meeting minutes related to these crossing guard locations are attached. The Police Department savings realized if removal of the four locations with adult crossing guard protection is approved would be approximately $13,000 per school year. After consideration of adult crossing guards at Kellogg & S. Oakhill and S. Jackson & Rockport, the Transportation Committee is not recommending these locations be eliminated. Recommendation Following the public hearing at the November 28, 2011 Council Meeting, the Engineering Division recommends adoption of Resolution No. 2011-858 which is in accordance with Council Policy #53 criteria for School Crossing Guards. City Manager Recommendation Based on the policies, I defer to the Transportation Committee recommendation due to it being based on the evaluation of the criteria to determine whether a crossing guard will be funded by the City. Any changes would occur in the 2012-2013 School Year. Also, if the Council eliminates funding for the 4 crossings that funding is recommended to be eliminated, the School District would have the option to fund those next year if the Council approved the crossing guards with School District funding. This has occurred in the Milton School District. Suggested Motion I move to adopt Resolution No. 2011-858. Attachments cc: Eric Levitt, City Manager Jay Winzenz, Director of Administrative Services/Assistant City Manager CITY OF JANESVILLE RESOLUTION NO. 2011-858 (Page 1 of 2) A RESOLUTION AUTHORIZING REMOVAL OF ADULT CROSSING GUARD PROTECTION AT THE FOLLOWING LOCATIONS: Lapham Street & S. Oakhill Avenue; S. Grant Avenue & Kellogg Avenue; Center Avenue & Rockport Road; and Randolph Road & N. Wright Road. WHEREAS, at the request of the Transportation Committee, the Engineering Division conducted studies at the following four crossing guard locations. 1.) Lapham Street & S. Oakhill Avenue 2.) S. Grant Avenue & Kellogg Avenue 3.) Center Avenue & Rockport Road 4.) Randolph Road & N. Wright Road WHEREAS, Council Policy #53, governing school crossing guards, recommends the discontinuance of adult crossing guard protection “at a crossing where the hazard rating falls below 30 points or if the number of elementary school children crossing during the peak crossing time is less than 20 students”; and WHEREAS, the study revealed all four locations meet the criteria for discontinuance; and WHEREAS, the Transportation Committee at its November 9, 2011 meeting recommended that the adult school crossing guard protection at the four intersections be discontinued beginning with the 2012/2013 school year; and WHEREAS, the Common Council find that this is in the best interest, common good and public benefit of the public. NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Janesville hereby discontinue the assignment of adult crossing guards at these four locations beginning with the 2012/2013 school year. CITY OF JANESVILLE RESOLUTION NO. 2011-858 (Page 2 of 2) ADOPTED: MOTION BY: SECOND BY: APPROVED: COUNCILMEMBER AYE NAY PASS ABSENT Eric J. Levitt, City Manager DONGARRA-ADAMS ATTEST: LIEBERT McDONALD Jean Ann Wulf, City Clerk-Treasurer RASHKIN STEEBER APPROVED AS TO FORM: VOSKUIL Assistant City Attorney Proposed by: Engineering Division Prepared by: Engineering Division Community Development Department Memorandum Date: November 28, 2011 TO: Janesville City Council FROM: Gale S. Price, AICP, Manager of Building and Development Services SUBJECT: Action on a Request from the Blackhawk Questers to Authorize the Submission of a Grant Application for Restoration of Five Front Window Units for the Tallman House. _____________________________________________________________________ The Community Development Department has been contacted by Deb Wood, representing the Blackhawk Questers, one of four local chapters of Questers in the Janesville area. The Questers was founded in 1944 to further knowledge and education about antiques and to encourage the preservation, restoration, and conservation of historic buildings, sites and monuments. The Blackhawk Questers are interested in applying for a grant from the Questers International Grants Fund for a project for the Tallman House. Grants up to $6,000 can be obtained from the international organization for local preservation projects. This request is in addition to the request made by the Monterey Questers in July. The Blackhawk Questers have previously raised and donated money to other historical groups and projects in Rock County including the Hanchette Bartlet Homestead, Beloit Historical Society, Milton House, Lincoln-Tallman House and most recently the Frances Willard Schoolhouse located at the Fairgrounds in Janesville. Restorative construction on a publicly-owned historic building is eligible for a grant. The Blackhawk Questers desire to request a grant to restore 5 windows on the west (main) façade. Restoration of these would include the sash window, trim, cast iron header, bracket sill and carved wooden crown. Completion of this project would go hand in hand with the storm window restoration project, if both are awarded grants. International grants will be awarded in May of 2012 and the work must be completed within one-year of the award. Because the Tallman House is a City-owned building, the City Council must grant authorization to apply for the grant and implicitly use the funds for this restoration effort. Recommendation The Community Development Department recommends that the City Council support a motion to give authorizing the Blackhawk Questers to submit an application for a grant for restoration of the five (5) front window units for the Tallman House to the International Grants Fund. City Manager Recommendation I concur with the recommendation to submit the Grant Application for $6,000. CITY MANAGER’S MEMORANDUM November 15, 2011 TO: City Council FROM: Eric J. Levitt SUBJECT: Confirmation of City Manager Appointment to Community Development Authority Request I request the Council confirm the appointment of the City Manager. Recommendation I recommend the Council confirm the appointment by the City Manager. Motion I move to confirm the appointment of the City Manager. Summary Recently the Citizens Advisory Committee on Appointments met to make their recommendation for the Community Development Authority vacancy. Please find below their recommendation. The unapproved minutes of the Committee’s meeting, a listing of all citizens that volunteered (fact sheet), and the application of the recommended volunteer are included for your reference. Eligibility To be eligible for an appointment to a standing committee, individuals must have interest or knowledge in the committee’s subject matter. Volunteers for the CDA must live within the City of Janesville. City Manager’s Recommendation for Community Development Authority Appointment (confirmed by entire Council) John Smecko as a voting member for the Community Development Authority. This appointment would extend to April 30, 2013. Attachments: 11-11-11 unapproved minutes; fact sheet; application CC: Jacob J. Winzenz, Assistant City Manager Record of Citizen Advisory Committee on Appointments November 11, 2011 Page 1 Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the Municipal Building Clerk-Treasurer conference roomon November 11, 2011. Committee Members Present:Ron Combs, Judith Detert-Moriarty, Ed Pulliam, David Riemer, andLarry Squire Staff Present: Rebecca Smith Agenda Items Roll Call The meeting began at approximately 11AMwithCombs,Detert-Moriarty,Pulliam, Riemer andSquirepresent. Smith passed out paper copies of a letter of recommendation email dated 11/7/11 from Councilmember Sam Liebert to the committee members present at the meeting. Smith shared with the group that she forwarded the email to the entire committee when it was received, but also wanted to provide paper copies to those present at the meeting. Approval of October 20, 2011 meeting minutes Squiremotioned approval of the minutes.Combsseconded the motion and the vote was5-0-0in favor. Selection of recommended nominees for the following Boards, Commissions and Committees: Community Development Authority John Smecko Following committee discussion, Combsmotioned to recommend fill the voting member vacancy. Pulliamseconded the motion and the vote was 5-0-0in favor. Matters Not on the Agenda Mr. Peter Apted requested an opportunity to speak. Detert-Moriarty suggested the committee list on future meeting agendasa time for public comment. Other committee members explained that comments may be allowed at the discretion of the Committee Chair, so a separate agenda item is not necessary. After brief discussion, the consensus of the committee was to have the Chair decide if public comments would be accepted, but suggested any comments be limited to three minutes. Detert-Moriarty, serving as Chair for the meeting, allowed public comments. Mr. Apted recommended Ms. Andreah Briarmoon for the CDA vacancy because she is a homeowner in the Fourth Ward. Ms. Andreah Briarmoon then shared a few comments. She hopesto be considered in the future for CDA vacancies because she has a long history in the real estateindustry and raised five children as a single parent in an economically disadvantaged environment. She shared that she understands the culture of the neighborhood and would be honored to serve on the CDA. Reimer asked Smith if the CDA only focuses on thefourth ward/downtown area. Smith shared their primary focus is the central city neighborhoodsand Janesville residents throughout the city that are at low income levels. Mr. George Fenn also shared his thoughts on the purpose and restrictions of the CDA. The meeting adjourned at approximately11:15AM. These minutes are not official until approved by the Citizen Advisory Committee on Appointments. Rebecca Smith, Management Assistant Page 1 Fact Sheet for Community Development Authority Purpose The CDA is responsible for providing oversight into the Rental Assistance Program; and planning and implementing various community development programs including: housing improvement programs, homeownership programs, and neighborhood redevelopment programs. Vacancy 1 vacancy (term expires2013) Eligibility to Serve To be eligible for an appointment to this committee, residents must have interest or knowledge in the committee’s subject matter and residency in the City of Janesville is required. Volunteers should also be available to meet at the committee’s regular meeting time. Current Members NameAddressOccupation Part-time Director and Pastorfor Grace Community;Part-time Bus Michael Bachmeyer Driver for Janesville Transit (resigned) 425 Madison StreetSystem Retired –Dane County 911 Richard Ellingson17 S Atwood AvenueCommunications Center George Fenn100 N Franklin #203Retired –Income Tax Preparer Gorman & Company – Heidi Holden462 N Terrace StreetCompliance Specialist Samuel Liebert (Councilmember)234 N Terrace StreetUW-Rock County student Sylvia Moore1518 W Memorial DriveStudent Russ Steeber Retired Rock County Sheriff’s (Councilmember)4266 Greenbriar DriveDepartment -Captain Volunteers NameAddressOccupation Briarmoon Realty Group –Real 339 South Locust Estate Sales and Property Briarmoon, K AndreahStreetManagement Wesley Davis (re- appointed to Cable Advisory)4210 Castlemoor DriveRetired -Part-time Teacher Todd Erickson420 Augusta StreetStudent –Criminal Justice Page 2 NameAddressOccupation Angelia Hamann2805 Mackintosh DriveUnemployed Scott Hennings (non-city 51 South Main –(work resident –ineligible)address)Rock County –Mobility Manager 1112 W Burbank Ave Joe Hoppenjan#208Odd Jobs Allen Jeannette114 Clark St Apt #1Student Jeff Joyner715 McKinley StreetUnemployed Andrew Kronquist (currently serves on Cable 3412 Canterbury LaneDigi-Star –Engineering Tech Advisory Committee) Hostess Brands –Route Sales Vincent Oblak II1553 Lafayette StreetRepresentative Donna Panico2200 N Sumac DriveRealtor Michael Rhodes407 S Academy StreetUnemployed Hampton Inn –General David Siker (appointed to 4115 Eastridge DriveManager Plan Commission) John Smecko2926 N Wright RoadBuilder –Real Estate Broker Dane County Sheriff –Deputy Michelle Vick2530 Greenwood DriveSheriff Gary Wright (appointed to Citizens Board of Review, 1202 Hamilton AvenueUnemployed Manager Alt. 3) verbally resigned The applicants below indicated on their Committee Member Application Form a desire to serve on “Any Committee”.Please note, following the May2011 Citizen Advisory Committee on Appointments meeting, the“Any Committee” option was removed from the Committee Member Application Form. Wesley Davis Todd Erickson Jeffrey Joyner Vince Oblak II Michael Rhodes POLICE DEPARTMENT MEMORANDUM November 18, 2011 TO: City Council FROM: Police Chief Dave Moore SUBJECT: Action on a Proposed Resolution Authorizing the City Manager to Execute a Public Safety Radio Equipment Intergovernmental Cooperation Agreement between the City of Janesville, City of Beloit, and Rock County (File Res 2011-859) Executive Summary Rock County has agreed to accept and maintain the radio infrastructure of the Janesville Police Department. Resolution 2011-859 allows the City of Janesville to enter into an Intergovernmental Agreement with Rock County for the care and maintenance of the radio infrastructure for the next ten years. The City Attorney’s office has reviewed the agreement. Staff Recommendation The Police Chief recommends that the City Council allow the City to enter into this Intergovernmental Agreement. City Manager Recommendation The City Manager concurs in recommending approval. Analysis The police department anticipated that one day the County would accept the department’s radio infrastructure. This infrastructure includes the transmit radios, receiver sites, related antennas, telephone and microwave connections. Having the County accept the department’s infrastructure places all public safety (police and fire) radio infrastructure into one combined system which will allow for efficiencies in maintenance and operation. The County has agreed to accept responsibility for the department’s radio infrastructure as we have arranged to upgrade the infrastructure as a part of the narrow banding project that is currently underway. This will provide the County with a properly functioning system at the start of the Intergovernmental Agreement. A benefit of this Intergovernmental Agreement is that the police department should experience reduced maintenance costs in late 2012 and 2013. The police department is still responsible for the purchase and maintenance of all mobile and portable radios. cc: Eric Levitt, City Manager Jacob J. Winzenz, Director of Administrative Services RESOLUTION No. 2011 - 859 A Resolution approving a Public Safety Radio Equipment Intergovernmental Cooperation Agreement (“Agreement”) between the City of Janesville, City of Beloit, and Rock County. Whereas, the Common Council of the City of Janesville is committed to the delivery of the highest level of fire, law enforcement, medical emergency and related services; and Whereas, the Common Council believes that interoperability, the ability for public safety agencies and communications centers to seamlessly communicate with each other, is a critical component of state-of-the-art public safety radio communications; and Whereas, the Common Council is committed to participating in the use and support of such state-of-the-art public safety radio communications that provide efficient and effective support for providers of public safety services in the delivery of public safety services; and Whereas, this Agreement defines the rights and responsibilities of the City of Janesville, City of Beloit, and Rock County relating to the coordinated operation, maintenance, and upgrades of the county-wide analog/digital radio system; and Whereas, the Common Council find that this Agreement is in the best interest, common good and public benefit of the public; and Whereas, Wis. Stats. § 66.0301 and related statutes empower(s) the parties to enter into this intergovernmental cooperation agreement; and NOW, THEREFORE, It Is Hereby Resolved by the Common Council of the City of Janesville as follows: 1. Each of the above recitals is reiterated and incorporated herein as if fully set forth verbatim. 2. The attached proposed Agreement between the City of Janesville, City of Beloit, and Rock County is hereby approved and authorized. 3. BE IT FURTHER RESOLVED, that the City Manager and his designee(s), on behalf of the City of Janesville, is hereby jointly and severally authorized and empowered to negotiate, draft, review, revise, modify, amend, execute, enter into, file and/or record additional agreements, amendments, documents and letters of understanding concerning this matter, and to take whatever additional other actions that the City Manager may determine in his sole discretion, from time to time and at any time, necessary and/or desirable in the public interest to effectuate the intent of this Resolution. 1 ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Vacant Eric J. Levitt, City Manager Dongarra-Adams ATTEST: Liebert McDonald Jean Ann Wulf, City Clerk-Treasurer Rashkin APPROVED AS TO FORM: Steeber Voskuil Assistant City Attorney Proposed by: Police Department Prepared by: Assistant City Attorney 2 CITY MANAGER MEMORANDUM November 28, 2011 TO: City Council FROM: Eric J. Levitt, City Manager SUBJECT: Discussion and possible action on proposal to authorize one-time merit for Administrative Employees. Executive Summary The City Manager proposes that the Council authorize that the City can provide a one- time lump-sum merit that will not be a part of the base pay in December to Administrative Employees. The one-time lump-sum merit is proposed to be capped at 1.5% for sworn Administrative public safety employees and be capped at 2.25% for non-sworn public safety and non-public safety Administrative employees. The 1.5% one-time lump-sum merit for sworn public safety administrative employees would have a maximum 2011 budget impact of $33,257. The 2.25% one-time lump- sum merit for non-sworn public safety and non-public safety administrative employees would have no budget impact for 2011 because the savings from employees contributing 5.8% to the pension would offset the 2.25% one-time merit maximum. Recommendation The City Manager recommends the 2.25% one-time lump-sum merit for non-sworn public safety and non-public safety administrative employees due to these employees not receiving a merit increase this year and seeing a 5.8% reduction in net pay since August. This 5.8% reduction will continue in 2012 without any salary increase. The City Manager also recommends the 1.5% one-time lump-sum merit for sworn public safety administrative employees due to compression concerns and the fact that the unions will receive a 1.5% increase via their contract. Suggested Motion Move to approve a maximum one-time lump-sum merit for non-sworn public safety and non-public safety administrative employees of 2.25% December 31, 2011 and a maximum one-time lump-sum merit for sworn public safety administrative employees of 1.5% prior to December 31, 2011. Background The City budgeted for no merit increases in 2011 for administrative employees, but also anticipated paying the full pension payment in 2011. With the change in state law this brought a saving of $192,500 across all funds that was unanticipated in 2011. This also resulted in a net decrease in pay of 5.8% for non-sworn public safety and non-public safety administrative employees. Due to economic constraints, the City is not budgeting for a cost of living or merit increase for administrative employees in 2012. Union employees are receiving a 1.5% to 1.75% cost of living increase in 2012 via the last year of their contract. This requested action will do two things. It will address the compression issue in public safety and provide a one-time lump-sum merit that will not be part of the base pay for non-sworn public safety and non public safety administrative employees by utilizing some of the unanticipated savings. In evaluating how other cities in our region have addressed the pension contribution, it appears that it ranges from providing increases up to the 5.8% in base to not providing any offset to the pension contribution. Due to Janesville’s economic climate, the City Manager cannot recommend providing a base salary offset to the pension contribution. The future employee pension contributions in part have helped the City to maintain certain service levels. The one-time lump-sum merit is recommended due to the high quality work that many employees have provided to the City over the last year. The City has been very conservative in managing its personnel costs over the last 4 years by holding positions vacant and eliminating positions, as well as the reduction in pension costs. We are constantly asking our employees to do more with fewer resources. Between 2009 and 2012 the City has had flat to a slight reduction in salaries. Also, the decrease of 1% in wages and benefits City has seen a over that 3 year period. In the decreased General Fund total personnel costs from $28.74 Million to $28.47 Million decreased over the last 3 years and total wages in the General Fund have from $19 Million to $18.96 Million. In comparison, total personnel costs in the General Fund increased by 13% and wages increased by 9.8% over the 3 year period from 2005 to 2008. With the above perspective, the City Manager believes it is important to continue to reward employees for their quality work in some way and the one-time lump-sum merit without an impact to the 2012 budget year would be the best mechanism to do this. ADMINISTRATIVE SERVICES MEMORANDUM November 21, 2011 TO: City Council FROM: Jacob J. Winzenz, Dir. of Admin. Services/Assistant City Manager SUBJECT: First Reading and Schedule a Public Hearing on a Proposed Ordinance Establishing a Vehicle Registration Fee (Wheel Tax) in the Amount of $10.00 per Vehicle (File Ordinance 2011-503) Summary Included in the 2012 budget is $550,000 from the establishment of a vehicle registration fee (Wheel Tax) of $10.00 per vehicle. In order to enact such a fee the City Council must first adopt an ordinance. File Ordinance 2011-503 has been prepared for consideration by the City Council with an effective date of January 1, 2012. Recommendation The Administrative Services Department recommends that, following the first reading, the City Council schedule a public hearing regarding File Ordinance 2011-503 for December 12, 2011. City Manager’s Recommendation The City Manager recommends approval. Background One of the major challenges in preparing the 2012 budget was the loss of revenue from the State of Wisconsin. Payments from the State for shared revenues (including transportation aids) declined by over $860,000 from 2011. In order to partially offset this loss of revenue the City Manager proposed a Vehicle Registration Fee, or Wheel tax, in the amount of $10.00 per vehicle. Such a Wheel tax is estimated to generate $550,000 in revenue on an annual basis. File Ordinance 2011-503 establishes the Wheel Tax and parallels the enabling statutory language. The Wheel Tax is collected by the State of Wisconsin, Department of Transportation (WisDOT), along with other vehicle registration fees. WisDOT charges and administrative fee of $.10 per vehicle and remits the balance to the City. Revenue generated from the wheel tax must be used for transportation-related purposes as required by Statute. Analysis As previously stated, a Wheel Tax of $10.00 per vehicle is estimated to generate $550,000 in new revenue. This additional revenue will help fill the hole created by the decline in State aids. In addition, the proposed Wheel tax will help diversify the revenue base of the City. At the present time property taxes and State Aids comprise 62% and 19% respectively of General Fund revenue. The addition of the Wheel tax will add an additional source of revenue that is less dependent on economic fluctuations. Four (4) jurisdictions in the State currently charge a Wheel Tax. These include: Beloit $10.00 Milwaukee $20.00 Mayville $10.00 St. Croix County $10.00 2 ORDINANCE NO. 2011 - 503 An ordinance establishing a motor vehicle registration fee. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. Chapter 3.22 of the Code of General Ordinances of the City of Janesville is hereby adopted to read as follows: “Chapter 3.22 MOTOR VEHICLE REGISTRATION FEE (Wheel Tax) Sections: 3.22.010 Authority 3.22.020 Purpose 3.22.030 Definitions 3.22.040 Imposition of Motor Vehicle Registration Fee 3.22.050 Administrative costs 3.22.060 Exemptions 3.22.070 Replacements 3.22.080 Deposit of fee revenues--administration 3.22.010 Authority. This chapter is adopted pursuant to the authority granted by Wisconsin Statute § 341.35, as from time to time amended or renumbered. 3.22.020 Purpose. The purpose of this ordinance is to provide the City of Janesville a source of revenue in addition to other revenue sources currently being utilized to maintain public streets, highways, and for all other transportation-related purposes. 3.22.030 Definitions. In this chapter, a "motor vehicle" means an automobile or motor truck registered under s. 341.25 (1) (c) at a gross weight of not more than 8,000 pounds. 3.22.040 Imposition of Motor Vehicle Registration Fee. (A) Pursuant to Section 341.35, Wis. Stats., an annual flat City registration fee as set forth herein in the amount of Ten Dollars ($10.00) is hereby imposed upon all motor vehicles registered in the state of Wisconsin that are customarily kept in the City. (B) This fee shall be paid by the registration applicant at the time that a motor vehicle is first registered and at each time of registration renewal. (C) The City registration fee shall be paid as provided in Wisconsin Statute § 341.35(5). (D) The City registration fee shall be in addition to state registration fees. 3.22.050 Administrative costs. WisDOT shall retain a portion of the moneys collected equal to the actual administrative costs related to the collection of these fees (currently $0.10 per motor vehicle). The method for computing the administrative costs will be reviewed annually by WisDOT, as provided in Wisconsin Statutes § 341.35. 3.22.060 Exemptions. The following motor vehicles are exempt from the annual Janesville vehicle registration fee: (A) All vehicles exempted by Wisconsin Statutes Chapter 341 from payment of a state vehicle registration fee. (B) All vehicles registered by the state under Wisconsin Statutes § 341.26 for a fee of $5. 3.22.070 Replacements. No City vehicle registration fee may be imposed on a motor vehicle which is a replacement for a motor vehicle for which a current City vehicle registration fee has been paid. 3.22.080 Deposit of fee revenues-administration. (A) All moneys under the applicable statute and this chapter remitted to the City by the Wisconsin Department of Transportation or other applicable agency shall be deposited into the City’s general fund. (B) The City Clerk-Treasurer shall be responsible for the administration of this chapter and funds.” SECTION II. This ordinance and its fees shall take effect at 12:01 o’clock a.m. on January 1, 2012, the public interest, welfare, benefit, and good so requiring, and the Common Council so finding. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Dongarra-Adams Liebert Eric J. Levitt, City Manager McDonald Rashkin ATTEST: Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: City Administration Prepared by: City Attorney Community Development Department Memorandum Date: November 28, 2011 TO: Janesville City Council FROM: Brad Schmidt, AICP, Associate Planner SUBJECT: Introduce, refer to Plan Commission and schedule a public hearing on a proposed ordinance amending the City of Janesville Zoning Ordinance to add an exemption to the nonconforming discontinuance section for single and two-family historic residential structures (File Ordinance No. 2011- 502). The Community Development Department has prepared attached Ordinance No. 2011- 502 which amends Section 18.32.050 of the Code of General Ordinance. Currently, if a nonconforming use of a building, structure, or premises is discontinued for a continuous period of twelve months, it shall not be renewed and any subsequent use of the building, structure, or premises shall conform to the regulations of the district in which the property is located. This amendment will exempt single and two-family residential structures used for residential purposes which are individually listed on the National Register of Historic Places, as well as single and two-family dwellings located within an Historic Overlay District from the nonconforming discontinuance section. This will allow historic single and two-family residential structures to be re-established for residential occupancy under the nonconforming use provisions of the Zoning Ordinance. The intent of this amendment is to encourage on-going preservation and reuse of historic residential structures that have been placed on the National Register of Historic Places. The Community Development Department recommends that following the first reading of Ordinance No. 2011-502, it be referred to the Plan Commission for review and recommendation and then scheduled for City Council public hearing on January 9, 2012. cc: Duane Cherek Eric Levitt Jay Winzenz ORDINANCE NO. 2011-502 An ordinance amending the City’s Zoning Ordinance with regard to the nonconforming discontinuance section by adding an exemption to this section for historic single and two-family residential structures of JGO Chapter 18, with penalties for violations thereof as set forth as applicable in JGO 18.28. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. Section 18.32.050 of the Code of General Ordinances of the City of Janesville is hereby amended to read as follows: 18.32.050 NONCONFORMING BUIDLINGS, STRUCTURES AND USES. E. Discontinuance. If the nonconforming use of a building, structure, or premises is discontinued for a continuous period of twelve months, it shall not be renewed and any subsequent use of the building, structure, or premises shall conform to the regulations of the district in which such building, structure, or premises is located. Exempt from this section are single and two-family residential structures used for residential purposes which are individually listed on the National Register of Historic Places or single and two-family residential structures used for residential purposes within a Historic Overlay District. SECTION II. This ordinance shall take effect immediately upon adoption by the Common Council, the public health, welfare, peace, tranquility, good order, public benefit, and police power so requiring. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Absent Pass McDonald Dongarra-Adams Eric J. Levitt, City Manager Rashkin Steeber ATTEST: Liebert Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: ____________________________ Wald Klimczyk, City Attorney Proposed by: Community Development Department Prepared by: Community Development Department