#2 Public hearing, discussion and possible action on proposed City and Library budgets
ADMINISTRATIVE SERVICES MEMORANDUM
November 14, 2011
TO: City Council
FROM: Jacob J. Winzenz, Dir. of Admin. Services/Asst. City Manager
SUBJECT: Public Hearing and Possible Action on FY2012 Proposed City and
Library Budgets
On October 10, 2011, the proposed 2012 City and Library budgets were
distributed to the City Council. As proposed by the City Manager, the 2012 City
and Library budgets had a net increase of $211,737 in total expenditures
(including debt service). However, total revenue (including applied fund balance)
decreases $536,387 resulting in an increase in the municipal tax levy, without
TIF, of $748,124, or 2.61%. This increase in the tax levy, plus the TIF tax levy,
results in a 3.12% increase in the tax levy for municipal purposes. Even though
the tax levy is increasing, the owner of an average home assessed at $120,100
will see a decrease in their property tax bill of approximately $8.58 per year.
Over the following three weeks the City Council held three (3) study sessions
with staff on the proposed budget and made numerous adjustments. These
adjustments result in no net change in the proposed 2012 tax levy. A summary
of these adjustments are attached for your review.
A public hearing on the proposed 2012 City and Library budgets is scheduled
during the November 14, 2010 City Council meeting. At this time it would be
appropriate to open the public hearing, receive any comments regarding the
proposed budgets, and then continue the public hearing to November 28, 2011.
The City Council may also discuss the proposed budgets and make
amendments. At the meeting on November 28, 2011, the public hearing on the
proposed budget will be continued and then closed. Following the public
hearing, the City Council may discuss, make amendments to, and then take
action upon the proposed 2012 City and Library budgets. The City Council will
then need to schedule a very brief special meeting to set the tax levy. The City
Manager’s office suggests this meeting be held at 7:00 a.m. on December 5,
2011 or December 6, 2011.
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Proposed 2012 Municipal Tax Rate & Levy Comparison
11/7/2011
For Years Indicated Below
AmountPercentage
AdoptedProposedIncreaseIncrease
20112012(Decrease)(Decrease)
Tax Levy:
Municipal Property Tax Levy$28,645,563$29,393,687$748,1242.61%
TIF Levy857,4911,029,382171,89120.05%
Total Tax Levy$29,503,054$30,423,069$920,0153.12%
Tax Rates:
Municipal Property Tax Rate$8.1303$7.6384($0.4919)-6.05%
TIF Tax Rate0.24330.26750.02429.95%
Total Tax Rate$8.3736$7.9059($0.4677)-5.59%
Taxes Paid
(Ave. Home 2010 $114,000; 2011 $120,100)
Municipal Purposes$926.85$917.37($9.48)-1.02%
TIF27.7432.134.3915.83%
Total Taxes Paid$954.59$949.50($5.09)-0.53%
Assessed Valuation (estimate)$3,523,305,580$3,848,151,430$324,845,8509.22%
Ave. Home Assessed Valuation$114,000$120,100
AmountPercentage
AdoptedProposedIncreaseIncrease
Municipal Purposes20112012(Decrease)(Decrease)
Operations Levy
(w/o TIF):
General Fund$20,454,560$21,005,162$550,6022.69%
Library2,966,8332,986,41919,5860.66%
Total Operation Levy $23,421,393$23,991,581$570,1882.43%
(w/o TIF)
Debt Levy
:
General Fund$4,983,084$5,186,604$203,5204.08%
Library241,086215,502(25,584)-10.61%
Total Debt Levy $5,224,170$5,402,106$177,9363.41%
Levy without TIF$28,645,563$29,393,687$748,1242.61%
Non-Property tax Rev/Applied Fund Bal$17,043,469$16,507,082($536,387)-3.15%
Total Expenditures$45,689,032$45,900,769$211,7370.46%
Note: Municipal Tax Levy & Rate includes the General Fund and Hedberg Public Library.
\\petey\COJHome\Finance & Administration\Accounting\Budget\2012\2012 Proposed Budget
Characteristics.xlsMunicipal11/7/2011
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Proposed 2012 General Fund Budget
11/7/2011
Characteristics
AmountPercentage
AdoptedProposedIncreaseIncrease
20112012(Decrease)(Decrease)
Revenues:
Non-Property Tax Revenues$14,910,600$14,747,150($163,450)-1.10%
Transfers 350,000 160,000 (190,000)-54.29%
Applied Fund Balance890,000825,000(65,000)-7.30%
Total$16,150,600$15,732,150($418,450)-2.59%
Expenditures:
Operations$36,605,160$36,737,312$132,1520.36%
Debt Service4,983,0845,186,604203,5204.08%
Total$41,588,244$41,923,916$335,6720.81%
Tax Levy:
City Property Tax Levy$25,437,644$26,191,766$754,1222.96%
TIF Levy761,463917,249155,78620.46%
Total Tax Levy$26,199,107$27,109,015$909,9083.47%
Tax Rates:
City Property Tax Rate$7.2198$6.8063($0.4135)-5.73%
TIF Tax Rate0.21620.23840.022210.27%
Total Tax Rate$7.4360$7.0447($0.3913)-5.26%
Taxes Paid
(Ave. Home 2010 $114,000; 2011 $120,100)
General Fund$823.06$817.44($5.6200)-0.68%
TIF24.6528.633.980016.15%
Total Taxes Paid$847.71$846.07($1.6400)-0.19%
Assessed Valuation (estimate)$3,523,305,580$3,848,151,430$324,845,8509.22%
Ave. Home Assessed Valuation$114,000$120,100
AmountPercentage
AdoptedProposedIncreaseIncrease
General Fund20112012(Decrease)(Decrease)
Total Levy $25,437,644$26,191,766$754,1222.96%
(w/o TIF)
Less: Debt Service4,983,0845,186,604203,5204.08%
Operations Levy $20,454,560$21,005,162$550,6022.69%
(w/o TIF)
\\petey\COJHome\Finance & Administration\Accounting\Budget\2012\2012 Proposed Budget
Characteristics.xlsGeneral Fund11/7/2011
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Proposed 2012 Hedberg Public Library Budget
11/7/2011
Characteristics
AmountPercentage
AdoptedProposedIncreaseIncrease
20112012(Decrease)(Decrease)
Revenues:
Non-Property Tax Revenues$834,199$774,932($59,267)-7.10%
Applied Fund Balance58,6700(58,670)-100.00%
Total$892,869$774,932($117,937)-13.21%
Expenditures:
Operations$3,859,702$3,761,351($98,351)-2.55%
Debt Service241,086215,502(25,584)-10.61%
Total$4,100,788$3,976,853($123,935)-3.02%
Tax Levy:
City Property Tax Levy$3,207,919$3,201,921($5,998)-0.19%
TIF Levy96,028112,13316,10516.77%
Total Tax Levy$3,303,947$3,314,054$10,1070.31%
Tax Rates:
City Property Tax Rate$0.9105$0.8321($0.0784)-8.61%
TIF Tax Rate0.02740.02910.00176.20%
Total Tax Rate$0.9379$0.8612($0.0767)-8.18%
Taxes Paid
(Ave. Home 2010 $114,000; 2011 $)
Library Purposes$103.80$99.94($3.8600)-3.72%
TIF3.123.490.370011.86%
Total Taxes Paid$106.92$103.43($3.4900)-3.26%
Assessed Valuation (estimate)$3,523,305,580$3,848,151,430$324,845,8509.22%
Ave. Home Assessed Valuation$114,000$120,100
AmountPercentage
AdoptedProposedIncreaseIncrease
Library20112012(Decrease)(Decrease)
Total Levy $3,207,919$3,201,921($5,998)-0.19%
(w/o TIF)
Less: Debt Service241,086215,502(25,584)-10.61%
Operations Levy $2,966,833$2,986,419$19,5860.66%
(w/o TIF)
\\petey\COJHome\Finance & Administration\Accounting\Budget\2012\2012 Proposed Budget
Characteristics.xlsLibrary11/7/2011
P.L. 11/4/11
City of Janesville
City Council Budget Adjustments
2012 Budget
General Fund Tax Levy Proposed$ 26,191,766
Council Changes: October 20, 2011
Recreation $ 2,500
Reductionofrevenueassociatedwithalcoholpermit
salesforuseinParkpavillionsandatMainSt.
Entertainment.
Subtotal$2,500
Council Changes: November 3, 2011
Recreation- Ice $ (2,500)
Increaseicerentalfees$5.00perhourafterfacility
renovation (9/1/12)
Parks -
Increaseovertimeexpenseby$10,000toprovide
weekendcleaininganddecreasetreefundingby
$10,000.
Subtotal-$2,500
Total General Fund Tax Levy as of November 3, 2011$ 26,191,766
Other Funds Budgets Adjustments
Council Changes: November 3, 2011
Sanitation$ 130,000
Increase tipping fee to $35 ton
Sanitation 200,000
Maintain tonnage at landfill at 2011 levels
Total Revenue Increase for Sanitation Fund$ 330,000
\\Petey\Budget\Orientation\Budget Admin and Distribution\2012\Summary of Council Budget Adjustments 2012.xlsx