#8 Action to change meeting schedule for Council President committee appointments
CITY MANAGER’S OFFICE MEMORANDUM
November 1, 2011
TO: City Council
FROM:Rebecca Smith, Management Assistant
SUBJECT: Action on a motion to change the meeting at which Council President
committee appointments take place
Request
Earlier this year the Council requested the meeting at which the Council President
appoints committee members be moved from the first meeting in April to the second
meeting in April.
Recommendation
No recommendation from staff, as this is a policy decision of the Council.
City Manager Recommendation
The City Manager requests that the Council consider approving this change.
Suggested motion
If the Council wishes for the meeting at which the Council President appoints committee
members be moved from the first meeting in April to the second meeting in April, staff
recommends the following motion: I move to change the meeting at which the Council
President appoints committee members from the first meeting in April to the second
meeting in April.
Background
Committee appointments expire on April 30 of each year; therefore, staff brings forward
Council President appointments for Council confirmation in the month of April. For many
years, the Council President appointed committee members at the second council
meeting in April; the second meeting in April is also the first meeting for the newly
chosen Council President. On September 8, 2008, the Council approved a motion to
move the meeting at which the Council President appoints committee members from
the second meeting in April to the first meeting in April. The first meeting in April is the
last meeting for the presiding Council President.
Analysis
If the Council implements this change, the current Council President will not have the
opportunity to appoint committee members, as he was not yet president when the 2010
appointments were completed and his term will be over when then 2011 appointments
are brought forward.
Timeline
If the Council chose to move the meeting at which appointments take place, staff sees
the timeline as follows.
Timeline for the April Committee Member Appointments
MonthActivity
Committee, Commission & Board
vacancies/reappointments determined; letters sent
to Chairs requesting feedback on attributes they
would like to see in new committee members; letters
sent to members eligible for re-appointment
Januaryrequesting they complete an application
Committee, Commission & Board vacancies
Mid February- publicized and residents interested in serving on a
early Marchcommittee complete an application form
Citizen Advisory Committee on Appointments meets
to review applications & choose volunteers for
recommendation to City Manager & Council
Mid - to late MarchPresident.
Committee's recommendations shared with City
late MarchManager & Council President
Volunteers chosen by City Manager & Council
President contacted to confirm their interest in
Early Aprilserving
Second Council
Manager & Council President appointments brought
Meeting in Aprilforward for Council confirmation
Letters sent to applicants not chosen letting them
know they were not chosen and reminding them that
their application will stay on file for the calendar year;
After Second letters sent to chosen applications informing them of
Council Meeting in their appointment and providing the necessary oath
Aprilof office paperwork
Attachments:
9-8-2008 council meeting minutes
CC: Eric Levitt, City Manager
Jacob J. Winzenz, Assistant City Manager