#4 Public hearing and action on ordinance to amend council meeting schedule on holidays (File Ord. #2011-501)
CITY MANAGER’S OFFICE MEMORANDUM
October 24, 2011
TO: City Council
FROM:Eric Levitt, City Manager
SUBJECT: Second reading, public hearing and action on a proposed ordinance
amending the scheduling of regular common council meetings falling on
certain holidays and other days, and affecting the order and conduct of
business. (File Ordinance No. 2011-501)
Request
The City Manager requests the Council hold a public hearing and approve Ordinance
2011-501. This ordinance would allow the Council President to reschedule meetings
that fall on holidays and to cancel or reschedule the second council meeting in
December. This ordinance also updates other language to fit existing practices.
Recommendation
The City Manager recommends the Council consider Ordinance 2011-501. This
ordinance would provide greater flexibility to the Council at the end of December which
is a time that agendas are traditionally light.
Suggested Motion Text
I move to adopt Ordinance 2011-501 to amend the scheduling of regular common
council meetings falling on certain holidays and other days, and the order and conduct
of business.
Ordinance 2011-501
Section 2.04.010B allows the Council President to reschedule meetings that fall on
holidays and also allows the Council President to cancel or reschedule the second
meeting in December.
Section 2.040.20 updates the language from “councilmen” to “council members”.
Section 2.04.030 allows the Council to hold special meetings at any designated
location; the current ordinance requires all meetings be held in the Council Chambers.
Section 2.04.040 updates the order of business to include Call to Order and Pledge of
Allegiance as the first item.
CC: Jacob J. Winzenz, Assistant City Manager
ORDINANCE NO. 2011-501
An ordinance amending the scheduling of regular common council meetings falling on
certain holidays and other days, and affecting the order and conduct of business.
THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS
FOLLOWS:
SECTION I.
Section 2.04.010 B. of the Code of General Ordinances of the City
of Janesville is hereby amended to read as follows:
“2.04.010 B. When a regular meeting date falls on a legal holiday, Christmas
Eve or New Year’s Eve that regular meeting shall be cancelled but may be held
on a different week day to be determined by the Council President prior to the
next regularly scheduled council meeting, with prior notice to the Council
Members. The Council President may also cancel or reschedule the second
meeting of December.”
SECTION II.
Section 2.04.020 of the Code of General Ordinances of the City of
Janesville is hereby amended to read as follows:
“2.04.020 Special
. Special meetings may be called by the president of
the council, or by any two council members, or by the city manager by written
notice as required by Section 62.11(2) of the Revised Statutes of Wisconsin;
provided however, that such notice of a meeting may be waived by any member.”
SECTION III.
Section 2.04.030 of the Code of General Ordinances of the City of
Janesville is hereby amended to read as follows:
“2.04.030 Time--Place
. Regular meetings of the council shall be held in
the council chambers at the city hall at seven o'clock p.m. Special meetings shall
be held at the place and at the time designated in the notice thereof.”
SECTION IV.
Section 2.04.040 of the Code of General Ordinances of the City of
Janesville is hereby amended and renumbered to read as follows:
“2.04.040 Order of business
.* The order of business shall be:
A. Call to Order and Pledge of Allegiance
B. Roll call;
C. Minutes of previous meeting(s);
D. Licenses, financial gain request(s), waiver of special
assessment(s), monthly financial report(s), citizen recognition(s) and
proclamation(s), certified survey map(s), and liability
claim(s). In any order determined by the presiding officer.
E. Old business;
F. New business;
G. Matters not on the agenda;
H. Adjournment.”
ADOPTED: Motion by:
Second by:
APPROVED: Councilmember Aye Nay Pass Absent
Brunner
Dongarra-Adams
Liebert
Eric J. Levitt, City Manager
McDonald
Rashkin
ATTEST:
Steeber
Voskuil
Jean Ann Wulf, City Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Wald Klimczyk, City Attorney
Proposed by: City Manager
Prepared by: Manager’s Office and City Attorney