#1 Approval of MinutesHedberg Public Library
Board of Trustees Meeting
September 20, 2011
Minutes
Trustees present: Chuck Goldstein, Randy Golackson, Doug Derby, Kathryn Shebiel, Cathy Jennings, Lois Smith, Carole Bennett.
Trustees absent: Dave Carlson.
HPL staff present: Bryan McCormick, Janet Morehart, Emrick Gunderson, Sharon Grover, Michelle Dennis, Jean Yeomans, Mary Buelow, Carol Kuntzelman.
The meeting was called to order at 4:34 p.m. by President Goldstein.
Approval of Minutes
Bennett made a correction to the minutes, page 2 under New Business, paragraph two, that “the” that is before Literacy Connection should be capitalized.
Bennett made a correction to the minutes, bottom of page 2, stating that there was no mention of when the closed session meeting adjourned. The minutes were amended to state that the
meeting went into open session and adjourned at 6:20 p.m.
Bennett moved that the minutes be corrected as amended. Derby seconded and motion passed.
Bennett said that another item should be listed on board meeting agendas to include “Approval of the Agenda”. The comment was noted and added to the September meeting agenda.
Presentation
None
Review of Operating Statement
Board members reviewed the statement. No action was required by the board.
Expenditure Approval
Golackson moved that the board approve the expenditure list dated September 21, 2011. Shebiel seconded and the motion carried.
Reports
Activity reports—Library staff gave reports of recent activities.
ALS report—Details of the ALS contract with HPL were explained by McCormick.
Friends report—McCormick distributed copies of Bennett’s report to the board as the liaison to the Friends board. He said that the report was only for their information and no action
was required. McCormick said proceeds from the Friends’ booksale were $847.
Old Business
2012 Budget Update: Discussion from the Sub-Committee Meeting—McCormick said that the Budget Sub-Committee met and discussed the proposed 2012 Library budget. The proposed budget was
a flat budget and does not include an increase in the tax levy. McCormick also mentioned that library employees are now contributing higher amounts to their pension/retirement as required
by state law.
Other items being discussed were: preparing possible items to be included in future note issues for building maintenance and a plan to expand the HPL Academy idea to develop CE classes
that we could charge for as a new form of revenue.
LSTA Grant: Youth Services—Grover distributed copies of the grant application being proposed. She said that when the library replaces computers in the children’s department that the
games will not be compatible with Windows 7. She said that stand-alone systems are very expensive but needed for kids that do not have a computer at home. She said that if we are granted
funds this year and next year that funds might not be available after that. Shebiel moved for approval of the grant application, Bennett seconded and motion carried.
New Business
Open World 2011: Preliminary Program—McCormick said that there are six people coming to visit HPL and surrounding areas from Ukraine during October 14-22. McCormick explained activities
planned for them and said that he may arrange for them to attend the October library board meeting.
Matters Not on the Agenda—Goldstein informed the board that Quiana Polk has resigned her position on the board. He said that Superintendent Schulte will appoint a new representative
to the board.
It was decided that McCormick and Goldstein will contact Supt. Schulte and ask for an appointment and possibly invite her to a library board meeting.
Goldstein told the board that he had received a letter from a patron who had complaints as well as suggestions for the library. He complained that: the bathrooms are too far away from
the computers; that everyone should be
made to have capped drinks at the computers; that cell phone usage at computers should not be allowed; and that it was too hot by the computers and that some adjustments to the heating/cooling
be done. He suggested that a signaling device should be installed at the computers so that a patron could signal a reference librarian for help.
The patron said he could not contact library board members and that their contact information should be available more readily. Golackson said that we should add all pertinent information
to the library’s website. Goldstein said that he would contact the city so that information there would be updated as well.
Communications
None
Adjournment
Bennett moved to adjourn, Golackson seconded and motion carried. The meeting adjourned at 5:55 p.m.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES