#4 Award of contracts 2011-21, 2011-22 and 2011-23DEPARTMENT OF PUBLIC WORKS MEMORANDUM
14 October 2011
TO: City Council
FROM: Mike Payne, Engineering Manager
SUBJECT:
AWARD OF BID SCHEDULE “F” – 2011
CONTRACT 2011-21, STORM SEWER SYSTEM IMPROVEMENTS
CONTRACT 2011-22, MILTON AVENUE & McCORMICK DRIVE
WATER & SEWER
CONTRACT 2011-23, FUEL ISLAND REPAIRS AND CONCRETE
FLATWORK
Summary
Bids for Public Works Bid Schedule “F” – 2011, Contracts 2011-21, -22 and -23, were
opened on Wednesday, October 5, 2011. Each of the low bids was found to be
responsive however Contract 2011-23 is over budget and therefore will not be
recommended for award.
Recommendation
Following review by the Council, the Engineering Division recommends award of
Contracts 2011-21 and -22 to the low bidders and that the City Council express their
intent to include in the 2011 Note Issue $246,421 for Milton Avenue and McCormick
Drive Water and Sewer. Contract 2011-23 is over budget and is not being
recommended for award.
City Manager Recommendation
The City Manager concurs with the Engineering Division recommendation.
Suggested Motion
I move to reject the only bid for Contract 2011-23 and award Contracts 2011-21 and -22
to the low bidders. Funding for these improvements is included in the proposed 2011
note issue.2011. Contract 2011-23 is over budget and is not being recommended for
award.
Background
Contract 2011-21, Storm Sewer System Improvements
replacement of approximately 1,000 L.F. of 12”-18” storm
This project includes
sewer, 150 S.Y. heavy rip-rap and river shoreline restoration, and associated
street and non-paved surface restoration
.
We received four (4) bids for this project, with R. T. Fox Contractors providing the low
bid. The Engineering Division is recommending award of the contract to R. T. Fox
AWARD OF PUBLIC WORKS BID SCHEDULE “F” – 2011
5 OCTOBER 2011 – PAGE 2.
Contractors, Inc., Edgerton, WI, in the amount of $336,275.00. The bids received are
shown below:
2011-21 Storm Sewer System Improvements
R. T. Fox Contractors, Inc. Total Bid: $336,275.00
5628 Hwy. M
Edgerton, WI 53534
Globe Contractors, Inc. Total Bid: $348,275.00
N50 W23076 Betker Road
Pewaukee, WI 53072
Super Excavators, Inc. Total Bid: $359,415.00
N59 W14601 Bobolink Avenue
Menomonee Falls, WI 53051
E & N Hughes Co., Inc. Total Bid: $395,657.25
N2629 Coplien Road, P.O. Box 408
Monroe, WI 53566
Funding for this project is Note Issue proceeds from prior years.
Contract 2011-22, Milton Avenue and McCormick Drive Water & Sewer
This project includes construction of approximately 500 L.F. of 8” sanitary sewer, 1,200
L.F. of 8”-12” water main, 500 L.F. sanitary sewer and water laterals, and associated
street and non-paved surface restoration.
We received three (3) bids for this project, with Maddrell Excavating providing the low
bid. The Engineering Division is recommending award of the contract to Maddrell
Excavating, LLC, Monroe, WI, in the amount of $246,421.00. The bids received are
shown below:
2011-22 Milton Avenue and McCormick Drive Water & Sewer
Maddrell Excavating, LLC Water Main: $136,601.00
W6886 State Hwy. 11 Sanitary Sewer: $49,935.00
Monroe, WI 53566 Lateral Work: $59,885.00
Total Bid: $246,421.00
R. T. Fox Contractors, Inc. Water Main: $128,350.00
5628 Hwy. M Sanitary Sewer: $39,100.00
Edgerton, WI 53534 Lateral Work: $84,000.00
Total Bid: $251,450.00
AWARD OF PUBLIC WORKS BID SCHEDULE “F” – 2011
5 OCTOBER 2011 – PAGE 3.
Globe Contractors, Inc. Water Main: $146,835.00
N50 W23076 Betker Road Sanitary Sewer: $62,030.00
Pewaukee, WI 53072 Lateral Work: $61,400.00
Total Bid: $270,265.00
Funding for this project is the 2011 Note Issue.
Contract 2011-23, Fuel Island Repairs and Concrete Flatwork
This project at the City Services Center consists of replacing the concrete fueling pad
and fueling island, including disconnecting, salvaging and reinstalling four fuel
dispensers and one “Fuel Force” operator interface station, disconnecting all electrical
components, replacing all conduit and electrical feeds, replacing all fuel piping,
replacing manhole skirts and covers, reconnecting all electrical components, and
replacement of disturbed asphalt pavement.
Although there were two prequalified contractors, we only received one (1) bid for this
project with Stenstrom Petroleum Services providing the low bid. The Engineering
Division is recommending the bid be rejected since it is over budget. The bid received is
shown below:
2011-23 Fuel Island Repairs and Concrete Flatwork
Stenstrom Petroleum Services Total Bid: 92,610.72
2422 Center Street
Rockford, IL 61108
Funding for this project was $50,000 included in the 2011 Vehicle Operation &
Maintenance operating budget. This project will likely be included as a capital project in
the 2013 operating budget.
cc: Eric Levitt
Jay Winzenz
Carl Weber