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Full Agenda Packet AGENDA Citizens Advisory Committee on Appointments October 20, 2011 2:30PM st Municipal Building 1 Floor Conference Room (18 N. Jackson Street, use Wall Street door entrance) 1. Roll Call 2. Approval of June 23, 2011 and September 29, 2011 meeting minutes 3. Selection of recommended nominee for the following Boards, Commissions and Committees: a. Community Development Authority 4. Matters Not on the Agenda 5. Adjournment CITY MANAGER’S OFFICE MEMORANDUM October 10, 2011 TO: Citizens Advisory Committee on Appointments FROM: Rebecca Smith, Management Assistant SUBJECT: October 20, 2011 Meeting Please find below a portion of the items comprising the meeting agenda with additional information provided. Approval of June 23, 2011 and September 29, 2011 meeting minutes Please find attached the minutes from the June 23 and September 29, 2011 meetings for the committee’s review and approval. Selection of recommended nominees for the following Boards, Commissions and Committees There is a vacancy on the Community Development Authority. Please find attached a fact sheet. Also attached are the application forms for the individuals interested in serving. Following any committee discussion, staff asks the committee recommend an applicant for nomination. Members may make a motion to nominate an applicant; once a second is received, a vote will be taken. A simple majority is needed (3 of 5 votes). Record of Citizen Advisory Committee on Appointments June 23, 2011 Page 1 Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the Municipal Building firstfloorconference roomon June 23, 2011. Committee Members Present:Ron Combs, Ed Pulliam,andLarry Squire Staff Present: Rebecca Smithand Tyler Burkart Agenda Items Roll Call The meeting began at approximately 2:30PMwithCombs,PulliamandSquirepresent. Approval of May 19, 2011meeting minutes Combsmotioned approval of the minutes.Pulliamseconded the motion and the vote was 3-0-0 in favor. Selection of recommended nominees for the following Boards, Commissions and Committees: Historic Commission Following committee discussion, Pulliam motioned to recommend Stacie Thompson fill the voting member vacancy. Combs seconded the motion and the vote was 3-0-0 in favor. The meeting adjourned at approximately 2:36PM. These minutes are not official until approved by the Citizen Advisory Committee on Appointments. Rebecca Smith, Management Assistant Record of Citizen Advisory Committee on Appointments September 29, 2011 Page 1 Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the Municipal Building first floor conference room on September 29, 2011. Committee Members Present: Ron Combs, Judith Detert-Moriarty, Ed Pulliam, Larry Squire and Mary Willmer- Sheedy Staff Present: Rebecca Smith and Jean Wulf Agenda Items Roll Call The meeting began at approximately 3:30PM with Combs, Detert-Moriarty, Pulliam, Squire and Willmer- Sheedy present. Smith thanked the Committee for attending on short notice and introduced Jean Wulf to the Committee. Discussion and Possible Action on the Administration’s Approach to Board of Review Membership Wulf explained the Clerk-Treasurer’s Office is having difficulty arranging times for the Board of Review to meet to review assessment objections. Each residential objection takes 45 minutes and each commercial objection is scheduled for one hour. Wulf estimates the Board of Review will need to meet for approximately 100-130 hours from September 15 –the end of October, 2011. The Board of Review is comprised of five voting members and three alternates. Recently, one member (Don Allison) resigned from the Board in writing; one alternate verbally resigned (Gary Wright) and another is having difficulty attending due to work schedules. Time is of the essence with the Board of Review due to the timeline they are under to complete all of the objections in time to create the tax roll. Wulf contacted several previous members of the Board of Review and Craig Gramke and Jim Tibbetts agreed to serve again. Craig Gramke previously served on the Board of Review, is also a Chief Election Inspector and has a flexible schedule. Jim Tibbetts also previously served on the Board and is willing to serve again. Wulf explained the importance of having the new members familiar with the objection process because there isn’t time for a volunteer with no experience to receive the training to be effective for this year’s Board of Review. Following Committee discussion, Squire made a motion to recommend Craig Gramke as a voting member for the Board of Review and Jim Tibbetts as an alternate member of the Board of Review and to support the Administration’s approach to the Board of Review vacancies. Detert-Moriarty seconded the motion and it passed5-0-0. Matters Not on the Agenda Willmer-Sheedy indicated that she has received emails that she feels are inappropriate from a citizen. She plans to respond to the citizen stating that she does not want to receive inappropriate emails in the future. Pulliam suggested the emails be forwarded to the City Attorney for his information. Adjournment The meeting adjourned at approximately 3:50PM. These minutes are not official until approved by the Citizen Advisory Committee on Appointments. Rebecca Smith, Management Assistant Page 1 Fact Sheet for Community Development Authority Purpose The CDA is responsible for providing oversight into the Rental Assistance Program; and planning and implementing various community development programs including: housing improvement programs, homeownership programs, and neighborhood redevelopment programs. Vacancy  1 vacancy (term expires 2013) Eligibility to Serve To be eligible for an appointment to this committee, residents must have interest or knowledge in the committee’s subject matter and residency in the City of Janesville is required. Volunteers should also be available to meet at the committee’s regular meeting time. Current Members Name Address Occupation Part-time Director and Pastor for Grace Community; Part-time Bus Michael Bachmeyer Driver for Janesville Transit (resigned) 425 Madison Street System Retired – Dane County 911 Richard Ellingson 17 S Atwood Avenue Communications Center George Fenn 100 N Franklin #203 Retired – Income Tax Preparer Gorman & Company – Heidi Holden 462 N Terrace Street Compliance Specialist Samuel Liebert (Councilmember) 234 N Terrace Street UW-Rock County student Sylvia Moore 1518 W Memorial Drive Student Russ Steeber Retired Rock County Sheriff’s (Councilmember) 4266 Greenbriar Drive Department - Captain Volunteers Name Address Occupation Wesley Davis (re- appointed to Cable Advisory) 4210 Castlemoor Drive Retired - Part-time Teacher Todd Erickson 420 Augusta Street Student – Criminal Justice Angelia Hamann 2805 Mackintosh Drive Unemployed Scott Hennings 51 South Main Rock County – Mobility Manager Page 2 Name Address Occupation 1112 W Burbank Ave Joe Hoppenjan #208 Odd Jobs Allen Jeannette 114 Clark St Apt #1 Student Jeff Joyner 715 McKinley Street Unemployed Andrew Kronquist (currently serves on Cable 3412 Canterbury Lane Digi-Star – Engineering Tech Advisory Committee) Hostess Brands – Route Sales Vincent Oblak II 1553 Lafayette Street Representative Donna Panico 2200 N Sumac Drive Realtor Michael Rhodes 407 S Academy Street Unemployed Hampton Inn – General David Siker (appointed to 4115 Eastridge Drive Manager Plan Commission) John Smecko 2926 N Wright Road Builder – Real Estate Broker Dane County Sheriff – Deputy Michelle Vick 2530 Greenwood Drive Sheriff Gary Wright (appointed to Citizens Board of Review, 1202 Hamilton Avenue Unemployed Manager Alt. 3) verbally resigned The applicants below indicated on their Committee Member Application Form a desire to serve on “Any Committee”. Please note, following the May 2011 Citizen Advisory Committee on Appointments meeting, the “Any Committee” option was removed from the Committee Member Application Form. Wesley Davis Todd Erickson Jeffrey Joyner Vince Oblak II Michael Rhodes