Minutes 08-16-11
APPROVED 9/20/11
Hedberg Public Library
Board of Trustees Meeting
August 16, 2011
Minutes
Trustees present: Kathryn Shebiel, Lois Smith, Carole Bennett, Dave Carlson, Randy
Golackson, Doug Derby.
Trustees absent: Quiana Polk, Cathy Jennings, Chuck Goldstein.
HPL Staff present: Bryan McCormick, Sharon Alfano, Jean Yeomans, Carol Kuntzelman,
Sharon Grover, Emrick Gunderson, Mary Buelow, Michelle Dennis, Janet Morehart.
The meeting was called to order at 4:30 p.m. by Vice-President Shebiel.
Approval of Minutes
Bennett made a spelling correction to page 2, line 6, to change “embassy’s” to “embassies’”.
Bennett made a correction to page 2, line 2 to delete the word “to”. She also made a correction
to page 2, line 4 to delete the word “is” and replace it with “there”.
Carlson moved to approve the minutes, Derby seconded, and the motion passed.
Presentation
None
Review of Operating Statement
Board members reviewed the statement. No action was required by the board.
Expenditure Approval
Bennett moved for approval of the August 17, 2011 expenditure list, Jennings seconded and
motion carried.
Reports
Activity reports—Library staff gave reports of recent activities.
ALS report—Carlson said the board had a discussion about the cut in state funding. There was
no quorum at the meeting.
Friends of HPL—No meeting was held in July. McCormick said that the Friends may appoint a
liaison to the HPL board.
Old Business
Board policy A201 Borrowing Privileges—Teacher loan cards--- Bennett moved for approval,
seconded by Derby. After discussing the A201 Borrowing Privileges policy, and agreement was
APPROVED 9/20/11
reached by the board, Shebiel read the motion discussed to include: (page one, item #3 under
“Eligible Borrowers”)
3. Any organization, for profit or not for profit, operating within the Arrowhead Library System
(ALS) service area. Borrowers’ cards issued to these organizations are referred to as Business
Cards. Applications for business cards must be made by an authorized officer of the
organization. The organization assumes full financial responsibility for all materials borrowed
and fines on the card. Organizations which are located within other library systems are subject
to the same eligibility for HPL use as are individual patrons from the same area. The Library
Director may establish limits on items that can be checked out on a business card (e.g. no
Jackpot items).
(page one, item #4, first sentence)
4. Any teacher, media specialist or school administrator in any public or private K-12 school,
preschool, home school, licensed daycare center or licensed home daycare provider living or
working within Rock County.
(page two, second paragraph under “Identification”
Applicants for special cards, like Teacher Loan Cards, will be asked to present proof of
eligibility. This proof will include, but not limited to, a school ID card or a letter from the school
or district in which they are employed, licensure as a home day care provider or day care center
or certification of home schooling.
The board voted on the motion to approve the policy A201 Borrowing Privileges—Teacher Loan
Card. The motion passed.
Proposed Board Policy A105 Fundraising and Financial Gain—Board members reviewed the
proposed policy. McCormick said that he had given the policy to the City Attorney for his
consideration and will bring the proposed policy back to the board after the management team
reviews it.
Strategic Plan update—McCormick reviewed items in the strategic plan and the progress
achieved to date.
New Business
2012 Budget—McCormick said the 2012 budget will be a flat budget, and that county funding
may not be able to fund at 100%. He said that the board budget committee will meet to decide
how to proceed.
A Night at the Library Fundraiser with the Friends of HPL and The Literacy Connection—
McCormick shared some of the planned activities that will be held throughout the evening on
th
September 24. Bennett moved that the board approve the event. Smith seconded. Motion
passed.
APPROVED 9/20/11
Matters Not on the Agenda
None
Communications
McCormick shared notes of appreciation that he received for great library service.
Closed Session
Bennett moved for “Consideration of a motion to convene into closed session, pursuant to
Section 19.85 (1) (c) of the Wisconsin Statutes for the purpose of considering employment,
promotion, compensation or performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility—this is to finalize the
performance review of the Library Director Bryan McCormick.” Smith seconded. Motion
carried.
The board convened in closed session at 6:10 p.m. At 6:20 p.m., the board went into open
session, then adjourned the meeting.
Submitted,
Janet Morehart
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES