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Minutes 06-21-11 APPROVED 7/19/11 Hedberg Public Library Board of Trustees Meeting June 21, 2011 Minutes Trustees present: Chuck Goldstein, Randy Golackson, Dave Carlson, Doug Derby, Carole Bennett, Cathy Jennings, Kathryn Shebiel, Lois Smith. Trustees absent: Quiana Polk. HPL staff present: Bryan McCormick, Sharon Alfano, Jean Yeomans, Sharon Grover, Mary Buelow, Janet Morehart, summer student intern Travis Wood. The meeting was called to order at 4:33 by President Goldstein. Approval of Minutes Bennett made a correction to the minutes in the second paragraph that should read Michelle “Dennis”, not “Drew”. Smith moved for approval of the May 17, 2011 board meeting minutes as amended, seconded by Jennings and the motion carried. Presentation Wood gave a report to the board about his experiences working with the children’s staff and patrons, helping with the summer library program, and how much he has enjoyed it Review of Operating Statement Board members reviewed the statement. McCormick said that the library received $57,625 through the dissolution of TIF 14 money that will be put into the fund balance. Golackson asked about the Early Literacy Grant expenses and what is purchased with that money. McCormick said the money is not part of our operating budget but it is in a separate account. He said that this information is included in our annual report. Shebiel said that she would like to see a list showing how much money is received, what the balance is, and what is purchased with the money. Golackson asked that staff provide updates in their narrative monthly reports to the board. Approval of Expenditures McCormick told the board that the library is purchasing access to a database that will be helpful when applying for grants from corporations and other non- APPROVED 7/19/11 profit institutions. The database subscription is for 5-years and comes at a substantial discount when paid up front. The database includes information regarding past recipients of grant money, the amounts, what the projects were, and who to contact, an invaluable amount of information that will be helpful when applying for grants. Access to the database will be for library employee use and will not be accessible to the general public. Carlson moved to approve the expenditure list dated June 22, 2011, seconded by Shebiel and the motion carried. Reports Library staff gave reports of recent activities. McCormick said that he has an intern working for him from the UW- Madison School of Library Science. She will be here 150 hours working on special projects. Carlson asked how the Early Literacy Workshop turned out. Sharon Grover gave a brief report. ALS Report—Derby said that the ALS board was happy to receive the Library Services and Technology grant which will provide additional funds to train staff and the public. He also said that WISCNET was approved. Friends of HPL Report—McCormick said that the tulip sale was successful in that they were all sold out. He said that the Friends were providing funds for two raffle baskets for the Harry Potter program July 8. Old Business Library Foundation follow-up—Sharon Alfano distributed a handout that detailed the HPL Foundation board members and their terms of office. She also provided a summary of where the funds are invested. Effective Library Board workshop feedback—Chuck asked if there were any comments from those who attended. McCormick said that he could get the presentation material for anyone who wanted to review it. New Business WiscNet—McCormick explained that WiscNet has been around for over 20 years and it provides great service to libraries. He said that WiscNet service was included in the state budget and will be in operation for the next two years. He said that during that time, we will try to influence legislators of the importance of the service that WiscNet provides. APPROVED 7/19/11 Appointments to ALS board, Friends’ board, HPL Foundation board—Golackson nominated Dave Carlson to serve on the ALS Board, seconded by Bennett, motion carried. Golackson nominated Bennett to serve on the Friends’ board, seconded by Derby, motion carried. Golackson nominated Shebiel to serve a 2-year term on the Foundation board, seconded by Bennett, motion carried. Harry Potter Program—Grover said that the next movie in the series will be released July 15. She told the board about the July 8 party, 6-8 p.m. being planned at HPL. Communications McCormick told the board about a “Night at the Library” program being planned for September 24, 2011 being co-sponsored by the Literacy Connection and the Friends of HPL. Closed Session Smith moved that the board convene in closed session, pursuant to Section 19.85(1)(c) of the Wisconsin Statutes for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility—(this is the performance review of the library director, Bryan McCormick). Bennett seconded and motion carried. The board went into closed session at 6 p.m. Submitted, Janet Morehart