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#4 Reports A. Activities Report Hedberg Public Library Activity Report May 2011 Adult Services Bilingual Outreach René hosted the Cinco de mayo celebration with the Parker HS Spanish students and teacher. Hosting a Multicultural Fair She presented a session, , at WAPL. HPL received a donation of 7 books from a Latino patron. He told René that he wanted to donate the books because he has received so much help from the materials that we have in our Spanish collection and he wanted to give something back to us. She also gave him information about Southern Wisconsin Interpreting and Translation Services when he asked about what his son needed to do to be certified as an interpreter. René responded to a question from a Crandon Public Library librarian about books in Spanish for children. The question was passed on to her from someone from the Wisconsin Valley Library Service. Adult Services HPL patrons were treated to a program featuring author Brian Freeman in May. Freeman writes the Jonathan Stride, a police lieutenant in Grand Rapids, MN series and has recently published a standalone book set in Door County. Freeman’s program was taped by JATV. Another author, Richard Hamilton, visited HPL in May to promote his book about the Civil War. Mr. Hamilton, dressed up in a uniform like one his ancestor may have worn, spoke about what it th like for his ancestor to participate in the conflict. Hamilton’s latest book is about the 18 Wisconsin Infantry Regiment, based on the letters of Captain Robert S. McMichael’s Civil War letters. The Civil War Roundtable group provided refreshments that evening. JATV taped the program. The Downtown Riverfront Park Committee organized a park clean-up day for May 24 and spent two and a half hours weeding and pruning bushes and perennials around the southwest perimeter of the building. Jean Yeomans, Burdette Richter (Friends Administrator) and Michelle Drew (Friends Board member) joined the Janesville Noon Lions Club in the clean up. Another clean up day is scheduled for June to finish up tasks that weren’t completed. The topic featured at Cedar View, St. Elizabeth’s Nursing Home, and Regency House was “How Our States Got Their Shapes”. The topic was based on the popular History Channel program and its companion book of the same name. One of the most interesting parts of the program, according to the audiences, was the information about how the top 60 mile section of Illinois was originally part of the Wisconsin Territory but was lost to Illinois because they wanted to have access via the Great Lakes and the Erie Canal to New York, therefore avoiding commerce becoming dependent on southern slave-holding states via the Mississippi River. Collection Development The collection team selected 2011’s new neighborhoods which will cover such topics as travel, vehicle repair, children’s graphic novels, children’s concept books, children’s world language materials, and a small business collection. Collection of statistics on in-library use of magazines was completed in May. Data on magazine circulation and usage is being tabulated and analyzed with results to be presented to the collection team at the June meeting. Titles with low circulation and use will be recommended for cancellation in 2012. The collection manager will report on the final decision for cuts, and the corresponding budget savings, in July. Human Resources/Accounting Theresa Biele received an “I Made a Difference” award for her special efforts made in obtaining materials. In accounting, HPL’s share of May’s TIF dissolution added $57,625 to miscellaneous revenue. June’s expenditure approval list includes grant expenses that are excluded from operating expenses in the June 2011 Expenditure Approval List Added to Operating Statement page. Reference Services We continue to receive questions about the Overdrive downloadable ebook and audiobook service. Carol Kuntzelman will hold another Overdrive class on Tuesday June 21 at 3:30 pm. Reference librarian Sue Braden gave a library tour to the Salvation Army’s Men’s Group on May 10. These individuals are not frequent library users, and primarily associated libraries with school homework. Sue focused her presentation on library resources useful for adults and on library card privileges and responsibilities. Reference librarian Diana McDonald attended the Early Literacy Workshop on May 18 and 19. Diana works with Laurie Bartz regularly on “information based” teen programs such as College Goal Sunday and the Teen Job Fair. Diana and Laurie plan to use information from the workshop to work with teenage mothers in Janesville. On May 31, Beth Wheelock at WCLO interviewed reference librarian Kate Hull and Children’s Department Head Sharon Grover. They discussed upcoming and ongoing programs including the Childrens’ and Teens’ Summer Library Programs, computer classes, “Reading on the Rock” and “Mondays are Murder” book discussion groups, and the June 20 program with young adult author Franny Billingsley. They described the process for getting a library card, and emphasized that all programs are free and fun. Mary Buelow participated in a City of Janesville committee to review employee suggestions for saving money in the 2012 budget cycle and beyond. Mary was a member of the “Gold Team”, which reviewed suggestions from Transit, Engineering, Water, Community Development, and Fire Departments, as well as the library. The team rated each suggestion as “implement immediately”, “2012 budget”, “long range” or “not recommended”. If the team was not certain a suggestion would be cost effective, they issued an “implement immediately” rating so the relevant department head would continue analysis on the costs and benefits. All suggestions and recommendations will be forwarded to the Department Heads and the City Manager office, and from there to the City Council or Library Board, whichever is appropriate. Question of the Month - The May Service Desk staff included a training session about helping patrons about Reference questions about computers. This question was asked at the Reference Desk, then was used as an example in the training. Patron’s original question – Do we have a class for Microsoft Publisher? Library staff followed up with a reference interview, using the “five pieces of evidence” model. 1.What does the patron really need to know? How to align a document in Microsoft Publisher 2007. Patron wants to make a program for church. It will be four pages long. She does this at home in Publisher, but can’t get things to line up. 2.How will the information be used? What prompted the question? On her home computer, to make a four page document 3.How much information is needed? In what format? Is reading ability a factor? Language proficiency? Patron needs a description over the phone, OR patron needs a description with pictures that she can pick up at the library 4.What does the patron already know about the topic? Patron has worked with Publisher a little bit, but not a lot 5.When does the patron need the information? In one week Staff search strategy: Staff entered the search Microsoft publisher help in Google, which lead to the “help” pages for Publisher on Microsoft’s company web site. The staff member then searched “page layout” and came up with several topics that might be useful. The staff member also pulled two books on Microsoft Publisher 2007 which contained instructions and step by step screen shots explaining the page layout functions and process. Staff member called the patron and described what she had found. The patron requested we hold the books for her to pick up. Technical Services Technical services staff met with public information and building staff to discuss plans for the first of the new neighborhood collections—travel materials. Travel books will be shifted to provide higher visibility, and audiovisual materials, including DVDs, will be interfiled with the print. The new collection will include eye-catching displays and signage. Time frame for unveiling the new neighborhood is tentatively set for mid-summer. The Head of Technical Services began the process to set up the OverDrive Advantage program. Foundation funds are being used to order multiple copies of popular, bestseller downloadable e- book titles for Hedberg patrons. The added copies will only be available to HPL cardholders and should reduce the wait time for these high demand titles. Youth Services Children’s Services The Winter/Spring programming season finished on May 13 with a strong showing for such a short month. Thirty-five children attended the two Library Explorers programs and, with guidance from Shannon Murphy-Tollefsrud and Karin Timmermann, created many of the beautiful decorations currently displayed in the Children’s Room for the summer reading program, “One World, Many Stories.” Storytimes continued to have high attendance with 462 children and adults at the 14 programs. Children’s Room staff went out to 10 schools where they did 17 presentations for 1,784 children and 114 adults. School visits are continuing through June 8; students seem very enthusiastic about the summer program. The Children’s Room was a popular place for visits in May. Three school groups totaling 118 children and 19 adults came in for stories and tours, while 74 children and 27 adults came in for browsing and general fun at the library. Our Early Literacy Workshop was a huge success with 79 in attendance over the course of the two days. Everyone in Youth Services is looking forward to incorporating the many things we learned into our programs for children, families, and care givers. Our brains are practically bursting with new ideas that we will discuss over the summer and implement beginning with our fall programs. We have been notified that we will receive full funding ($15,000) for our LSTA grant, “Early Literacy: A Community-Based Partnership.” This will allow us to realize all the pieces of early literacy practice and promotion that will flow from the workshop. Young Adult Services Twenty TAB members attended an after-hours event on Friday, May 6 to conclude the year. Certificates of appreciation were given to all TAB members and officers. A Scavenger Hunt based on the book and movie series Indiana Jones was held throughout the library. The game Shipwreck was the highlight of the evening! Forty-one students participated in TAB in 2010-11 with up to 30 attending regularly. Jonathan Friesen, author of two young adult books and one children’s book, visited middle and high schools in Janesville and also gave an evening presentation at the library thanks to a partnership with Shelley Gard and Christine Pumilia at Craig High School and the School District of Janesville. Friesen’s fascinating and moving story of living with Tourette Syndrome was taped and will air on JATV. “Read Around the World in 50 Days” is the theme of this summer’s teen library program. Visits to schools began in May and preparations are well underway. Edison Middle School sixth graders visited the library for a tour. In addition, a group of eighth graders from Delavan were given a tour and stayed to work on research papers. Sue Braden described several reference books and resources during the tour. Other  Laurie Bartz attended the 2010 National College Goal Sunday (CGS) Forum in San Antonio, TX. Sessions included: Showcase College Goal Sunday (displays from states represented at the forum) o KnowHow2Go with presenters from the American Council on Education and the o Lumina Foundation Teaming to Achieve Organizational Goals o College Goal Sunday Grant Application and Reporting Process o Using Collaborative Evaluation Techniques to Improve Programs o Communication + Collaboration = Successful Community Driven College o Access Initiatives Sponsor A Scholar o Maximizing Your Resources o Roundtable Discussions on Grant Writing and Outreach Using Social Networking o Evaluating College Goal Sunday: 2011 and the Future (member of panel) o Collaborating for Success o  Laurie Bartz also attended first meeting of the national CGS Evaluation Committee to which she has recently been appointed.  Sharon Grover was elected to and has been appointed chair of the 2013 Michael L. Printz Award Committee. This award is given annually by the Young Adult Library Services Association (YALSA) for “a book that exemplifies excellence in young adult literature.”  Laurie Bartz has been appointed Administrative Assistant to the 2013 Printz Award Committee. Laurie and Sharon are planning to incorporate teens, teachers, and librarians in reading along with them and will hold a mock-Printz Award discussion attending the “real” Printz Award deliberations in January of 2012.