#1 Approval of Minutes
Hedberg Public Library
Board of Trustees Meeting
May 17, 2011
Minutes
Trustees Present: David Carlson, Randy Golackson, Cathy Jennings, Kathryn Shebiel, Doug
Derby, Chuck Goldstein, Lois Smith, Carole Bennett, and Quiana Polk.
HPL Staff Present: Emrick Gunderson, Sharon Alfano, Michelle Drew, Sharon Grover, and Jean
Yeomans
The meeting was called to order at 4:34 p.m. by President Carlson.
New Head of Circulation Services, Michelle Dennis, was introduced.
Approval of April 19, 2011 Board Meeting Minutes
A correction was made to the 2 paragraph under New Business-Nominating Committee. The
nd
first sentence should read “ that Cathy Jennings and Kathryn would
Carlson announcedShebiel
serve on the nominating committee.” Goldstein moved for approval, with the correction.
Shebiel seconded. Motion carried.
Presentation
Sharon Alfano, Business Manager, presented an overview of the Hedberg Public Library
Foundation. President Carlson requested information about the next vacancies on the
Foundation board and their terms of service.
Review of Operating Statement
Board members reviewed the operating statement. No action was required by the board.
Expenditure Approval
Bennett made a motion to approve the expenditures for the month of April 2011. Derby
seconded the motion. Motion carried.
Reports
Activities Report—Library staff gave reports of recent activities. Jean Yeomans requested her
report be amended to show that René Bue has been invited for membership on the
to apply
Americás Book Award committee. Michelle Dennis reported that the print circulation statistics
for April 2011 were exactly the same as the print circulation statistics for the previous April.
McCormick commented on the recent visit of librarians from Estonia and the activities they
participated in while in Janesville.
Arrowhead Library System Report—Derby reported that ALS will receive the remaining LSTA grant
funds for system-wide computer classes taught by Sheryl Oberle which will cover the remainder
of 2011. In addition, ALS will receive a $2,000 grant from the Beloit ALTRUSA club. An additional
$100,000 of federal monies will be given to the Wisconsin Public Library Consortium, of which ALS
is a member, to purchase addition e-books.
Friends of the Library—McCormick announced that the May 7, 2011 book sale raised less than
$500. On Thursday, May 19, the Friends board, at their monthly board meeting, will choose two
locations in the park for two new picnic tables. On Tuesday, May 24, the annual park cleanup
will begin at 3:30 p.m., involving the Lions and the Friends volunteers.
Old Business
Effective Library Boards—Saturday, May 21 from 9:30 to 11:00 a.m. McCormick announced that
there are 14 or 15 people attending the workshop. Clinton, Beloit, Edgerton, and Janesville’s
public libraries are represented to date.
Nominating Committee—Jennings and Shebiel nominated Chuck Goldstein for the office of
President and Kathyrn Shebiel for the office of Vice-President. Smith made a motion to close the
nominations by acclamation and to accept nominations as presented. Golackson seconded
the motion. Motion carried.
Director Review Process—President Carlson reported it is permissible (referencing his contact
with Sue Musick at City Hall) to email both the 2010 and 2011 review documents to board
members. The Director Review committee will set a date to draft the 2011 evaluation.
New Business
WAPC Conference—Wisconsin Association of PEG Channels (Public, Education, and
Government—JATV is a member). McCormick shared information about sessions he attended
at the May 5/6 conference regarding revenue-generating funding and the Community
thth
Access Preservation Act of 2011 (introduced by Congresswoman Tammy Baldwin Wisconsin and
Congressman Steve LaTourette of Ohio).
HPL Academy—McCormick provided background information about the Academy which seeks
to educate library/literacy professionals about best practices.
Proposed Policy Discussion—Items to include in a policy for fundraisers held at the library.
McCormick referenced a memo sent to board members on May 12, 2011 and cited Kenosha
Public Library’s policy as an example. Additional policy items suggested by board members
included:
Admission charge
Setup/clean up responsibilities
Insurance
Guidelines for groups (must be non-profit)
Policy language could be similar to that of our group study room policy
Forms for sign up that may include an outline of the proposed event
Groups must present their request to the board for confirmation
Communications
Jean Yeomans shared an email from a patron thanking the Reference librarians for their
assistance in answering her question.
Adjournment
Bennett moved to adjourn, Jennings seconded, and the motion carried. The meeting
adjourned at 5:56 p.m.
Submitted by,
Jean Yeomans
NOT OFFICIAL UNTIL APPROVED BY THE HPL BOARD OF TRUSTEES