#6 Financial gain request from Downtown Development Alliance to host four "Picnic In The Park" events
LEISURE SERVICES DEPARTMENT MEMORANDUM
May 25, 2011
TO: City Council
FROM: Shelley Slapak, Acting Recreation Director
SUBJECT: Action on a Financial Gain Request from Downtown Development Alliance
Introduction
The Downtown Development Alliance, a 501(c)3 organization, has submitted an application
requesting approval of a public event to encourage public use of downtown parks and benefit
the organization’s activities fund used for promoting downtown Janesville. The organization
would like to host four “Picnic In The Park” events at 4 separate downtown parks on 4 dates
as follows: 1) June 12, 2011 at Fireman’s Park; 2) July 10, 2011 at Library Park; 3) August
14, 2011 at Jefferson Park; and 4) September 11, 2011 at Lower Courthouse Park. These
picnics are intended to be community picnics where families may bring their blankets and
picnic food to the park and enjoy mingling with fellow citizens, while becoming familiar with
some of the downtown parks. Donations will be accepted and concessions available for
purchase. Children’s activities and musical entertainment may also be offered. According to
Chapter 12.62, in section 12.62.02 of the Janesville Municipal Code, the City Council must
approve all first time special event applications involving financial gain. Attached are copies
of the application for each date and location, along with the recycling plan for each date.
Background
The Downtown Development Alliance has provided the Leisure Services Department with
completed applications and recycling plans for each event date. The appropriate event fee
will be paid, and a certificate of liability insurance will be provided once the event is approved.
Staff Recommendation
Leisure Services has reviewed this application, and staff recommends that the City Council
approve the request from the Downtown Development Alliance to conduct a public event as
outlined above to benefit the organization and to encourage public use of downtown facilities.
City Manager Recommendation
The City Manager concurs with the recommendation. Due to timing the Fireman’s Park event
is the weekend of this Council action.
Suggested Motion
I move to approve the financial gain request from the Downtown Development Alliance the
“Picnic In The Park” events as submitted.
Attachments
Cc: Eric Levitt, City Manager
Jacob J. Winzenz, Assistant City Manager/Director of Administrative Services
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