#2 Memo
CITY MANAGER’S OFFICE MEMORANDUM
May 9, 2011
TO: Citizens Advisory Committee on Appointments
FROM: Rebecca Smith, Management Assistant
SUBJECT: May 19, 2011 Meeting
Please find below a portion of the items comprising the meeting agenda with additional information
provided.
Approval of March 18, 2011 meeting minutes
Please find attached the minutes from the March 18, 2011 meeting for the committee’s review and
approval.
Selection of Committee Chair
Council Policy Statement #82 requires this committee to select a chair. The duties of the chair include
calling and facilitating the meeting. Committee members may make a motion to nominate themselves
or another member for Chair; once a second is received, a vote will be taken. A simple majority is
needed (3 of 5 votes).
Selection of recommended nominees for the following Boards, Commissions and Committees
There are two vacancies on the Plan Commission. Please find attached a fact sheet. Also attached
are the application forms for the individuals interested in serving. Individuals interested in serving on
any committee are noted for your reference.
Following any committee discussion, staff asks the committee recommend an applicant for
nomination. Members may make a motion to nominate an applicant; once a second is received, a
vote will be taken. A simple majority is needed (3 of 5 votes).
Discussion and Possible Action on Volunteer Application Changes
Staff asks the Committee to consider a suggestion for a change to the volunteer application. Staff
suggests the “any committee” option be removed from the form. Citizens would still be able to
volunteer to serve on any or all of the city’s standing committees. Removing the “any committee” box
would require the volunteer to actively review each committee option and actively select the ones he
or she is interested in.