Minutes 03-15-11
APPROVED 4/19/11
Hedberg Public Library
Board of Trustees Meeting
March 15, 2011
Minutes
Trustees present: Dave Carlson, Randy Golackson, Cathy Jennings, Kathryn
Shebiel, Chuck Goldstein, Quiana Johnikin.
Trustees absent: Lois Smith, Carole Bennett, Doug Derby.
HPL staff present: Bryan McCormick, Janet Morehart, Jean Yeomans, Sharon
Alfano, Sharon Grover, Mary Buelow.
The meeting was called to order at 4:30 p.m. by President Carlson.
Approval of Minutes
Goldstein moved for approval of the February 15, 2011 board meeting minutes.
Shebiel seconded and motion carried.
Review of Operating Statement
Board members reviewed the statement. No action was required by the board.
Carlson said the library staff and administration should be commended for their
work in keeping the library budget low…….The board agreed…….
Expenditure Approval
Golackson moved for approval of the March 16, 2011 expenditure list. Jennings
seconded and motion carried.
Reports
Activities Report—Library staff gave reports of recent activities. McCormick said
that through his participation in the Academy of Educational Development,
three librarians and one translator from Estonia will be visiting HPL and the
Janesville area in April.
A correction was made to the “Circulation by Format” section of the February
2011 HPL Statistics report. Print items should indicate 48,775 items; video items
26,975; and audio items 12,879, and a total number of circulated items 88,629.
ALS Report—McCormick said that the computer classes at the other ALS libraries
taught by computer trainer Sheryl Oberle have filled up and the budget for
these classes may not stretch until the end of 2011. He also reported that the
broadband grant application was not accepted.
APPROVED 4/19/11
McCormick said the board workshop has been rescheduled to be held
Saturday, May 21, not May 14.
Friends of HPL—McCormick said that HPL graphic artist Rebecca Haefner, gave
a presentation to the Friends board about the upcoming program on April 10 of
the “Incredible Edible Book Challenge” that will be held during National Library
Week which is April 10-16.
Old Business
Head of Circulation search process—McCormick said that there are four
interviews scheduled after which they will narrow the search to one candidate.
Shebiel asked that the board be notified before they read it in the paper.
McCormick said he would inform the board of the selected candidate.
New Business
Annual Report—McCormick summarized the 2010 annual report documents.
Shebiel moved that the board accept the report, seconded by Goldstein.
Motion carried.
Biennial Budget update—McCormick reported that city manager Eric Levitt
spoke to library staff members about the upcoming budget on April 15.
McCormick spoke to the board about the budget repair bill. He said that the
city will experience a loss of revenue from $1.5-2 million dollars. He said that a
loss of revenue means a loss of services that the library can provide. He
reported that the library’s budgets for 2012 and 2013 will have a 0% levy
increase.
McCormick said that library services are an important quality of life and that he
plans to assemble a group of people to look ahead at the big picture and have
a strategy in place by budget time in the fall.
Trustee Essential 14, 15, & 16—Board members reviewed and discussed items in
the manual.
Communications
Carlson congratulated Cathy Jennings on the 2010 Trivia Literacy event.
Adjournment
Goldstein moved that the meeting be adjourned, Jennings seconded and the
meeting adjourned at 5:59 p.m.
Submitted,
APPROVED 4/19/11
Janet Morehart