#2 Agenda Memo
CITY MANAGER’S OFFICE MEMORANDUM
January 7, 2011
TO: Citizens Advisory Committee on Appointments
FROM: Rebecca Smith, Management Assistant
SUBJECT: January 26, 2011 Meeting
Please find below a portion of the items comprising the meeting agenda with additional information
provided.
Approval of December 8, 2010 meeting minutes
Please find attached the minutes of the last meeting for the committee’s review and approval.
Selection of recommended nominees for the following Boards, Commissions and Committees
There is one vacancy on the Plan Commission. Please find attached a fact sheet for this commission.
Also attached are the application forms for the individuals interested in serving. Individuals interested
in serving on any committee are noted for your reference.
Following any committee discussion, staff asks the committee recommend an applicant for
nomination. Members may make a motion to nominate an applicant; once a second is received, a
vote will be taken. A simple majority is needed (3 of 5 votes).
Follow up from December 8 Meeting
In an effort to get more individuals to volunteer and to increase the diversity of the applicants, as
discussed at the December 8 meeting, staff created a flyer about the vacancy, as attached. The
poster was displayed at the library and also shared with the Neighborhood Action Team. Staff also
contacted representatives of the Latino Service providers group, the League of Women Voters and
the Diversity Action Team to ask them to share information about the vacancy with their membership.
The flyer was in addition to writing a press release and placing info to the city website about the
vacancy.
Set date for next meeting
Staff asks the committee bring their calendars to this meeting to assist with scheduling the next
meeting. The next meeting will be to review vacancies as part of the annual appointment process.
Staff would like to have the next meeting scheduled for March 18, 21 or 22
. (the week of March
21 is the Janesville school district spring break week)