#1 2011 Budget Final Approval
DEPARTMENT: HEDBERG PUBLIC LIBRARY
GOAL:
To provide efficient, high-quality, convenient library service to all residents.
OBJECTIVES:
To provide prompt and accurate information to individuals, groups, businesses and government.
To instill a love of reading and learning in all residents, especially children.
To provide materials for reading, listening and viewing, which educate, entertain and improve life
skills.
To assist elementary and secondary students with information, materials and services that support
their formal education assignments and interests.
To inform people of what materials and services are offered, instruct people in how to use them and
encourage their use.
PROGRAM ACTIVITY STATEMENT:
The Library provides books, periodicals, audiovisual materials and other items to loan to the public on a
wide range of subjects. In addition to materials that circulate, the Library owns and has access to a great
deal of information that patrons utilize directly or with assistance from Library staff. Much of this
information is available in electronic format. The Hedberg Public Library Strategic Plan emphasizes our
services, creating partnerships, and communicating the mission and value of the library. We are meeting
our strategic goals in the following ways: Assisting individuals and local businesses by answering a wide
variety of questions; Working with local schools to provide resources, programming assistance, and
computer training; Offering a wide variety of children’s and adult programs that provide information and
promote reading at all levels; Providing community outreach services, such as cooperation with other
agencies to meet their information needs, and the delivery of materials to nursing homes and homebound
individuals; Working with local businesses and non-profit groups to provide programs and services that
benefit the community; Committed to being a place where the public can stay informed not only about
library services but city/local services as well; Offering a range of computer training classes for the
public in a variety of skill levels, training that will help the patron find a job, research an issue, write a
word document, enroll or work on school activities, or even set up an email account.
The Hedberg Public Library is open seven days a week (currently open 72 hours per week). In 2011 the
library is planning to close at 5pm on Friday evenings instead of 9pm (68 hours per week). The Library
has an active friends’ organization and a foundation that provides enhancements to basic Library service.
The Hedberg Public Library is the resource library for the Arrowhead Library System and is frequently
visited by people who live outside Janesville. Revenue received from Rock County is formula-driven
based on circulation from township residents and in 2009, 22.8% of the circulation was to non-residents.
Hedberg Public Library
REGULAR POSITIONS:
Director1
Department Heads4
Business Manager1
Operations Coordinator1
Public Information Coordinator (part-time)1
Computer Systems Manager1
Librarians5
Librarians (part-time)4
Support Staff9
Support Staff (part-time)37
Custodians2
66
Hedberg Public Library
2009201020102011
ActualBudgetEstimatedProposed
ACTIVITIES:
Total Circulation1,199,6061,225,0001,115,6351,120,000
Circulation (Per Hour)319326298300
Registered Patrons (New)2,4335,0001,0001,000
Registered Patrons (Total)64,24565,00066,00067,000
Programs, Group Visits, Classes, Etc.8301,0001,0001,000
Participants in All Group Contacts32,42231,50031,50032,000
Volunteers (Hours)7,2697,6507,4007,500
ELEMENT COST:
Administration$495,406$498,108$508,623$513,879
Circulation Services729,192650,719622,398625,911
Operations361,628395,814379,730415,372
Reference541,053687,419666,703667,089
Computer Systems219,876223,938185,024219,613
Technical Services812,921796,093770,886813,539
Youth Services573,585586,954599,280604,299
Operations Subtotal3,733,6613,839,0453,732,6443,859,702
Debt Service176,152233,152233,152241,086
Total$3,909,813$4,072,197$3,965,796$4,100,788
SIGNIFICANT EXPENDITURE, STAFFING AND PROGRAM CHANGES:
This budget provides for a decrease in service levels by closing at 5pm on Friday instead of at 9pm
($29,620). The 2011 budget for the Hedberg Public Library reflects the need to continue to provide high
levels of service and programming to a community with growing and diverse needs
Personal Services has a net decrease of $50,097 primarily due to Hourly Wages ($63,795), Temporary
Wages ($3,987), Health Insurance ($2,330) and Training ($2,625), partially offset by increases in
Salaries and Benefits ($22,640).
Contractual Services has a net increase of $60,271 due to increases in Building Maintenance ($12,180),
Electricity ($3,255), Equipment Maintenance ($25,795), Conference expenditures ($2,245), Computer
Services ($10,635) and Programming ($1,500).
Supplies and Materials increase $4,900 to accommodate the additional purchase of RFID tags for
materials.
Capital Outlay includes $5,583 to purchase building maintenance equipment.
Hedberg Public Library
REQUIRED RESOURCES
2009201020102011
ActualBudgetEstimatedProposed
PERSONAL SERVICES
Salaries & Benefits$1,649,517$1,692,756$1,671,369$1,713,066
Hourly Wages1,008,8771,029,454972,779965,659
Temporary Wages107,485106,570107,278102,583
Training6,8936,0756,0753,450
Subtotal2,772,7722,834,8552,757,5012,784,758
CONTRACTUAL SERVICES
Telephone12,35017,49714,28517,497
Postage12,10714,00014,00014,770
Conference4,2154,9056,0007,150
Auditing/Consulting4,0295,4004,7405,400
Electricity95,27598,82690,500102,081
Gas (Heat)12,59717,50017,00018,200
Equipment Maintenance7,77514,89011,43540,685
Building Maintenance40,66861,07861,95573,258
Memberships/Subscriptions7182,5231,9412,345
Insurance30,43332,54830,43433,867
Rental of Equipment16,40524,45017,74924,450
Computer Services124,589123,805121,474134,440
Other - Binding/Processing10,97812,50011,00013,500
Water/Wastewater/Stormwater5,1616,3105,7106,210
Other Contractual16,76820,05016,95020,200
Programming11,34011,80014,00013,300
Advertising/Promotions2,7374,0002,5005,000
Subtotal408,145472,082441,673532,353
SUPPLIES & MATERIALS71,35766,23072,09271,130
CAPITAL OUTLAY481,387465,878461,378471,461
DEBT SERVICE176,152233,152233,152241,086
GRAND TOTAL$3,909,813$4,072,197$3,965,796$4,100,788
Full-Time Equivalent48.8348.2047.7047.28
Hedberg Public Library
REVENUE COMMENT:
The Operating Tax Levy increases by $58,173 or 2% to $2,966,833. Debt Service increases by $7,934.
Revenue from Rock County and the Arrowhead Library System dropped $44,634 due to the transfer of a
contracted part-time position from Hedberg to the Arrowhead Library System and a slight decrease in
township circulation.
2009201020102011
ActualBudgetEstimatedProposed
REVENUES:
Tax Levy:
Operations$2,879,860$2,908,660$2,908,660$2,966,833
Debt Service176,152233,152233,152241,086
Subtotal3,056,0123,141,8123,141,8123,207,919
Applied Funds100,00050,00050,00058,670
Rock County & Non-Resident579,470623,689608,599500,912
Arrowhead Library System64,45944,94444,944123,087
Fines & Fees137,358150,000132,566150,000
Miscellaneous72,82161,75261,75260,200
Total$4,010,120$4,072,197$4,039,673$4,100,788
200920102011
ActualEstimatedProposed
FUND BALANCE:
Undesignated Beginning Balance at January 1$336,184$386,491$401,698
Add: Revenue (Without Applied Fund Balance)3,910,1203,989,6734,042,118
Less: Expenses3,909,8133,965,7964,100,788
Change in Designated Fund Balance50,000(8,670)0
Undesignated Fund Balance at December 31386,491401,698343,028
Designated For Next Years Budget50,00058,67058,670
Designated Fund Balance at December 3150,00058,67058,670
Total Fund Balance at December 31$436,491$460,368$401,698