#1C Appendix C - Beverage & Snack Services RFPAPPENDIX C
BEVERAGE & SNACK SERVICES RFP
REQUEST FOR PROPOSALS
(“RFP”)
For
BEVERAGE AND SNACK SERVICES
CITY OF JANESVILLE, WISCONSIN
WITH THE ASSISTANCE OF ACTIVE NETWORK
RFP # ____
(Date)
A REQUEST FOR PROPOSAL (“RFP”) FOR THE SPONSORSHIP
OF THE CITY OF JANESVILLE’S MARKETING ACTIVITES AND EXCLUSIVE
PROVISION OF ALL SODA, JUICE AND SNACK REQUIREMENTS
TABLE OF CONTENTS
PAGE
INTRODUCTION 3
BACKGROUND/OVERVIEW 4
SECTION I RFP TIMETABLE 4
SECTION II MANDATORY PROPOSAL RESPONSE 5
REQUIREMENTS
SECTION III PROPOSAL SUBMISSION INSTRUCTIONS 6
SECTION IV SCOPE OF WORK 7
SECTION V AGREEMENT TERMS 8
SECTION VI KEY PERSONNEL 8
SECTION VII OFFICE LOCATION/TRAVEL 8
SECTION VIII EVALUATION PROCESS AND CRITERIA 9
SECTION IX GENERAL TERMS AND CONDITIONS 9
SECTION X GENERAL CONDITIONS FOR CONTRACTS 11
APPENDICES:
APPENDIX A - CORPORATE AND FACILITY PROFILE
APPENDIX B - EXISTING VENDING LOCATIONS
APPENDIX C - CITY ADVERTISING POLICIES
APPENDIX D - REVENUE PROPOSAL FORM
APPENDIX E - PROGRAM DESCRIPTION AND STAFFING FORM
APPENDIX F - BUSINESS HISTORY FORM
APPENDIX G - PRINCIPAL QUESTIONNAIRE FORM
APPENDIX H- SPECIFIC REQUIREMENTS FOR VENDING MACHINES
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INTRODUCTION
The purpose of this RFP is for the City of Janesville, Wisconsin (The “City”), with the
assistance of Active Network (“Active”), to enter into a long term agreement with a
manufacturer/distributor or bottler (the “Proposer” or “Licensee”) who will provide an array
of beverages and snack foods through vending machines, snack/café bars, mobile carts
or trucks and possible food courts. The proposal should include a natural snack and
beverage line. The City welcomes suggested alternate and improved locations that will
better serve the Public and City employees. A creative approach in achieving these
goals and maximizing revenue to the City is encouraged. Following are the site locations
to be included:
1. City facilities (the “City Facilities”) include City Court Houses, Executive
Office Buildings, Department of Public Works offices and maintenance
garages, and other City Office Buildings. A full array of services should be
contemplated and proposed including vending machines, snack bars and
cafes, mobile carts and trucks and possible food carts along with pouring
rights. (See Appendix “A” for complete list of City Facilities).
2. For the City Parks (the “Parks”) the rights offers a full array of services,
including all vending machines, snack bars and cafés, mobile carts and
trucks and possible stationary food carts along with pouring rights. (See
Appendix A for complete list of City Facilities).
The City desires to enter into a contract with a company that will: 1) provide food and
beverages to staff and visitors at a reasonable cost; 2) provide a healthy food and
beverage option; 3) provide a financial return to the City. Companies may propose and
the City will consider entering into an ‘exclusive’ contract for one concession brand or
may bifurcate the agreement between soft drinks and foods or in any other manner, if it is
determined to be in the City’s best interest. The City does however, anticipate category
exclusivity.
Responses to this negotiated acquisition (“RFP”) will be evaluated by the City to
determine its feasibility and likelihood of success in achieving the City’s goals. The City’s
intent is to award a contract to a Licensee that is willing to provide the greatest support to
the City’s initiatives.
The City reserves the right not to award a contract if it determines that the responses to
this RFP do not meet its needs or are not in the best interest of the City. The City will
only contract with venders that do not discriminate against employees or applicants for
employment because of race, color, national origin, sex, age, martial status, sexual
orientation or citizenship status with respect to all employment decisions.
BACKGROUND/OVERVIEW
Janesville, population 61,310, is the county seat of Rock County and the principal
municipality of the Janesville, Wisconsin Metropolitan Statistical Area. The city is located
on the Rock River in the rolling hills, rich fields and verdant woodlands of scenic south
central Wisconsin. From the time of its early settlement, residents have been committed
to excellence in commerce, education, recreation, and culture. The City’s long history of
strong industry and economic success has helped turn the city into a major commercial
and industrial center for the State-Line area.
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Janesville is recognized for is its abundance of beautiful parks and recreational areas and
is known as "Wisconsin's Park Place" or "City of Parks". Handy boat launches, numerous
ball fields, playgrounds, two public golf courses, tennis courts, over 2,300 acres of
parkland and 25+ miles of paved bike trail are just some of the amenities enjoyed by
Janesville residents.
There is a great interest in and dedication to the preservation of the historic character of
homes and buildings in Janesville, and approximately 20% of Wisconsin's buildings listed
on the National Register of Historic Places are located here. A commitment to excellence
in culture includes lectures, exhibits, musical and theatrical performances.
Janesville's largest employer is the Mercy Health System, followed by the Janesville
School District. Other major employers include SSI Technologies, Bourns Automotive,
Lab Safety Supply, a Simmons Bedding Company factory Swing'n'Slide, (a subsidiary of
Playcore, Inc.) Hufcor and Gray's Brewing. Regional employers include Blain's Farm and
Fleet, and Woodman's Food Market.
The City wishes to enter into an agreement that will require the chosen Proposer to
sponsor events and initiatives of the City. Examples of these include Main Street
Entertainment Series,Youth Scholarship Program, “Recycling Away From Home”
program, Bike Rodeo, and other special events and other programs. The financial
support of the Proposer chosen will be a factor in making an award.
SECTION I—RFP TIMETABLE
Written questions will be accepted and responses will be made available to all bidders.
1) Release date of RFP (date)
2) Pre-proposal /Conference Calls (date)
3) Site Visitations upon Request (start date) (date)
4) Written Questions & and Request for Clarifications (date)
5) Proposals Due (date)
6) Negotiations with Proposers Week of (date)
7) Staff Recommendation Week of (date)
8) City Awards the Agreement (date)
9) Execution (roll-out) (date)
Dates indicated above are subject to change at the sole discretion of the City.
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SECTION II—MANDATORY PROPOSAL RESPONSE REQUIREMENTS
All proposals must contain the following:
Completed Revenue Proposal Form
1) attached as Appendix D containing a complete
description of the fees proposed to be paid by Proposer as follows:
.Flat Fee/Non Vending machine activities
a: Licensee shall pay a guaranteed
annual flat fee. Phased in increases during the term of the agreement are
encouraged. Said fee shall be payable in twelve (12) monthly installments due on the
first day of each month, of each license year. All payments shall be subject to a late
fee of two percent (2%) per month if late more than fifteen (15) days.
. Vending Machine Flat Fee:
bLicensee shall pay a minimum flat fee per month for
.
each vending machine at the licensed premisesPhased in increases during the term
.
of the agreement are encouragedSaid fee shall be payable in twelve monthly
installments due on the first day of each month of each license year. All payments
shall be subject to a late fee of two percent (2%) per month if late more than fifteen
(15) days.
Percentage of Gross Receipts:
c. A percentage of gross receipts as offered by
proposer. Said payments shall be payable in twelve monthly installments and remitted
not later than the fifteenth of every month in arrears for the prior month for each
month of each license year. All payments shall be subject to a late fee of two percent
(2%) per month if late more than fifteen (15) days.
The fee offer should state the highest sum that the proposer is prepared to pay as a
license fee. A phased in percentage, increasing to a maximum figure, will be
considered to help defray the start-up costs.
Gross receipts will include all proceeds received from all activities including, but not
limited to, food, beverage and vending machines, snack bars/café, mobile carts or
trucks and possible food courts and excluding taxes and gratuities. The response
should provide your best estimates of gross receipts by year. License fee shall be
applicable to complimentary events based upon retail value of event.
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On or before the fifteenth (15) day following each month of each license year,
Licensee shall submit to Parks, in a form reasonably satisfactory to Parks, a
statement of Gross Receipts, signed and verified by an officer of Licensee, reporting
any Gross Receipts generated under the License Agreement during the preceding
month. Licensee shall also submit a summary report of Gross Receipts for each year
no later than January 31 of each year of this License. Each of the reports referenced
in each preceding two sentences shall report the Gross Receipts generated at the
Licensed Premises from all sources of revenue realized from the Licensee’s operation
of the Licensed Premises. Licensee shall indicate on its statement of Gross Receipts
whether or not these amounts are inclusive of sales tax collected.
d. Capital Improvement Investment:
Licensee may elect to make Capital
Improvements subject to the City’s approval and consistent with City Department of
Public Works guidelines. .
Program Description and Staffing Form
2) containing the information appearing on
Appendix E — Program Description and Staffing.
The cover letter shall include a summary of the Proposal, including a brief description
of the Project Manager and key personnel. It shall make a commitment to accept the
terms and conditions in the RFP, including acknowledgment of receipt of all
amendments and/or addenda to the RFP. Any requests for exceptions should be
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noted in the cover letter and include alternatives where applicable. Exceptions will be
submitted to the City Attorney for review.
This section should demonstrate an understanding of the Scope of Work. It should
describe the general approach, organization, and staffing. All sub-consultants and
their roles should be identified. The Proposer shall include a matrix/summary
identifying key personnel assigned to all phases of the Agreement.
Timeline
3)
The Proposer shall identify a projected timeline outlining the major steps of each
component of the program, application of the media, and the estimated length of time
required to complete each step.
Requirements for Program
4)
Each person or entity submitting the Proposal must have the capability to provide the
full range of required services as detailed in the Scope of Work for this RFP. If a
team submits the Proposal, one person or entity must be designated as the lead.
Experience
5)
Previous professional work in the area will be a heavily weighted factor in the
selection process. Quality of performance on previous agreements, ability to meet
project schedules, ability to communicate well with both field staff and office
personnel will be some of the attributes and factors considered.
6) A completed Business History Form, attached as Appendix F.
7) A completed Principal Questionnaire Form, attached as Appendix G.
SECTION III - PROPOSAL SUBMISSION INSTRUCTIONS
The proposals must be signed by an individual who is authorized to bind the proposer to
all commitments made on the proposal. The original and five (5) copies of your proposal,
together with all attachments, must be submitted to the persons named below, in a
sealed opaque envelope no later than 5:00 PM PST on _______ __, 2010. No
telegraphic or facsimile proposals will be accepted. Any late proposals will be returned
unopened.
Interested parties are advised that the authorized contact person for this procurement is
set forth below. No contact with any other City personnel other than the authorized
contact person is allowed until such times as an award (or awards) has (have) been
made. The City is under no obligation to respond to any question, inquiry or assertion that
is not received in writing. Interested parties may contact the authorized contact person by
telephone to advise that a fax transmission has been sent to the above number. Violation
of these provisions may result in immediate disqualification. Proposers will submit all
proposals and direct all responses, questions, and any other communications to the
following authorized contact person:
Don Schulte
Active Network
Municipal Marketing
101 Main Street, Suite 280
6
Huntington Beach, CA 92648
Phone: 714.374.3330 ext. 5011
Fax: 714.200.0357
Don.Schulte@ActiveNetwork.com
With a copy to:
(Name)
(Title)
City of Janesville
Municipal Building
18 N. Jackson Street
Janesville, WI 53548
(Phone)
(Email)
All responses to questions and other communications regarding this RFP are subject to
approval of the City.
SECTION IV-SCOPE OF SERVICE
General Scope
The Active Network, on behalf of the City of Janesville, Wisconsin (the “City”) is seeking
to enter into a long term agreement with a manufacturer/distributor and/or bottler of soft
drinks, fruit juices and water and a distributor of snack foods. The City will consider
entering into an exclusive agreement. The selected Licensee must provide a healthy
snack/beverage/juice option as a major component. . The City is also interested in
expanding and improving locations, service and products for both the public and City
employees. The City guidelines for advertising/sponsorship are set forth at Appendix C.
Proposers are encouraged to joint venture or subcontract with other firms in order to best
meet the scope of work. Specific requirements for vending machines are set forth at
Appendix H.
Specific Scope
All goods, equipment, supplies and all other products necessary for correct operation,
1)
shall be supplied by the Licensee, who shall be responsible for all repairs.
Licensee is responsible to supply all necessary food service equipment required to
2)
operate a full service food and beverage operation
The Licensee shall be obligated to keep and maintain the designated food and
3)
servicing locations in a clean and sanitary condition at all times, including the
counters, equipment, tables, chairs and floors. Extermination services shall also be
the responsibility of the Licensee. Heavy greases and oils shall be disposed of by use
of Special Containers and MUST NOT be poured into kitchen or slop sinks
The Licensee shall not make any alterations, additions, or interior decorations in the
4)
premises or replace or remove any equipment, machinery or apparatus, unless
approved by the Commissioner of the area involved or designee in writing. If the
Licensee should fail to make repairs, or replacement of such equipment, then, the
City or its representative will be authorized to cause the necessary repairs and/or
replacements to be made at the cost and expense to the Licensee. Any approved
alterations or modifications to existing areas must meet all applicable Fire and
Building Codes and be ADA compliant/ Plans and specifications for all new equipment
will be submitted to the City for approval before being delivered to or installed on
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premises, and the installation shall be subject to inspection and approval of and by
the City
Title to equipment provided by the Licensee shall remain with the Licensee and such
5)
equipment shall be removed by the Licensee at the termination of this agreement,
except as may be otherwise provided herein. Should any property remain in the
premises after such expiration or termination, the City shall notify the Licensee to
remove such property within ten (10) days from the date of such writing and if
Licensee should fail to remove such property, the City may deal with such as though
same had been abandoned and charge all costs and expenses incurred in the
removal thereof to the Licensee. The Licensee’s obligation to observe and perform all
the terms covenants, and conditions of the agreement shall survive the expiration or
other termination thereof. If Licensee’s equipment is removed, the Licensee shall
return all premises to their original condition to the satisfaction of the City
Schedule of the operating hours and places where food and beverages are to be
6)
provided by the Licensee herein, shall be prepared by the Licensee prior to the
execution of any agreement and shall be subject to the approval of the Commissioner
of the Department or designee. The Licensee agrees that all of its operations shall be
conducted in accordance with such schedule and any modification thereof shall be
approved by the Commissioner of the Department or designee. Signs indicating hours
open to the public shall be provided by the Licensee and placed in public view and
are subject to prior approval by the Department. It is understood and agreed that the
common aim and purpose of the parties hereto is to provide the patrons of the
Department with the opportunity to purchase quality food and beverage items when
utilizing these park facilities
The Licensee shall provide sufficient custodial staff as deemed adequate by the
7)
Commissioner to comply with any/all standards. The Licensee shall dispose of all
rubbish and garbage in covered metal receptacles and shall place them when filled, in
areas convenient for the City pickup, or when City dumpsters are provided, empty
said receptacles into these containers. Garbage can containers shall be immediately
washed, steamed or cleaned by other suitable means and properly stored after
emptying
Menu: The Licensee should submit a menu with the proposal, along with scheduled
8)
hours of operation. All items and prices will be subject to the Department’s approval.
The food and service provided must be of high quality yet affordable. Proposers
should include some low-cost food items on their menus, such as hamburgers,
hotdogs, salads, and other “healthy items.”
The Licensee will remove all rubbish generated by the site, according to a plan
9)
approved by the Department. The Licensee will be responsible for cleaning the
licensed premises. The Licensee will provide garbage cans approved by the
Department and will be responsible for the daily emptying of the cans by a private
carter. The Licensee must comply with all City, State, and Federal regulations
regarding recycling. Proposers should submit a detailed plan for removal of rubbish
generated by the concession. The Licensee’s plan for garbage storage must be
approved by the Department.
The Licensee must keep all signs and structures free of graffiti.
10)
The City would give preference to Proposers who are willing to participate in
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sponsoring City wide events and initiatives. The objective is to improve and provide
programs and attractions that will appeal to constituents and tourists
Proposers are encouraged to identify new opportunities for food and beverage
12)
distribution, location and Product Content of Vending Machines
All vending machines must comply with Federal, State, and local municipal rules,
13)
regulations and laws. The City shall have the right to review and must approve
location and content of all vending machines placed in the City facilities
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Electric Outlets: The City shall be responsible for the maintenance and installation of
14)
electric outlets
The Licensee must submit a plan for maintenance of vending machines, product
15)
distribution, refund policy and guaranteed response time to fix broken and fill empty
machines.
The Licensee must submit a proposal for custom vending fronts, use of City logos,
16)
and joint promotional and marketing campaigns
SECTION V-AGREEMENT TERM
Performance under the Agreement awarded pursuant to this RFP is intended to
commence upon execution of an agreement and extend for a period of ten (10) years.
The City reserves the right to renew this agreement for an additional 5 year period prior to
expiration of this agreement. The decision to renew will be at the sole discretion of the
City.
The City reserves the right to modify the composition of and the scope of services of this
project. Nothing in this RFP shall be deemed to bind the City to any terms in any potential
Agreement with a Proposer. The City reserves the right to modify the terms of this RFP in
its sole discretion.
SECTION VI – KEY PERSONNEL
The City reserves the right to approve all of the Proposers personnel assigned to the
Agreement. The Proposal must identify the Project Manager and all proposed key
personnel. The Proposal and Statement of Qualifications shall include an estimated
weekly time table for all assigned personnel (those who report directly to the Project
Manager).
SECTION VII – OFFICE LOCATION/TRAVEL
It is not the City’s intention to house Proposer personnel in City facilities or offices;
however, workspace necessary for acquiring information may be made available if
necessary. The City will not reimburse the Proposer for personnel relocation under the
Agreement. Specialty staff identified in the Proposal that are needed for specific
assignments on the Agreement may, with advance City approval, be eligible for
reimbursement for normal costs associated with travel outside their home office. The
proposer needs to have a field office close enough to the City in order to do repairs in a
timely manner and to respond quickly to maintenance requests.
SECTION VIII - EVALUATION PROCESS AND CRITERIA
The evaluation committee shall be comprised of a minimum of 5 (five) persons qualified
to evaluate the components of this solicitation. The committee shall evaluate and rate
proposals applying the following evaluation criteria:
A. Total financial commitment - (65%)
B. The vendor’s proposal in the following areas: (35%)
(i) Ability to provide a rapid response to broken and empty machines
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(ii) Prices offered to the City for its purchase of juices and soda.
(iii) The Vendor’s proposal for custom vending fronts, joint marketing campaign,
and use of City logos, themes, and trademarks.
The Agreement shall be awarded to the highest rated Vendor based on the evaluation
factors set forth in the RFP subject to the City’s right to reject all proposals.
SECTION IX – GENERAL TERMS AND CONDITIONS
1) Incurring Cost. Neither the City nor Active shall be liable for any costs incurred in the
preparation and production of a proposal in response to this RFP or for any work
performed prior to the issuance of a contract. Each proposal prepared in response to
this RFP will be prepared solely at the cost and expense of the proposer with the
express understanding that there will be no claim whatsoever for reimbursement from
the City or Active.
2) Rejection of Proposals. This RFP does not commit the City to award a contract, or to
procure, or to contract for services or supplies. Notwithstanding any other provisions
of this RFP, the City reserves the right to award this contract to the Proposer(s) that
best meet the requirements of the RFP, and not necessarily to the lowest bidder. The
City reserves the right to accept or reject any or all proposals received as a result of
this request; to negotiate with all qualified sources; or to cancel in part or in its entirety
this RFP if it is in the interests of the City to so do.
3) Addenda to Request for Proposals. Amendments to this RFP may be necessary prior
to the closing date and will be furnished by mail to all prospective Proposers who
have requested these materials.
4) Contract Negotiations. The City intends to enter into contract negotiations with the
firm or firms selected by the RFP Evaluation Committee, who shall be required to
enter into a written contract or contracts (hereinafter, the “Contract”) with the City in a
form approved by legal counsel for the City. This RFP and the proposal, or any part
thereof, may be incorporated into and made a part of the Contract(s). The contract(s)
may contain provisions not contained herein.
5) The City reserves the right to negotiate the terms and conditions of the Contract(s)
with the selected proposer(s), if any. These negotiations could include all aspects of
services and fees. Neither the selection of a Proposer nor the negotiation of the
Contract with such Proposer(s) shall constitute the City’s acceptance of the proposal
or a binding commitment on behalf of the City to enter into a Contract with such
Proposer(s), as any binding arrangement must be set forth in the Contract signed by
both parties and is subject to all requisite approvals
6) Additional Information. The City may award a contract based upon offers received
without discussion of such offers with the Proposers. Each offer, therefore, should be
submitted in the most favorable terms that the Proposers can offer the City from a
price and technical standpoint. However, the City reserves the right to request
additional data or oral discussions or presentations in support of written proposals
from any and all of the Proposers. In addition, the City reserves the right to make on-
site visits to the Proposers place of business to assess and/or evaluate Proposers
qualifications
7) Disclosure of Proposal Contents. The City will withhold proposals submitted under
this RFP from disclosure, unless otherwise required by law, including, but not limited
to, the Freedom of Information Law (“FOIL”). Proposers should indicate any
information they feel is exempted from disclosure under FOIL. In the event that the
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City determines that information is required by applicable law to be disclosed, the City
will notify the Proposer in advance of such disclosure to enable the Proposer to take
such action as it deems appropriate. Copies of executed contracts are not exempt
from FOIL.
8) Independent Price Determination and Gratuities: By submission of its offer, the
Proposers certify (and in the case of a joint offer, each party thereto certifies as to its
own organization) that, in connection with procurement
a) The prices in this offer have been arrived at independently, without consultation,
communication, or agreement for the purpose of restricting competition, as to any
matters relating to such prices with any other proposer or competitor; and
b) Unless otherwise required by law, the prices which have been quoted in this offer
have not been knowingly disclosed by the Proposers prior to award, directly or
indirectly, to any other Proposer or competitor; and
c) No attempt has been made nor will be made by the Proposer to induce any other
person or firm to submit or not to submit an offer for the purpose of restricting
competition; and
d) No elected or appointed official or employee of the City shall benefit financially or
materially from this contract. The City may terminate this contract if gratuities were
offered or given by the Proposer or his or her agency to any such official or
employee.
9) Ownership of Information: The City has the exclusive ownership and unlimited rights
to use disclose, or duplicate for any purpose whatsoever, all information, data
designs, reports, documents, data, photographs and/or other materials produced
pursuant to any Agreement developed by the Proposer under contract with the City.
10) Examination of Records: In submitting a proposal, the successful Proposer agrees
that the City shall have access to and the right to examine directly all pertinent
documents, papers and records of the Proposer and/or any sub-contractor as related
to any contract and/or subcontract resulting from this RFP until six years after final
payment has been made pursuant to any contract awarded as a result of the City’s
acceptance of proposal.
11) Subcontracting: The successful Proposer will be responsible for the entire contract
performance. The successful Proposer must indicate whether it intends to use a sub-
contractor for any part of the work. If so, the successful Proposer shall identify each
sub-contractor by name, business address and expertise, and must include the
name(s) of the principal(s) of the subcontracting entity. A full description of the tasks
to be performed by the sub-contractor must be included. The successful Proposer will
not be permitted to subcontract any part of the contract or any of the rights and
obligations hereunder without the prior written approval of the City.
12) Negotiated Changes: In the event that negotiated changes occur after the awarding of
the contract, the same pricing policies called for in the original contracts will remain in
effect.
13) Confidentiality: The Proposer agrees to observe the confidentiality provisions and
prohibitions against redisclosure contained in all applicable Federal, State and local
laws, rules and regulations, as such laws, rules and regulations may from time to time
be amended, relating to records and information gathered, obtained, reviewed or
developed in the performance of the resulting agreement; and further agrees to
require each of its employees, partners and agents assigned to the performance of
this agreement to observe such provisions
14) Contractual Document: The proposal selected by the City for the award of an
Agreement will become the basis for a legally binding contract between the City and
the Proposer. However, the City reserves the right to modify any provision of this RFP
and the successful proposal before a contract is executed by the City
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15) Disclosure: All organizations contracting with the City are required to disclose the
names and home addresses of all principals. Disclosure must be provided as
indicated by the type of ownership
a) Sole Proprietorship/Individual. The name and home address of the sole
proprietor/individual. Sole ownership must be stated on the disclosure
b) Closely Held Corporation. The names and home addresses of all shareholders,
officers and directors
c) Publicly Traded Corporation. Only the page(s) of the SEC Form 10-K setting forth
the names of all officers and directors.
d) Not for Profit Corporation. The names and home addresses of all members,
officers and directors
e) Partnership. The names and home addresses of all general and limited partners
f) Limited Liability Company. The names and home addresses of all members
g) Limited Liability Partnership. The names and home addresses of all members
h) Joint Venture. The names and home addresses of all joint venturers
SECTION X - GENERAL CONDITIONS FOR CONTRACTS
This Contract is entered into subject to the Charter and ordinances of the City of
Janesville, as they may be amended from time to time, and is subject to and is to be
construed, governed, and enforced under all applicable State of Wisconsin and federal
laws. The parties to this contract agree and covenant that for all purposes, including
performance and execution that this contract will be enforceable in Janesville, Wisconsin;
and that if legal action is necessary to enforce this contract, exclusive venue will lie in
Rock County, Wisconsin.
1) The successful Proposer will assume all risk in the operation of the facility and shall
comply with all Federal, State, and local laws and regulations and all rules,
regulations and ordinances of the City affecting said premises in regard to all matters,
and to indemnify and hold said City, Commissioners, Agents, Officers and Employees
harmless from any claims arising out of any violation of any law, ordinance or
regulation or any action taken by the successful Proposer under any potential
agreement.
2) Any real property improvements, fixed assets, and fixtures become the property of
The City upon termination of the contract or the end of the contract period
3) The contract shall provide that in the event of any material misrepresentation by the
Proposer contained
in its proposal, City shall have the right to immediately terminate the agreement. It
shall also provide that in the event the Proposer or any of its principals are convicted
of a misdemeanor or felony during the term of the agreement, that the City shall also
have the right to terminate the agreement.
4) The successful Proposer will expressly waive any and all claims for compensation for
any and all loss or damage sustained by reason of any defect, deficiency or
impairment of the water supply system, drainage system, gas mains, electrical
apparatus or wires furnished for the premises or by reason of any loss of any gas
supply, water supply, heat or current which may occur from time to time from any
cause, or for any loss or damage resulting from fire, water, tornado, hurricane, civil
commotion or riot, and the successful Proposer will expressly release and discharge
the City and its agents from any and all demands, claims, actions, and causes of
action arising from any of the causes aforesaid.
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5) The City reserves the right to conduct discussions with one or more Proposers. No
proposer shall have any rights against the City as a result of such discussions. City
reserves the right to negotiate separately with any source whatsoever. The City
waives the right to waive any irregularity in any proposal received or any other aspect
of this procurement
6) Each proposal prepared in response to this RFP will be proposed solely at the cost
and expense of the proposer with the express understanding that there will be no
claim whatsoever for reimbursement from the City
7) News releases or other public announcements relating to this RFP shall not be made
by any party receiving this RFP without the prior written approval of the City
Disclaimer: The City and its respective officers, directors, agents, members and
employees make no representation or warranty and assume no responsibility for the
accuracy of the information set forth in this RFP. Further, the City does not warrant nor
make any representations as to the quality, content, accuracy or completeness of the
information, text, graphics, links or other facets of this RFP once it has been downloaded
or printed from this or any server, and hereby disclaims any liability for technical errors or
difficulties of any nature that may arise in connection with the Website on which this RFP
is posted, or in connection with any other electronic medium utilized by respondents or
potential respondents in connection with or otherwise related to the RFP.
13
APPENDIX A
CORPORORATE AND FACILITY PROFILE
TBD
14
APPENDIX B
EXISTING VENDING LOCATIONS
TBD
15
APPENDIX C
CITY ADVERTISING POLICIES
TBD
16
APPENDIX D - REVENUE PROPOSAL FORM
Section I Flat Fee (Non Vending Machine Activities)
Flat Fee/Non Vending machine activities
: Licensee shall pay a guaranteed annual flat fee.
Phased in increases during the term of the agreement are encouraged. Said fee shall be
payable in twelve (12) monthly installments due on the first day of each month, of each license
year. All payments shall be subject to a late fee of two percent (2%) per month if late more than
fifteen (15) days
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Section II Vending Machine Flat Fee
Licensee shall pay a minimum flat fee per month for each
.
vending machine at the licensed premisesPhased in increases during the term of the agreement
.
are encouragedSaid fee shall be payable in twelve monthly installments due on the first day of
each month of each license year. All payments shall be subject to a late fee of two percent (2%)
per month if late more than fifteen (15) days.
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Section III Percentage of Gross Receipts
A percentage of gross receipts as offered by
proposer. Said payments shall be payable in twelve monthly installments and remitted not later
than the fifteenth of every month in arrears for the prior month for each month of each license
year. All payments shall be subject to a late fee of two percent (2%) per month if late more than
fifteen (15) days. The fee offer should state the highest sum that the proposer is prepared to pay
as a license fee. A phased in percentage, increasing to a maximum figure, will be considered to
help defray the start-up costs.
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
17
Section IV Capital Improvement Investments.
Licensee may elect to make Capital
Improvements subject to the City’s approval.
Brief Scope of Work
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Section V Total Revenue Proposal (combine the totals in Sections I, II, III, IV)
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Total Revenue Proposal: ________________
Approved and Submitted By: _____________________________________
(Signature)
PRINT NAME: _________________________________________ Date____________
The undersigned hereby certifies his or her compliance with the following:
“NON-COLLUSIVE PROPOSAL CERTIFICATION”
By submission of this Proposal, each Proposer and each person signing on behalf of any other
Proposer certifies, and in the case of a joint Proposal, each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of his or her knowledge and belief:
1) The prices of this Proposal have been arrived at independently without collusion, consultation,
communication, or agreement for the purpose of restricting competition, as to any matter
relating to such prices with any other Proposer or with any competitor; and
2) Unless otherwise required by law, the prices which have been quoted in this Proposal have
not been knowingly disclosed by the Proposer and will not knowingly be disclosed by the
Proposer prior to opening, directly or indirectly, to any other Proposer or to any competitor;
and
3) No attempt has been made or will be made by the Proposer to induce any other person,
partnership or corporation to submit or not to submit a Proposal for the purpose of restricting
competition
4) The undersigned has carefully examined the Proposal and License Documents and agrees to
perform this license and to provide all services, labor, material and equipment necessary for
this license
SUBMITTED BY: _____________________________
(Signature)
PRINT NAMEDATE
: _____________________________:___________________
18
APPENDIX E
PROGRAM DESCRIPTION AND STAFFING FORM
Please provide a complete written description of the Proposal, including the following
information:
Staffing: Bios of firm principals as well as staff expected to be assigned to this project.
1)
Detail prior experience in the area of compensation consulting.
2)
Detail prior experience with public sector clients (similar size and scope).
3)
Detailed cover letter on the firm’s letterhead indicating EIN number and the name of
4)
the parties authorized to discuss and/or enter into negotiations with The City with
respect this proposal.
Legal name of person or entity, address, telephone number and fax number.
5)
Names, titles and resumes of the individuals that will be assigned to this project,
6)
including the project manager
Include the corporate history, years in business, applicable experience, size of
7)
corporation, and provide other relevant documentation
Current number of personnel and the high and low variations during the last five years
8)
Description of the structure of the Proposer (i.e., whether an individual, partnership,
9)
corporation, joint venture, etc.)
Marketing Support Revenue: Estimate of advertising, merchandising and promotional
10)
dollars for City special events
A proprietary financial statement (separately sealed and marked “confidential”) The
11)
statement should include a full detailed and audited presentation of the true condition,
including the last two fiscal years, of the Proposers assets, liabilities, and net worth.
The statement should include balance sheets and income statements.
A list of agreements with the City during the past five years, if any
12)
The identification of the principal contact with the City
13)
The name, address, and telephone number of the person to whom correspondence
14)
should be directed
A representative listing of all clients in the past ten years that have received similar
15)
service reviews as described in this RFP
References that the City may contact concerning the Proposers performance on all
16)
other similar agreements in the past ten years. Include project descriptions and year
completed
At least two contact reference names per project, titles of contact references, e-mail
17)
addresses and phone numbers, including current client references
19
If the Proposer is a Minority, or Woman-Owned Business Enterprise, list of agencies
18)
with whom the Proposer is certified. If the Proposer is a MBE, or WBE not yet
certified, please indicate
A list of all sub-consultants by company name, address, contact person, telephone
19)
number and project function and describe the Proposers experience working with
each sub-consultant
Proposer must supply a current Dun & Bradstreet Rep
20)
(USE ADDITIONAL SHEETS IF NECESSARY)
APPROVED AND SUBMITTED BY: _________________________________
(Signature)
PRINT NAME: ___________________________ DATE:
___________________
20
APPENDIX F
BUSINESS HISTORY FORM
The U&O Permit shall be awarded to the responsible proposer who, at the discretion of
the City, taking into consideration the reliability of the proposer and the capacity of the
proposer to perform the services required by the City, offers the best value to the City and
who will best promote the public interest.
In addition to the submission of proposals, each proposer shall complete and submit this
questionnaire. The questionnaire shall be filled out by the owner of a sole proprietorship
or by an authorized representative of the firm, corporation or partnership submitting the
Proposal.
(USE ADDITIONAL SHEETS IF NECESSARY TO FULLY ANSWER THE FOLLOWING
QUESTIONS).
Date: _________________________
1) Proposers Legal Name:
2) Address of Place of Business:
List all other business addresses used within last five years:
3) Mail Address (if different):
Phone:
Does the business own or rent its facilities?
4) Federal I.D. Number or Social Security Number:
5) Dun and Bradstreet number:
6) The proposer is a (check one): ____ Sole Proprietorship ____ Partnership ____
Corporation ___ Other (Describe)
7) Does this business share office space, staff, equipment or expenses with any other
business? Yes ___ No ___ If Yes, please provide details:
8) Does this business control one or more other businesses? Yes __ No __ If Yes,
please provide details:
21
9) Does this business have one or more affiliates, and/or is it a subsidiary of, or
controlled by, any other business? Yes ___ No ___ If Yes, provide details.
10) Has the proposer ever had a bond or surety cancelled or forfeited, or a contract with
The City of Janesville or any other government entity terminated? Yes __ No ___ If
Yes, state the name of bonding agency, (if a bond), date, amount of bond and reason
for such cancellation or forfeiture: or details regarding the termination (if a contract).
11) Has the proposer, during the past seven years, been declared bankrupt? Yes __ No
__ If Yes, state date, court jurisdiction, amount of liabilities and amount of assets:
12) In the past five years, has this business and/or any of its owners and/or officers
and/or any affiliated business, been the subject of a criminal investigation and/or a
civil anti-trust investigation by any federal, state or local prosecuting or investigative
agency? And/or, in the past 5 years, have any owner and/or officer of any affiliated
business been the subject of a criminal investigation and/or a civil anti-trust
investigation by any federal, state or local prosecuting or investigative agency, where
such investigation was related to activities performed at, for, or on behalf of an
affiliated business. Yes ___ No ___ If Yes, provide details for each such
investigation.
13) In the past 5 years, has this business and/or any of its owners and/or officers and/or
any affiliated business been the subject of an investigation by any government
agency, including but not limited to federal, state and local regulatory agencies?
And/or, in the past 5 years, has any owner and/or officer of an affiliated business
been the subject of an investigation by any government agency, including but not
limited to federal, state and local regulatory agencies, for matters pertaining to that
individual’s position at or relationship to an affiliated business. Yes ___ No ___ If
Yes, provide details for each such investigation.
14) Has any current or former director, owner or officeror managerial employee of this
business had, either before or during such person's employment, or since such
employment if the charges pertained to events that allegedly occurred during the time
22
of employment by the submitting business, and allegedly related to the conduct of that
business:
a) Any felony charge pending? ___ No ___ Yes If Yes, provide details
for each such charge.
b) Any misdemeanor charge pending? ___ No ___ Yes If Yes, provide
details for each such charge.
c) In the past 10 years, you been convicted, after trial or by plea, of any
felony and/or any other crime, an element of which relates to truthfulness
or the underlying facts of which related to the conduct of business? ___
No ___ Yes If Yes, provide details for each such conviction
d) In the past 5 years, been convicted, after trial or by plea, of a
misdemeanor?
___ No ___ Yes If Yes, provide details for each such conviction.
e) In the past 5 years, been found in violation of any administrative,
statutory, or regulatory provisions? ___ No ___ Yes If Yes, provide
details for each such occurrence.
15) In the past (5) years, has this business or any of its owners or officers, or any other
affiliated business had any sanction imposed as a result of judicial or administrative
proceedings with respect to any professional license held? ____ No ___ Yes; If
Yes, provide details for each such instance.
16) For the past (5) tax years, has this business failed to file any required tax returns or
failed to pay any applicable federal, state or local taxes or other assessed charges,
including but not limited to water and sewer charges? ___ No ___ Yes If Yes,
provide details for each such year. Provide a detailed response to all questions
checked ‘Yes’. If you need more space, photocopy the appropriate page and attach it
to the questionnaire.
23
Provide a detailed response to all questions checked "Yes". If you need more space,
photocopy the appropriate page and attach it to the questionnaire.
17) Conflict of Interest:
a) Please disclose:
(I) Any material financial relationships that your firm or any firm employee
has that may create a conflict of interest or the appearance of a conflict of
interest in acting as collection agent on behalf of the City of Janesville.
(ii) Any family relationship that any employee of your firm has with any
City public servant that may create a conflict of interest or the appearance
of a conflict of interest in acting as collection agent on behalf of The City of
Janesville.
(iii) Any other matter that your firm believes may create a conflict of
interest or the appearance of a conflict of interest in acting as a collection
agent on behalf of The City of Janesville.
b) Please describe any procedures your firm has, or would adopt, to assure
the City that a conflict of interest would not exist for your firm in the future.
24
ATTACHMENTS TO BUSINESS HISTORY FORM
Please provide any other information which would be appropriate and helpful in
determining the Proposers capacity and reliability to perform these services.
A.
Include a resume or detailed description of the Proposers professional
qualifications, demonstrating extensive experience in operating high quality Marina.
Any prior similar experiences, and the results of these experiences, must be
identified.
Should the proposer be other than an individual, the Proposal should include:
i) Date of formation;
ii) Name, addresses, and position of all persons having a financial interest in the
company, including shareholders, members, general or limited partner;
iii) Name, address and position of all officers and directors of the company;
iv) State of incorporation (if applicable);
v) The number of employees in the firm;
vi) Annual revenue of firm;
vii) Summary of relevant accomplishments
viii) Copies of all state and local licenses and permits.
B.
Indicate number of years in the business.
C.
Provide any other information which would be appropriate and helpful in
determining the Proposers capacity and reliability to perform these services.
D.
Provide names and addresses for no fewer than three references for whom the
Proposer has provided similar services or who are qualified to evaluate the Proposers
capability to perform this work.
CERTIFICATION
A materially false statement willfully or fraudulently made in connection with this
questionnaire may result in rendering the submitting business entity not responsible with
respect to the present proposal or future proposals, and, in addition, may subject the
person making the false statement to criminal charges.
I, ___________________________, being duly sworn, state that I have read and
understand all the items contained in the foregoing pages of this questionnaire and the
following pages of attachments; that I supplied full and complete answers to each item
therein to the best of my knowledge, information and belief; that I will notify the City in
writing of any change in circumstances occurring after the submission of this
questionnaire and before the execution of the contract; and that all information supplied
by me is true to the best of my knowledge, information and belief. I understand that the
City will rely on the information supplied in this questionnaire as additional inducement to
enter into a contract with the submitting business entity.
Sworn to before me this day of 2010
Notary Public
Name of submitting business:
By: _______________________________________
Print name
Signature
Title
_______/_______/________
Date
25
APPENDIX G
PRINCIPAL QUESTIONNAIRE FORM
All questions on these questionnaires must be answered and the answers typewritten or
printed in ink. If you need more space to answer any question, make as many
photocopies of the appropriate page(s) as necessary and attach them to the
questionnaire.
COMPLETE THIS QUESTIONNAIRE CAREFULLY AND COMPLETELY. FAILURE TO
SUBMIT A COMPLETE QUESTIONNAIRE MAY MEAN THAT YOUR PROPOSAL WILL
BE REJECTED AS NON-RESPONSIVE AND IT WILL NOT BE CONSIDERED FOR
AWARD
1) Principal Name
SSN
________________________________________
Date of birth _____/_____/_____
Home address ______
City/state/zip
Business address
City/state/zip
Telephone
Other present address (es)
City/state/zip
Telephone
List of other addresses and telephone numbers attached
2) Positions held in submitting business and starting date of each (check all applicable)
President ____/____/____ Treasurer ____/____/____
Chairman of Board ____/____/____ Shareholder ____/____/____
Chief Exec. Officer ____/____/____ Secretary ____/____/____
Chief Financial Officer ____/____/____ Partner ____/____/____
Vice President ____/____/____ ______________ ____/____/____
(Other)
3) Do you have an equity interest in the business submitting the questionnaire? NO ___
YES ___ If Yes, provide details.
4) Are there any outstanding loans, guarantees or any other form of security or lease or
any other type of contribution made in whole or in part between you and the business
submitting the questionnaire? NO ___YES ___ If Yes, provide details
5) Within the past 3 years, have you been a principal owner or officer of any business or
not-for-profit organization other than the one submitting the questionnaire? NO ___
YES ___; If Yes, provide detail
6) Has any governmental entity awarded any contracts to a business or organization
listed in Section 5 in the past 3 years while you were a principal owner or officer? NO
___ YES ___ If Yes, provide details
NOTE: An affirmative answer is required below whether the sanction arose automatically,
by operation of law, or as a result of any action taken by a government agency.
26
Provide a detailed response to all questions checked “YES”. If you need more space,
photocopy the appropriate page and attach it to the questionnaire
7) In the past (5) years, have you and/or any affiliated businesses or not-for-profit
organizations listed in Section 5 in which you have been a principal owner or officer.
a) Been debarred by any government agencyfrom entering into contracts with that
agency? NO _ YES ____ If Yes, provide details for each such instance
b) Been declared in default and/or terminated for cause on any contract, and/or had
any contract cancelled for cause? NO ____ YES ___ If Yes, provide details for
each such instance
c) Been denied the award of a contract and/or the opportunity to bid on a contract,
including, but not limited to, failure to meet pre-qualification standards? NO ___
YES ___ If Yes, provide details for each such instance.
d) Been suspended by any government agencyfrom entering into any contract with
it; and/or is any action pending that could formally debar or otherwise affect such
business’s ability to bid or propose on contracts? NO ____ YES ___ If Yes,
provide details for each such instance.
8) Have any of the businesses or organizations listed in response to Question 5 filed a
bankruptcy petition and/or been the subject of involuntary bankruptcy proceedings
during the past 7 years, and/or for any portion of the last 7 year period, been in a
state of bankruptcy as a result of bankruptcy proceedings initiated more than 7 years
ago and/or is any such business now the subject of any pending bankruptcy
proceedings, whenever initiated? If ‘Yes’, provide details for each such instance.
(Provide a detailed response to all questions checked “YES”. If you need more space,
photocopy the appropriate page and attach it to the questionnaire.)
a) Is there any felony charge pending against you? NO ___ YES ___ If Yes,
provide details for each such charge
b) Is there any misdemeanor charge pending against you? NO ____ YES ___ If
Yes, provide details for each such charge.
c) Is there any administrative charge pending against you? NO ____ YES ___ If
Yes, provide details for each such charge
d) In the past 10 years, have you been convicted, after trial or by plea, of any felony,
or of any other crime, an element of which relates to truthfulness or the underlying
facts of which related to the conduct of business? NO ___ YES ___ If Yes,
provide details for each such conviction
e) In the past 5 years, have you been convicted, after trial or by plea, of a
misdemeanor? NO ___ YES ___ If Yes, provide details for each such
conviction.
f) In the past 5 years, have you been found in violation of any administrative or
statutory charges? NO ____ YES ___ If Yes, provide details for each such
occurrence
9) In addition to the information provided in response to the previous questions, in the
past 5 years, have you been the subject of a criminal investigation and/or a civil anti-
trust investigation by any federal, state or local prosecuting or investigative agency
and/or the subject of an investigation where such investigation was related to
activities performed at, for, or on behalf of the submitting business entity and/or an
affiliated business listed in response to Question 5? NO ____ YES ___ If Yes,
provide details for each such investigation
10) In addition to the information provided, in the past 5 years has any business or
organization listed in response to Question 5, been the subject of a criminal
investigation and/or a civil anti-trust investigation and/or any other type of
investigation by any government agency, including but not limited to federal, state,
27
and local regulatory agencies while you were a principal owner or officer? NO ____
YES ___ If Yes; provide details for each such investigation
11) In the past 5 years, have you or this business, or any other affiliatedbusiness listed in
response to Question 5 had any sanction imposed as a result of judicial or
administrative proceedings with respect to any professional license held? NO ____
YES ___ If Yes; provide details for each such instance
12) For the past 5 tax years, have you failed to file any required tax returns or failed to
pay any applicable federal, state or local taxes or other assessed charges, including
but not limited to water and sewer charges? NO ____ YES ___ If Yes, provide
details for each such year.
.
28
CERTIFICATION
A MATERIALLY FALSE STATEMENT WILLFULLY OR FRAUDULENTLY MADE IN
CONNECTION WITH THIS QUESTIONNAIRE MAY RESULT IN RENDERING THE
SUBMITTING BUSINESS ENTITY NOT RESPONSIBLE WITH RESPECT TO THE
PRESENT PROPOSAL OR FUTURE PROPOSALS, AND, IN ADDITION, MAY
SUBJECT THE PERSON MAKING THE FALSE STATEMENT TO CRIMINAL
CHARGES.
I, ___________________________, being duly sworn, state that I have read and
understand all the items contained in the foregoing pages of this questionnaire and the
following pages of attachments; that I supplied full and complete answers to each item
therein to the best of my knowledge, information and belief; that I will notify the City in
writing of any change in circumstances occurring after the submission of this
questionnaire and before the execution of the contract; and that all information supplied
by me is true to the best of my knowledge, information and belief. I understand that the
City will rely on the information supplied in this questionnaire as additional inducement to
enter into a contract with the submitting business entity.
Sworn to before me this day of 2007
Notary Public
Name of submitting business: ___________________
By: _______________________________________
Print name
Signature
Title
_______/_______/________
Date
29
APPENDIX H
SPECIFIC REQUIREMENTS FOR VENDING MACHINES
1) The Licensee, at his own expense, is responsible for performing all services required,
including maintaining, cleaning, repairing, and restocking vending machines.
2) All vending machines must have internal electronic, non-resettable cash sales meters.
Upon commencement of the contract, meters will be read, recorded and mutually
verified with Department of Purchasing personnel at the time of installation. Period
ending cash sales meter readings will be required for every vending machine with
each monthly Sales and Commission Report. Electronic meter readings will be
subject to audit by the City, its representatives, or an authorized third party at any
time.
3) Commission payments to the City shall be based upon a percentage of Adjusted
Metered Gross Receipts. Adjusted Metered Gross Receipts are defined as the
amount of computed receipts, based upon the cash sales meter readings, that should
have been removed from the vending machine at the time of service, less refunds,
test vends, and burglaries.
4) The Licensee will be responsible for any tax obligations.
5) The City reserves the right to include or exclude additional locations during the term
of the agreement at the sole discretion of the Director of Purchasing or his designee.
6) Licensee shall not add or remove any vending equipment without the City’s written
consent.
7) All vending machines installed under the resultant contract must be Data Exchange
(DEX) capable.
8) All vending machines installed under the resultant contract must comply with all
accessibility requirements established by the local, state, and federal guidelines.
9) Each vending machine must accept dollar bills or be co-located with a Bill Changer.
10) Commission payments and Sales and Commission Reports from the Licensee are
th
due to the Department of Purchasing by the fifteenth (15) of the month for the
previous month’s transactions. Monthly Sales and Commission reports for vending
services shall include the following information
a) Location
b) Machine serial number
c) Machine Type
d) Beginning Cash Sales Meter reading for the reporting period per machine
e) Ending Cash Sales Meter reading for the reporting period per machine
f) .Metered Gross Receipts per machine
g) Adjustments to Metered Gross Receipts per machine (less refunds, test vends,
and burglaries)
h) Adjusted Metered Gross Receipts per machine
i) Commission rate for each machine
j) Commission Due for each machine
k) Summary of Metered Gross Receipts, Adjustments to Metered Gross Receipts,
Adjusted Metered Gross Receipts and Commissions Due for all machines
11) At no times will vending machines have outdated snack/food or beverage items. All
products must be pre-packaged and labeled with date of expiration. The Licensee
must comply with all applicable regulations and qualifications regarding packaging,
labeling, ingredient listing and standards.
12) Licensee may only sell standard and nationally advertised products of first class
standard grades and of good quality
13) Requests for changes in products to be vended and/or prices shall be submitted in
writing by Licensee to City with documentation supporting the request. The City shall
have sole authority to approve/reject such requested changes
30
14) Respondent can submit a plan to describe any recommendations for additional
services that the respondent suggests the City should incorporate.
15) As necessary, according to the products being vended, microwave ovens and stands
are to be provided, cleaned and maintained by the Licensee
16) All machines and general area (including microwaves) shall be cleaned with every
service call.
17) The City reserves the right to charge the Licensee a predetermined fee for the
estimated monthly operating cost of each machine. The Licensee agrees to be billed
for this charge on a monthly basis to cover the City’s cost for electricity.
18) Respondents are encouraged to propose the installation of energy management
devices on vending machines.
19) The City will be responsible for the costs associated with the maintenance and
installation of any electrical outlets necessary to operate vending machines.
20) Respondents may visit existing and potential vending locations identified in Exhibit B
of this RFP that provide public access, but are prohibited from interviewing City staff
or other visitors at that location in an effort to obtain information relating to this RFP
31