The URL can be used to link to this page

Full Agenda Packet REVISED 11/5/10 CITY OF JANESVILLE CITY COUNCIL MEETING AGENDA MONDAY, November 8, 2010 7:00 P.M. 1. Call to Order and Pledge of Allegiance. 2. Roll Call. 3. Minutes of City Council meetings: “C” A) Special meeting of October 21, 2010. B) Regular meeting of October 25, 2010 4. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) “C” 5. Special recognition: Action on a proposed resolution in commendation of Larry Grorud’s service to the City of Janesville. (File Res. No. 2010-748) OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. 2. Public hearing, discussion and action on the FY2011 proposed City and Library budgets. NEW BUSINESS 1. Action on a proposed resolution approving the 2011 Annual Action Plan for the Community Development Block Grant Program and Rock County HOME Consortium Submission. (File Res. No. 2010-735) ----------------------- “C” – This designation indicates an item that the City Council will take up under a Consent Agenda. City Council Agenda – November 8, 2010 Page 2 NEW BUSINESS (CONTINUED) 2. Action on proposed resolutions extending the term of existing landfill contracts through December 31, 2011 and establishing pricing in 2011 for Town & Country Sanitation, Sherman Sanitation and Green County. (File Res. Nos. 2010-743, 2010-745, and 2010-746) 3. Action on a proposed resolution authorizing a 10 year special assessment payment plan for the property owner residing at 3129 East Rotamer Road. (File Res. No. 2010-750) 4. Update on the proposed Rock County Purchase of Agricultural Conservation Easements (PACE) Program. 5. Action on a motion authorizing the City Manager to sell property located at 3123 Rockport Park Drive. 6. Action on a proposed resolution authorizing the sale of property located at 189 South High Street as part of the Buy Rehab and Resell Program. (File Res. No. 2010-749) 7. Action on a proposed resolution authorizing the City Manager to make an application to the County for an exemption from the Library tax levy. (File Res. No. 2010-752) 8. Introduce and schedule a public hearing on a proposed ordinance attaching property located at 2609 South U.S. Highway 51. (File Ord. No. 2010-466) 9. Introduce, refer to Plan Commission and schedule a public hearing on a proposed ordinance attaching and zoning to B2 property located at 2609 South U.S. Highway 51. (File Ord. No. 2010-467) 10. Requests and comments from the public on matters which can be affected by Council action. 11. Matters not on the Agenda. City Council Agenda – November 8, 2010 Page 3 NEW BUSINESS (CONTINUED) 12. Consideration of a motion to convene into closed session, pursuant to Wisconsin Statute Section 19.85(1)(e), for the purpose of deliberating upon and setting the bargaining and negotiating strategies, terms, and conditions for a potential TIF 22 development agreement, since competitive and/or bargaining reasons require a closed session. The use of audible cell phone ringers and active use and response to cellular phone technology by the governing body, staff and members of the public is discouraged in the Council Chambers while the Council is in session. PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN SPECIAL MEETING OCTOBER 21, 2010 VOL. 61 NO. 20 Special meeting of the City Council of the City of Janesville held in the Municipal Building on October 21, 2010. The meeting was called to order by Council President Voskuil at 7:00 PM. Present: Council President Voskuil, Councilmembers Brunner, McDonald, Perrotto, Rashkin, and Truman. Absent: Councilmember Steeber Review of Proposed 2011 Budget: The City Council reviewed the proposed 2011 City budget, which included Public Buildings, Parking Facilities, Traffic Management, Parks, Leisure Services Administration, Recreation, and Senior Citizens’ Center. During the review of the budgets the City Council asked various questions and requested additional information. Councilmembers Perrotto requested that the Administration start developing a plan to divest surplus parks. Councilmembers Brunner and Truman suggested that decrease in services should be spread across all parks. Councilmember Rashkin suggested that the Administration attempt to get grant money for the Senior Center and start and endowment fund. By consensus of the majority of the Council, the following items were placed on the “parking lot” list for further discussion.  Public Buildings: Decrease budget by decreasing the cleaning schedule of buildings from four days to three days per week.  Recreation Department: Increase budget for aquatics by $15,200 to maintain current hours of operation.  Recreation Department: Increase ice arena hourly rental charge in the summer.  Recreation Department: Increase fees for Adult Programs so that programs are revenue neutral.  Senior Center: Eliminate incidental fees and increase membership fee to cover lost revenue. Matters Not on the Agenda There were none There being no further business, the Council adjourned at 10:36 PM. These minutes are not official until approved by the City Council. David T. Godek Deputy Clerk-Treasurer PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN REGULAR MEETING October 25, 2010 VOL. 61 NO. 20 Regular meeting of the City Council of the City of Janesville held in the Municipal Building on October 15, 2010. The meeting was called to order by Council President Voskuil at 7:00 PM. Council President Voskuil led the Council in the Pledge of Allegiance. Present: Council President Voskuil, Councilmembers Brunner, McDonald, Perrotto, Rashkin, Steeber and Truman. CONSENT AGENDA Regular City Council meeting minutes of October 11, 2010. Special City Council meeting minutes of October 13, 2010. Licenses; and Recommendations of the Alcohol License Advisory. Action on a motion to approve final Certified Survey Map 10014-C, Carter Construction, 2 lots on Oakhill Avenue. Financial statement for the month of September, 2010. Council President Voskuil stated that all items on the consent agenda would be approved as recommended, if there were no objections. There were none. Special recognition: Action on a proposed resolution in commendation of Kathleen A. Bier’s 23 years of service to the City of Janesville. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Brunner and passed unanimously. (File Res. No. 2010-734) OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. Darlene Maruna, 1252 Monterey Ln., suggested a wheel tax for anyone with more than two vehicles at their property. Carol Heimark, 2533 Wesley Ave., expressed concerns about the ice rink concession sales. Judith Detert-Moriarty, 23 S. Atwood Ave., thanked the City Council for supporting the Farmer’s Market. Council President Voskuil stated that Old Business items #4 and #5 would be considered at this time. 4. Second reading, public hearing and action on a proposed ordinance rezoning property located at 2723 W. Memorial Dr. from B2 to R3M. No one spoke. The public hearing was closed. Councilmember Steeber moved to adopt said ordinance, seconded by Councilmember Brunner and passed unanimously. (File Ord. No. 2010-461) 5. Action on a proposed resolution awarding $6,765,000 in General Obligation Promissory Notes, Series 2010-A, and $1,055,000 in taxable General Obligation Promissory Notes, Series 2010-B, of the City of Janesville, Wisconsin, establishing interest rates thereon and levying taxes therefore. Councilmember Perrotto moved to adopt said resolution, seconded by Councilmember Rashkin and passed by the following vote: Aye: Brunner, Perrotto, Rashkin, Steeber, Truman and Voskuil. Nay: McDonald. (File Res. No. 2010-729) 2. A proposed resolution authorizing the 2011 sidewalk program received its public hearing. Al Lembrich, 541 Miller Ave., Eileen Johnson, 1439 Excalibur Dr., Jim Kauss, 2205 Refset Dr., Al Reichenbach, 1802 Randolph Rd., Bill Hesser, 2436 Oakbrook Ct., Mary Frye, 3421 Mt. Zion Ave., Douglas Marklein, 3919 Dorchester Ave., Russ Jacobson, 2607 W. State St., and Peter Apted, 324 S. Academy St. all spoke in opposition to the resolution. Mike Mead, 2006 Roosevelt Ave. spoke against special assessments for sidewalks. The public hearing was closed. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Truman. Councilmember Perrotto offered a friendly amendment to direct staff to develop a policy to help people with large frontage; the amendment was not accepted by the maker. Councilmember McDonald moved to amend the motion by removing any property with over 400 feet of frontage from the program. The amendment died for lack of a second. The motion passed by the following vote: Aye: Brunner, Perrotto, Rashkin, Steeber, Truman and Voskuil. Nay: McDonald. (File Res. No. 2010-742) 3. A proposed ordinance amending the City’s solid waste ordinance received its second reading and public hearing. Judy Root, 262 Ba Wood Ln., Al Lembrich, 541 Miller Ave., Doug Marklein, 3919 Dorchester Ave. all spoke against the proposed ordinance. Julie Backenkeller, 719 N. Grant St. spoke in favor of the proposed ordinance. The public hearing was closed. Councilmember Steeber moved to adopt said ordinance, seconded by Councilmember Perrotto and passed by the following vote: Aye: Brunner, Perrotto, Rashkin, Steeber, Truman and Voskuil. Nay: McDonald. (File Ord. No. 2010-463) 6. City Manager’s Report - Snow Removal Operations. John Whitcomb, Operations Director, explained the City’s snow removal procedures and policies. No Council action taken. NEW BUSINESS 1. Confirm Council President appointments to the Historic Commission. Councilmember Steeber moved to adopt said appointments, seconded by Councilmember Rashkin and passed unanimously. 2. Requests and comments from the public on matters which can be affected by Council action. No one spoke. 3. Matters not on the Agenda. Councilmember Brunner asked that Council be provided with the minutes of the CDA meetings that discussed grants. Councilmember Rashkin asked when Council can expect an answer to the concerns made by Ms. Heimark. The City Manager responded he would have an answer on October 26, 2010. Councilmember Rashkin asked Administration to discuss connectors between Pine Tree Plaza and the bike trail and stated that United Arts Alliance is giving JATV a membership. Councilmember Voskuil thanked all of the participants and donors of the Big Give. She also encouraged everyone to vote. 4. Councilmember Steeber moved to convene into closed session, pursuant to Wisconsin Statute Section 19.85(1)(e) for the purpose of deliberating upon and setting the bargaining and negotiating strategies, terms, and conditions for: (1) the potential purchase of 440 N. Pearl St. for demolition, and (2) a potential TIF #32 development agreement, since competitive and/or bargaining reasons require a closed session seconded by Councilmember McDonald and passed unanimously. There being no further business, Council adjourned at 10:26 p.m. These minutes are not official until approved by the City Council. David T. Godek Deputy Clerk-Treasurer JANESVILLE CITY COUNCIL LICENSE AGENDA 11/8/2010 RECOMMENDED A. ELECTRICIANS–ORIGINAL Troy R. Blakey PO BOX 268, Johnson Creek, WI Neal Eddy Adam Lara 405 Skyline Dr., Suite C, Lake Geneva, WI Bruce E. Yahnke Jr. N3057 Hwy. K, Jefferson, WI B. SECONDHAND ARTICLE DEALER–ORIGINAL Faith and Destiny Christian Store, LLC 1009 N. Washington St., Suite B C. ORIGINAL CLASS B INTOXICATING LIQUOR AND FERMENTED MALT BEVERAGE LICENSE Voodoo Creations, LLC., d/b/a Lava Cocktail Lounge (f/k/a Nocturnal Bar & Grill) Ryan T. Skinner 123 E. Milwaukee St. HUMAN RESOURCES DIVISION MEMORANDUM October 27, 2010 TO: City Council FROM: Susan Musick, Human Resources Director SUBJECT: Retirement Recognition Larry J. Grorud Executive Summary At the City Council meeting of November 8, 2010, the following retirement commendation will be considered under the consent agenda: 1. Fire Chief Larry J. Grorud for thirty-six years of service with the City of Janesville (File Resolution Number 2010-748).  Chief Grorud will be attending the November 8, 2010 Council meeting.  Chief Grorud began working for the City of Janesville April 20, 1974, as a Firefighter. He was promoted to Firefighter/Paramedic in 1975, Deputy Fire Chief in 1984, and Fire Chief in 1989.  Chief Grorud’s retirement date is December 30, 2010. Recommendation Staff recommends adoption of File Resolution 2010-748. 1 RESOLUTION NO. 2010-748 Whereas, Larry J. Grorud is retiring from City of Janesville employment after having diligently served the people of the City of Janesville and the community for thirty-six years; retiring as Fire Chief with the City of Janesville Fire Department; and Whereas, Chief Grorud is a patriot for our country, having served in the United States Army, including a tour of duty in Vietnam; and Whereas, Chief Grorud started his fire service career in Janesville as a Firefighter in 1974, and was promoted to a th Firefighter/Paramedic in 1975, Deputy Fire Chief in 1984 and was appointed Janesville’s 34 Fire Chief in 1989; and Whereas, Chief Grorud was part of the first paramedic team implemented in the city; he also experienced the construction of three fire stations and the Arthur P. Stearns Fire Training Center; the implementation of the quint fire apparatus for fire response efficiency; and the establishment of four paramedic ambulances; and Whereas, Chief Grorud oversaw the implementation of the Dive Rescue Team and the child safety seat program; developed electronic storage methods for EMS records; acquired grants to establish the Level B Hazardous Materials team for Rock County; and applied technology enhancements to the Department for inspections; and Whereas, Chief Grorud graduated from the Executive Fire Officer program at the National Fire Academy; obtained the Chief Fire Officer designation from the Commission on Public Safety Excellence; and was awarded the highest membership in the International Institute of Fire Engineers; and Whereas, Chief Grorud had the distinguished honor of being elected by his nationwide peers to serve as the President of the International Association of Fire Chiefs. As President, Larry spoke before the United States Congress to discuss national fire service issues and traveled internationally to represent the American system of fire service to other nations; and Whereas, during Larry J. Gourd’s employment with the City of Janesville, he provided exemplary professional service and demonstrated conscientious devotion to the duties of his position, which he performed with competence, sincerity, honesty, and dedication; and Whereas, it is desired that such commendable service to the City of Janesville be properly recognized; Now, Therefore, Be It Resolved that the people of the City of Janesville, through the City Council, do express their grateful appreciation to Larry J. Grorud for his thirty-six years of loyal public service. th Dated this 8 day of November, 2010. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner Eric J. Levitt, City Manager McDonald Perrotto ATTEST: Rashkin Steeber Jean Ann Wulf, City Clerk-Treasurer Truman Voskuil APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Human Resources Prepared by: Human Resources ADMINISTRATIVE SERVICES MEMORANDUM November 1, 2010 TO: City Council FROM: Jacob J. Winzenz, Dir. of Admin. Services/Asst. City Manager SUBJECT: Public Hearing on FY2011 Proposed City and Library Budgets On October 6, 2010, the proposed 2011 City and Library budgets were distributed to the City Council. As proposed by the City Manager, the 2011 City and Library budgets had a net increase of $194,336 in total expenditures (including debt service). However, total revenue (including applied fund balance) decreases $395,666 resulting in an increase in the municipal tax levy, without TIF, of $590,002, or 2.1%. This increase in the tax levy, plus the TIF tax levy, results in a 1.61% increase in the tax rate for municipal purposes which costs the owner of an average home assessed at $114,000 an additional $15.16 per year. Over the following three weeks the City Council held three (3) study sessions with staff on the proposed budget and made numerous adjustments. These adjustments result in no net change in the proposed 2011 tax levy. A summary of these adjustments are attached for your review. A public hearing on the proposed 2011 City and Library budgets is scheduled during the November 8, 2009 City Council meeting. At this time it would be appropriate to open the public hearing, receive any comments regarding the proposed budgets, and then continue the public hearing to November 22, 2010. At the meeting on November 22, 2010 the public hearing on the proposed budget will be continued, and then closed. Following the public hearing the City Council may discuss, make amendments to, and then take action upon the proposed 2011 City and Library budgets. The City Council will then need to schedule a very brief special meeting to set the tax levy. The City Manager’s office suggests this meeting be held at 7:00 a.m. on November 29, 2010 or November 30, 2010. P.L. Proposed 2011 Municipal Tax Rate & Levy Comparison 9/30/2010 For Years Indicated Below AmountPercentage AdoptedProposedIncreaseIncrease 20102011(Decrease)(Decrease) Tax Levy: Municipal Property Tax Levy$28,055,561$28,645,563$590,0022.10% TIF Levy785,432857,49072,0589.17% Total Tax Levy$28,840,993$29,503,053$662,0602.30% Tax Rates: Municipal Property Tax Rate$8.0138$8.1277$0.11391.42% TIF Tax Rate0.22430.24330.01908.47% Total Tax Rate$8.2381$8.3710$0.13291.61% Taxes Paid (Ave. Home $114,000) Municipal Purposes$913.57$926.56$12.991.42% TIF25.5727.742.178.49% Total Taxes Paid$939.14$954.30$15.161.61% Assessed Valuation$3,500,911,170$3,524,450,380$23,539,2100.67% AmountPercentage AdoptedProposedIncreaseIncrease Municipal Purposes20102011(Decrease)(Decrease) Operations Levy (w/o TIF): General Fund$19,545,106$20,440,123$895,0174.58% Library2,908,6602,966,83358,1732.00% Total Operation Levy $22,453,766$23,406,956$953,1904.25% (w/o TIF) Debt Levy : General Fund$5,368,643$4,997,521($371,122)-6.91% Library233,152241,0867,9343.40% Total Debt Levy $5,601,795$5,238,607($363,188)-6.48% Levy Increase without TIF$28,055,561$28,645,563$590,0022.10% Non-Property tax Rev/Applied Fund Bal$17,434,635$17,038,969($395,666)-2.27% Total Expenditures$45,490,196$45,684,532$194,3360.43% Note: Municipal Tax Levy & Rate includes the General Fund and Hedberg Public Library. J:\Finance & Administration\Accounting\Budget\2011\2011 Proposed Budget Characteristics.xlsMunicipal11/1/2010 P.L. Proposed 2011 General Fund Budget 10/6/2010 Characteristics AmountPercentage AdoptedProposedIncreaseIncrease 20102011(Decrease)(Decrease) Revenues: Non-Property Tax Revenues$14,854,250$14,896,100$41,8500.28% Transfers 800,000 350,000 (450,000)-56.25% Applied Fund Balance850,000900,00050,0005.88% Total$16,504,250$16,146,100($358,150)-2.17% Expenditures: Operations$36,049,356$36,586,223$536,8671.49% Debt Service5,368,6434,997,521(371,122)-6.91% Total$41,417,999$41,583,744$165,7450.40% Tax Levy: City Property Tax Levy$24,913,749$25,437,644$523,8952.10% TIF Levy697,476761,46363,9879.17% Total Tax Levy$25,611,225$26,199,107$587,8822.30% Tax Rates: City Property Tax Rate$7.1164$7.2175$0.10111.42% TIF Tax Rate0.19930.21610.01688.43% Total Tax Rate$7.3157$7.4336$0.11791.61% Taxes Paid (Ave. Home $114,000) General Fund$811.27$822.80$11.53001.42% TIF22.7224.641.92008.45% Total Taxes Paid$833.99$847.44$13.45001.61% Assessed Valuation$3,500,911,170$3,524,450,380$23,539,2100.67% Ave. Home Assessed Valuation$114,000$114,000$0.1011$11.53 AmountPercentage AdoptedProposedIncreaseIncrease General Fund20102011(Decrease)(Decrease) Total Levy $24,913,749$25,437,644$523,8952.10% (w/o TIF) Less: Debt Service5,368,6434,997,521(371,122)-6.91% Operations Levy $19,545,106$20,440,123$895,0174.58% (w/o TIF) J:\Finance & Administration\Accounting\Budget\2011\2011 Proposed Budget Characteristics.xlsGeneral Fund11/1/2010 P.L. Proposed 2011 Hedberg Public Library Budget 9/30/2010 Characteristics AmountPercentage AdoptedProposedIncreaseIncrease 20102011(Decrease)(Decrease) Revenues: Non-Property Tax Revenues$880,385$834,199($46,186)-5.25% Applied Fund Balance50,00058,6708,67017.34% Total$930,385$892,869($37,516)-4.03% Expenditures: Operations$3,839,045$3,859,702$20,6570.54% Debt Service233,152241,0867,9343.40% Total$4,072,197$4,100,788$28,5910.70% Tax Levy: City Property Tax Levy$3,141,812$3,207,919$66,1072.10% TIF Levy87,95696,0278,0719.18% Total Tax Levy$3,229,768$3,303,946$74,1782.30% Tax Rates: City Property Tax Rate$0.8974$0.9102$0.01281.43% TIF Tax Rate0.02520.02720.00207.94% Total Tax Rate$0.9226$0.9374$0.01481.60% Taxes Paid (Ave. Home $114,000) Library Purposes$102.30$103.76$1.46001.43% TIF2.873.100.23008.01% Total Taxes Paid$105.17$106.86$1.69001.61% Assessed Valuation$3,500,911,170$3,524,450,380$23,539,2100.67% Ave. Home Assessed Valuation$114,000 AmountPercentage AdoptedProposedIncreaseIncrease Library20102011(Decrease)(Decrease) Total Levy $3,141,812$3,207,919$66,1072.10% (w/o TIF) Less: Debt Service233,152241,0867,9343.40% Operations Levy $2,908,660$2,966,833$58,1732.00% (w/o TIF) J:\Finance & Administration\Accounting\Budget\2011\2011 Proposed Budget Characteristics.xlsLibrary11/1/2010 P.L. 10/29/10 City of Janesville City Council Budget Adjustments 2011 Budget General Fund Tax Levy Proposed$ 25,437,644 Council Changes: October 26, 2010 Policereduction of animal control costs $ (35,000) Debt Servicereduction of interest expense (14,438) Recreationincrease summer ice rental rates (10,000) Recreationincrease adult recreation softball and volleyball fees (4,500) TransitTransit service reduction to begin July 1, 2011 15,125 Policestaffing, two vacant officers filled July 1, 2011 48,813 Subtotal$ - $ - Subtotal Changes to 10/26/2010 Total General Fund Tax Levy as of October 26, 2010$ 25,437,644 Other Budgets Adjustments Council Meeting: October 26, 2010Category Debt Servicereduction of interest expense$ (24,462) TIF-Economic Development termination of Downtown Design Center 01/01/2011$ (20,000) State and Federal Grants Tallman House handicapped accessibility funding of $45,000 was removed offset by an increase in housing - / homeownership activities. The State and Federal Total Expenditure Changes for Other Budgets$ (44,462) NEIGHBORHOOD SERVICES MEMORANDUM October 29, 2010 TO: City Council FROM: Jennifer Petruzzello, Neighborhood Services Director SUBJECT: Action on a proposed resolution approving the 2011 Annual Action Plan for the Community Development Block Grant Program and Rock County HOME Consortium Submission (File Resolution No. 2010-735). Summary: Each year, the Janesville Community Development Authority (CDA) and the City Council prepare and approve an Annual Action Plan for the use of Community Development Block Grant and HOME Investment Partnership funds. The primary objective for the use of Community Development Block Grant (CDBG) funds is to promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing. The primary objective for the use of HOME funds is to provide decent housing. The proposed plan has been prepared to address the stated goals and objectives. Recommendation: The CDA and city staff recommend that the City Council approve File Resolution #2010-735, approving the 2011 Action Plan for the Community Development Block Grant Program and the Rock County HOME Consortium Submission. City Manager Recommendation: The City Manager recommends approval with the change to include $18,000 to be appropriated for the purpose identified by the DDA. Suggested Motion: I move to approve file resolution #2010-735, approving the 2011 Action Plan for the Community Development Block Grant Program and the Rock County HOME Consortium Submission. Background: The City of Janesville is an entitlement community under the Community Development Block Grant (CDBG) Program. This means that the City receives an annual allocation of funds based on community need and the federal budget. The City is also a partner and lead agency in the Rock County Consortium for the 1 receipt of HOME Investment Partnership (HOME) Program funds. In order to receive funds from both of these programs, a Five-Year Consolidated Plan is prepared along with Annual Action Plans. Last year, a Five-Year Consolidated Plan was adopted and this year an Annual Action Plan for 2011 has been drafted. A public hearing was held at the June 16, 2010 Community Development Authority (CDA) meeting to seek feedback on community development needs and establish priorities for the CDBG and HOME programs. Proposals were solicited from non-profit organizations. A public hearing was held on the proposed budget at the September 15, 2010 CDA Meeting. A final public hearing was held at the October 20, 2010 CDA meeting on the draft Action Plan. The primary objective for the use of Community Development Block Grant (CDBG) funds is to promote the revitalization of Janesville’s central city neighborhoods and downtown, resulting in vibrant and healthy residential areas with affordable housing. This goal is met through the promotion of the following objectives: increasing home ownership for low and moderate income families, the promotion of maintenance and rehabilitation of existing housing through housing rehabilitation programs, the enforcement of housing and nuisance codes, the elimination of slum and blight and efficient and effective program administration. The primary objective for the use of HOME funds is to provide decent housing. In order to accomplish this objective, the Janesville CDA will use HOME funds to provide funding for the rehabilitation of owner-occupied and renter-occupied units and down payment and closing cost assistance loans to first-time homebuyers. The CDA has developed three priorities to be addressed through the CDBG and HOME programs:  To create affordable, quality, housing stock for low to moderate income families.  To improve the existing housing stock.  To increase homeownership opportunities. The CDA has developed the following community development priorities:  Healthcare  Job Training and Employment Services  Rent Assistance  Self-sufficiency programs (medium priority)  Youth services (medium priority) Following the public hearing on the 2011 Action Plan, the CDA recommended that the Council approve the proposed Action Plan, with the reallocation of $18,000 from the Downtown Development Alliance Matching Grant Façade 2 Program and the reallocation of $45,000 from the Lincoln Tallman House Accessibility improvements to homeownership programs. At the October 26, 2010 City Council Budget Study Session, the Council recommended by consensus that $18,000 in 2011 CDBG funding be allocated to the Downtown Development Alliance Matching Grant Façade Program. The proposed Action Plan and Resolution reflect the latest direction from the City Council. Budget The City of Janesville is anticipating that $762,000 in Community Development Block Grant (CDBG) Program funds and $678,000 in Neighborhood Stabilization Funding will be available in 2011, including new grant awards, program income and the use of prior year’s grants. In addition, the City of Janesville is anticipating that $440,000 in HOME funding will be available in 2011, including new grant awards, program income and the use of prior year’s grants. The proposed budget has been prepared to address the stated goals and objectives. During 2011, emphasis will be on the continued revitalization of Janesville’s residential and downtown neighborhoods through the implementation of housing programs, including home ownership, the rehabilitation of owner- occupied and rental properties and the elimination of blight. Emphasis will be placed on implementing the Neighborhood Stabilization Program and Lead Hazard Reduction Grants. In addition, the proposed budget includes funding for the following public service activities: Boys and Girl’s Club (Lincoln After School Program) $ 4,000 Emergency Rent Asst (ECHO) $ 50,500 HealthNet $ 38,000 The Literacy Connection $ 4,000 Neighborhood Activities (Neighborhood Action Teams) $ 5,500 Neighborhood Livability (Camp Scholarships) $ 3,000 Total $105,000 Attachments: Proposed City Council Resolution #2010-735 2011 Annual Action Plan cc: Eric Levitt, City Manager Jacob Winzenz, Assistant City Manager/Dir. of Administrative Services 3 RESOLUTION NO. 2010-735 RESOLUTION APPROVING THE 2011 ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND ROCK COUNTY HOME CONSORTIUM SUBMISSION WHEREAS , the City of Janesville is an entitlement community under the Community Development Block Grant Program and is the lead agency for the Rock County Consortium under the HOME Investment Partnership (HOME) Program, both of which are administered by the U. S. Department of Housing and Urban Development; and WHEREAS , The City of Janesville is anticipating that $762,000 in Community Development Block Grant (CDBG) funds and $678,000 in Neighborhood Stabilization funds will be available in 2011, including new grant awards, program income and the use of prior year’s grants; and WHEREAS , The City of Janesville is anticipating that $440,000 in HOME funding will be available tin 2011, including new grant awards, program income and the use of prior year’s grants; and WHEREAS , the Community Development Authority (CDA) has held the required public hearing and evaluated the citizen comments concerning potential activities for the City of Janesville's 2011 Annual Action Plan for the Community Development Block Grant and HOME Program submissions and thereafter considered the various alternative allocations for activities; and WHEREAS , the Community Development Authority has recommended to the Common Council that it approve the following Final Statement of Objectives and Budget to be included in the City of Janesville Consolidated Plan, 2011 Action Plan: HOME Investment Partnership Program (HOME) HOME funds are to be used to provide affordable housing including assistance for new construction of housing to be occupied by income eligible households, down payment and closing cost assistance, and owner- and renter-occupied rehabilitation loans. Down payment assistance loans will include a provision for recapture of the funds during the period of affordability. Rental rehabilitation loans will include a requirement to rent to income-eligible households at affordable rents during the period of affordability. The home ownership and rehabilitation programs will use program income first before drawing on new HOME funds. HOME-funded FY 2011 objectives The following are proposed ; the outcome is listed following each item: Resolution No. 2010-735 Page 2 Resolution No. 2010-735 Page 3 Janesville  Provide funds for down payment and closing cost assistance loans to first-time homebuyers (Affordability)  Provide funds for rehabilitation of owner-occupied units (Affordability)  Provide funds for rehabilitation of renter-occupied units (Availability/Accessibility) Rock County Consortium  Provide funds for down payment and closing cost/mortgage assistance and related rehabilitation as needed (Affordability)  Provide funds for rehabilitation of owner-occupied units (Affordability)  Potential uses also include assistance for new housing development, acquisition or conversion of properties for new housing development, and demolition of blighted structures related to new housing development (Availability/Accessibility)  Provide funds for the development of new rental units. (Availability/Accessibility) PROPOSED ALLOCATION of FY2011 HOME FUNDS ($305,000 available in new funds) FY2011 Prior Year Prog. Inc. Total Recently Purchased Rehab $ 55,000 $135,000 $50,000 $240,000 Home Ownership $125,000 0 $125,000 Rental Rehabilitation $ 35,000 $40,000 $ 75,000 Administration 0 _ _____0 0 Total $215,000 $135,000 $90,000 $440,000 CDBG-funded FY 2011 objectives for the City of Janesville The following are proposed : 1. Housing Activities - To rehabilitate owner-occupied and rental housing occupied by low and moderate income households primarily in the Central City Area through the use of deferred payment and low interest installment loans and partially forgivable loans. Funds may also be used: for acquisition, demolition, and provision of a vacant lot for new housing construction by non-profit agencies for sale to low/moderate income families; or for acquisition and/or rehabilitation of property by a non-profit for transitional housing or other housing programs; to acquire, rehabilitate and resell housing to low and moderate income families; and to provide emergency rent assistance. Funds are also provided for encouraging the reduction in density of multi-family units in the central city area, for the provision of information and training on the hazards of lead-based paint and other housing rehabilitation-related hazards and abatement of such hazards. Resolution No. 2010-735 Page 4 2. Neighborhood Stabilization – To acquire, rehabilitate and resell to low-middle income families or to demolish blighted structures that have been foreclosed upon to support homeownership and stability within neighborhoods most impacted by the foreclosure crisis. 3. Local Homeownership Program - To provide funds for the City Homeownership Program including Down Payment and Closing Cost forgivable loans, Duplex As a Starter Home Program loans, fix-up loans, "recently purchased" Home Improvement Program loans, and other homeownership programs. 4. Neighborhood Activities – To fund a pro-active property maintenance enforcement program and support a variety of programs aimed at reconnecting families in low- moderate income residential areas with their neighborhoods and the community as a whole. Includes financial support for the Neighborhood Action Team. 5. Downtown Activities - To provide funds for a variety of blight elimination activities in the Central Business District including support for a matching grant redevelopment project facilitated by the Downtown Development Alliance. 6. Optional Activities - To provide funds for activities which indirectly support the mission of the Community Development Authority. Activities to be funded in 2011 include the following: Boys and Girls Club, HealthNet, the Literacy Connection, and a Youth Summer Camp Scholarship Program. 7. Administration and Planning - To provide overhead and administrative support necessary to carry out the CDBG Program, including compliance with program regulations and planning for central city and downtown revitalization, and to provide funds to support Historic Commission activities. Resolution No. 2010-735 Page 5 PROPOSED BUDGET – FY2011 CDBG PROGRAM Funding Sources 2011 Prior Program Grant Year Income Total Benefit* Administration& Planning General Administration $133,181 $0 $0 $133,181 NA Neighborhood Development 45,155 0 0 45,155 NA Rehab. Services Delivery 191,852 0 0 191,852 LMI Administration Subtotal 370,188 0 0 370,188 Program Services Downtown Activities 18,000 12,000 0 30,000 S/B Historic Preservation 1,000 0 0 1,000 NA Home Ownership 99,300 0 0 99,300 LMI Housing Activities 68,014 0 165,000 233,014 LMI Neighborhood Activities 39,498 0 0 39,498 LMI & LMA Neighborhood Stabilization 0 118,000 500,000 618,000 LMI & S/B Other Optional Activities Boys and Girl’s Club 4,000 0 0 4,000 LMI HealthNet 38,000 0 0 38,000 LMI Literacy Connection 4,000 0 0 4,000 LMI Summer Camp Scholars 3,000 0 0 3,000 LMI Grand Total $645,000 130,000 $665,000 $1,440,000 *LMI means the project benefits low and moderate income persons whose household income is 80% or less of Rock County median income. LMA means the project benefits a low to moderate income area. S/B means the project is a slum and blight elimination project. WHEREAS , the CDA further recommends to the Common Council that it authorize and direct the City Manager to execute the FY2011 Action Plan for the CDBG and HOME programs, including the various certifications for these funds; and WHEREAS , the Common Council finds that it is in the community's best interest to fulfill the requirements to secure the FY2011 CDBG and HOME funds for the eligible activities in the City of Janesville; Resolution No. 2010-735 Page 6 NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Janesville, that it authorizes and directs the City Manager to submit the 2011 Annual Action Plan including the above statement of objectives and budget as recommended, including assurances contained therein and to provide any other information requested by HUD; BE IT FURTHER RESOLVED, that the City Manager, and his designees, are hereby authorized to negotiate, draft, prepare, execute, file and modify such other documents, papers and agreements ancillary and/or pertaining thereto and, from time to time, to take and/or make whatever other minor actions and/or minor modifications to the above described agreements as the City Manager and/or his designee may deem necessary and/or desirable to effectuate the purposes of such agreements and the intent of this resolution. The City Manager is also hereby authorized to revise the FY2011 budget document to reflect the receipt of the FY2011 Community Development Block Grant Program and HOME program funds and the expenditures as reflected in this resolution. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, City Attorney Proposed by: Community Development Authority Prepared by: Neighborhood Services Director Second Program Year Action Plan October 29, 2010 DRAFT The CPMP Second Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. The Executive Summary narratives are optional. Narrative Responses Grantee: City of Janesville/Rock County Consortium Con Plan Period: 01/01/11 to 12/31/2011 Second Program Year Action Plan 1 Version 2.0 City of Janesville GENERAL Executive Summary The goals of the CDBG program are to provide decent housing, a suitable living environment, and expanded economic opportunities. The goals of the HOME program are to buy, build, or rehabilitate affordable housing for rent or homeownership or to provide direct rental assistance to low-income individuals. Eligible activities include a wide variety of acquisition, rehabilitation, construction, and demolition activities associated with residential building, low-income housing, urban redevelopment, and public facilities. Only 15% of the CDBG funds may be used for public services. Public services include, though are not limited to, those concerned with employment, crime prevention, child care, health, drug abuse, education, fair housing counseling, energy conservation, welfare, homebuyer down-payment assistance, or recreational needs. The following are proposed HOME-funded FY 2011 objectives; the outcome is listed following each item: Janesville  Provide funds for affordable housing development (Availability/Accessibility)  Provide funds for rehabilitation of owner-occupied units (Affordability)  Provide funds for rehabilitation of renter-occupied units (Availability/Accessibility)  Provide funds for down payment and closing cost assistance loans to first-time homebuyers (Affordability) Rock County  Provide funds for down payment and closing cost/mortgage assistance and related rehabilitation as needed (Affordability)  Provide funds for rehabilitation of owner-occupied units (Affordability)  Potential uses also include assistance for new housing development, acquisition or conversion of properties for new housing development, and demolition of blighted structures related to new housing development (Availability/Accessibility)  Provide funds for the development of new rental units. (Availability/Accessibility) The City of Janesville has determined the following specific use of City of Janesville HOME funds in 2011: City of Janesville Budget FY 2010 HOME Program 2010 HOME Allocations Home Ownership$125,000 Recently-Purchased Rehab$240,000 Rental Rehabilitation$75,000 Affordable Housing Development$0 Second Program Year Action Plan 2 Version 2.0 City of Janesville The following are proposed CDBG-funded FY 2011 objectives: 1. Housing Activities - To rehabilitate owner-occupied and investor-owned housing occupied by low and moderate income households primarily in the Central City Area through the use of deferred payment and low interest installment loans and partially forgivable loans. Funds may also be used to support Homeownership Program activities; to provide loans and/or grants for acquisition of property by non-profit agencies for rehabilitation and sale to low /moderate income occupants; for acquisition, demolition, and provision of a vacant lot for new housing construction by non-profit agencies for sale to low/moderate income families; or for acquisition and/or rehabilitation of property by a non-profit for transitional housing or other housing programs; and to provide emergency rent assistance (ECHO). Using these funds, the City may also acquire, rehabilitate and resell housing to low and moderate income families. Funds are also provided for encouraging the reduction in density of multi-family units in the central city area in connection with the rehabilitation work, for the provision of information and training on the hazards of lead-based paint and other housing rehabilitation-related hazards and abatement of such hazards. Also uses prior years' funds and program income. 2. Local Homeownership Program - To provide funds for the City Homeownership Program including Down Payment and Closing Cost forgivable loans, Duplex As a Starter Home Program loans, fix-up loans, "recently purchased" Home Improvement Program loans, and other homeownership programs. Also uses prior years' funds and program income. 3.Neighborhood Activities – To fund a pro-active property maintenance enforcement program and support a variety of programs aimed at reconnecting families in low-moderate income residential areas with their neighborhoods and the community as a whole. Includes financial support for the Neighborhood Action Team. 4.Downtown Activities - To provide funds for a variety of blight elimination activities in the Central Business District including support for a matching grant redevelopment project facilitated by the Downtown Development Alliance. Also uses prior year’s funds. 5. Optional Activities - To provide funds for activities which indirectly support the housing and downtown mission of the department. Activities to be funded in 2011 include the following: the Boys and Girls Club, HealthNet, the Literacy Connection, and a Youth Summer Camp Scholarship Program. 6. Administration and Planning - To provide overhead and administrative support necessary to carry out the Community Development Block Grant Program including compliance with program regulations and planning for downtown and central city revitalization, and to provide funds to support Historic Commission activities such as memberships, subscriptions, and resource materials. The following is the proposed CDBG-NSP funded FY 2011 objective: To acquire, rehabilitate and sell to low/moderate income families or to demolish blighted structures that have been foreclosed upon to support homeownership and stability within neighborhoods most impacted by the foreclosure crisis. Community Development Block Grant (CDBG) funding for 2011 is estimated at $645,000, which includes the City’s entitlement allocation ($585,000) and Neighborhood Stabilization Funding ($60,000). The Cities of Janesville and Beloit and the County of Rock have formed a consortium to receive HOME funds directly from the U.S. Department of Housing and Urban Development (HUD) on a formula basis. HOME Consortium funding for the City of Janesville is estimated at $215,000 for 2011. Other State and Federal Second Program Year Action Plan 3 Version 2.0 City of Janesville Grant Programs include: the Lead Hazard Reduction Grant ($100,000) and the Lead Hazard Reduction Demonstration Grant ($50,000). Program income to be received in 2011 is estimated at $763,000 from the CDBG, HOME and other State and Federal Grants programs. This includes an estimated $500,000 to be used for the Neighborhood Stabilization Grant Program. The balance of the budget is from prior years’ grants and prior years’ program income, including the Revolving Loan Fund for home improvement loans. City of Janesville Budget FY 2011 State and Federal Grant Programs And Past Performance Evaluation 2009201020102011 ActualBudgetEstimatedProposed ELEMENT COST: Administration General Administration*$147,373$138,136$127,215$138,581 Neighborhood Development50,03843,46541,55645,155 Rehabilitation Services174,240187,231190,865191,852 Subtotal371,651368,832359,636375,588 Program Services Neighborhood218,47198,61543,36539,498 Downtown97,58335,00023,00030,000 Housing799,5121,387,3621,568,8001,540,314 Historic Preservation3,4853,7503,4004,000 CDBG Recovery & Reinvestment941,528139,920288,2390 Other Public Service**49,27046,00046,00049,000 Subtotal2,109,8491,710,6471,972,8041,662,812 Unallocated0000 Total$2,481,500$2,079,479$2,332,440$2,038,400 * General administration includes Administration for the Neighborhood Stabilization Program, the CDBG- Recovery Program and the Energy Efficiency and Conservation Block Grant, as well as the CDBG and HOME programs. General Administration for the CDBG Program is capped at 20% of the current year’s allocation and program income. Administration for the HOME Program is capped at 10% of the current year’s allocation and program income. ** Activities that benefit low-income and moderate-income individuals or neighborhoods, but do not directly support the housing and downtown mission of the department. Second Program Year Action Plan 4 Version 2.0 City of Janesville City of Janesville Detailed Budget FY 2011 State and Federal Grant Programs And Past Performance Evaluation REQUIRED RESOURCES: PROGRAM SERVICES 2009201020102011 ActualBudgetEstimatedProposed Neighborhood Code Enforcement$22,099$32,615$32,165$33,998 (1) Neighborhood Block Grants 12,3258,0008,0005,500 Neighborhood Livability - Scholarships (1) 10,2563,0003,0000 Neighborhood Maintenance/Blight1,65355,0002000 Subtotal46,33398,61543,36539,498 Downtown Revitalization97,58335,00023,00030,000 Subtotal97,58335,00023,00030,000 Housing Owner Rehabilitation182,696244,500153,750226,500 Rental Rehabilitation47,112154,700103,450177,500 Home Ownership452,335494,100404,600464,300 Buy/Rehab/Sell81,1873,00060,0003,514 (1) Emergency Rent 21,75038,00038,00050,500 Neighborhood Stabilization Program191,276361,062566,500618,000 Energy Efficiency71681,920144,3500 Affordable Housing Development042,00000 Subtotal977,0721,419,2821,470,6501,540,314 Historic Preservation3,4853,7503,4004,000 Community Development CDBG Recovery & Reinvestment7,894108,000127,0000 CDBG Emergency Assistance Program928,2120259,3890 Subtotal936,106108,000386,3890 Other CDA Allocations (1) Boys & Girls Club 2,0003,0003,0004,000 CASA (1) 1,000000 (1) Healthnet 41,24738,00038,00038,000 The Literacy Connection (1) 2,0002,0002,0004,000 12 & 12 Club3,023000 Summer Camp Scholarship Program (1)0003,000 YWCA (1)03,0003,0000 Subtotal49,27046,00046,00049,000 PROGRAM TOTAL$2,109,849$1,710,647$1,972,804$1,662,812 (1) Public service activities allocated by CDA including, - Support for the Look West and Fourth Ward Neighborhood Action Team, emergency rent assistance contracted through ECHO and other activities that benefit low to moderate income individuals. Second Program Year Action Plan 5 Version 2.0 City of Janesville General Questions 1.Describe the geographic areas of the jurisdiction (including areas of low income families and/or racial/minority concentration) in which assistance will be directed during the next year. Where appropriate, the jurisdiction should estimate the percentage of funds the jurisdiction plans to dedicate to target areas. Janesville is a City located in southern Wisconsin. It is the county seat of Rock County. Situated along the Rock River, the City of Janesville serves as both the geographic and civic center of the County. This Consolidated Plan addresses the CDBG funds which will be spent within the City of Janesville, and the HOME funds which will be spent within Rock County. Please refer to the separate City of Beloit Consolidated Plan for more information on CDBG activities within the City of Beloit. Population and Demographics According to the 2000 Census, there were 152,307 people living in Rock County. There were a total of 58,617 households, and 40,403 families residing within the County. The Wisconsin Department of Administration (WI DOA) releases population estimates for each year in between the decennial census. The WI DOA estimates that the 2009 population in Rock County is 160,635, an increase of 5.5% from 2000. According to the 2000 Census, there were 60,200 people living in the City of Janesville. There were a total of 23,894 households, and 15,734 families residing within the City. The WI DOA estimates that the 2009 population in the City of Janesville is 63,500, an increase of 5.5% from the year 2000. The following table displays the population of communities in Rock County, according to the 2000 Census, and according to the WI DOA 2009 population estimates. Second Program Year Action Plan 6 Version 2.0 City of Janesville Population Community2000 Census2009 Estimate% Change Town of Avon5866114.3% Village of Footville788769-2.4% Town of Johnstown8028070.6% Town of Spring Valley8138322.3% Town of Magnolia854842-1.4% Town of Clinton8939243.5% Town of Porter9259785.7% Town of La Prarie929894-3.8% Town of Center1,0051,0938.8% Town of Bradford1,0071,0373.0% Town of Plymouth1,2701,3234.2% Village of Orfordville1,2721,41211.0% Town of Lima1,3121,3331.6% Town of Newark1,5711,6032.0% Town of Union1,8601,9816.5% Village of Clinton2,1622,2172.5% Town of Harmony2,3512,4805.5% Town of Turtle2,4442,413-1.3% Town of Milton2,8443,0437.0% Town of Fulton3,1583,3054.7% Town of Rock3,3383,273-1.9% Town of Janesville3,7503,472-7.4% City of Evansville4,0394,96022.8% City of Edgerton4,8915,3589.5% City of Milton5,1325,67710.6% Town of Beloit7,0387,4706.1% City of Beloit35,77537,0003.4% City of Janesville60,20063,5005.5% Rock County152,307160,6355.5% Population projections allow a community to anticipate and plan for future growth needs. In 2008, the WI DOA released population projections to year 2030 for every municipality in Wisconsin. The following table displays the population projections for Janesville, Beloit, and Rock County. Population Projections 2010-2030 20102015202020252030% change Janesville64,85067,67170,44572,97475,17615.9% Beloit36,53536,95737,35537,61937,7293.3% Rock County162,138167,277172,310176,727180,37911.3% Second Program Year Action Plan 7 Version 2.0 City of Janesville The following table displays the racial and ethnic composition of populations within Rock County, according to the 2000 Census. The 2000 Census does not include Hispanic and Latino people in the racial distribution. Indeed, Hispanic and Latino are considered to be an ethnicity that can be any race and/or Hispanic. Race and Ethnicity, 2000 % Hispanic or Community Latino % White% Black% Asian% Other Race Town of Johnstown99.3%0.0%0.0%0.7%0.0% Town of Center98.9%0.1%0.2%0.8%0.3% Town of Porter98.9%0.1%0.0%1.0%1.8% Town of Fulton98.8%0.2%0.2%0.8%0.7% Town of La Prarie98.7%0.3%0.3%0.7%0.2% Village of Footville98.5%0.3%0.0%1.2%0.1% Town of Spring Valley98.5%0.0%0.1%1.4%0.9% Town of Newark98.4%0.1%0.1%1.4%1.0% Town of Harmony98.3%0.5%0.9%0.3%0.7% City of Milton98.1%0.2%0.3%1.4%0.9% Town of Milton98.1%0.2%0.3%1.4%1.2% Town of Plymouth98.1%0.0%0.2%1.7%0.6% Town of Avon97.8%0.0%0.2%2.0%1.7% City of Evansville97.6%0.1%0.2%2.1%1.8% Town of Magnolia97.5%0.5%0.6%1.4%1.9% Town of Union97.5%0.2%0.7%1.6%0.5% Village of Orfordville97.4%0.6%0.0%2.0%2.3% Town of Turtle97.3%1.5%0.2%1.0%1.0% Town of Clinton97.0%0.2%1.3%1.5%1.3% Town of Bradford96.6%0.0%0.0%3.4%5.4% City of Edgerton 96.5%0.2%0.4%2.9%3.8% Village of Clinton96.5%0.2%0.4%2.9%3.2% Town of Rock95.5%1.2%0.4%2.9%2.1% City of Janesville95.3%1.3%1.0%2.4%2.6% Town of Janesville93.2%4.7%0.5%1.6%1.5% Town of Lima92.4%0.5%0.0%7.1%12.6% Town of Beloit90.0%6.7%0.6%2.7%2.6% City of Beloit75.6%15.4%1.2%7.8%9.1% Rock County91.0%4.6%0.8%3.6%3.9% Second Program Year Action Plan 8 Version 2.0 City of Janesville In the summer of 2009, the American Community Survey (ACS) released three-year estimates (2006-2008) 1 for places with populations greater than 20,000. The following table displays the race and ethnicity for Rock County and the City of Janesville 2006-2008. While in general, the City remains relatively not diverse, the percentage of minority populations is increasing. City of Janesville, 2006-2008Rock County, 2006-2008 Race and EthnicityNumber%Race and EthnicityNumber% Total population63,436100.0%Total population159,219100.0% White58,80592.7%White143,84590.3% Black or African American1,0801.7%Black or African American7,1304.5% Asian7051.1%Asian13820.9% Some other race2,8464.5%Some other race6,8624.3% Hispanic or Latino (of any race)3,3835.3%Hispanic or Latino (of any race)9,6236.0% Source: 2006-2008 American Community SurveyThis data displays race alone or in combination with one or more other races *This data has a margin of error that ranges from +/-0.1% to +/- 1.5%*This data has a margin of error that ranges from +/-0.1% to +/- 0.7% *The percentages do not add up to 100% because Hispanic/Latino is an ethnicity, not a race The following table displays economic characteristics within Rock County and the City of Janesville, according to the 2000 Census IncomeRock County 1999Janesville 1999 Per Capita Income$20,895$22,224 Median Family Income$53,380$55,133 Median Household Income$45,517$45,961 Individuals Below Poverty 7.30%6.50% Source: US Census The following table displays the same economic characteristics from the 2006-2008 three-year estimate from the American Community Survey. IncomeRock County 2006-2008Janesville 2006-2008 Per Capita Income$24,704$24,634 Median Family Income$62,986$61,804 Median Household Income$50,373$48,420 Individuals Below Poverty 11.20%10.80% Source: 2006-2008 American Community Survey The Institute for Research on Poverty (IRP) at University of Wisconsin-Madison recently published The 2 First Wisconsin Poverty Report in April 2009. According to IRP tabulations of the ACS, as of 2007 Rock County had a 12.8% poverty rate, the third highest in the State. 1 This data is not entirely analogous to the data gathered during the decennial Census; however, it does contain the most recent demographic and housing data for the City of Janesville. The biggest difference between the data is that the Census is intended to be a snapshot of April 1, 2000; while the 2006-2008 ACS is meant to describe the average characteristics over the 3-year period from January 2006 through December 2008. For more information on the American Community Survey (ACS) and how to compare it to other data sources, visit http://www.census.gov/acs/www/UseData/compACS.htm 2 Isaacs, Julia B. and Timothy M. Smeeding. The First Wisconsin Poverty Report. Institute for Research on Poverty, April 2009. Accessed on July 8, 2009 at http://www.irp.wisc.edu/research/WisconsinPoverty/pdfs/First_Wisconsin_Poverty_Report_Final-2.pdf Second Program Year Action Plan 9 Version 2.0 City of Janesville 2.Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next year and the rationale for assigning the priorities. Community Development Block Grant (CDBG) funds are allocated according to the entitlement formula to the cities of Janesville and Beloit. HOME funds are allocated to the Rock County HOME Consortium according to the formula and distributed according to the consortium agreement. Funds will be used to address high priority needs identified via the comprehensive community needs identification and prioritization process, and not necessarily only targeted geographically. The City of Janesville does not have a formally designated Neighborhood Revitalization Strategy Area; however, the primary goal of the CDBG Program funds has historically been to promote the revitalization of Janesville’s downtown and central city neighborhoods (Census Tracts 1, 3, 4), resulting in vibrant and healthy residential areas with affordable housing options and expanded economic opportunities. Most programs are operated on a city-wide basis. These programs may include the First-Time Home Buyers Down Payment and Closing Cost Assistance Program and related Home-Improvement Program, rental rehabilitation, as well as client-based public services activities such as emergency rent assistance, free health care, and information and referral services. By definition, an area of racial/minority concentration is an area where minority population exceeds 40% of the total population. Although there are currently no areas of racial/minority concentration, by definition, within the City of Janesville, there are two neighborhoods in the Center City that include the areas with the highest percentage of minority populations, as well as a significant number of low- moderate families. These neighborhoods, the Old Fourth Ward and the Look West area, are the focus of many of the neighborhood efforts. These two neighborhoods include Census Tract 3 and Block Groups 1 and 2 of Census Tract 4. It is anticipated that while there will be some prioritization of funding towards the downtown and Center City Neighborhoods, the City will implement its homeownership programs city-wide, instead of focusing only on the downtown and central city, to address declines in income that are affecting the entire City. The relative priority of needs was determined based upon public comments received over the last five years, and the public participation process that was completed as part of this planning process. While HOME funds are generally available on a county-wide basis, there is a special effort to ensure that funding is available in the Cities of Beloit, Janesville, Edgerton, Milton, and Evansville, and the Towns of Beloit, Lima, Rock, and Janesville, as all of these communities have higher general populations and/or higher percentages of minority/racial and low-moderate income populations. While this Plan addresses HOME funding, the City of Beloit also provides additional information in their separate Consolidated Plan and Action Plan. Second Program Year Action Plan 10 Version 2.0 City of Janesville 3. Describe actions that will take place during the next year to address obstacles to meeting underserved needs. The City of Janesville strives to adequately address all problems within the City; however, obstacles to meeting the needs of the underserved include lack of adequate funding and lack of other non-financial resources to adequately address a particular problem. Insufficient funding precludes the City from appropriately addressing every worthy project and often results in allocations that fall short of service- providers funding needs. In specific, the public participation process undertaken during this process indicated that the primary underserved need of the community is the lack of funding that may be used to support the operational expenses of the many different organizations which address the housing and homeless challenges in the City. There are currently many different organizations which are capable of handling the housing and community development challenges of the City; however, the staff is stretched thin, and the organizations do not have the operational budgets to fulfill their true capacity. Beyond the overall lack of adequate funding levels and lack of funds available for operational expenses, the primary underserved need in the community remains renters with a cost burden over 30%. It is anticipated that HOME funds will be used for home ownership assistance and rental rehabilitation. In addition, CDBG funds will be used to fund programs that address healthcare needs, increase self- sufficiency and encourage economic development. 4.Identify the federal, state, and local resources expected to be made available to address the needs identified in the plan. Federal resources should include Section 8 funds made available to the jurisdiction, Low-Income Housing Tax Credits, and competitive McKinney-Vento Homeless Assistance Act funds expected to be available to address priority needs and specific objectives identified in the strategic plan. The following table displays a summary of federal funds estimated to be available in 2011: Anticipated 2011 Federal Funding City of JanesvilleRock County CDBG$585,000* HOME$215,000$632,000 Lead Hazard Reduction Grant$100,000* Lead Hazard Reduction Demonstration Grant$50,000* CDBG-NSP$60,000* Section 8 Rent Assistance Program$2,982,000* * Information on these program funding levels can be found in the Consolidated Plans for Rock County and the City of Beloit CDBG and HOME funding The Community Development Block Grant and HOME program funds will be used to address the housing market needs of the community. This will include rehabilitation loans for both owner-occupied and tenant-occupied properties, the home improvement program, and the fix-up loan program. In addition, in order to increase home-ownership opportunities, the City will continue to run the Down Payment and Closing Cost Assistance program. There will be an emphasis on the central city area which has the highest concentration of housing stock that is in need of rehabilitation. Second Program Year Action Plan 11 Version 2.0 City of Janesville Lead-Based Paint Hazard Reduction Grant In order to mitigate the harms caused by lead-based paint, the City of Janesville and Rock County have successfully applied for and received two lead-based paint hazard control grants from HUD. It is anticipated that in the next three years, the City of Janesville will assist 24 households (housing units) in reducing the hazards associated with lead-based paint. The City will receive $288,712 for projects, plus an additional 10% for administration (est. $100,000 in 2011). The City will use CDBG funding to supply the 10% required local match. Lead-Based Paint Hazard Reduction Demonstration Grant In order to mitigate the harms caused by lead-based paint, the State of Wisconsin has received a lead hazard demonstration grant from HUD. It is anticipated that in the next three years, the City of Janesville will assist 9 households in reducing the hazards associated with lead-based paint through this grant. The City will receive $101,250 for projects (est. $50,000 in 2011). The City will use CDBG funding to supply the 30% required local match. CDBG – Neighborhood Stabilization Program (NSP) The Housing and Economic Recovery Act (HERA) of 2008 created the Neighborhood Stabilization Program, under which communities will receive money to acquire, rehabilitate, demolish, and redevelop foreclosed and abandoned buildings. The City of Janesville is anticipating receiving $1,189,865 (est. $60,000 in 2011). Section 8 Rent Assistance Program The Section 8 Rental Voucher Program increases affordable housing choices for very-low income individuals by allowing families to choose privately owned rental housing. Participants are supplied with a voucher that pays the landlord the difference between 30% of the household income and the fair market rent. The program is authorized by the U.S. Housing Act of 1937, Section 8(b)(1). Regulations are found in 24 CFR Part 982. The City of Janesville is anticipating receiving $2,982,000 to support an estimated 525 vouchers in the City of Janesville. In addition to these federal funds, it is anticipated that both the CDBG, HOME, and CDBG-NSP programs will generate income as previous loans are collected and properties are re-sold. It is anticipated that the City’s CDBG program will generate $165,000 in program income; the City’s portion of the HOME program will generate $90,000 in program income; and the City’s CDBG-NSP program will generate $500,000 in program income. Managing the Process 1.Identify the lead agency, entity, and agencies responsible for administering programs covered by the consolidated plan. The City of Janesville Neighborhood Services Department serves as the lead administration and fiscal agent for the CDBG and HOME – Rock County Consortium programs. The City of Janesville Community Development Authority (CDA) is the agency responsible for allocating funds received through the CDBG program. Other key agencies responsible for administering CDBG and HOME programs covered within the Consolidated Plan include Community Action, Healthnet, and ECHO. Second Program Year Action Plan 12 Version 2.0 City of Janesville The County of Rock and the City of Beloit have major responsibilities within their jurisdictions. The City of Beloit subcontracts with the Housing and Neighborhood Services of Beloit to act as a developer or sponsor of affordable housing. The County of Rock has agreements with the smaller cities, villages, and towns within Rock County to provide affordable housing programs in those areas. The City of Janesville has agreements with Community Action, Inc. to provide residential rehabilitation and redevelopment services within Rock County. 2.Identify the significant aspects of the process by which the plan was developed, and the agencies, groups, organizations, and others who participated in the process. The Citizen Participation Plan outlines the basic process for the development of the Consolidated Plan and subsequent Action Plans for the City of Janesville; however, the development of the 2010-2014 Consolidated Plan included a breadth of participation beyond what is outlined in the Citizen Participation Plan. More detailed information on the public participation process can be found in the Citizen Participation section of this Plan. The City of Beloit and the County of Rock follow their own public participation procedures. The Department of Neighborhood Services made a conscious effort to broaden the public participation process that is used to develop the 5 Year Plan, thereby increasing the transparency of the process. Among the added components were the creation of a Steering Committee, a series of focus groups, and two public informational open houses, in addition to the required public hearings. The planning process was guided by a Steering Committee that met periodically throughout the process in order to provide oversight and guidance. The Steering Committee included members of Community Action, the Neighborhood Action Team, the Diversity Action Team, the Homeless Education Action Team, the Homeless Intervention Task Force, real-estate and property management professions, members of the City Council and CDA, as well as members of the Neighborhood Services Department. In addition, various agencies were consulted throughout the process in order to gather additional information, as needed to complete all of the requirements of the Consolidated Plan. This included frequent communication with the Housing Departments of neighboring municipalities who also participate in the HOME – Rock County Consortium. Early in the planning process, the City hosted five focus groups. During these, the City’s planning consultant met with more than 30 people. These focus groups served the dual purpose of providing a forum for increased cooperation and input from other agencies, as well as means to ensure that the most accurate and complete data was used to inform the planning process. Below is a listing of agencies that actively participated in the planning process, either through the Steering Committee or the focus groups:  Associated Bank  Blackhawk Community Credit Union  Briarmoon Realty Group  City of Janesville Neighborhood Services staff  City of Janesville Property Inspection staff  Community Action, Inc.  Diversity Action Team  ECHO  Ecrk Developers  Edgerton Community Outreach  Forward Janesville  HealthNet  Homeless Education Action Team (HEAT) Second Program Year Action Plan 13 Version 2.0 City of Janesville  Homeless Intervention Task Force  House of Mercy  Janesville Area Rental Properties Association  Janesville City Council  Janesville Community Development Authority (CDA)  Janesville Police Department  Janesville Property Management  Johnson Bank  M&I Bank  Neighborhood Action Team  Partners in Prevention  Salvation Army  The Literacy Connection  The Morse Comp.  The Realty Group of South Central WI, LLC  The United Way  YWCA This process was used to guide the formation of priority housing and community development goals; and ultimate funding decisions were made by the Department of Neighborhood Services and the CDA. The development of this Second Year Action Plan included a public hearing to again share the priorities identified in the Consolidated Planning Process and seek additional input, the solicitation of proposals from non-profit agencies, a preliminary allocation of grants, and a second pubic hearing regarding the proposed budget. In addition, a final public hearing on the draft 2011 Action Plan was held. 3.Describe actions that will take place during the next year to enhance coordination between public and private housing, health, and social service agencies. As always, much of the coordination and consultation between private and public housing, health, and social service agencies occurs in an informal, as needed, basis. In addition, both the City and a multitude of private agencies participate in the Homeless Intervention Task Force which coordinates agencies in Rock County working with the homeless, and providing the Continuum of Care. Recently, the Janesville City Council requested the formation of an Anti-Poverty Coalition that will pull together agencies and persons working towards alleviating poverty in the City. It is anticipated that this Coalition will function similar to the Homeless Intervention Task Force, but with a wider breadth of participants. One of the projects identified for 2011 includes the implementation of a second Volunteer Income Tax Assistance Program (VITA) with a focus on the Earned Income Tax Credit. The City of Janesville and Beloit are also going to continue to collaborate with Rock County (including the Rock County Public Health Department) in the implementation of the second Lead Hazard Reduction Grant. The City of Janesville and Beloit work together to implement the Neighborhood Stabilization Program through a Rock County Consortium. The City of Janesville works closely with healthcare providers, including HealthNet, to coordinate and expand the provision of health care services to LMI individuals. Second Program Year Action Plan 14 Version 2.0 City of Janesville The City of Janesville will continue to provide support to the Neighborhood Action Team, who is working to improve the central city neighborhoods. The City of Janesville will continue to work closely with Section 8 landlords and the Janesville Area Rental Property Association (JARPA) to educate landlords with the goal of improving the quality of affordable housing. The City of Janesville Neighborhood Services Department will continue to work closely with other City departments to remedy code violations and increase the safety of the City, with the goal of improving the quality of affordable housing. Citizen Participation 1.Provide a summary of the citizen participation process.  An informal public open house and a formal public hearing on community development needs were held by the CDA during the application process timeframe. At this meeting, the CDA, as well as members of the Neighborhood Services Department and any interested members of the public, addressed any community development needs within the City. Information gained during this hearing was utilized in formulating the City of Janesville’s Action Plan. (Public hearing and public informational meeting held on June 16, 2010 – the meeting was properly noticed on June 9, 2010)  A public comment period was held on the City’s Action Plan. Citizens were invited and encouraged to review the Annual Action Plan and provide comments. All comments received at the public hearings or during the public comment period will be incorporated into the Plan. (Comment period open from October 6, 2010 through November 6, 2010 – the public comment period was properly noticed on September 29 and October 13, 2010)  A public hearing was held to review the final draft of the 2011 Action Plan. (Public hearing held on October 20, 2010 – the meeting was properly noticed on September 29 and October 13, 2010)  In addition to the formal public hearings, the CDA has an additional public participation process for soliciting requests for funding from non-profit agencies for activities that can be funded with HOME and/or CDBG funds. The City of Janesville is committed to citizen participation in all its governmental processes. Notices of meetings, and other relevant information is regularly distributed through various media outlets, direct mailings, and the City’s website. Citizens who wish to make comments on the CDBG process may do so by sending their written comments here: City of Janesville Department of Neighborhood Services PO Box 5005 18 N. Jackson St. Janesville, WI 53547-5005 To encourage citizens and community organizations in the development of proposals to address community development needs, citizens are invited to contact Neighborhood Services staff at 608-755- 3065 for information, application forms, program policies, and other technical assistance throughout the Second Program Year Action Plan 15 Version 2.0 City of Janesville program year. Staff is able to assist agencies and community groups in determining program/project eligibility and in formulating proposals for funding with CDBG funds. No person shall be excluded from participation in the City of Janesville CDBG and HOME – Rock County on the grounds of race, color, national origin, gender, sexual orientation, age, religious creed, or disability. 2.Provide a summary of citizen comments or views on the plan. The following comments were received on the 2011 Annual Action plan: K. Andrea Briarmoon, 339 S. Locust, spoke regarding removing the suggested allocations for the Tallman House and the Downtown Development Alliance. 3.Provide a summary of efforts made to broaden public participation in the development of the consolidated plan, including outreach to minorities and non-English speaking persons, as well as persons with disabilities. The Department of Neighborhood Services staff strove to broaden the public participation of this Consolidated Plan. As described in the beginning of this section, this Planning process differed from prior processes through the creation of the Consolidated Plan Steering Committee, the focus groups, the public informational meetings, and other measures that were purposefully taken in order to broaden the public participation. The establishment of the Consolidated Plan Steering Committee, including City Council and CDA members, representatives of local non-profit organizations, and City staff broadened the public participation in the development of the 2010-2014 Consolidated Plan, as well as helped ensure that the Plan truly addressed the needs of the community. Each service provider was invited to bring a client with them to the focus groups. Actively soliciting the opinions of people who identify as consumers of the programs funded by the CDBG and HOME money was an integral goal of this Consolidated Planning process. To help ensure that minority and non-English speaking persons’ views were heard, the City included a member of the Diversity Action Team on the Steering Committee, and had a representative from the Literacy Connection participate in the focus group process. The City also heeded the advice of a focus group participant and clearly noticed the public hearings in the newspaper that is distributed for free throughout the entire City. In the past, the City typically notices public hearings by putting it in The Janesville Gazette and posting it on the City’s website. The focus group participant pointed out that this created a barrier for people who did not have internet, or the extra money to purchase a newspaper. 4.Provide a written explanation of comments not accepted and the reasons why these comments were not accepted. No comments were received that were not accepted. Second Program Year Action Plan 16 Version 2.0 City of Janesville Institutional Structure 1.Describe actions that will take place during the next year to develop institutional structure. The City of Janesville and Rock County have a long history of working well together. This Second Year Action Plan will be implemented by a combination of local and state public agencies, private businesses, and non-profit organizations. These organizations will continue to work together in an informal and a formal basis. There are several ongoing activities which will continue throughout 2011 that will help develop institutional structure, including participation in the Homeless Intervention Task Force, the expansion of a VITA Program for the EITC program, and the planned Anti-Poverty Coalition. Please see Managing the Process, question #3, for more information. Monitoring 1.Describe actions that will take place during the next year to monitor its housing and community development projects and ensure long-term compliance with program requirements and comprehensive planning requirements. Contracts The City subcontracts with other agencies for the provision of services under the HUD grant agreements. These contracts may be rewarded as a subrecipient or as a contract for services. The contracts include requirements that the Contractor or Subrecipient comply with all of the requirements of the CDBG and/or HOME program, including minority business outreach. All proposed activities are reviewed to determine if the activity is in keeping with the goals and objectives identified through the Consolidated Planning process. Each activity is then reviewed to determine what program requirement must be met, and how they will be met. Prior to the development of an agreement or contract for services, Neighborhood Services staff will meet with representatives of the contractor or subrecipient to review the requirements of the CDBG or HOME programs. A contract will be developed which includes the specifics of the activity being provided as well as the general requirements to meet HUD’s program regulations and the federal procurement standards. Financial records are viewed monthly, and in-house activities such as the housing rehabilitation program are reviewed bi-weekly to ensure that progress is being made. On-Site Visits On-site visits by Neighborhood Services staff will be made during the initial contract. In addition, on-site visits may be scheduled whenever a review of the required reports indicates a need for them. Rental projects are inspected as necessary to comply with HOME requirements. Monitoring In addition, the Department of Neighborhood Services monitors and reviews each subrecipient to ensure the following:  Funded activities are being carried out in the manner described during the application process  Funded activities are being carried out in a timely manner  The project costs are eligible and reasonable  All funded activities are in compliance with applicable laws and regulations.  All required records and reports are well-maintained and compliant. Second Program Year Action Plan 17 Version 2.0 City of Janesville Monitoring of city-implemented activities is on-going. Request for Payment The contractor/subrecipient may make requests for payments as specified in the contract agreement. Required reports will be reviewed and approved before approving payment under the contract. Final payment will be withheld until satisfactory final reports have been received. There is also a high level of informal communication between the City and its subgrantees. Advice is often given via the telephone, informal visits, or co-collaboration. Lead-based Paint 1.Describe the actions that will take place during the next year to evaluate and reduce the number of housing units containing lead-based paint hazards in order to increase the inventory of lead-safe housing available to extremely low-income, low-income, and moderate-income families, and how the plan for the reduction of lead-based hazards is related to the extent of lead poisoning and hazards. Rock County, along with the Cities of Janesville and Beloit, has completed a 3-year HUD Lead Hazard Reduction Grant and have entered into a second 3-year agreement. Through the first grant 85 projects have been completed. It is anticipated that the 72 projects/housing units will be made lead safe in the 3 next 3-year period. It is anticipated that 18 of these projects will be completed in 2011, county-wide. The State of Wisconsin has received a Lead Hazard Reduction Demonstration Grant from HUD for lead reduction activities in Dane and Rock County. The City of Janesville has entered into an agreement to assist in bringing 9 housing units to a lead safe condition. It is anticipated that 3 of these projects will be completed in 2011. In addition to projects undertaken through the Lead Hazard Reduction Grant and Lead Hazard Reduction Demonstration Grant, the City also promotes the mitigation of lead-paint hazards through its Housing Rehabilitation program. The City focuses upon control and education about lead paint hazards. Control measures include maintenance of the painted surfaces and the cleaning of surfaces such as window wells and floors. The City also complies with the Lead Safe Housing Rule, including the distribution of literature and signing the lead paint release form. The City of Janesville includes reduction of lead-based paint hazards in its housing and home ownership programs. Houses are evaluated for chipping and peeling paint as part of the inspection for the down- payment program. Any paint problems must be remedied and the house must pass clearance, as required by the lead-based paint regulations. In the rehabilitation programs, the house is required to have a lead- based paint assessment or if lead is assumed, standard treatments are required. Lead-safe work practices are always followed. Units must pass clearance tests before the project is completed. The Housing Quality Standard (HQS) inspections for rental assistance also include an inspection for lead hazards. In addition, there are two individuals in the Janesville Neighborhood Services Department who are certified lead risk assessors, and a third who has completed necessary training, but is not yet certified. Rock County maintains similar procedures, and uses funds to finance risk assessments and lead testing. Deteriorated painted surfaces that contain lead are treated in accordance with “lead-safe work practices” and, if necessary, occupants are temporarily relocated and rehabilitation is performed by certified lead- abatement contractors. 3 Information supplied by the Rock County Planning and Development Department Second Program Year Action Plan 18 Version 2.0 City of Janesville HOUSING Specific Housing Objectives 1.Describe the priorities and specific objectives the jurisdiction hopes to achieve during the next year. Second Year Goal - Goal Objective Activity 2011 Fix up Loan Program: Provide "fix up" loans on a city-wide basis, in conjunction with the Down Payment and Closing Cost Assistance Program. Half of the loan is forgivable, and half is repaid over a 5-year period. Provide 8 fix up loans Rental Rehabilitation Program: Provide loans for Provide loans for the rehabilitation of renter-occupied units to bring rehabilitation of 4 rental them to a decent condition. units Recently Purchased Rehabilitation Program: Provide rehabilitation loans to income-eligible homeowners who have recently purchased homes in the locally-defined target area. Senior Provide 12 recently and disabled persons are eligible for these loans purchased rehabilitation Improve Existing city-wide loans Housing Stock Home Improvement Program: Provide rehabilitation loans to income-eligible homeowners to bring homes from substandard Provide 6 rehabilitation Promote to standard condition. loans Decent Affordable Rehabilitation: With funding from the NSP, the Housing City will provide funding for the rehabilitation of foreclosed homes in the Central City. Rehabilitate 6 units Lead Paint Program (funded in conjunction with the HUD Lead Hazard Control Grant and the Lead Hazard Reduction Demonstration Grant Program): Reduce the hazards associated with lead-based paint for LMI owner-occupied and rental properties. Assist 12 households Down Payment and Closing Cost Assistance Provide 50 down payment Program: Provide forgivable loans on a city-wide and closing cost Increase basis to income eligible first-time homebuyers assistance loans for first- Homeownership for down payment and closing costs. time home buyers Opportunities Home Buyers Workshops: Provide homeownership training for persons who wish Provide training for 100 to become first-time homebuyers. people Ensure that Rental Section 8: Continue to administer the Section 8 Housing is Housing Choice Voucher Program. Assist 525 households Affordable to Low to Moderate Rent Assistance: Continue to support ECHO's Populations rent assistance program. Assist 101 households Second Program Year Action Plan 19 Version 2.0 City of Janesville 2.Describe how Federal, State, and local public and private sector resources that are reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan. FEDERAL FUNDING CDBG and HOME funding The Community Development Block Grant and HOME program funds will be used to address the housing market needs of the community. This will include rehabilitation loans for both owner-occupied and tenant-occupied properties, the home improvement program, and the fix-up loan program. In addition, in order to increase home-ownership opportunities, the City will continue to run the Down Payment and Closing Cost Assistance program. There will be an emphasis on the central city area which has the highest concentration of housing stock that is in need of rehabilitation. Lead-Based Paint Hazard Reduction Grant In order to mitigate the harms caused by lead-based paint, the City of Janesville and Rock County have successfully applied for and received two lead-based paint hazard control grants from HUD. It is anticipated that in the next three years, the City of Janesville will assist 24 households (housing units) in reducing the hazards associated with lead-based paint. The City will receive $288,712 for projects, plus an additional 10% for administration (est. $100,000 in 2011). The City will use CDBG funding to supply the 10% required local match. Lead-Based Paint Hazard Reduction Demonstration Grant In order to mitigate the harms caused by lead-based paint, the State of Wisconsin has received a lead hazard demonstration grant from HUD. It is anticipated that in the next three years, the City of Janesville will assist 9 households in reducing the hazards associated with lead-based paint through this grant. The City will receive $101,250 for projects (est. $50,000 in 2011). The City will use CDBG funding to supply the 30% required local match. CDBG – Neighborhood Stabilization Program (NSP) The Housing and Economic Recovery Act (HERA) of 2008 created the Neighborhood Stabilization Program, under which communities will receive money to acquire, rehabilitate, demolish, and redevelop foreclosed and abandoned buildings. The City of Janesville is anticipating receiving $1,189,865 (est. $60,000 in 2011). This funding will allow the City to purchase and rehabilitate 7 foreclosed properties, assist Community Action in acquiring and rehabilitating 1 foreclosed property, and demolish 5 foreclosed blighted properties. LOCAL FUNDING In addition to the federal funding, it is anticipated that CDBG, HOME and CDBG-NSP will generate $665,000 in program income. These funds will be used for housing activities, including: recently purchased rehab, rental rehabilitation, and the purchase and rehabilitation of additional foreclosed properties. Second Program Year Action Plan 20 Version 2.0 City of Janesville Needs of Public Housing 1.Describe the manner in which the plan of the jurisdiction will help address the needs of public housing and activities it will undertake during the next year to encourage public housing residents to become more involved in management and participate in homeownership. Not applicable – there is no public housing in Janesville. The City of Beloit addresses the public housing found in Beloit in its own separate Consolidated Plan. 2.If the public housing agency is designated as "troubled" by HUD or otherwise is performing poorly, the jurisdiction shall describe the manner in which it will provide financial or other assistance in improving its operations to remove such designation during the next year. Not applicable – there is no public housing in Janesville. The City of Beloit addresses the public housing found in Beloit in its own separate Consolidated Plan. Barriers to Affordable Housing 1.Describe the actions that will take place during the next year to remove barriers to affordable housing. In the City of Janesville and Rock County, the barriers to affordable housing include the need for more quality, affordable housing units, and the need for increased incomes. To this end, the City is using CDBG and HOME funding to increase the quality of both rental and owner-occupied properties in the City. In addition, the CDA identified employment services and self-sufficiency programs to be priorities for public service dollars. By participating in these programs, the participants will raise their incomes. Because no policies which act as barriers to affordable housing were found, no specific actions are proposed beyond the continued support of programs that increase the quality and quantity of affordable housing, and programs that directly or indirectly increase the income of its participants. The City will, however, continue to adhere and enforce all local Fair Housing Ordinances. Specific fair housing activities are undertaken on an as-needed basis. The Section 8 Operating Reserve provides funds for educational and enforcement activities relating to fair housing. These include updating of materials relating to fair housing and the Americans with Disability Act, as well as any investigation of fair housing complaints. Staff works with individuals who feel they have been discriminated against to provide information on the alternatives available for filing complaints. These include filing at the federal, state and local levels. Staff provides referrals to other agencies on general landlord/tenant questions such as housing conditions. A booklet on tenant-landlord law, which also includes information on fair housing issues is maintained and provided to all Section 8 clients and anyone else who requests it. The City has applied for a Community Challenge Planning Grant to update our Analysis of Impediments and to rewrite the City’s zoning code and subdivision ordinance to ensure consistency with the City’s Smart Growth Comprehensive Plan. If we are successful in obtaining this grant, our Analysis of Impediments will be updated in 2011. Second Program Year Action Plan 21 Version 2.0 City of Janesville HOME/ American Dream Down Payment Initiative (ADDI) 1.Describe other forms of investment not described in § 92.205(b). The Down Payment Assistance programs are contingent upon the first-time home buyer obtaining first mortgage assistance from a private lender. Generally, the first mortgage will be for 80-95% of the purchase price. Thus, $50,000 in payment and closing cost assistance would generate from $250,000 to $1,000,000 in private investment. 2.If the participating jurisdiction (PJ) will use HOME or ADDI funds for homebuyers, it must state the guidelines for resale or recapture, as required in § 92.254 of the HOME rule. The City of Janesville will recapture funds during the affordability period. Down Payment Assistance is provided as a deferred payment 0% interest loan which is forgiven over a five year period as long as the home remains the principal residence of the home buyer. In the event of a foreclosure the amount subject to recapture is the balance of the loan or the amount available for payment to the City under foreclosure regulations, which ever is less. Rock County will continue to use the resale provision to maintain affordability during the affordability period for projects receiving Down Payment/Closing Cost/Mortgage Assistance. Resale of the property must meet the requirements of Sec. 92.254, HOME Regulations, effective at the time of sale. If the property is sold, transferred, or is no longer the principle residence of the buyer during the period of affordability, the property must be sold to a low-income household. The price of the property must not exceed the HUD Single-Family Mortgage Limit for Rock County at the time of the sale. 3.If the PJ will use HOME funds to refinance existing debt secured by multifamily housing that is being rehabilitated with HOME funds, it must state its refinancing guidelines required under § 92.206(b). The guidelines shall describe the conditions under which the PJ will refinance existing debt. At a minimum these guidelines must: a.Demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. b.Require a review of management practices to demonstrate that disinvestments in the property has not occurred; that the long-term needs of the project can be met; and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated. c.State whether the new investment is being made to maintain current affordable units, create additional affordable units, or both. d.Specify the required period of affordability, whether it is the minimum 15 years or longer. e.Specify whether the investment of HOME funds may be jurisdiction-wide or limited to a specific geographic area, such as a neighborhood identified in a neighborhood revitalization strategy under 24 CFR 91.215(e)(2) or a Federally designated Empowerment Zone or Enterprise Community. f.State that HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG. Not applicable. 4.If the PJ is going to receive American Dream Down payment Initiative (ADDI) funds, please complete the following narratives: Second Program Year Action Plan 22 Version 2.0 City of Janesville a.Describe the planned use of the ADDI funds. b.Describe the PJ's plan for conducting targeted outreach to residents and tenants of public housing and manufactured housing and to other families assisted by public housing agencies, for the purposes of ensuring that the ADDI funds are used to provide down payment assistance for such residents, tenants, and families. c.Describe the actions to be taken to ensure the suitability of families receiving ADDI funds to undertake and maintain homeownership, such as provision of housing counseling to homebuyers. Not applicable. The City will not receive ADDI funding. HOMELESS Specific Homeless Prevention Elements *Please also refer to the Homeless Needs Table in the Needs.xls workbook. 1.Sources of Funds—Identify the private and public resources that the jurisdiction expects to receive during the next year to address homeless needs and to prevent homelessness. These include the McKinney-Vento Homeless Assistance Act programs, other special federal, state and local and private funds targeted to homeless individuals and families with children, especially the chronically homeless, the HUD formula programs, and any publicly-owned land or property. Please describe, briefly, the jurisdiction’s plan for the investment and use of funds directed toward homelessness. It is anticipated that the City will provide $50,500 in funding from the CDBG program to address homeless prevention. This funding will go to support the emergency rent assistance program administered by ECHO. In addition, the City will continue to support and participate in the Homeless Intervention Task Force. 2.Homelessness—In a narrative, describe how the action plan will address the specific objectives of the Strategic Plan and, ultimately, the priority needs identified. Please also identify potential obstacles to completing these action steps. The information gathered during the preparation of the strategic Plan identified Rent Assistance and Emergency Shelter as the largest unmet homeless needs within the City. The City plans on funding the emergency rent assistance program administered by ECHO. It is anticipated that ECHO will receive $50,500, and subsequently be able to serve 101 households. At this time, there is not adequate funding for the City to fund any Emergency Shelter programs. 3.Chronic homelessness—The jurisdiction must describe the specific planned action steps it will take over the next year aimed at eliminating chronic homelessness by 2012. Again, please identify barriers to achieving this. The City’s strategy to eliminate chronic homelessness in 2011 is to continue to work with, and support, the local agencies, in particular those involved with the Homeless Intervention Task Force. In order to help coordinate this strategy, members of the Homeless Intervention Task Force have been involved throughout the Consolidated Planning process. In addition, the City is planning to fund programs that promote employment services and self-sufficiency opportunities that will help ensure the long-term Second Program Year Action Plan 23 Version 2.0 City of Janesville mitigation of chronic homelessness. The Homeless Education Action Team (HEAT) has identified a goal of implementing a safe home foster care program and the implementation of a shelter for homeless youth by the fall of 2011. The City will work with HEAT to support their efforts to the greatest extent possible. Funding is anticipated to be inadequate to fully address this need. 4.Homelessness Prevention—The jurisdiction must describe its planned action steps over the next year to address the individual and families with children at imminent risk of becoming homeless. The City will fund the emergency rent assistance program administered by ECHO. This program provides one to two month’s rent to forestall eviction or security deposit assistance to help an income-eligible household obtain a new housing unit. The monetary rental assistance is coupled with an assessment and case management services. This is the primary means by which the City helps prevent imminent homelessness. In addition, the City participates in the Homeless Intervention Task Force which looks at not only chronic homelessness, but also ways to assist individuals and families who are at risk of becoming homeless. 5.Discharge Coordination Policy—Explain planned activities to implement a cohesive, community- wide Discharge Coordination Policy, and how, in the coming year, the community will move toward such a policy. Not applicable. The City does not fund any of the applicable institutions or systems of care. Emergency Shelter Grants (ESG) (States only) Describe the process for awarding grants to State recipients, and a description of how the allocation will be made available to units of local government. Not applicable to the City of Janesville. COMMUNITY DEVELOPMENT Community Development *Please also refer to the Community Development Table in the Needs.xls workbook. 1.Identify the jurisdiction's priority non-housing community development needs eligible for assistance by CDBG eligibility category specified in the Community Development Needs Table (formerly Table 2B), public facilities, public improvements, public services and economic development. The majority of the priority non-housing community development needs fall in the public service category and are therefore subject to the public service cap. The public participation process that was embraced throughout this Consolidated Planning process narrowed the public services options down to several priorities. Ultimately, the CDA designated healthcare, job-training and employment services, and rent assistance as the highest priorities. Self-sufficiency and youth programs were designated as medium priorities. Second Program Year Action Plan 24 Version 2.0 City of Janesville 2.Identify specific long-term and short-term community development objectives (including economic development activities that create jobs), developed in accordance with the statutory goals described in section 24 CFR 91.1 and the primary objective of the CDBG program to provide decent housing and a suitable living environment and expand economic opportunities, principally for low- and moderate-income persons. GoalObjectiveActivitySecond Year Goal - 2011 Downtown Improvement Projects including a Provide 1 large façade matching grant program improvement/redevelopment Increase the quality for façade improvementgrant of neighborhoods in the center City Support Neighborhood Action Team's community improvements and community building Have 400 people attend the activities.events Provide scholarships to Promote a the Boys and Girls Club Increase the quality suitable living Lincoln After-School Provide scholarships to 40 of life for youth from Adventure Club.people environment low to moderate income families in the City Provide summer camp scholarships to youth from low to moderate Provide scholarships to 30 income familiespeople Assist HealthNet in Provide health care providing health care assistance for low to services (including dental and mental) for moderate income low to moderate income populations that lack populations that lack health insurance health insurance and are unable to pay for health careAssist 992 persons Expand Provide additional Economic program coordination Increase job training staff time to the Literacy Opportunities and employment Connection, so that they Available to services and increase may continue to increase the literacy of the people self-sufficiency LMI in Janesville, thereby Populations helping increase their self-sufficiency and potential for employment50 people Second Program Year Action Plan 25 Version 2.0 City of Janesville Antipoverty Strategy 1.Describe the actions that will take place during the next year to reduce the number of poverty level families. To date, the City of Janesville’s main strategy towards reducing the number of poverty-level families has been through the Family Self-Sufficiency (FSS) program, operated in conjunction with the Section 8 Housing Choice Voucher Program. The program offers incentives for households that gain employment and increase their earned income. In addition, it helps to teach participants how to set goals, budget their money, and other life management skills. Currently, 11 individuals have graduated from the FSS program. The goal is to increase involvement in this program so that 20 more people participate in the Family Self- Sufficiency program by 2014. The City anticipates 5 new participants in 2011. In addition, the formation of a Janesville Poverty Coalition was recently approved by the Janesville City Council. In general, the Council strives to meet the following objectives: continue being sensitive to the needs of the City’s lower income populations in making policy decisions; increase awareness of challenges facing lower income populations; and encourage a broader discussion of poverty. The Poverty Coalition will advocate for the poor, engage the community, and help to organize the mobilization of resources within the community. The Coalition will work with the Homeless Intervention Task Force, and other existing organizations, to ensure that efforts are not being duplicated. The City has submitted a grant application for a Volunteer Income Tax Assistance Program with a focus on the Earned Income Tax Credit. It is hoped that through this program, working families will claim credits that they are eligible for, but might not have otherwise been aware of, allowing those dollars to remain in their household. Second Program Year Action Plan 26 Version 2.0 City of Janesville NON-HOMELESS SPECIAL NEEDS HOUSING Non-homeless Special Needs (91.220 (c) and (e)) *Please also refer to the Non-homeless Special Needs Table in the Needs.xls workbook. 1.Describe the priorities and specific objectives the jurisdiction hopes to achieve for the period covered by the Action Plan. There are no specific priorities or specific objectives for non-homeless special needs persons, at this time. Persons with disabilities are eligible for the rehabilitation loans offered through the CDBG and HOME programs. Persons with disabilities requesting grant/loans may live anywhere in the City. The City will continue to partner with the local landlord association to inform landlords of their responsibilities in regards to ADA requirements and Fair Housing. Specific fair housing activities are undertaken on an as-needed basis. The Section 8 Operating Reserve provides funds for educational and enforcement activities relating to fair housing. These include updating of materials relating to fair housing and the Americans with Disability Act, as well as any investigation of fair housing complaints. Staff works with individuals who feel they have been discriminated against to provide information on the alternatives available for filing complaints. These include filing at the federal, state and local levels. Staff provides referrals to other agencies on general landlord/tenant questions such as housing conditions. A booklet on tenant-landlord law, which also includes information on fair housing issues is maintained and provided to all Section 8 clients and anyone else who requests it. 2.Describe how Federal, State, and local public and private sector resources that are reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan. Rehabilitation loans are funded through the CDBG program, and are expected to meet the needs for rehabilitation loans for persons with disabilities. Housing Opportunities for People with AIDS *Please also refer to the HOPWA Table in the Needs.xls workbook. 1.Provide a Brief description of the organization, the area of service, the name of the program contacts, and a broad overview of the range/ type of housing activities to be done during the next year. 2.Report on the actions taken during the year that addressed the special needs of persons who are not homeless but require supportive housing, and assistance for persons who are homeless. 3.Evaluate the progress in meeting its specific objective of providing affordable housing, including a comparison of actual outputs and outcomes to proposed goals and progress made on the other planned actions indicated in the strategic and action plans. The evaluation can address any related program adjustments or future plans. 4.Report on annual HOPWA output goals for the number of households assisted during the year in: Second Program Year Action Plan 27 Version 2.0 City of Janesville (1) short-term rent, mortgage and utility payments to avoid homelessness; (2) rental assistance programs; and (3) in housing facilities, such as community residences and SRO dwellings, where funds are used to develop and/or operate these facilities. Include any assessment of client outcomes for achieving housing stability, reduced risks of homelessness and improved access to care. 5.Report on the use of committed leveraging from other public and private resources that helped to address needs identified in the plan. 6.Provide an analysis of the extent to which HOPWA funds were distributed among different categories of housing needs consistent with the geographic distribution plans identified in its approved Consolidated Plan. 7.Describe any barriers (including non-regulatory) encountered, actions in response to barriers, and recommendations for program improvement. 8.Please describe the expected trends facing the community in meeting the needs of persons living with HIV/AIDS and provide additional information regarding the administration of services to people with HIV/AIDS. 9.Please note any evaluations, studies or other assessments that will be conducted on the local HOPWA program during the next year. Not applicable. The City does not receive HOPWA funding. Specific HOPWA Objectives Describe how Federal, State, and local public and private sector resources that are reasonably expected to be available will be used to address identified needs for the period covered by the Action Plan. Not applicable. The City does not receive HOPWA funding. Other Narrative Include any Action Plan information that was not covered by a narrative in any other section. Second Program Year Action Plan 28 Version 2.0 DEPARTMENT OF PUBLIC WORKS MEMORANDUM October 29, 2010 TO: City Council FROM: John Whitcomb, Operations Director SUBJECT: ACTION ON PROPOSED RESOLUTIONS EXTENDING THE TERM OF EXISTING LANDFILL CONTRACTS THROUGH DECEMBER 31, 2011 AND ESTABLISHING PRICING IN 2011 FOR TOWN & COUNTRY SANITATION, SHERMAN SANITATION AND GREEN COUNTY (File Resolutions 2010-743; 2010-745; 2010-746) Summary The proposed File Resolutions extend the term of three of four existing landfill contacts by one year, through December 31, 2011, and establish pricing in 2011. The existing contracts are with Town & Country Sanitation, Sherman Sanitation and Green County and are currently set to expire December 31, 2010. Staff anticipates a fourth Resolution will be presented to Council before the end of the year to extend the term of Waste Management’s current contract. Staff Recommendation Following Council discussion, staff recommends the City Council adopt all three proposed File Resolutions. Recommended Motion I move to adopt File Resolutions No. 2010-743, 2010-745 and 2010-746, extending the term of existing landfill contracts through December 31, 2011 and establishing pricing in 2011 for Town & Country Sanitation, Sherman Sanitation and Green County. City Manager Recommendation The City Manager recommends approval for the three existing landfill contracts. Background In May and August 2010, the City Council conducted study sessions reviewing activities within the Sanitation Fund. One of the outcomes of those study sessions was Council direction to begin to reduce the amount of waste accepted for disposal at the City’s landfill. One of the primary reasons for this direction relates to language in the City’s contract with Janesville Sand & Gravel (JS & G) which reserves a specific portion of the quarry (City property) for JS & G processing operations until 2045. This reserved area is also projected to be landfill space beyond 2045. However, if current waste flows are maintained, the City would need to access this reserved area for landfill purposes approximately 1 10 years before contract language allows. By limiting waste flow to an approximate maximum annual average of 175,000 tons, the City would meet the 2045 timeline of the contract. Staff has recommended Council maintain current waste flows through 2011 however, and begin reducing waste flows in 2012. The purpose for this recommendation is to address offsite odor migration issues associated with the first cell of the operating landfill (a total of five cells are designed for the currently permitted air space). By continuing present waste flows through 2011, permanent landfill gas collection equipment and permanent cap can be installed in this first cell in 2012. This permanent infrastructure will help minimize offsite migration of odor. Based on the most recent engineering survey of the landfill, significantly reducing waste flow beginning in 2011 would likely delay installation of the permanent infrastructure to 2013. Pricing in all existing contracts is generally established at 95% of the base rate established by Ordinance, plus DNR tonnage fees. The proposed Resolutions establish the same pricing for the three companies at 95% of the base rate established by Ordinance, plus DNR tonnage fees. 2 RESOLUTION NO. 2010- 743 A Resolution authorizing the City Manager to amend an existing contract, on behalf of the City of Janesville, with Town & Country Sanitation, extending the term of contract for one year and providing pricing for the disposal of solid waste at the City of Janesville sanitary landfill. WHEREAS, Town & Country Sanitation and the City have negotiated an amendment to an existing waste disposal contract which extends the term of contract and establishes disposal fees; and WHEREAS, extending the term of contract with Town & Country Sanitation is beneficial to the City in accelerating the permanent closure of a portion of the landfill in order to minimize offsite odor migration from the landfill; and WHEREAS, Janesville General Ordinance Section 8.64.150 (K) permits such disposal contracts; and, WHEREAS, the Common Council finds this contract to be of benefit to the City and in the best interest of the City’s landfills and the City overall. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Janesville that the City Manager and City Administration, on behalf of the City of Janesville, are hereby jointly and severally authorized to amend an existing contract with Town & Country Sanitation in the manner and for the purposes set forth in the above recitals, and to negotiate, draft, enter into, amend such contracts and/or other agreements and modifications, and to take such other actions as the City Manager may determine, from time to time, to be in the best interest of the City to effectuate the purpose of this resolution and/or administration of said contract(s), and to establish the time frames and other terms and conditions of each contract not expressly addressed by this resolution, as well as to include the terms and conditions set forth herein. BE IT FURTHER RESOLVED by the Common Council that the City of Janesville hereby amends the existing contract with Town & Country Sanitation as follows: 1. Appendix A, Part 5 (A) of the previously amended contract shall be further amended as follows: PART 5 FEE SCHEDULE A. Beginning 2011, CONTRACTOR’S fee payment for the disposal of municipal solid waste at the CITY’S sanitary landfill shall be 95% of the sanitary landfill base fee. Base fee, as used herein, shall be the full and total rate established by City Ordinance 8.64.150 (A) less any and all state and federal fees, taxes and surcharges. 2. Appendix A, Part 7 of the amended contract shall be deleted in its entirety and replaced with the following language: PART 7 CONTRACT TERM AND RENEWAL The term of this Contract shall begin upon the date of execution by the City Manager and shall extend through December 31, 2011. The terms and conditions of this Contract may be extended if mutually agreed by the CITY and CONTRACTOR. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Proposed by: Operations Division Prepared by: Operations Division RESOLUTION NO. 2010- 745 A Resolution authorizing the City Manager to amend an existing contract, on behalf of the City of Janesville, with Sherman Sanitation, extending the term of contract for one year and providing pricing for the disposal of solid waste at the City of Janesville sanitary landfill. WHEREAS, Sherman Sanitation and the City have negotiated an amendment to an existing waste disposal contract which extends the term of contract and establishes disposal fees; and WHEREAS, extending the term of contract with Sherman Sanitation is beneficial to the City in accelerating the permanent closure of a portion of the landfill in order to minimize offsite odor migration from the landfill; and WHEREAS, Janesville General Ordinance Section 8.64.150 (K) permits such disposal contracts; and, WHEREAS, the Common Council finds this contract to be of benefit to the City and in the best interest of the City’s landfills and the City overall. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Janesville that the City Manager and City Administration, on behalf of the City of Janesville, are hereby jointly and severally authorized to amend an existing contract with Sherman Sanitation in the manner and for the purposes set forth in the above recitals, and to negotiate, draft, enter into, amend such contracts and/or other agreements and modifications, and to take such other actions as the City Manager may determine, from time to time, to be in the best interest of the City to effectuate the purpose of this resolution and/or administration of said contract(s), and to establish the time frames and other terms and conditions of each contract not expressly addressed by this resolution, as well as to include the terms and conditions set forth herein. BE IT FURTHER RESOLVED by the Common Council that the City of Janesville hereby amends the existing contract with Sherman Sanitation as follows: 1. Appendix A, Part 5 (A) of the previously amended contract shall be eliminated in its entirety and replaced with the following: PART 5 FEE SCHEDULE A. Beginning 2011, CONTRACTOR’S fee payment for the disposal of municipal solid waste at the CITY’S sanitary landfill shall be 95% of the sanitary landfill base fee. Base fee, as used herein, shall be the full and total rate established by City Ordinance 8.64.150 (A) less any and all state and federal fees, taxes and surcharges. 2. Appendix A, Part 7 of the amended contract shall be deleted in its entirety and replaced with the following language: PART 7 CONTRACT TERM AND RENEWAL The term of this Contract shall begin upon the date of execution by the City Manager and shall extend through December 31, 2011. The terms and conditions of this Contract may be extended if mutually agreed by the CITY and CONTRACTOR. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Proposed by: Operations Division Prepared by: Operations Division RESOLUTION NO. 2010- 746 A Resolution authorizing the City Manager to amend an existing contract, on behalf of the City of Janesville, with Green County, extending the term of contract for one year and providing pricing for the disposal of solid waste at the City of Janesville sanitary landfill. WHEREAS, Green County and the City have negotiated an amendment to an existing waste disposal contract which extends the term of contract and establishes disposal fees; and WHEREAS, extending the term of contract with Green County is beneficial to the City in accelerating the permanent closure of a portion of the landfill in order to minimize offsite odor migration from the landfill; and WHEREAS, Janesville General Ordinance Section 8.64.150 (K) permits such disposal contracts; and, WHEREAS, the Common Council finds this contract to be of benefit to the City and in the best interest of the City’s landfills and the City overall. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Janesville that the City Manager and City Administration, on behalf of the City of Janesville, are hereby jointly and severally authorized to amend an existing contract with Green County in the manner and for the purposes set forth in the above recitals, and to negotiate, draft, enter into, amend such contracts and/or other agreements and modifications, and to take such other actions as the City Manager may determine, from time to time, to be in the best interest of the City to effectuate the purpose of this resolution and/or administration of said contract(s), and to establish the time frames and other terms and conditions of each contract not expressly addressed by this resolution, as well as to include the terms and conditions set forth herein. BE IT FURTHER RESOLVED by the Common Council that the City of Janesville hereby amends the existing contract with Green County as follows: 1. Appendix A, Part 4 (E) of the previously amended contract shall be deleted in its entirety and replaced with the following: CONTRACTOR agrees to deliver all municipal solid waste processed at CONTRACTOR’S transfer station to the CITY’S sanitary landfill. 2. Appendix A, Part 5 (A) of the previously amended contract shall be deleted in its entirety and replaced with the following: PART 5 FEE SCHEDULE A. Beginning 2011, CONTRACTOR’S fee payment for the disposal of municipal solid waste at the CITY’S sanitary landfill shall be 95% of the sanitary landfill base fee. Base fee, as used herein, shall be the full and total rate established by City Ordinance 8.64.150 (A) less any and all state and federal fees, taxes and surcharges. 3. Appendix A, Part 7 of the previously amended contract shall be deleted in its entirety and replaced with the following: PART 7 CONTRACT TERM AND RENEWAL The term of this Contract shall begin upon the date of execution by the City Manager and shall extend through December 31, 2011. The terms and conditions of this Contract may be extended if mutually agreed by the CITY and CONTRACTOR. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Proposed by: Operations Division Prepared by: Operations Division CLERK-TREASURER’S OFFICE MEMORANDUM October 29, 2010 TO: City Council FROM: Jean Ann Wulf, City Clerk-Treasurer SUBJECT: Action on a proposed resolution authorizing a 10 year special assessment payment plan for the property owner residing at 3129 E. Rotamer Rd. (File Res. No. 2010-750) The property owners residing at 3129 E. Rotamer Rd. contacted the Clerk- Treasurer’s Office concerning their sidewalk special assessments, in the amount of $2,693.70, that were levied against their residential property this year. They are requesting the opportunity to change from a 5 year to a 10 year payment plan and the interest rate would remain at 6.00%. Council Policy Statement No. 63 acknowledges financial hardships where a property owner cannot afford to pay their special assessments over 5 years. An excerpt from this policy states: V. Financial Hardships. A. If a property owner has a financial hardship, they may apply in writing to the Council to spread payments over ten years with interest; rather than five years. In the past, the City Council has granted a 10 year payment plan because of financial hardship. Therefore, the Clerk-Treasurer’s Office recommends that the City Council adopt Resolution No. 2010-750 which would allow a 10 year payment plan with interest. City Manager Recommendation I concur with the Clerk-Treasurer’s recommendation. Attachment Jay Winzenz, Director of Administrative Services RESOLUTION NO. 2010-750 Resolution authorizing a 10 year special assessment payment plan for the property owners residing at 3129 E. Rotamer Rd. WHEREAS , the Administration has determined that the property owners residing at 3129 E. Rotamer Rd., tax parcel number 0208300094, Janesville, Wisconsin, meets the conditions outlined in City Council Policy No. 63, paragraph V. A. for a financial hardship ten year payment plan; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Janesville, that the special assessments be changed from a five year to a ten year payment plan with equal principal amounts and the associated interest levied. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney, City Attorney Proposed by: City Clerk-Treasurer Prepared by: City Clerk-Treasurer Community Development Department Memorandum Date: November 8, 2010 TO: Janesville City Council FROM: Duane Cherek, Planning Services Manager SUBJECT: Update on proposed Rock County Purchase of Agricultural Conservation Easements (PACE) Program _____________________________________________________________________ The intent of this report is to provide the City Council with an update on the status of the Rock County PACE Program following Council’s August 9 adoption of Resolution No. 2010-719. The resolution requested that the PACE Ad Hoc Committee, in their preparation of the Program, remove the City’s “Urban Reserve” from the map of parcels eligible for property right purchases. This included an exception to portions of Tier 1 Target Easement Acquisition Areas (#7 and #8) which are partially located within the “Urban Reserve” (see attached Map 1). In addition, the Council further requested the PACE Ad Hoc Committee include provisions for City review and comment on development right purchases for those properties located in Tier 1 Target Areas of the City’s “Urban Reserve” (#7 and #8) and in those areas of the City’s Extraterritorial Jurisdiction (ETJ). The intent of that provision was to ensure that easement purchases would not disrupt future development plans within the Janesville planning area. Resolution No. 2010-719 is attached for your review. The PACE Ad Hoc Committee has met three times since the August 9 Council Meeting. During that time, staff from the Rock County Planning and Land Conservation Department have responded to the Council’s concerns by proposing the creation of additional eligibility criteria for the PACE Program. The first criteria would make the following parcels ineligible for purchase of easements: any land located within .75 miles of a boundary of a large city (city with a population of over $20,000) or .5 miles of a small city (city with a population of under $20,000). The proposed .75 mile boundary is measured from the existing city limits of each municipality. It is delineated as the “purple” colored boundary surrounding the City of Janesville shown on Map 1. All lands located outside or beyond the purple boundary would remain eligible for purchase of development rights on the PACE map. The second eligibility criteria proposed by County staff would make any land adjacent to an existing freeway interchange ineligible for the program. The additional criteria was approved by the County’s Land Conservation Committee and forwarded to the Ad Hoc Committee for further consideration. The proposed addition of new eligibility criteria was presented to the Ad Hoc Committee at their meeting of September 22. Following much discussion, a motion to approve the .75 mile and .5 mile boundaries applicable to existing City limits was passed on a 9-7 vote. Included in the motion was a provision to allow parcels inside the “purple” boundaries to become PACE eligible parcels if a letter of support was granted by the adjoining municipality. A separate motion on the other criteria that would render land adjacent to the freeway ramp (Avalon Road interchange) as being ineligible for the program failed on a tie 8-8 vote of the Ad Hoc Committee. In response to the city’s request that municipal review and comment be provided on potential acquisitions within the “Urban Reserve” area and ETJ, the PACE Program Application Review Form has been modified to ensure that the City would have an opportunity to comment on all proposed easement acquisitions that are eligible. City Staff continues to believe that the potential purchase of development rights could have unknown impacts on future City growth and economic development activity in areas beyond the .75 mile “purple” boundary and within the “Urban Reserve”. This is especially the case along vital transportation corridors such as I-90/39 and the Avalon Road interchange area. The next Ad Hoc Committee meeting is scheduled for November 10 at which time the Committee is looking to forward a recommendation on to the Land Conservation Committee. The Land Conservation Committee is expecting to hold a public informational meeting sometime in December to be followed up with a public hearing before the Rock County Board regarding adoption of an ordinance to establish the program early next year. In summary, the Ad Hoc Committee has established a .75 mile boundary from the existing City limits in which tax parcels located inside this “purple line” would become ineligible for the PACE Program (see attached Map 2). However, ineligible parcels located inside the purple line could become eligible for PACE if a letter of support is provided by the City. All lands located outside the purple line but within the City’s “Urban Reserve” and 3-mile ETJ boundary would be considered eligible for the PACE Program. The City’s ability to review and comment on potential acquisitions within the “Urban Reserve” and ETJ is maintained as part of the PACE application process. The opportunity to comment does not provide the City with veto authority; rather the ability to review a proposed application and provide comments on it. At this time, parcels located adjacent to the existing Avalon Road interchange and Interstate 39/90 corridor remain eligible for purchase of development rights. Staff intends to provide a brief presentation for the Council to further define and illustrate eligibility of parcels under the proposed PACE Program, as currently recommended by the Land Conservation Committee and the PACE Ad Hoc Committee. City Manager Recommendation The City Manager with the assistance of the Planning Services Manager has attempted to work out a compromise that addresses major concerns on both sides of the issue. The compromise set for discussion at the PACE Meeting would include:  Making the 320 acres adjacent to the Avalon Interchange ineligible for the PACE program.  Making high priority parcels impacted by the Purple ¾ mile boundary eligible for the program.  Bringing forward a MOU with the Town of Rock which would provide that the City of Janesville would support applications to be eligible in the Town of Rock that are located west of Highway 11. This would be consistent with the intent of a 1992 Boundary agreement between the Town of Rock and the City of Janesville. nd  The MOU will be presented to Council at the November 22 meeting. cc: Eric Levitt Jay Winzenz ÜÎßÚÌæ çóîîóîðïð ÎÑÝÕ ÝÑËÒÌÇ ÐßÝÛ ÐÎÑÙÎßÓ ÓßÐ ï í ÔÛÍß Í½±®» øÛ´·¹·¾´» Ð¿®½»´÷ î Ì·»® × Ú¿®³´¿²¼ ó Ó±¬ Í«·¬¿¾´» øéòí ó çòð÷ ì ï Ì·»® ×× Ú¿®³´¿²¼ ó Í«·¬¿¾´» øêòï ó éòî÷ Ì·»® ××× Ú¿®³´¿²¼ ó Ô»¿¬ Í«·¬¿¾´» øíòè ó êòð÷ ý Ð®·³¿®§ Ì¿®¹»¬ ß½¯«··¬·±² ß®»¿ ë Ì·»® × Ú¿®³´¿²¼ ß¼¶¿½»²¬ ¬± Ð®·³¿®§ Ì¿®¹»¬ ß½¯«·¬·±² ß®»¿ ×²»´·¹·¾´» Ð¿®½»´ ×²»´·¹¾·´» Ð¿®½»´ ó Ð®±¬»½¬»¼ Ô¿²¼ Ý·¬§ ±º Ö¿²»ª·´´» Ë®¾¿² Î»»®ª» ß®»¿ òéë øÔ¿®¹» Ý·¬·»÷ ¿²¼ òë Ó·´» øÍ³¿´´ Ý·¬·»÷ Þ«ºº»® Ý·¬§ñÊ·´´¿¹» Û¿»³»²¬ ß½¯«··¬·±² Î»ª·»©ñÛÌÖ ß®»¿ øïòë ¿²¼ í ³·´» º®±³ Ý·¬§ñÊ·´´¿¹» ¾±«²¼¿®§÷ ê Ú®»»©¿§ Î¿³° é Î¿·´ Ô·²» Î±¿¼ è ïï Ý±«²¬§ Ì®«²µ Ø·¹¸©¿§ ×²¬»®¬¿¬» ç ÿ ðïîíìë Ó·´» ïð ÎÑÝÕ ÝÑËÒÌÇ ÐßÝÛ ÐÎÑÙÎßÓ ÜÎßÚÌæ çóîîóîðïð é è ç ÿ ÔÛÍß Í½±®» øÛ´·¹·¾´» Ð¿®½»´÷ ý Ð®·³¿®§ Ì¿®¹»¬ ß½¯«··¬·±² ß®»¿ ðïîíì Ì·»® × Ú¿®³´¿²¼ ó Ó±¬ Í«·¬¿¾´» øéòí ó çòð÷ Ì·»® × Ú¿®³´¿²¼ ß¼¶¿½»²¬ ¬± Ó·´» Ð®·³¿®§ Ì¿®¹»¬ ß½¯«·¬·±² ß®»¿ Ì·»® ×× Ú¿®³´¿²¼ ó Í«·¬¿¾´» øêòï ó éòî÷ Ý·¬§ Þ±«²¼¿®·» Ì·»® ××× Ú¿®³´¿²¼ ó Ô»¿¬ Í«·¬¿¾´» øíòè ó êòð÷ ×²»´·¹·¾´» Ð¿®½»´ Î¿·´ Ô·²» ×²»´·¹¾·´» Ð¿®½»´ ó Ð®±¬»½¬»¼ Ô¿²¼ Î±¿¼ Ý·¬§ ±º Ö¿²»ª·´´» Ë®¾¿² Î»»®ª» ß®»¿ Ý±«²¬§ Ì®«²µ òéë Ó·´» Þ«ºº»® Ø·¹¸©¿§ ×²¬»®¬¿¬» Ú®»»©¿§ Î¿³° ÓßÐ î CLERK-TREASURER’S OFFICE MEMORANDUM October 31, 2010 TO: City Council FROM: Jean Ann Wulf, City Clerk-Treasurer SUBJECT: Action on a motion authorizing the City Manager to sell property located at 3123 Rockport Park Drive. Staff Recommendation Staff recommends that the City Council support a motion to authorize the City Manager or his designee to proceed with the sale of surplus property located at 3123 Rockport Park Drive. City Manager Recommendation The City Manager recommends approval. Suggested Motion A motion to authorize the City Manager to proceed with the sale of surplus property located at 3123 Rockport Park Drive for $18,751 to Mr. Tim Adams. Background Earlier this year the City was noticed by Rock County that 9 lots in the Hickory Ridge Subdivision were going on the Rock County Tax Lien foreclosure sale. The developer of these lots did not pay the property taxes nor the special assessments for improvements. The City invested $126,974 in providing utilities and street access to these lots. By Council direction, staff bid on 8 lots and did not bid on the outlot. The auction bids did not reach the maximum bid amount set by the Council and the City purchased 8 lots at a total cost of $79,500. Of that amount, we will receive back $58,307 in special assessments and Rock County will retain $21,193 for back taxes and foreclosing costs. The City now has a total of $155,420, which includes estimated 2010 taxes, invested in these lots. Analysis A. The City of Janesville acquired the lot located at 3123 Rockport Park Drive in October 2010 through the Rock County Tax Lien foreclosure sale. The purchase price was $14,250 and the City will receive $10,719 from Rock County for our special assessments levied against the property. To date, the City has a total of $17,521 invested in this lot. The City used 2010 note proceeds for property acquisition to acquire the lot. B. The subject site was a developed lot in the Hickory Ridge subdivision. The property is approximately 0.51 acres and has an assessed land value of $29,700. C. At the auction, staff was bidding against two parties for the property located at 3123 Rockport Park Drive. Both bidders approached staff after the auction and requested information on how they could purchase the lot from the City. We requested that they submit a bid for the property by Friday, October 29, 2010. D. We received two bids to purchase this lot. The first bid was from Tim Adams in the amount of $18,751 and the second bid was from James and Jamie Austin in the amount of $18,000. E. The $18,751 bid would pay off the remaining special assessment principal ($2,497), pay the estimated 2010 taxes ($774), repay the property acquisition account ($14,250), and provide a net gain of $1,230 to the property acquisition account. cc: Jacob Winzenz, Director of Administrative Services Eric Levitt, City Manager NEIGHBORHOOD SERVICES MEMORANDUM October 29, 2010 TO: City Council FROM: Kelly Lee, Neighborhood Development Specialist SUBJECT: Action on a Proposed Resolution Authorizing the Sale of Property Located at 189 S High Street as Part of the Buy Rehab and Resell Program (File Res. 2010-749) Summary The Neighborhood Services Department has completed the rehabilitation of the property located at 189 South High Street as part of the Buy, Rehab and Resell Program. An interested party has submitted a valid offer to purchase at the City’s asking price of $95,000 and City Council approval is necessary to finalize the sale. Department Recommendation The Neighborhood Services Department recommends that the City Council support a motion to approve Resolution 2010-749 authorizing the sale of the property located at 189 South High Street at a sales price of $95,000.00. City Manager Recommendation The City Manager concurs with the Neighborhood Services Department recommendation. Suggested Motion I move to approve file resolution 2010-749 authorizing the sale of 189 South High Street at a sales price of $95,000.00. Background In June of 2006, the Community Development Authority (CDA) was presented a report of the Housing Loan Programs. In 2007, the CDA adopted the Buy, Rehab, Resell program and allocated Community Development Block Grant funding for this program through the State and Federal Grants budget. The goals of the Housing and Homeownership Programs, including the Buy, Rehab, Resell program, consist of: stabilizing the neighborhoods by increasing the number of owner-occupied properties, reducing the incidences of slum and blight by providing low or no interest loans to property owners to encourage appropriate rehabilitation, maintaining the quality of the affordable housing stock 1 of the community, and reducing the density of housing units within these neighborhoods. The Buy, Rehab, Resell program requires that all program property be located in the “Target Area” as defined by the CDA (see attached map). In addition, the CDA must compare the proposed property against the following list of criteria; appraisal and listing price analysis, cost (purchase price, rehabilitation and holding costs), visibility, impact on the neighborhood, potential for energy efficiency improvements, assessor’s estimate for after-improvement value and long-term affordability of the property. On November 19, 2008 the CDA approved the purchase of 189 S High Street to be rehabilitated under the Buy, Rehab and Resell program. The City Council th also approved this acquisition on December 8, 2008. This home was chosen for the project because it is located on a corner lot with a high degree of visibility. The home has a great deal of architectural character and significance in the neighborhood. Assessment roll and directory research indicate that J.W. St. John owned the land on which this house was built in about 1890. St. John was a physician and served as mayor of Janesville in 1875-76 and as president of the board of education. The project involved the conversion of a two unit rental property into a single family dwelling. A small addition was removed from the rear of the property in order to make room for a new 1 ½ car detached garage. The entire inside was gutted, the home was insulated, and a new furnace and new windows were installed with the goal of making the building much more energy efficient. All lead paint was removed from the home. Staff maintained as much of the original structure and character of the house as possible including the hardwood flooring on the first floor and the original stairway extends to the top of the turret. The carpeting on the second story is made of recycled soda bottles and the mulch in the landscaping is made of automobile tires. The project was put on the market on August 23, 2010 and Neighborhood th Services received an offer from Linda Wells-Toso on September 8, 2010 with a purchase price of $95,000.00 contingent upon an appraisal. An appraisal was done and the property appraised at $95,000. The buyer meets the income requirements of the program and closing is tentatively set for November 12, 2010. The property will be deed restricted as owner occupied, single family. Analysis A. The property was purchased by the City of Janesville for the Buy, Rehab and Resell program. B. City Council set the asking price during a closed session on May 24, 2010 and the sales price falls within the guidance provided by the Council. 2 C. The intended buyer meets the requirements of the Buy, Rehab and Resell program. cc: Eric Levitt, City Manager Jay Winzenz, Dir. of Administrative Services/Assistant City Manager Jennifer Petruzzello, Neighborhood Services Director 3 RESOLUTION NO. 2010 – 749 A resolution authorizing the City Manager to proceed with the sale of property located at 189 South High Street WHEREAS, the City of Janesville owns the following described parcel: The S. 66’ of the W1/2 of Lot 46, Doe’s Addition, City of Janesville, Rock County, Wisconsin; excepting the East 58 feet thereof. WHEREAS , The City of Janesville acquired the property located at 189 S High Street in December of 2008, through the Buy, Rehab and Resell Program with CDBG funds; and WHEREAS, The City of Janesville has rehabilitated the property consistent with the Buy, Rehab and Resell Program Manual; and WHEREAS , The City of Janesville has negotiated an agreement to sell the property to Ms. Linda Wells- Toso for $95,000.00; and WHEREAS, The City of Janesville has obtained a copy of an appraisal of the property in the amount of $95,000; and WHEREAS, The City of Janesville has verified that Ms. Wells-Toso is within the program criteria; and WHEREAS, The Property known as 189 S High Street shall remain an owner occupied dwelling until such time as the CDA and the City Council remove the requirement following a request by the property owner; and WHEREAS, The Common Council finds that it is in the best interest and benefit of the community to sell this property for $95,000.00; and WHEREAS , the Plan Commission has reviewed this land sale at their December 1, 2008 meeting and found the sale to be consistent with established City plans and recommended that the City Council proceed with the sale of this property, but further noted that the Plan Commission had not reviewed the financial aspects of this transaction; and NOW THEREFORE BE IT RESOLVED BY THE COMMON COUNCIL of the City of Janesville that it hereby authorizes and directs the City Manager and the City Clerk to execute on behalf of the City of Janesville, the sale of such property; and to negotiate and execute such documents, papers and forms as may from time to time be necessary and/or desirable to effectuate such transaction and the intent of this resolution as the City Manager may decide; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take whatever other actions or to make whatever other minor changes that may be necessary to effectuate this land transaction. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Assistant City Attorney Proposed by: Neighborhood Services Prepared by: Neighborhood Development Specialist ADMINISTRATIVE SERVICES MEMORANDUM November 2, 2010 TO: City Council FROM: Patty Lynch, Comptroller SUBJECT: Action on a Proposed Resolution Authorizing the City Manager to Make an Application to the County for an Exemption from the Library Tax Levy (Res. #2010-752) Summary The City of Janesville can receive an exemption from its share of the Rock County library tax levy because the Hedberg Public Library expends an amount greater than our share to the Rock County Arrowhead Library System’s appropriations. The City Council must annually adopt a resolution authorizing the City Manager to make application for this exemption. Recommendation The Administrative Services Department recommends the City council adopt Resolution #2010-752 authorizing the City manager to make an application to Rock County for an exemption for the Library tax levy. City Manager Recommendation The City Manager concurs with the Administrative Services Department’s recommendation. Suggested Motion I move to adopt Resolution #2010-752. Background The Arrowhead Library System provides library services to residents of Rock County who are not directly served by local library facilities. In addition, the Arrowhead Library System provides the mechanism for giving township residents free access to the seven municipal libraries located in Rock County by compensating the libraries for allowing township residents to use the municipal libraries. They receive their funding by a direct appropriation from the County. The County’s 2010 appropriation for this purpose was $986,680. Pursuant to State Statutes 43.64(2), any city, town, or village in a county levying a tax for county library services would be exempted from its share of the county tax levy, if it intends to expend, from the local tax levy for library services, a sum at least equal to the sum it would have had to pay towards the prior year’s county tax levy. As the Hedberg Public Library proposes in 2011 to appropriate and expend an amount greater than what our share of Rock County’s 2010 Arrowhead Library System’s appropriation would have been, we can apply for and receive Rock County’s exemption by filing an application with the County. cc: Jacob J. Winzenz RESOLUTION NO. 2010-752 A RESOLUTION AUTHORIZING THE CITY MANAGER TO MAKE THE APPLICATION TO THE COUNTY OF ROCK, WISCONSIN, FOR AN EXEMPTION FROM THE LIBRARY TAX LEVY WHEREAS, the Rock County Board of Supervisors, pursuant to Wisconsin State Statutes 43.64, has adopted a county-wide library service plan; and WHEREAS, such service plan provides for the County to levy a tax to fund such service; and WHEREAS, the County has approved the Arrowhead Library System’s funding of $986,680 for 2010; and WHEREAS, pursuant to Wisconsin State Statutes 43.64(2), any city, town, or village in a county levying a tax for a county library under subs. (b) and (b) 1. shall, upon written application to the county board of the county, be exempted from the tax levy, if the city, town, or village making the application appropriates and expends for a library fund during the year for which the tax levy is made a sum at least equal to the sum which it would have to pay toward the county tax levy in the prior year; and WHEREAS, the City of Janesville will expend for a library fund a sum at least equal to the sum it would have to pay toward the prior year’s county tax levy and thus qualified for such exemption; NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Janesville that the City Manager be and hereby is directed to make the application to the County of Rock, Wisconsin, for any exemption from the library tax levy. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: City Attorney Wald Kllimczyk Proposed by: Accounting Prepared by: Accounting Community Development Department Memorandum Date: October 27, 2010 TO: Janesville City Council FROM: Duane Cherek, Manager of Planning Services SUBJECT: Introduce and schedule a public hearing on a proposed ordinance attaching property located at 2609 South U.S. Highway 51(File Ordinance No. 2010-466); and Introduce, refer to Plan Commission and schedule a public hearing on a proposed ordinance attaching and zoning to B2 property located at 2609 South U.S. Highway 51 (File Ordinance No. 2010-467). _____________________________________________________________________ The City has received a request from Jayson Duffy, owner of Jay’s Big Rolls located at 2609 South U.S. Highway 51, to attach approximately .84 acres of land to the City. The applicant would like to connect to municipal sewer and water facilities which are currently located within street right-of-way adjoining the property. The subject site is contiguous to the City limits and within the City of Janesville/Town of Rock Cooperative Boundary Plan Area which allows for municipal connections to those properties requesting service. In exchange for receiving sewer and water service, owners within the boundary plan area agree to attach their property to the City as soon as they are eligible. In this case, the property is eligible for immediate attachment since it is contiguous to the City limits. The attachment includes 0.3 acres of land containing the right-of-way for South U.S. Highway 51. An attachment to the City is similar to an annexation and must be reviewed by the Council following a public hearing. Coincident with the attachment ordinance, the Community Development Department has prepared an ordinance to zone the property to B2, Community Shopping District. The Community Development Department recommends that following the first reading of Ordinance No. 2010-466 and Ordinance No. 2010-467, they be set for public hearing on December 13, 2010. While the attachment does not require Plan Commission review, the zoning of the property must be referred to the Plan Commission. We therefore recommend that Ordinance No. 2010-467 be referred to the Plan Commission for review and recommendation. cc: Eric Levitt Jay Winzenz ORDINANCE NO. 2010-466 An ordinance attaching territory in Section 13 in T.2N., R.12E. of the 4th P.M., Town of Rock, Rock County, Wisconsin. WHEREAS , the owner of the land within such territory proposed to be attached has executed and recorded an attachment agreement that set forth the timeframe, circumstances and conditions upon which attachment of property to the City of Janesville shall occur within the City of Janesville/Town of Rock Cooperative Boundary Plan area; and WHEREAS , the necessary notices have been duly prepared, provided and served as required by law to all persons affected; and WHEREAS , this ordinance does not contain temporary zoning; and WHEREAS , the Department of Administration has not found the proposed attachment to be against the public interest; and WHEREAS , the Common Council has determined that this attachment is in the public interest. NOW THEREFORE THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. The territory described as follows is hereby attached to the City of Janesville. th Part of the Northwest ¼ of Section 13, Township 2 North, Range 12 East of the 4 P.M., Town of Rock, County of Rock and State of Wisconsin, described as follows: Commencing on the North line of said Section 13 extended West to the center of U.S. Highway 51; thence South, along the center of said U.S. Highway 51, 18 rods; thence East, parallel with the North line of said Section, 18 rods; thence North, parallel with the center of said U.S. Highway 51, 18 rods to the North line of said section; thence West, along the North line of said section, to the center of said U.S. Highway 51 and the place of beginning; excepting therefrom, that part of thereof taken for U.S. Highway 51; further excepting therefrom, the South ½ thereof, conveyed by Warranty Deed dated October 3, 1961, recorded October 5, 1961, in Volume 27 of Records, on Page 138, in the office of the Register of Deeds for Rock County, Wisconsin. Contains approximately .84 acres. Also including the right-of-way for U.S. Highway 51 described as follows: Commencing at the Northeast corner said Section 13, East along North line said Section to the East ROW line State Highway 51, 43 ft m/l; thence south along said ROW line 150 ft m/l; thence West and parallel North line said Section to the West ROW line State Highway 51, 86 feet m/l; thence North along said ROW line to the North line Section 13, 150 ft m/l, thence East along said North line to the Northeast corner said section, also being the point of beginning, 43 ft m/l. Contains approximately 0.3 acres. SECTION II. After this attachment becomes effective, the above described property shall be exempt from and not subject to further taxation and assessments in the Town of Rock and thence forth shall be subject to taxation and assessment as part of the City of Janesville for any and all purpose provided by law. ORDINANCE NO. 2010-466 PAGE 2 SECTION III. All the territory attached by this ordinance is hereby made part of Ward 32 of the City of Janesville. SECTION IV. There are no residents in the area proposed for attachment. SECTION V. The attachment is within the Janesville School District. SECTION VI. This ordinance shall take effect immediately upon adoption by the Common Council, the public health, welfare, peace, tranquility, good order, public benefit, and police power so requiring. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Community Development Department Prepared by: Community Development Department ORDINANCE NO. 2010-467 An ordinance changing and establishing the zoning classification of property located at 2609 South U.S. Highway 51. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. The zoning classification of the following described property is established as B2, Community Shopping District: th Part of the Northwest ¼ of Section 13, Township 2 North, Range 12 East of the 4 P.M., Town of Rock, County of Rock and State of Wisconsin, described as follows: Commencing on the North line of said Section 13 extended West to the center of U.S. Highway 51; thence South, along the center of said U.S. Highway 51, 18 rods; thence East, parallel with the North line of said Section, 18 rods; thence North, parallel with the center of said U.S. Highway 51, 18 rods to the North line of said section; thence West, along the North line of said section, to the center of said U.S. Highway 51 and the place of beginning; excepting therefrom, that part of thereof taken for U.S. Highway 51; further excepting therefrom, the South ½ thereof, conveyed by Warranty Deed dated October 3, 1961, recorded October 5, 1961, in Volume 27 of Records, on Page 138, in the office of the Register of Deeds for Rock County, Wisconsin. Contains approximately .84 acres. Also including the right-of-way for U.S. Highway 51 described as follows: Commencing at the Northeast corner said Section 13, East along North line said Section to the East ROW line State Highway 51, 43 ft m/l; thence south along said ROW line 150 ft m/l; thence West and parallel North line said Section to the West ROW line State Highway 51, 86 feet m/l; thence North along said ROW line to the North line Section 13, 150 ft m/l, thence East along said North line to the Northeast corner said section, also being the point of beginning, 43 ft m/l. Contains approximately 0.3 acres. SECTION II. This ordinance shall take effect immediately upon adoption by the Common Council, the public health, welfare, peace, tranquility, good order, public benefit, and police power so requiring. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner Eric J. Levitt, City Manager McDonald Perrotto ATTEST: Rashkin Steeber Jean Ann Wulf, City Clerk-Treasurer Truman Voskuil APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Community Development Department Prepared by: Community Development Department Îï Îï Þî Ý×ÌÇ Ô×Ó×ÌÍ Ý q ÆÑÒÛ Ü×ÍÌÎ×ÝÌ ÞÑËÒÜßÎÇ ÍËÞÖÛÝÌ Í×ÌÛ Ô»¹»²¼ Îï Í·²¹´»óÚ¿³·´§ ú Ì©± Ú¿³·´§ Î»·¼»²½» Ü·¬®·½¬ Ñí Ò»·¹¸¾±®¸±±¼ Ñºº·½» Ü·¬®·½¬ Óï Ô·¹¸¬ ×²¼«¬®·¿´ Ü·¬®·½¬ ÎïÜ Ì©± Ú¿³·´§ Î»·¼»²½» Ü·¬®·½¬ Þï Ò»·¹¸¾±®¸±±¼ Ý±²ª»²·»²½» Ü·¬®·½¬Óî Ù»²»®¿´ ×²¼«¬®·¿´ Ü·¬®·½¬ Îî Ô·³·¬»¼ Ù»²»®¿´ Î»·¼»²½» Ü·¬®·½¬ Þî Ý±³³«²·¬§ Í¸±°°·²¹ Ü·¬®·½¬Óí Ý»²¬®¿´ Ô·¹¸¬ ×²¼«¬®·¿´ Ü·¬®·½¬ Îí Ù»²»®¿´ Î»·¼»²½» Ü·¬®·½¬ Þí Ù»²»®¿´ Ý±³³»®½·¿´ Ü·¬®·½¬Óì Ý»²¬®¿´ Ù»²»®¿´ ×²¼«¬®·¿´ Ü·¬®·½¬ Ü¿¬»æ ïðñîðñïð ÎíÓ Ó»¼·«³ Ü»²·¬§ Î»·¼»²½» Ü·¬®·½¬ Þì Þ«·²» Ø·¹¸©¿§ Ü·¬®·½¬ß ß¹®·½«´¬«®¿´ Ü·¬®·½¬ Îì Ý»²¬®¿´ Î»·¼»²½» Ü·¬®·½¬ Í½¿´»æ ïþã íððù Þë Ý»²¬®¿´ Þ««·²» Ü·¬®·½¬ Ó Ó·²·²¹ Ü·¬®·½¬ Ñï Ñºº·½» ñ Î»·¼»²½» Ü·¬®·½¬ Þê Ý»²¬®¿´ Í»®ª·½» Ü·¬®·½¬ Ý Ý±²»®ª¿²½§ Ü·¬®·½¬ Ó¿° Ý±±®¼·²¿¬»æ Ôóç Ñî Ý»²¬®¿´ Ñºº·½» ñ Î»·¼»½» Ü·¬®·½¬ ÞÌ Þ«·²» Ì»½¸²±´±¹§ Ü·¬®·½¬ ÔÑÝßÌ×ÑÒ ñ ÆÑÒ×ÒÙ ÓßÐ Ý×ÌÇ ÑÚ ÖßÒÛÍÊ×ÔÔÛ ßÌÌßÝØÓÛÒÌ ÑÚ ÐÎÑÐÛÎÌÇ ÓßÐ ï ÐÔßÒÒ×ÒÙ ÍÛÎÊ×ÝÛÍ îêðç Ø×ÙØÉßÇ ëï ÍÑËÌØ