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Full Agenda Packet REVISED 10/21/10 CITY OF JANESVILLE CITY COUNCIL MEETING AGENDA MONDAY, October 25, 2010 7:00 P.M. 1. Call to Order and Pledge of Allegiance. 2. Roll Call. 3. Minutes of City Council meetings: “C” A.Regular meeting of October 11, 2010. B.Special meeting of October 13, 2010. 4. Licenses; and Recommendations of the Alcohol License Advisory Committee. (Refer to separate agenda.) “C” 5. Action on a motion to approve final Certified Survey Map 10014-C, Carter Construction, 2 lots on Oakhill Avenue. “C” 6. Financial statement for the month of September, 2010. “C” 7. Special recognition: Action on a proposed resolution in commendation of Kathleen A. Bier’s service to the City of Janesville. (File Res. No. 2010-734) OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. 2. Public hearing and action on a proposed resolution authorizing the 2011 sidewalk program. (File Res. No. 2010-742) ----------------------- “C” – This designation indicates an item that the City Council will take up under a Consent Agenda. City Council Agenda – October 25, 2010 Page 2 OLD BUSINESS (CONTINUED) 3. Second reading, public hearing and action on a proposed ordinance amending the City’s solid waste ordinance. (File Ord. No. 2010-463) 4. Second reading, public hearing and action on a proposed ordinance rezoning property located at 2723 West Memorial Drive from B2 to R3M. (File Ord. No. 2010-461) 5. Action on a proposed resolution awarding $6,765,000 in General Obligation Promissory Notes, Series 2010-A, and $1,055,000 in taxable General Obligation Promissory Notes, Series 2010-B, of the City of Janesville, Wisconsin, establishing interest rates thereon and levying taxes therefor. (File Res. No. 2010-729) 6. City Manager’s Report - Snow Removal Operations. NEW BUSINESS 1. Confirm Council President appointments to the Historic Commission. 2. Requests and comments from the public on matters which can be affected by Council action. 3. Matters not on the Agenda. 4. Consideration of a motion to convene into closed session, pursuant to Wisconsin Statute Section 19.85(1)(e), for the purpose of deliberating upon and setting the bargaining and negotiating strategies, terms, and conditions for: (1) the potential purchase of 440 North Pearl Street for demolition, and (2) a potential TIF #32 development agreement, since competitive and/or bargaining reasons require a closed session. The use of audible cell phone ringers and active use and response to cellular phone technology by the governing body, staff and members of the public is discouraged in the Council Chambers while the Council is in session. PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN REGULAR MEETING October 11, 2010 VOL. 61 NO. 18 Regular meeting of the City Council of the City of Janesville held in the Municipal Building on October 11, 2010. The meeting was called to order by Council President Voskuil at 7:00 PM. Council President Voskuil led the Council in the Pledge of Allegiance. Present: Council President Voskuil, Councilmembers Brunner, McDonald, Perrotto, Rashkin, Steeber and Truman. CONSENT AGENDA Regular City Council meeting minutes of September 27, 2010. Licenses; and Recommendations of the Alcohol License Advisory Committee including a negative recommendation for a Class B intoxicating liquor and fermented malt beverage license for MACSFORYOU AND FRIENDS, LLC d/b/a Club Haven. Action on a motion to approve final Certified Survey Map 10008-C, Clinton Distribution Center, 4 lots along Freedom Lane. Council President Voskuil stated that all items on the consent agenda would be approved except for the license for MACSFORYOU AND FRIENDS, LLC d/b/a, if there were no objections. There were none. In addition, she stated that the applicant for MACSFORYOU AND FRIENDS, LLC withdrew their application and that it would now be postponed indefinitely. Action on a proposed resolution recognizing the firefighters and paramedics of the Janesville Fire Department. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Brunner and passed unanimously. (File Res. No. 2010-740) Recognition of City of Janesville support of armed services: Staff Sergeant Luke Creed requested that a flag be flown over Forward Base for the City of Janesville. Fire Chief Grorud presented the flag to the Council. OLD BUSINESS 1. Requests and comments from the public regarding items on the Agenda not requiring a public hearing. Jennifer Thompson, 1120 Kellogg Ave., opposed the time changes made to the Kellogg Ave. and W. Court St. bus route which was included in the proposed 2011 City Budget. David Bickle, 1734 Tamarack Ln., opposed the sidewalk plan during these poor economic times (NB#2). Jim Alverson, representing the DDA, suggested postponing the two way traffic study presentation until their organization had an opportunity to review and comment (NB#3). Burdette Erickson, 115 S. High St., and Kurt Linck, 118 S. High St., spoke in favor of acquiring property at 1332 Hawthorne Ave. to eliminate blight in the neighborhood (NB#4). Meredith Helgerson, representing the Rock County Historical Society, spoke in favor of borrowing funds for the Tallman House (NB#2). Rick Donahue, 3735 Skyview Dr., suggested that the City not demolish property but allow private contractors to rehabilitate the property (NB#5). Council President Voskuil stated that agenda item New Business #3 would be considered at this time. 3. Presentation of Milwaukee Street and Court Street two-way traffic study. Council President Voskuil stated that this item would be postponed until after the DDA had an opportunity to review and comment. 2. Action on a proposed resolution authorizing the issuance of $6,765,000 General Obligation Promissory Notes, Series 2010-A, and $1,055,000 taxable General Obligation Promissory Notes, Series 2010-B, of the City of Janesville, Wisconsin, and providing the details thereof. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Rashkin. Councilmember Perrotto moved to amend the motion by deleting $250,000 for the Tallman House, seconded by Councilmember McDonald. The motion failed by the following vote: Aye: McDonald and Perrotto. Nay: Brunner, Rashkin, Steeber, Truman and Voskuil. Councilmember McDonald moved to amend the motion by deleting $200,000 for property acquisition and did not receive a second. The Council voted on the main motion and it passed by the following vote: Aye: Brunner, Rashkin, Steeber, Truman and Voskuil. Nay: McDonald and Perrotto. (File Res. No. 2010-728) 3. A proposed ordinance amending JGO Chapter 2.56 regulating the payment of prevailing wages on public works construction projects and publicly funded private construction projects with penalties as set forth in proposed JGO 2.56.070 received its second reading and public hearing. No one spoke. The public hearing was closed. Councilmember Rashkin moved to adopt said ordinance, seconded by Councilmember Steeber. Councilmember Steeber offered a friendly amendment to require bids on projects $10,000 and higher. The amendment was not accepted. The Council voted on the main motion and it passed by the following vote: Aye: Brunner, Perrotto, Rashkin, Steeber, Truman and Voskuil. Nay: McDonald. (File Ord. No. 2010-462) NEW BUSINESS 1. Action on a proposed resolution authorizing the City Manager to enter into a management agreement with Kemper Sports Management Inc. for the management, operation and maintenance of Riverside and Blackhawk Golf Courses. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Truman and passed unanimously. (2010-739) Council President Voskuil stated that agenda item New Business #6 would be considered at this time. 6. Review and approval of a $10,000 economic grant for MCDJ, LLC (DBA as Sneakers Sports Bar and Grill), 1221 Woodman Rd. Councilmember Steeber moved to approve said grant, seconded by Councilmember Truman and passed by the following vote: Aye: Brunner, Perrotto, Rashkin, Steeber, Truman and Voskuil. Nay: McDonald. 2. Direction to staff on implementation of installation of planned unfunded sidewalks: Pedestrian Transportation Corridor Plan. Councilmember Steeber moved to approve the ranking system for the multiyear planned unfunded sidewalk installation as presented, to schedule a public hearing on October 25, 2010 for the purpose of receiving comments on the 2011 considered locations and to direct staff to notify the abutting property owners of the tentative 2011 sidewalk program prior to the public hearing. The motion was seconded by Councilmember Brunner and passed unanimously. 4. Action on a proposed resolution authorizing the acquisition of tax foreclosed property at 1332 Hawthorne Ave. Councilmember Rashkin moved to adopt said resolution, seconded by Councilmember Steeber and passed unanimously. (File Res. No. 2010-736) 5. Action on a proposed resolution authorizing the demolition of real property located at 903 McKinley St. and direction to staff on the disposition of 203 Linn St. Councilmember Truman moved to adopt said resolution and to direct staff to seek proposals for the private rehabilitation of residential property located at 203 Linn St. and to obtain estimates for the construction of a new home. The motion was seconded by Councilmember Steeber and passed unanimously. (File Res. No. 2010-737) 7. Action on a proposed resolution authorizing a 10 year special assessment payment plan for Austin Conservancy Group, LLC. Councilmember Steeber moved to adopt said resolution, seconded by Councilmember Truman and passed unanimously. (File Res. No. 2010-738) 8. Action on a proposed resolution authorizing the City Manager to submit a grant request to the USEPA for funding through their 2011 Brownfields Program. Councilmember Brunner moved to adopt said resolution, seconded by Council President Voskuil and passed unanimously. (File Res. No. 2010-741) 9. A proposed ordinance amending the City’s solid waste ordinance was introduced and scheduled for a public hearing on October 25, 2010. (File Ord. No. 2010-463) 10. Requests and comments from the public on matters which can be affected by Council action. David Bickle, 1734 Tamarack Ln., suggested crosswalk lights on E. Milwaukee St. for the bike trail instead of converting the street to two lanes. 11. Matters not on the Agenda. Councilmember Rashkin stated that the Welcome to Janesville sign on HWY 11 and HWY 14 is in disrepair. In addition, the “Chalk Walk” event will be held on October 15-16, 2010. City Manager Levitt stated that Public Works would remove the sign. Council President Voskuil stated the Council is participating in the Big Give Community Food Drive that will be held October 23, 2010. Councilmember Truman stated 2301 Woodruff has multiple nuisance violations, the City should look at outsourcing property maintenance on property acquired by Neighborhood Services and he will not be seeking reelection next year. 12. Councilmember McDonald moved to convene into closed session, pursuant to Wisconsin Statute Section 19.85(1)(e) for the purpose of deliberating, negotiating, and/or setting the bargaining, negotiating, and/or bidding terms and conditions for acquiring certain property(ies), since competitive and/or bargaining reasons require a closed session, seconded by Councilmember Steeber and passed unanimously. There being no further business, Council adjourned at 9:59 p.m. These minutes are not official until approved by the City Council. Jean Ann Wulf Clerk-Treasurer PROCEEDINGS OF THE CITY COUNCIL CITY OF JANESVILLE, WISCONSIN SPECIAL MEETING OCTOBER 13, 2010 VOL. 61 NO. 19 Special meeting of the City Council of the City of Janesville held in the Municipal Building on October 13, 2010. The meeting was called to order by Council President Voskuil at 6:00 PM. Present: Council President Voskuil, Councilmembers Brunner, McDonald, Perrotto, Rashkin, Steeber, and Truman. Review of Proposed 2011 Budget: City Manager Levitt provided an overview of the proposed 2011 budget which has a ½% increase in operating expenses and a 2.1% increase in the tax levy. In addition, he made difficult choices among undesirable options and the Council should consider adding or deleting funding. The budget scorecard showed the majority of respondents wanted to maintain current service levels. The City Council reviewed the proposed 2011 City budget, which included City Council, Fire Department, Police Department, Janesville Area Convention and Visitors Bureau, City Manager, City Assessor, City Attorney, City Clerk-Treasurer, Accounting, Human Resources, Information Technology, Community Information, Public Works Administration, Engineering, Street Maintenance, Street Cleaning, Snow Removal, Weed Control, Community Development, and Neighborhood Services. During the review of the budgets the City Council asked various questions and requested additional information. Councilmembers Brunner and Perrotto requested that the Administration start developing an RFP for animal control services. Councilmembers McDonald, Perrotto, and Rashkin suggested a resolution to the State to change holding non-partisan elections from the spring to the fall. By consensus of the majority of the Council, the following items were placed on the “parking lot” list for further discussion.  City Manager: Increase budget $38,428 to fund an Administrative Analyst position for a full year.  Police Department: Decrease budget $35,000 for the Humane Society contract.  Police Department: Fund two police officers positions. Matters Not on the Agenda Council President Voskuil changed the October 21, 2010 Budget Study Session meeting time from 6:00 PM to 7:00 PM. There being no further business, the Council adjourned at 9:52 PM. These minutes are not official until approved by the City Council. Jean Ann Wulf Clerk-Treasurer JANESVILLE CITY COUNCIL LICENSE AGENDA 10/25/2010 RECOMMENDED A. ELECTRICIANS–ORIGINAL th Joseph J. Kloskey 3154 S. 18 St. Milwaukee, WI Community Development Department Memorandum October 25, 2010 TO: Janesville City Council FROM: Brad Schmidt, AICP, Associate Planner SUBJECT: Final CSM 10014-C, Carter Construction Corp., 2 lots on Oakhill Avenue. SUMMARY Carter Construction Corp. has requested the approval of a 0.78 acre two-lot CSM to create two single-family lots (16,845 square feet and 12,180 square feet). Lot 1 is currently developed with a single-family residence. The applicant proposes to create a new lot on the undeveloped portion of the property to allow for the construction of a single-family home. The subject property is zoned R2, Single and Two-Family Residence District. DEPARTMENT RECOMMENDATION The Plan Commission and Community Development Department recommends that the Plan Commission forward CSM 10014-C to the City Council with a favorable recommendation subject to the following conditions: 1. Payment of special assessments for sidewalk improvements in the amount of ($10,444.76) as calculated by the Engineering Department. 2. Payment of any outstanding special assessments including taxes owed (the applicant should contact the City Clerk’s Office regarding this item). CITY MANAGER’S RECOMMENDATION The City Manager defers to the recommendation of the Plan Commission. ANALYSIS A. The applicant proposes to further subdivide a 0.78 acre parcel in order to create two single-family residential lots. The future land use for this area is designated as Low Density Residential which is consistent with the proposed land use. The proposed lots meet the minimum area required for this use, and also comply with the Zoning and Subdivision Ordinance requirements. B. The Pedestrian Transportation Corridor Plan adopted by the City Council on 14 January 2008 establishes an official sidewalk map that affects all streets in the City of Janesville. The map identifies the subject portion of Oakhill Avenue and Burbank Avenue as part of the “yellow sidewalk” category which signifies future planned, unfunded sidewalk. In accordance with the Sidewalk Ordinance, planned unfunded sidewalk is to be constructed within seven (7) years from the date of the adoption of the Pedestrian Transportation Corridor Plan. Therefore, this survey is subject to the special assessments for the construction of sidewalk improvements to be constructed at some time as determined by the City Engineering. C. The survey dedicates a 40-foot one-half portion of right-of-way along Oakhill Avenue. D. The final survey includes all existing utility easements and additional utility easements as requested by the utility companies having rights to serve the area. Existing utility easements remain in effect unless specific action is taken to release said easements. E. The applicant should contact the City Clerk’s Office regarding any outstanding taxes, special assessments, or other fees which must be paid. PLAN COMMISSION ACTION – 18 OCTOBER 2010 The Plan Commission unanimously agreed to forward Final CSM 10014-C to the City Council with a favorable recommendation subject to the conditions listed under Department Recommendation. cc: Duane Cherek ACCOUNTING DIVISION MEMORANDUM October 17, 2010 TO: City Council FROM: Patty Lynch, Comptroller SUBJECT: Financial Statement for the Month of September 2010 The City prepares its Financial Statements in accordance with generally accepted accounting principals using the modified accrual method of accounting and is audited annually by Baker Tilly Virchow Krause, LLP. We prepare interim financial statements for the Council’s review on a monthly basis. Division and Department Heads are responsible for monetary expenditures to ensure budget compliance. Revenues and expenditures are projected to year-end in June and September. Key operating funds include the General Fund, Water and Wastewater Utilities, and Sanitation Fund. A summary of their performance to budget, as compared to a three-year average, is presented in the following graphs. EXPENDITURE SUMMARY The graph below indicates expenditures are being made according to budget. Year-To-Date September ExpendituresCompared to Three-Year Average Current YTD 3 Yr. Avg. 90% 80% Percent of Total Budget 70% 60% 50% 40% 30% 20% 10% 0% General FundWater -Wastewater - OperatingOperatingSanitation REVENUE SUMMARY The graph below indicates revenue has been earned as anticipated for the General Fund and Wastewater Utility. The Water Utility sales revenue is under the budgeted level and the Sanitation fund continues to lag compared to the budget trends. t e g d u B l a t o T f o t n e c r e P September 2010 Financial Statement October 17, 2010 Page 2 Year-To-Date September RevenuesCompared to Three-Year Average Current YTD 3 Yr. Avg. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% General FundWaterWastewaterSanitation Other items of interest in the Financial Statement are as follows: Proprietary Funds (page 4)  The Stormwater Utility has a deficit operating cash balance of $475,793 at September 30, 2010. This is because revenue is billed on a quarterly basis (approximately $518,000) after expenditures have been made.  Transit reports a negative cash balance of $105,403 due to the timing of grant reimbursements. Special Revenue Fund Balance (page 5)  TIF 3 has a positive balance of $236,984. The positive balance will be used to repay the general fund advance plus accrued interest.  At September 30, 2010, the TIF districts have a combined deficit fund balance of $953,474. However, TIF projections indicate the districts will reach a positive fund balance before they expire.  Landfill long-term care of site #3023 ($121,709) will be reimbursed by an insurance policy we have in place for post closure care. Capital Projects Fund (page 6)  The City incurred expenditures in conjunction with road projects on Highway 11 from Wright Road to Highway 14 ($186,799). These costs will be funded with future special assessments or General Obligation note issue. A representative of the Administrative Services Department will be available at the Council Meeting on October 25, 2010 to respond to any questions Council may have relative to these reports. Once Council is satisfied, acceptance of the Financial Statement by consent September 2010 Financial Statement October 17, 2010 Page 3 and placing them on file would be in order. /Attachments cc: Jacob J, Winzenz, Director of Administrative Services/Assistant City Manager Eric J. Levitt, City Manager HUMAN RESOURCES DIVISION MEMORANDUM October 14, 2010 TO: City Council FROM: Susan Musick, Human Resources Director SUBJECT: Retirement Recognition Kathleen A. Bier Executive Summary At the City Council meeting of October 25, 2010, the following retirement commendation will be considered under the consent agenda: 1. Kathleen A. Bier for twenty-three years of service with the City of Janesville (File Resolution Number 2010-734).  Kathleen will not be attending the October 25, 2010 Council meeting.  Kathleen began working for the City of Janesville May 22, 1987, as a Laborer in the Parks Division. She was promoted to the position of Grounds Maintenance on May 18, 1988.  Kathleen’s retirement date is October 25, 2010. Recommendation Staff recommends adoption of File Resolution 2010-734. 1 RESOLUTION NO. 2010-734 Whereas, Kathleen A. Bier is retiring from City of Janesville employment after having diligently served the people of the City of Janesville and the community for twenty-three years; retiring as a Leadman I at Riverside Park with the City of Janesville Parks Division; and Whereas, during Kathleen A. Bier’s employment with the City of Janesville, she provided exemplary professional service and demonstrated conscientious devotion to the duties of her position, which she performed with competence, sincerity, honesty, and dedication; and Whereas, it is desired that such commendable service to the City of Janesville be properly recognized; Now, Therefore, Be It Resolved that the people of the City of Janesville, through the City Council, do express their grateful appreciation to Kathleen A. Bier for twenty-three years of loyal public service. th Dated this 25 day of October, 2010. Motion by: ADOPTED: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner Eric J. Levitt, City Manager McDonald Perrotto ATTEST: Rashkin Steeber Jean Ann Wulf, City Clerk-Treasurer Truman APPROVED AS TO FORM: Voskuil City Attorney Proposed by: Human Resources Prepared by: Human Resources DEPARTMENT OF PUBLIC WORKS MEMORANDUM October 15, 2010 TO: City Council FROM: Mike Payne, Engineering Manager SUBJECT: PUBLIC HEARING AND ACTION ON THE 2011 SIDEWALK PROGRAM (FILE RES. NO. 2010-742) Summary The attached Sidewalk Resolution No. 2010-742 includes the proposed 2011 sidewalk program based on the priority rating system approved by Council at the October 11, 2010 meeting. The Resolution affects approximately 150 property owners and includes 5.5 miles of new sidewalk to be constructed in 2011 within zones 3 & 4 of the Pedestrian Transportation Corridor Plan. By adopting this Sidewalk Resolution, the City is declaring its intent to order installation of sidewalk and to charge the abutting properties benefiting by these improvements. All affected property owners received a notification of the public hearing scheduled for October 25. Recommendation Following the public hearing, the Engineering Division recommends Council adopt Sidewalk Resolution No. 2010-742 to install approximately 5.5 miles of sidewalk in 2011. City Manager Recommendation No recommendation Suggested Motion I move to adopt Sidewalk Resolution No. 2010-742 with a 6% interest rate. Attachments: - Sidewalk Resolution - Sidewalk Map, zones 3 & 4 cc: Eric Levitt Jacob J. Winzenz Carl Weber \\petey\cojhome\agenda review\approved agenda items\2010\10-25-2010\sidewalk program - memo.doc 25 October 2010 (1) Of (3) CITY OF JANESVILLE 2011 NEW SIDEWALK INSTALLATION RESOLUTION NO. 2010-742 A Resolution authorizing the installation of certain sidewalks. WHEREAS, the Common Council of the City of Janesville desires the installation of standard concrete sidewalks in front of the parcels of land described below where standard concrete sidewalks have not been constructed; and WHEREAS, the Common Council desires that the construction of these sidewalks be effectuated pursuant to the empowerment and according to the procedures set forth in Wisconsin Statute Section 66.0907; and WHEREAS, the City anticipates that monies, other than the proceeds of any outstanding debit of the City, will be expended by the City with respect to such capital improvements. The City reasonably expects to be reimbursed for such expenditures with proceeds of its debt. The maximum principal amount of debt expected to be issued for the reimbursement of such expenditures is $1,000,000. No funds from sources other than the debt referred to above are, or are expected to be, reserved, allocated on a long-term basis, or otherwise set aside by the City or any entity controlled by the City pursuant to its budget or financial policies with respect to the Projects. This is consistent with the budgetary and financial circumstances of the City. Copies of this Resolution shall be made available for public inspection in the manner required by law. This Resolution is a declaration of official intent under Treasury Regulation Section 1.103.18, as amended and renumbered from time to time; WHEREAS, the expenses to be charged against abutting property owners may be: (a) paid in cash upon completion of the work; or (b) paid with the taxes the first year following completion of the work; or (c) at the election of the property owner, spread over a period of five (5) years with interest at six percent (6%) per annum on the unpaid balance. The first installment on the five-year plan shall include one-fifth of the principal with the interest for November and December on the unpaid portion and shall be so entered in the tax roll. Each of the subsequent installments shall be entered in each of the annual tax rolls thereafter until all are collected. Deferred payment on the aforementioned installments shall bear interest at six percent (6%) per annum. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Janesville, that pursuant to Wisconsin Statute Section 66.0907, standard concrete sidewalks shall be constructed in front of all herein described parcels of property where standard concrete sidewalks have not been constructed as of May 31, 2011 along the following street(s): \\Petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\Sidewalk Program - Res 2010-742.doc 25 October 2010 (2) Of (3) CITY OF JANESVILLE 2011 NEW SIDEWALK INSTALLATION RESOLUTION NO. 2010-742 Item Side Street From To 1. West Alden Road Black Bridge Road Norwood Road Canyon Drive 2. Canyon Drive LaMancha Drive (Public Access) USH 14 3. West Deerfield Drive 1,150’ North & West (Humes Road) West & 4. Excalibur Drive Mt. Zion Avenue LaMancha Drive North 5. Both Kennedy Road Milton Avenue 250’ N. of USH 14 6. East Kennedy Road Old Kennedy Road 2,115’ South 7. South Kettering Street Whitney Street Milton Avenue 8. Both Kettering Street Milton Avenue Deerfield Drive USH 14 9. West N. Lexington Drive Holiday Drive (Old Humes Road) 10. East Liberty lane Refset Drive Holiday Drive 11. North Lodge Drive Woodlane Drive Milton Avenue 12. East Morningside Drive Randolph Road Mt. Zion Avenue 13. Both Morse Street Milton Avenue N. Pontiac Drive E. Milwaukee Street/ 14. South Mt. Zion Avenue I-39/90 Overpass Wright Road 15. South Newport Avenue Woodlane Drive Kennedy Road 16. South Norwood Road Foster Avenue Kennedy Road 17. South Plainfield Avenue Woodlane Drive Kennedy Road USH 14 18. Both N. Pontiac Drive Morse Street (Humes Road) 19. North E. Rotamer Road Kettering Street Tanglewood Drive 20. North Tripoli Road Alden Road Foster Avenue \\Petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\Sidewalk Program - Res 2010-742.doc 26 October 2010 (3) Of (3) CITY OF JANESVILLE 2011 NEW SIDEWALK INSTALLATION RESOLUTION NO. 2010-742 ADOPTED: MOTION BY: APPROVED: SECOND BY: COUNCILMEMBER AYE NAY PASS ABSENT Eric Levitt, City Manager BRUNNER McDONALD ATTEST: PERROTTO Jean Ann Wulf, City Clerk-Treasurer RASHKIN STEEBER APPROVED AS TO FORM: TRUMAN City Attorney, Wald Klimczyk VOSKUIL Proposed by: ENGINEERING DIVISION Prepared by: ENGINEERING DIVISION \\Petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\Sidewalk Program - Res 2010-742.doc Ð»¼»¬®·¿² Ì®¿²°±®¬¿¬·±² Ý±®®·¼±® Ð´¿² ó Æ±²» í ¿²¼ ì ê Ì¸· ³¿° · º±® ·²º±®³¿¬·±²¿´ °«®°±» ±²´§ ¿²¼ · «¾¶»½¬ ¬± ³±¼·º·½¿¬·±² º®±³ ¬·³» ¬± ¬·³» ¼«» ¬± ½¸¿²¹·²¹ ½·®½«³¬¿²½»ò ÆÛÎÓßÌÌ ÝÌ ×ÝÛ ßºº»½¬»¼ °®±°»®¬§ ±©²»® ©·´´ ®»½»·ª» ¿² ·²ª·¬¿¬·±² ¬± ¿ °«¾´·½ ßÙÛ ÝÑò Ç ¸»¿®·²¹ ¼«®·²¹ ¬¸» §»¿® °®·±® ¬± ·²¬¿´´¿¬·±²ò ÐßÎÕ íç ×º §±« ¸¿ª» ¯«»¬·±²ô °´»¿» ½¿´´ ±® ª··¬ ¬¸» Û²¹·²»»®·²¹ Ü·ª··±² ¿¬ éëëóíïêðò ÐßÎÕ ëï çð Ý·¬§ ±º Ö¿²»ª·´´» Ý·¬§ ±º Ö¿²»ª·´´» ÛÒÙ×ÒÛÛÎ×ÒÙ Ü×Ê×Í×ÑÒ ÎËÍÍÛÔÔ ÎÜ ÛÒÙ×ÒÛÛÎ×ÒÙ Ü×Ê×Í×ÑÒ ïðñïíñîðïðå ÞòÞòô Ð´¿²²·²¹ Í»®ª·½» Ù×ÍÄÐ®±¶»½¬ÄÛ²¹·²»»®·²¹ÄÍ·¼»©¿´µÄÐ»¼»¬®·¿² Ì®¿²°±®¬¿¬·±² Ý±®®·¼±® Ð´¿² ©·¬¸ Î¿²µ·²¹ Æ±²» í ìò³¨¼ Þ×ÒÙØßÓ ÎÜ ÎËÍÍÛÔÔ ÎÜ ÝØßÎÜÑÒÒßÇ ÜÎ Æ±²» í ÉÑÑÜÝÎÛÍÌ ÐßÎÕ ÖËÒ×ÐÛÎ Î×ÜÙÛ ÝÌ ÍßÌËÎÒ ÐßÎÕ ËÍØ ïì ËÍØ ïì ÎÑÌßÓÛÎ ÎÜ Î±«²¼ ï øîðïï÷ Í·¼»©¿´µ Ð´¿²²»¼ Ë²º«²¼»¼ Í·¼»©¿´µ øÚ«¬«®»÷ ó Ç»´´±© Þ×ÎÝØ ÝÌ ÐßÎÕ Û¨·¬·²¹ Í·¼»©¿´µ ó Ù®»»² ÐßÎÕ ßÒÜ ÙÎÛÛÒÞÛÔÌ Ð´¿²²»¼ Ú«²¼»¼ Í·¼»©¿´µ ó Ð«®°´» Ú«¬«®» Ë²º«²¼»¼ Ë²°´¿²²»¼ Í·¼»©¿´µ ó Ñ®¿²¹» Ô×ÒÜÛÓßÒÒ ÐßÎÕ Ý·¬§ Ô·³·¬ Þ±«²¼¿®§ ÍÐÑÎÌÓßÒùÍ ÒÑÎÌØÛßÍÌ ÐßÎÕ ÎÛÙ×ÑÒßÔ Ý·¬§ ±º Ö¿²»ª·´´» ÐßÎÕ Ì®¿·´ Æ±²» ÞÎ×ßÎ Þ·µ» Ì®¿·´ ÝÎÛÍÌ ÐßÎÕ Î¿·´®±¿¼ Î¿·´®±¿¼ ì Ð¿®µ ú Ñ°»² Í°¿½» Ð¿®µ Í½¸±±´ Ù®»»²¾»´¬ Ý±«²¬§ Ì±©²¸·° Ð¿®µ É×ÒÜÓ×ÔÔ ÔÒ ÐÑÒÌ×ßÝ ÐÔ ÐßÎÕ ððòïîëðòîëðòëÓ·´» ÊÛÌÛÎßÒùÍ Ú×ÛÔÜ ÉßÜ×ÒÙ ÐÑÑÔ ðìíðèêðïôéîðÚ»»¬ Î×ÊÛÎÍ×ÜÛ ïì ÐßÎÕ ï ·²½¸ ã îôïëì º»»¬ ú ÓËÒ×Ý×ÐßÔ ÙÑÔÚ ÝÑËÎÍÛ ÓßÖÛÍÌ×Ý ÜÎ Õ×ÉßÒ×Í ÝÑÓÓËÒ×ÌÇ ÔßÒÍ×ÒÙ ÜÎ ÐßÎÕ Ú îê ç ÞËÎÒÍ ßÊÛ ÓÑÒó ÜßÔÛ ÞÔßÝÕ ÞÎ×ÜÙÛ Ø×ÔÔÍ ÐßÎÕ ÎÛÝÎÛßÌ×ÑÒ ßÎÛß ÖßÒÛÍÊ×ÔÔÛ ÇÑËÌØ ÞßÍÛÞßÔÔ ß ÝÔßÎÛó ÓÑÒÌ ÐßÎÕ ÍØÛÎÉÑÑÜ ÐßÎÕ ØßÉÌØÑÎÒÛ ÐßÎÕ Community Development Department Memorandum October 11, 2010 TO: Janesville City Council FROM: Duane Cherek, Manager of Planning Services SUBJECT: Second reading, public hearing, and action on a proposed ordinance rezoning property located at 2723 West Memorial Drive from B2 to R3M (File Ordinance No. 2010-461). SUMMARY Roger & Deb Pulver have requested the rezoning of property located at 2723 West Memorial Drive from B2, Community Shopping District, to R3M, Medium-Density Residence District. The applicants are requesting the rezoning to allow for a condominium development on this parcel in connection to the adjoining parcel to the west which is also under their ownership. The applicants were previously approved for a duplex condominium development on the adjoining property in 2007, but the project did not move forward due to changes in the market conditions. It is the applicants’ intent to come forward with a new development plan once market conditions improve. In the interim the property will remain vacant. A public hearing has been scheduled to precede action on this request. DEPARTMENT RECOMMENDATION The Plan Commission and Community Development Department recommend that following a public hearing, the City Council support a motion to adopt Ordinance No. 2010-461 rezoning property located at 2723 West Memorial Drive from B2 to R3M. CITY MANAGER RECOMMENDATION The City Manager defers to the recommendation of the Plan Commission. ANALYSIS A. The subject property consists of a 1-acre vacant parcel of land adjoining West Memorial Drive, located south of the Hickory Meadows condominium development. The site is currently zoned B2, General Business, and was previously developed with a tavern that was demolished in 1994. The applicant recently purchased the subject property and desires to rezone the site to R3M consistent with his adjoining 2.5 acre parcel to the west. Eventually, the Pulver’s desire to redevelop both parcels with two-family condominium buildings as part of a Planned Unit Development (PUD). In order to combine the parcels into one lot, the applicant has submitted a preliminary certified survey map. B. Residential development is the predominate land use in the area surrounding the subject property. Adjoining land uses and zoning include the Hickory Meadows condominium development located to the north which is zoned R3. The property to the west is zoned R3M – a result of the applicant’s previous development proposal in 2007. A single-family home zoned R1 adjoins the property to the east, and the Janesville Country Club and golf course fairways are located immediately to the south. C. The City’s Comprehensive Plan designates this property as Planned Neighborhood – a future land use category that is intended to provide for a variety of housing types. Most development planned for primarily residential neighborhoods in the city is shown with this designation. The Planned Neighborhood concept encourages a mix of housing choices that includes mostly single-family, but also allows for limited areas of higher density residential in appropriate locations. The application of the R3M district in this location is consistent with that Planned Neighborhood designation as well as the character of existing and planned residential development in the surrounding area. The R3M district regulates density by restricting the number of dwelling units to five units or less per building. The applicant proposes to combine this property with his adjoining parcel to facilitate the future development of a duplex condominium project approved under the PUD process. Expansion of the site for that purpose requires review and approval by Plan Commission. D. Other factors exist that lend support to rezoning this property for the intended land use. The property is currently vacant, zoned B2, Business, and far removed from any established commercial district or node. Many of the uses permitted in the B2 District could present potential conflicts in use and compatibility issues if the site were developed in that manner. The rezoning from B2 to R3M results in a down zoning of the property to a residence district that is reflective of the scale of development in the surrounding area. It also adjoins a through arterial street where application of the R3M district is encouraged. Lastly, rezoning this property to R3M will make the zoning and future land use of the site consistent with the recommendations of the Comprehensive Plan. E. Staff has received a letter in support of the proposed rezoning from Jim Thorpe, a residential property owner who resides in the nearby Hickory Meadows condominium development. The letter is attached to this report. No other contacts to the Department were made at the time this report was written. PLAN COMMISSION ACTION – 4 OCTOBER 2010 Duane Cherek, Manager of Planning Services, presented the written staff report. There was no discussion regarding this item. There was a motion by Commission Perrotto with a second by Commissioner Helgerson to forward the requested rezoning of property located at 2723 West Memorial Drive from B2 to R3M to the City Council with a favorable recommendation. The motion carried on a 7-0-0 vote. FISCAL IMPACT The subject property is currently assessed at approximately $44,000. That assessment reflects the property’s current B2 zoning and vacant status. If the property is rezoned to R3M and remains undeveloped, the assessment of the land will not likely increase from that action alone. However, it is the applicant’s intent to combine this parcel with his adjoining property to the west, and ultimately pursue redevelopment of both properties with a duplex condominium project. With this rezoning and the combining of properties as part of the certified survey process, a net increase in assessed value of the consolidated property is expected. Future development of the site, as proposed, would also generate taxable values that could be realized from the residential construction, and thus result in a positive fiscal impact on the City. cc: Gale Price ORDINANCE NO. 2010-461 An ordinance changing the zoning classification of 2723 West Memorial Drive from B2, Community Shopping District, to R3M, Medium-Density Residence District, with a penalty and injunctive relief for a violation thereof as set forth in Section 18.28.010 of the Code of General Ordinances of the City of Janesville. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. The zoning classification of the following described property is hereby changed from B2, Community Shopping District, to R3M, Medium-Density Residence District: th Part of the NE.1/4 of Section 27, T.3N., R.12E. of the 4 P.M., City of Janesville, Rock County, Wisconsin, described as follows: Commencing at the intersection of the centerline of Memorial Drive with the east line of said Section 27 said point o being due north 727.30' from the east ¼ corner; thence N5330'W along the o centerline of the highway 881.90' to the point of beginning; thence S634'00"W oo 255.31'; thence N8936'00"W 132.37'; thence N0024'00"E 370.36' to the o centerline of the highway; thence S5330'E 197.77' to the point of beginning. SECTION II. This ordinance shall take effect immediately upon adoption by the Common Council, the public health, welfare, peace, tranquility, good order, public benefit, and police power so requiring. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Steeber Truman Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Assistant City Attorney Proposed by: Applicant Prepared by: Community Development Department DEPARTMENT OF PUBLIC WORKS MEMORANDUM October 15, 2010 TO: City Council FROM: John Whitcomb, Operations Director SUBJECT: Second Reading, Public Hearing, and Action on a Proposed Ordinance Amending the City’s Solid Waste Ordinance (File Ordinance 2010-463) Attached is Ordinance 2010-463 which provides for several amendments to existing Janesville General Ordinance 8.64 (Solid Waste and Recycling). All proposed amendments are to be effective January 1, 2011. The following amendments are proposed:  Additions/revisions to the “Definitions” section of the Ordinance.  A ban on the landfill disposal of certain electronic equipment and oil filters/absorbents, consistent with recent changes in state law which bans these items from landfill statewide.  An increase in the tipping fee at the Sanitary Landfill, from the current rate of $28.90 per ton to $30.00 per ton. Per vehicle disposal rates are also increased proportionally. The increase is necessary based upon 2011 estimated landfill expenditures. It should be noted the current fees shown in the Ordinance (prior to amendment) do not include two separate DNR tonnage fee increases which took effect in July and October of 2009.  Establishment of a $10.00 fee to cover the cost of collecting and recycling microwave ovens at the Sanitary Landfill; this is the same fee charged for the collection and recycling of appliances containing refrigerants. It should be noted the fee charged to collect and recycle refrigerated appliances and microwave ovens could change prior to January 1, 2011, as a result of proposals recently solicited for this service. Proposals are still being evaluated by staff. Any change in the fee would require separate Council action.  Consistent with direction received from the City Council at the Sanitation Fund study session in August 2010, establishment of a solid waste collection and disposal fee to be charged to certain residential dwelling units and certain non-residential facilities. The proposed fee, as per the City Manager’s recommendation, is $40.00 per residential dwelling unit 1 per year and will be administered via the existing Water/Wastewater Utility bill. In residential facilities containing up to four units, as well as condominium buildings and trailer courts receiving City trash collection service, each separate dwelling unit will be assessed the proposed fee. A new section of Ordinance has been developed to implement this fee. It is recommended, following the public hearing, the Council adopt Ordinance 2010-463. cc: Jay Winzenz, Director of Administrative Services/Assistant City Manager Carl Weber, Director of Public Works Jean Wulf, City Clerk/Treasurer Peter Riggs, Assistant Operations Director 2 ORDINANCE NO. 2010-463 An ordinance amending Chapter 8.64 Solid Waste and Recycling Subsection I, Section 8.64.090, Definitions; Subsection II, Section 8.64.150, Fee Schedule; and creating by adding Subsection V, and Section 8.64.50, -- Solid Waste Collection and Disposal Fee; with penalties and other Relief for violations as set forth in JGO 8.64.190 and proposed 8.64.580. Janesville General ordinance Chapter 8.64. THE COMMON COUNCIL OF THE CITY OF JANESVILLE DO ORDAIN AS FOLLOWS: SECTION I. Section 8.64.090 of the Code of General Ordinances of the City of Janesville is hereby amended to read as follows: 8.64.090 DEFINITIONS. “As used in this Chapter: A. “Bi-metal Container” A container for carbonated or malt beverage that is made primarily of a combination of steel and aluminum. B. “Bulky Waste” Discarded articles of such size as are not normally collected with residential or commercial waste including, but not limited to, appliances, furniture, plumbing fixtures, windows and doors. C. “City” City of Janesville. D. “County” Rock County. E. “Demolition Waste” Waste resulting from building construction or demolition, alteration or repair including excavated material, remodeling and other waste such as concrete, stone, asphalt, sod, earth, dirt and brick. F. “Department” The City of Janesville Solid Waste Department. The City of Janesville Department of Public Works G. “DNR” Department of Natural Resources. H. “Dwelling Unit” Means a room or group of rooms including cooking accommodations, occupied by one family, and in which not more than two persons, other than members of the family, are lodged or boarded for compensation at any one time. H.I. “Effective Recycling Program” Has the meaning specified in NR544 Wisconsin Administrative Code, as from time to time amended. J. “Electronic Waste” Has the meaning specified in s. 287.07 (5), Wis. Stats., as from time to time amended or renumbered, and includes, but is not limited to, televisions, computers, desktop printers, computer monitors, other 1 computer accessories (including mice, keyboards, speakers, external hard drives, and flash drives), DVD players, VCRs and other video players, fax machines, and cell phones. K. “Eligible Customer” Owner(s) of Real Property enumerated and described in 8.64.530, as from time to time amended or renumbered. The Solid Waste Collection and Disposal Fee shall be charged against and imposed upon the Real Property of Eligible Customers, as set forth in 8.64.530. I. L. “Foam Polystyrene Packaging” Packaging made primarily from foam polystyrene that satisfies one of the following criteria: (a) Is designed for serving food or beverages. (b) Consists of loose particles intended to fill space and cushion the packaged article in a shipping container. (c) Consists of rigid materials shaped to hold and cushion the packaged article in a shipping container. J. M. “HDPE” High density polyethylene, labeled by the SPI code #2. K. N. “Hazardous or Toxic Wastes” Waste material or substances which during normal storage or handling may be a potential cause of harm, including but not limited to, pharmaceutical materials, corrosive chemicals, poisonous or pathogenic substances, pesticide chemicals, radioactive materials, toxic materials and all other similar harmful substances whether in solid, liquid or gaseous form. L. O. “LDPE” Low density polyethylene, labeled by the SPI code #4. M. P. “Magazines” Magazines and other materials printed on similar paper. N. Q. “Major Appliance” A residential or commercial air conditioner, clothes dryer, clothes washer, dehumidifier, dishwasher, freezer, microwave oven, oven, refrigerator, stove, furnace, boiler and water heater. O. R. “Motor Oil” An engine oil that is unmixed with any other substance which can no longer be used for its intended purpose. P. S. “Multiple-Family Dwelling” A property containing five (5) or more residential units including, but not limited to, those which are occupied seasonally. Q. T. “Newspaper” A newspaper and other materials printed on newsprint. R. U. “Non-Residential Facilities and Properties” Commercial, retail, industrial, institutional and governmental facilities and properties. This terms does not include multiple family dwellings. 2 S. V. “Office Paper” High grade printing and writing papers from offices in non-residential facilities and properties. T. W. “Oil Filter and Oil Absorbing Material” Used oil filters and oil absorbents originating at non-residential facilities. U. X. “Other Resins or Multiple Resins” Plastic resins labeled by the SPI code #7. V. Y. “Person” Any individual, natural or artificial, including, but not limited to, any firm, company, municipal or private corporation, association, society, institution, enterprise, joint venture, partnership, limited liability company, governmental agency, governmental unit, or other entity howsoever comprised or constituted. W.Z. “PETE” Polyethylene terephthalate, labeled by the SPI code # 1. X. AA. “Plastic Container” An individual, separate, rigid plastic bottle, can, jar or carton, except for a blister pack, that is originally used to contain a product that is the subject of a retail sale. Y. BB. “Post-Consumer Waste” Solid waste other than solid waste generated in the production of goods, hazardous waste, as defined currently in s. 144.61(5), Wis. Stats., waste from construction and demolition of structures, scrap automobiles, or high- volume industrial waste, as defined currently in s. 144.44(7)(a)1., Wis. Stats. Z. CC. “PP” Polypropylene, labeled by the SPI code #5. AA. DD. “PS” Polystyrene, labeled by the SPI code #6. BB. EE. “PVC” Polyvinyl chloride, labeled by the SPI code #3. CC. FF. “Recyclable Material” Lead acid batteries; major appliances; waste oil; yard waste; aluminum containers; corrugated paper or other container board; foam polystyrene packaging; glass containers; magazines; newspaper; office paper; rigid plastic containers, including those made of PETE, HDPE, PVC, LDPE, PP, PS and other resins or multiple resins; steel containers; waste tires; and bi-metal containers. DD. GG. “Residential Property” Means a lot or parcel of land developed exclusively for residential purposes, including single-family units, duplexes, and multi-family buildings containing up to four separate units. The term includes condominiums and manufactured homes. EE. HH. “Responsible Unit” Has the meaning specified in s. 159.09, Wis. Stats. FF. II. “Solid Waste” Has the meaning specified in s. 144.01(15), Wis. Stats. 3 GG. JJ. “Solid Waste Disposal Facility” Has the meaning specified in s. 144.43(5), Wis. Stats. HH. KK. “Solid Waste Treatment” Any method, technique or process which is designed to change the physical, chemical or biological character or composition of solid waste. “Treatment” includes incineration. II. LL. “Waste Tire” A tire that is no longer suitable for its original purpose because of wear, damage or defect. JJ. MM. “Yard Waste” Leaves, grass clippings, yard and garden debris, brush, and clean woody vegetative material no greater than 6 inches diameter. This term does not include stumps, roots or shrubs with intact root balls. SECTION II. Section 8.64.120(C) of the Code of General Ordinances of the City of Janesville is hereby amended to read as follows: C. The following wastes and materials are prohibited from disposal, placement or deposit at, upon, or into any Sanitary or Demolition Landfill by any person at any time: 1. Lead-acid batteries 2. Major appliances , oil filters or oil absorbent materials 3. Motor oil 4. Toxic or hazardous wastes 5. Waste Tires 6. Yard wastes 7. Materials listed in Section 8.64.130, unless those materials come from a responsible unit having an effective recycling program approved by DNR. 8. Concrete, reinforced concrete, bituminous concrete, broken pavement, shall not be disposed of in the Sanitary Landfill, but may be disposed of at the Demolition Landfill. Electronic wastes. 9. 4 SECTION III. Sections 8.64.150(A), (B), and (G) of the Code of General Ordinances of are the City of Janesville is hereby amended to read as follows: 8.64.150 FEE SCHEDULE A. For all materials hauled to the Sanitary Landfill in vehicles other than City of Janesville owned vehicles, excluding special wastes and wastes used as daily cover, the fee charged shall be the greater of: Thirty dollars and 00/100 Twenty one dollars and eighty cents ($21.80) cents ($30.00) per ton, or B. The following applicable minimum fee regardless of the actual weight deposited: three dollars and 1. Passenger cars, two dollars and fifty cents ($2.50) fifty cents ($3.50); 2. Station wagons, mini-vans and sport utility vehicles, three dollars and four dollars and fifty cents ($4.50); twenty five cents ($3.25) 3. Vans, mid-size pickup trucks and trailers with a capacity of two cubic seven dollars and twenty five yards or less, three dollars and twenty five cents ($5.25) cents ($7.25); 4. Full size pickup trucks and trailers with a capacity of more than two ten dollars and twenty five cents cubic yards, seven dollars and fifty cents ($7.50) ($10.25); 5. All other vehicles and trailers, including those which have been modified to increase capacity beyond standard capacity, twenty one dollars and eighty thirty dollars and 00/100 ($30.00). cents ($21.80) G. microwave ovensandfor For all major appliances containing and refrigerants and deposited for recycling, the fee charged shall be Ten Dollars 00/100unit ($10.00) per major appliance . All other major appliances and parts thereof may be deposited for recycling at no charge. SECTION IV.s– 8.64.580 Subsection V, Section 8.64.500 of the Code of General are Ordinances of the City of Janesville is hereby created to read as follows: SUBSECTION V. 8.64.500 Solid Waste Collection and Disposal Fee. 8.64.510 Creation. 5 8.64.520 Income and Revenue. 8.64.530 Eligible Customer Classification. 8.64.540 Rates and Charges. 8.64.550 Billing. 8.64.560 Payment of Charge; Lien; Penalty. 8.64.570 Conflict with Other Ordinances, Laws. 8.64.580 Penalty – Subsection V. 8.64.500 SOLID WASTE COLLECTION AND DISPOSAL FEE In addition to all other fees set forth in this Chapter, the following fees shall be imposed, charged, collected, and paid in the manner set forth below: 8.64.510 CREATION There is hereby established a solid waste collection and disposal fee, effective January 1, 2011. The entire charge and management of the solid waste collection and disposal operation is vested in the City Manager, subject, however, to the general control and supervision of the Common Council, pursuant to applicable State law. 8.64.520 INCOME AND REVENUE The solid waste collection and disposal fee finances shall be accounted for in the Sanitation Fund by the City. There shall be established annually a Sanitation Fund budget which is to include all solid waste collection and disposal costs and other costs related to the operation of the solid waste collection and disposal program. The annual Sanitation Fund budget is subject to approval by the Common Council. 8.64.530 ELIGIBLE CUSTOMER AND PROPERTY CLASSIFICATION For the purpose of imposing and collecting the fee established under this Subsection, the following eligible customer classifications shall apply: A. All residential properties containing up to four (4) separate dwelling units shall be subject to the fee. B. All condominiums receiving solid waste collection and disposal service performed by employees of the City of Janesville or its subcontractors shall be subject to the fee. C. All non-residential facilities receiving solid waste collection and disposal service performed by employees of the City of Janesville or its subcontractors shall be subject to the fee. This provision shall not apply to any City of Janesville governmental facilities. D. All unoccupied, developed, residential lots and parcels shall be subject to the fee. E. In all classifications above, each separate dwelling unit on a single parcel shall be subject to the fee. 6 8.64.540 RATES AND CHARGES A. Beginning January 1, 2011, the fee charged to each Eligible Customer, as classified in Section 8.64.530 of this Subchapter, and annually on the first day of each year thereafter, shall be Forty Dollars and 00/100 ($40.00) per calendar year. B. Every Eligible Customer shall pay to the City the applicable Solid Waste Collection and Disposal Fee established and imposed under this Subsection when due for each property and dwelling unit. C. The basis for computation of the Fee is established under this Subsection. The amount of the fee to be imposed, the establishment of formulas for the calculation of charges, the creation of customer classifications for the imposition of the fee, and changes in such charges, formulas, and customer classifications shall be consistent with this Ordinance. The fee established pursuant to this Ordinance shall be fair and reasonable. A schedule of current fee charges shall be maintained and on file in the office of the City Clerk. D. Charges shall be imposed to recover all or a portion of the costs of the City’s solid waste collection and disposal program. Such charges may include, but are not limited to, the following components: 1. Collection Component.The Collection Component shall include the estimated annual costs associated with the physical act of solid waste collection performed by employees of the City of Janesville or its subcontractors. This includes the act of curbside or off-street collection of solid waste and the total cost to transfer collected solid waste to a licensed solid waste disposal and/or processing facility. The Collection Component shall be calculated by taking the sum of all Collection Component costs and dividing that sum by the estimated number of billable customers. 2. Disposal Component.The Disposal Component shall include the estimated cost of disposing of all collected residential waste at a licensed solid waste disposal or processing facility. The Disposal Component shall be calculated by taking the sum of all disposal and/or processing costs and dividing that sum by the estimated number of billable customers. 8.64.550 BILLING The billing schedule for the solid waste collection and disposal fee shall coincide with the billing schedule for the Janesville Water Utility and the Janesville Stormwater Utility. The fee shall be due and payable to the City Treasurer at the same time that the Water Utility bills are payable but in no event sooner than the first billing statement sent to customers for the fee each calendar year. 8.64.560 PAYMENT OF CHARGE; LEIN; PENALTY A. Fees shall be payable upon receipt of invoice or statement, or as of the date of mailing, subject to the provisions of this section. 7 B. Fees shall not be payable in installments. C. Fees remaining unpaid for a period of thirty (30) days or more from the date of the invoice or statement shall be assessed a late payment penalty charge. All delinquent fees shall be subject to a penalty of one percent (1%) computed every thirty (30) days upon the unpaid balance and will be added thereto, in addition to all other charges, penalties or interest, arising or imposed, when the delinquent charge is extended upon the property tax roll for that year. D. If a charge and/or late penalty remains unpaid for a period of thirty (30) days after the date of the invoice or statement, such charge and penalty, from the date of the invoice or statement mailing, shall become a lien upon the real property to which it applies, as provided in Sections 66.0821 and 66.0809, and other applicable provisions of the Wisconsin Statutes, as from time to time amended or renumbered. E. Delinquent charges and penalties each year shall be automatically extended upon the next available tax roll as a delinquent tax against the real property, and all proceedings relating to the collection, return, and sale of property for delinquent real property taxes shall apply to such charges. 8.64.570 CONFLICT WITH OTHER ORDINANCES, LAWS In the event of any conflict between any provision set for in this Subsection and any other City ordinance, the competing provisions shall be harmonized to the fullest extent possible so as to facilitate the intent and proper effect of the separate areas of regulation. 8.64.580 PENALTY - SUBSECTION V A. Any person who violates or causes to be violated any provisions set forth in this Subsection shall, upon conviction thereof, pay a forfeiture to the City in the amount of not less than Fifty Dollars and 00/100 ($50.00) nor more than One Thousand Dollars and 00/100 ($1,000.00), together with the cost of prosecution thereof. Upon default in payment of the imposed forfeiture, the violator shall be committed to the Rock County Jail for a term of not more than ninety (90) days. B. The payment of such imposed forfeiture shall be in addition to the payment of any and all residential solid waste collection and disposal user fee charges imposed by this Chapter. C. Each day’s continuance of a violation shall constitute a separate offense to which a separate forfeiture may be imposed. D. It shall be the responsibility of the violator to cease and abate the violation immediately. E. In addition to the forfeitures set forth above and payment of the charges, the City may seek, obtain and enforce injunctive relief. 8 SECTION V. This ordinance and its fees shall take effect at 12:00 o’clock a.m. on January 1, 2011, the public interest, welfare, benefit and good so requiring, and the Common Council so finding. Shared/Ordinance Solid Waste 2010-463 Changes to Solid Waste and Recycling Ordinance Wald.doc 9 ADMINISTRATIVE SERVICES MEMORANDUM October 19, 2010 TO: City Council FROM: Jacob J. Winzenz, Dir. of Administrative Services/Assistant City Manager SUBJECT: Action on a Proposed Resolution Awarding $6,765,000 in General Obligation Promissory Notes, Series 2010-A, and $1,055,000 in Taxable General Obligation Promissory Notes, Series 2010-B, of the City of Janesville. Wisconsin. Establishing Interest Rates Thereon and Levying Taxes Therefor (File Res. 2010-729) The Promissory Note bid opening is scheduled for 10:30 AM, Monday, October 25, 2010 with the Taxable Notes following at 11:00 AM that same day. That evening, the Council will be requested to consider the attached resolution (File Resolution #2010-729) that will formally award the note sale to the lowest bidder. The award resolution contains many incomplete sections that will be filled in upon receiving the interest rate bids. Therefore, we will distribute a completed version of File Resolution #2010-729 to the Council the evening of the meeting. Attachment 1 RESOLUTION NO. 2010-729 RESOLUTION AWARDING $6,765,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2010-A, AND $1,055,000 TAXABLE GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2010-B, OF THE CITY OF JANESVILLE, WISCONSIN, ESTABLISHING INTEREST RATES THEREON AND LEVYING TAXES THEREFOR WHEREAS, this City Council has heretofore authorized the issuance and sale of $6,765,000 General Obligation Promissory Notes, Series 2010-A (the “Series 2010-A Notes”), and $1,055,000 Taxable General Obligation Promissory Notes, Series 2010-B (the “Series 2010-B Notes” and, collectively with the Series 2010-A Notes, the “Notes”) in a resolution adopted on October 11, 2010 and entitled “Resolution Authorizing the Issuance of $6,765,000 General Obligation Promissory Notes, Series 2010-A, and $1,055,000 Taxable General Obligation Promissory Notes, Series 2010-B, of the City of Janesville, Wisconsin, and Providing the Details Thereof”; and WHEREAS, pursuant to advertised public sale the following sealed bids were received for the Series 2010-A Notes on October 25, 2010, by 10:30 a.m., local time: Names of Bidders (Account Manager) Net Interest Rates ; and WHEREAS, it has been determined that the highest and best bid for the Series 2010-A Notes was that of ____________________, __________,__________, which bid is as follows: 4819-1574-6311.1 WHEREAS, pursuant to advertised public sale the following sealed bids were received for the Series 2010-B Notes on October 25, 2010, by 11:00 a.m., local time: Names of Bidders (Account Manager) Net Interest Rates ; and WHEREAS, it has been determined that the highest and best bid for the Series 2010-B Notes was that of ____________________, __________,__________, which bid is as follows: 2 4819-1574-6311.1 WHEREAS, it is now necessary to award the Notes to the successful bidder and to establish the interest rates thereon; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Janesville, Wisconsin, as follows: Section 1. Sale of Notes . The sale of $6,765,000 General Obligation Promissory Notes, Series 2010-A, to ____________________,__________,__________, at a price of $__________ and accrued interest to the date of delivery is hereby ratified and confirmed. The sale of $1,055,000 Taxable General Obligation Promissory Notes, Series 2010-B, to ____________________,__________,__________, at a price of $__________ and accrued interest to the date of delivery is hereby ratified and confirmed. Section 2. Interest Rates . The Series 2010-A Notes shall mature on February 1 of the following years, and bear interest at the following rates, payable on February 1, 2011 and each August 1 and February 1 thereafter: Maturities Amounts Interest Rates 2011 $645,000 2012 705,000 2013 710,000 2014 730,000 2015 720,000 2016 715,000 2017 635,000 2018 635,000 2019 635,000 2020 635,000 The Series 2010-B Notes shall mature on February 1 of the following years, and bear interest at the following rates, payable on February 1, 2011 and each August 1 and February 1 thereafter: Maturities Amounts Interest Rates 2012 $65,000 2013 100,000 2014 115,000 2015 125,000 2016 150,000 2017 150,000 2018 150,000 2019 100,000 2020 100,000 Section 3. Redemption Provisions . The Notes maturing on or after February 1, 2019shall be subject to redemption prior to maturity as a whole or in part at the option of the City upon notice as therein provide, in any order of maturity and by lot within a single maturity, on 3 4819-1574-6311.1 February 1, 2018, and on any date thereafter, at a redemption price equal to 100% of the principal amount thereof to be redeemed plus accrued interest to the redemption date and without premium. Section 4. Execution and Delivery; Borrowed Money Fund . The Notes shall be executed by the City Manager and the City Clerk in the manner heretofore provided, and upon authentication by Wells Fargo Bank, N.A., Chicago, Illinois, as note registrar, shall thereupon be delivered by the City Clerk to the purchaser upon payment of the purchase price. The principal proceeds from the sale of the Series 2010-A Notes shall be paid into the City treasury and entered in a fund separate and distinct from all other funds, which fund shall be designated “General Obligation Promissory Notes, Series 2008, Borrowed Money Fund.” The principal proceeds from the sale of the Series 2010-B Notes shall be paid into the City treasury and entered in a fund separate and distinct from all other funds, which fund shall be designated “Taxable General Obligation Promissory Notes, Series 2010-B, Borrowed Money Fund.” Money in said funds shall be used solely for the purposes for which the Notes were issued, including repayment of any temporary loan or reimbursement of any temporary advance made in anticipation of the issuance of said Notes. Section 5. Tax Levy . For the purpose of paying the principal amounts of the Notes as the same shall mature, and to pay the interest thereon as the same shall come due, there is hereby levied, for each year in which any of the Notes shall be outstanding, direct, annual, irrepealable taxes in amounts fully sufficient to pay such principal and interest, and the specific amounts levied for each year are as follows: Amount of Principal Year of Levy and Interest 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Section 6. Extension of Taxes . The amounts of taxes levied pursuant to Section 4 hereof shall be carried onto the tax roll by the City from year to year and collected as other taxes are collected, and such amounts may be reduced in any year only by any amount of surplus money in the Debt Service Fund created pursuant to Section 67.11, Wisconsin Statutes. Section 7. Debt Service Fund . There is hereby created a fund to be known as “General Obligation Promissory Notes, Series 2010-A, Debt Service Fund” to be established and maintained in accordance with generally accepted accounting principles. There is further hereby created a fund to be known as “Taxable General Obligation Promissory Notes, Series 2010-B, Debt Service Fund” to be established and maintained in accordance with generally accepted accounting principles. Into the Debt Service Funds there shall be deposited the following: (a) all premium and accrued interest from the sale of the respective Notes; (b) all allocable money raised by taxation pursuant to Section 4 hereof; (c) any surplus in the related Borrowed Money Fund created in 4 4819-1574-6311.1 Section 3 hereof; and (d) such additional amounts as may at any time be necessary to pay the principal of and interest on the respective Notes as the same shall become due. Section 8. Dated Date . The Notes shall be initially dated the date of their delivery. Section 9. Continued Validity . If any section, paragraph, clause or provision of this resolution shall be invalid or ineffective for any reason, the remainder of this resolution shall remain in full force and effect, it being expressly hereby found and declared that the remainder of this resolution would have been adopted by the City Council despite the invalidity of such section, paragraph, clause or provision. Section 10. Effective Date . All orders or resolutions in conflict herewith are hereby repealed insofar as such conflict exists, and this resolution shall take effect immediately upon its passage, the public welfare requiring it. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Truman Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Administrative Services Prepared by: Administrative Services 5 4819-1574-6311.1 FINANCE ADMINISTRATION MEMORANDUM October 25, 2010 TO: City Council FROM: Jacob J. Winzenz, Dir. of Administrative Services/Assistant City Manager SUBJECT: Action on a Proposed Resolution Awarding $6,765,000 in General Obligation Promissory Notes, Series 2010-A, and $1,055,000 in Taxable General Obligation Promissory Notes, Series 2010-B, of the City of Janesville. Wisconsin. Establishing Interest Rates Thereon and Levying Taxes Therefor (File Res. 2010-729) At 10:30 AM this morning, we conducted the bid opening of our $6,765,000, Series 2010-A, Note Issue. We received bids from three (3) different marketing groups who submitted net interest rate bids ranging from 2.3245% to 2.4384%. Please find attached a table which identifies the Account Managers and their respective net interest rates offered (Exhibit I). At 11:00 AM this morning, we conducted the bid opening of our $1,055,000, Series 2010-B, Taxable Note Issue. We received bids from two (2) different marketing groups who submitted net interest rate bids ranging from 2.7694% to 2.9049%. Please find attached a table which identifies the Account Managers and their respective net interest rates offered (Exhibit II). The Administration requests that the Council adopt Resolution #2010-729 awarding the sale of $6,765,000 in promissory notes to Robert Baird & Co., Milwaukee, WI and $1,055,000 in Taxable Promissory Notes to (Exhibit III). UMB, N.A., Kansas City, MO Attachments 1 \\petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\2010 Note Issue Award - Final Memo & Res 2010-729.doc CITY OF JANESVILLE, WISCONSIN $6,765,000 G.O. Promissory Notes, Series 2010A dated November 4, 2010 SALE RESULTSBID TABULATION FORM - Rating: Standard & Poor’s ”AA-” Sale Date: October 25, 2010 - 10:30 A.M. (Central Time) Delivery Date: November 4, 2010 Net Net Interest Interest Bidder Cost Rate Robert W. Baird & Co., Milwaukee, WI $731,195.152.3245 M&I Marshall and Ilsley Bank, Milwaukee, WI $737,379.022.3442 Morgan Keegan, Memphis, TN $767,000.462.4384 2 \\petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\2010 Note Issue Award - Final Memo & Res 2010-729.doc CITY OF JANESVILLE, WISCONSIN $1,055,000 Taxable G.O. Promissory Notes, Series 2010B dated November 4, 2010 SALE RESULTSBID TABULATION FORM - Rating: Standard & Poor’s ”AA-” Sale Date: October 25, 2010 - 11:00 A.M. (Central Time) Delivery Date: November 4, 2010 Net Net Interest Interest Bidder Cost Rate UMB, N.A., Kansas City, MO $159,657.632.7694 Robert W. Baird & Co., Milwaukee, WI $167,470.522.9049 3 \\petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\2010 Note Issue Award - Final Memo & Res 2010-729.doc RESOLUTION NO. 2010-729 RESOLUTION AWARDING $6,765,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2010-A, AND $1,055,000 TAXABLE GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2010-B, OF THE CITY OF JANESVILLE, WISCONSIN, ESTABLISHING INTEREST RATES THEREON AND LEVYING TAXES THEREFOR WHEREAS, this City Council has heretofore authorized the issuance and sale of $6,765,000 General Obligation Promissory Notes, Series 2010-A (the “Series 2010-A Notes”), and $1,055,000 Taxable General Obligation Promissory Notes, Series 2010-B (the “Series 2010-B Notes” and, collectively with the Series 2010-A Notes, the “Notes”) in a resolution adopted on October 11, 2010 and entitled “Resolution Authorizing the Issuance of $6,765,000 General Obligation Promissory Notes, Series 2010-A, and $1,055,000 Taxable General Obligation Promissory Notes, Series 2010-B, of the City of Janesville, Wisconsin, and Providing the Details Thereof”; and WHEREAS, pursuant to advertised public sale the following sealed bids were received for the Series 2010-A Notes on October 25, 2010, by 10:30 a.m., local time: Names of Bidders (Account Manager) Net Interest Rates 2.3245 Robert W. Baird & Co., Milwaukee, WI M&I Marshall and Ilsley Bank, Milwaukee, WI 2.3442 Morgan Keegan, Memphis, TN 2.4384 ; and WHEREAS, it has been determined that the highest and best bid for the Series 2010-A Notes was that of Robert W. Baird & Co., Milwaukee, WI, which bid is as follows: WHEREAS, pursuant to advertised public sale the following sealed bids were received for the Series 2010-B Notes on October 25, 2010, by 11:00 a.m., local time: Names of Bidders (Account Manager) Net Interest Rates UMB, N.A., Kansas City, MO 2.7694 Robert W. Baird & Co., Milwaukee, WI 2.9049 ; and 4 \\petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\2010 Note Issue Award - Final Memo & Res 2010-729.doc WHEREAS, it has been determined that the highest and best bid for the Series 2010-B Notes was that of UMB, N.A., Kansas City, MO, which bid is as follows: WHEREAS, it is now necessary to award the Notes to the successful bidder and to establish the interest rates thereon; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Janesville, Wisconsin, as follows: Section 1. Sale of Notes . The sale of $6,765,000 General Obligation Promissory Notes, Series 2010-A, to Robert W. Baird & Co., Milwaukee, WI, at a price of $6,778,394.30 and accrued interest to the date of delivery is hereby ratified and confirmed. The sale of $1,055,000 Taxable General Obligation Promissory Notes, Series 2010-B, to UMB, N.A., Kansas City, MO, at a price of $1,047,456.75 and accrued interest to the date of delivery is hereby ratified and confirmed. Section 2. Interest Rates . The Series 2010-A Notes shall mature on February 1 of the following years, and bear interest at the following rates, payable on February 1, 2011 and each August 1 and February 1 thereafter: Maturities Amounts Interest Rates 2011 $645,000 2.000% 2012 705,000 2.000% 2013 710,000 2.000% 2014 730,000 2.000% 2015 720,000 2.000% 2016 715,000 2.000% 2017 635,000 2.250% 2018 635,000 2.500% 2019 635,000 2.625% 2020 635,000 2.850% The Series 2010-B Notes shall mature on February 1 of the following years, and bear interest at the following rates, payable on February 1, 2011 and each August 1 and February 1 thereafter: Maturities Amounts Interest Rates 2012 $65,000 1.05% 2013 100,000 1.20% 2014 115,000 1.45% 2015 125,000 1.80% 2016 150,000 2.15% 2017 150,000 2.60% 2018 150,000 2.90% 2019 100,000 3.35% 2020 100,000 3.60% 5 \\petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\2010 Note Issue Award - Final Memo & Res 2010-729.doc Section 3. Redemption Provisions . The Notes maturing on or after February 1, 2019 shall be subject to redemption prior to maturity as a whole or in part at the option of the City upon notice as therein provide, in any order of maturity and by lot within a single maturity, on February 1, 2018, and on any date thereafter, at a redemption price equal to 100% of the principal amount thereof to be redeemed plus accrued interest to the redemption date and without premium. Section 4. Execution and Delivery; Borrowed Money Fund . The Notes shall be executed by the City Manager and the City Clerk in the manner heretofore provided, and upon authentication by Wells Fargo Bank, N.A., Chicago, Illinois, as note registrar, shall thereupon be delivered by the City Clerk to the purchaser upon payment of the purchase price. The principal proceeds from the sale of the Series 2010-A Notes shall be paid into the City treasury and entered in a fund separate and distinct from all other funds, which fund shall be designated “General Obligation Promissory Notes, Series 2008, Borrowed Money Fund.” The principal proceeds from the sale of the Series 2010-B Notes shall be paid into the City treasury and entered in a fund separate and distinct from all other funds, which fund shall be designated “Taxable General Obligation Promissory Notes, Series 2010-B, Borrowed Money Fund.” Money in said funds shall be used solely for the purposes for which the Notes were issued, including repayment of any temporary loan or reimbursement of any temporary advance made in anticipation of the issuance of said Notes. Section 5. Tax Levy . For the purpose of paying the principal amounts of the Notes as the same shall mature, and to pay the interest thereon as the same shall come due, there is hereby levied, for each year in which any of the Notes shall be outstanding, direct, annual, irrepealable taxes in amounts fully sufficient to pay such principal and interest, and the specific amounts levied for each year are as follows: Amount of Principal Year of Levy and Interest 2010 $767,343.20 2011 923,362.50 2012 948,271.25 2013 967,437.50 2014 950,978.75 2015 953,891.25 2016 856,035.00 2017 836,828.75 2018 766,706.88 2019 745,848.75 Section 6. Extension of Taxes . The amounts of taxes levied pursuant to Section 4 hereof shall be carried onto the tax roll by the City from year to year and collected as other taxes are collected, and such amounts may be reduced in any year only by any amount of surplus money in the Debt Service Fund created pursuant to Section 67.11, Wisconsin Statutes. Section 7. Debt Service Fund . There is hereby created a fund to be known as “General Obligation Promissory Notes, Series 2010-A, Debt Service Fund” to be established and maintained in accordance with generally accepted accounting principles. There is further hereby created a fund to be known as “Taxable General Obligation Promissory Notes, Series 6 \\petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\2010 Note Issue Award - Final Memo & Res 2010-729.doc 2010-B, Debt Service Fund” to be established and maintained in accordance with generally accepted accounting principles. Into the Debt Service Funds there shall be deposited the following: (a) all premium and accrued interest from the sale of the respective Notes; (b) all allocable money raised by taxation pursuant to Section 4 hereof; (c) any surplus in the related Borrowed Money Fund created in Section 3 hereof; and (d) such additional amounts as may at any time be necessary to pay the principal of and interest on the respective Notes as the same shall become due. Section 8. Dated Date . The Notes shall be initially dated the date of their delivery. Section 9. Continued Validity . If any section, paragraph, clause or provision of this resolution shall be invalid or ineffective for any reason, the remainder of this resolution shall remain in full force and effect, it being expressly hereby found and declared that the remainder of this resolution would have been adopted by the City Council despite the invalidity of such section, paragraph, clause or provision. Section 10. Effective Date . All orders or resolutions in conflict herewith are hereby repealed insofar as such conflict exists, and this resolution shall take effect immediately upon its passage, the public welfare requiring it. ADOPTED: Motion by: Second by: APPROVED: Councilmember Aye Nay Pass Absent Brunner McDonald Eric J. Levitt, City Manager Perrotto Rashkin ATTEST: Truman Steeber Voskuil Jean Ann Wulf, City Clerk-Treasurer APPROVED AS TO FORM: Wald Klimczyk, City Attorney Proposed by: Administrative Services Prepared by: Administrative Services 7 \\petey\COJHome\Agenda Review\Approved Agenda Items\2010\10-25-2010\2010 Note Issue Award - Final Memo & Res 2010-729.doc CITY MANAGER’S MEMORANDUM October 12, 2010 TO: City Council FROM: Eric J. Levitt SUBJECT: Committee Appointments Request I request the Council confirm the appointments of the Council President. Recommendation I recommend the Council confirm the appointments of the Council President. Motion I move to confirm the appointments of the Council President. Summary Recently the Citizens Advisory Committee on Appointments met to make their recommendations for citizen nominees for two mid-term vacancies. Please find below their Council President Voskuil is appointing those recommended by the recommendations. Committee. Application forms for those recommended by the Committee, a listing of all citizens that volunteered for each vacancy and the unapproved minutes of the Committee’s meeting are included for your reference. Eligibility To be eligible for an appointment to a committee, individuals must be a resident of the City of Janesville and have interest or knowledge in the committee’s subject matter. Volunteers should also be available to meet at the committee’s usual meeting time. Recommendations for Council President Appointments (confirmed by entire Council) Council President Voskuil is appointing those recommended by the Committee. Historic Commission - 2 vacancies (1 ending in 2012 and 1 ending in 2013) Bob Kimball The Committee recommends fill the voting member vacancy ending in 2012 Britten Grafft and fill the voting member vacancy ending in 2013. Attachments CC: Jacob J. Winzenz, Assistant City Manager/Administrative Services Director Volunteers for Historic Commission Name Address Occupation Hononegah High School - Catherine Aubrecht 515 St. Lawrence Avenue Teacher Debi Doiel (appointed to Golf Course United Greenhouse Systems – Advisory Committee) 607 North Garfield Avenue Accounting/Office Manager Kate Gallagher 2524 West Memorial Drive Retired – Registered Nurse 3723 North Edgewood Drive (out of city limits – plans to Certified Parts Corporation - *Britten Grafft move in city limits in 30 days) Architecture Angus Young Associates – Matt Honold 1147 Prairie Avenue Architectural Intern Laborer’s Local 464 – Travis Hutter 114 Westridge Road Construction Laborer Francis James (appointed to Leisure Services Advisory Committee) 1158 Richardson Street Retired Bill Jass (appointed to Leisure Services Con-Way Freight – Advisory Committee) 2329 Elizabeth Street Driver/salesperson Jeff Keena 1402 South Willard Avenue Rath Gibson – Steel Mill Contractor and Property Owner of Commercial & Residential Bob Kimball 510 Greendale Drive Buildings Kurt Kirchenwitz 1021 Ruger Avenue Choice Builders – Builder American Red Cross – Vince Oblak 31 North Pearl Street #4 Emergency Services Manager David Siker 4115 Eastridge Drive Hampton Inn – General Manager Craig High School Tech Ed Andrew Udell 713 East Court Street Teacher Diane Van Horn 1212 Bennett Street Self employed The applicants below indicated on their Committee Member Application Form a desire to serve on “Any Committee”. Travis Hutter Jeff Keena David Siker (Debi Doiel, Francis James and Bill Jass indicated on their Committee Member Application Form a desire to serve on “Any Committee” but were appointed to a committee earlier this year.) th *Please note: Britten Grafft indicated in a September 14 e-mail to City Manager Eric Levitt that she intends to move within a month to 413 West Milwaukee Street (within City limits). Record of Citizen Advisory Committee on Appointments October 4, 2010 Page 1 Meeting of the City of Janesville Citizen Advisory Committee on Appointments held in the Municipal Building firstfloorconference roomonOctober 4, 2010. Committee Members Present:Ron Combs, Judith Detert-Moriarity, David Riemer, andMary Willmer-Sheedy Committee Members Absent:Shena Kohler and Larry Squire Staff Present: Rebecca Smith Agenda Items Roll Call The meeting began at approximately 3:30PMwith Combs, Detert-Moriarity, Riemer and Willmer-Sheedypresent. Approval of July 7, 2010meeting minutes Detert-Moriarity motioned approval of the minutes. Riemerseconded the motion and the vote was 4-0-0 in favor. Selection of recommended nominees and alternate nominee for the following Boards, Commissions and Committees Historic Commission Following committee discussion, Riemer motioned to recommend Bob Kimball to fill the voting member vacancy endingin 2012 and Britten Grafft to fill the voting member vacancy endingin 2013. Combs seconded the motion and the vote was 4-0-0 in favor. Combs motioned to recommend Matt Honold if Bob Kimball or Britten Grafft are not able to accept the appointment. Detert-Moriarity seconded the motion and the vote was 4-0-0 in favor. The meeting was adjourned at approximately 3:40PM. These minutes are not official until approved by the Citizen Advisory Committee on Appointments. Rebecca Smith, Management Assistant